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Page 1: Girl Scouts Delegate Training 2010

Council Delegate Training2010

Girl Scouts of San Gorgonio Council

Page 2: Girl Scouts Delegate Training 2010

Learning Objectives

Describe & demonstrate the differences between Governance & Operations

Describe the organizational structure of GSSGC Identify delegates responsibilities Identify delegate role at Annual Meeting Demonstrate basic knowledge of parliamentary

procedure

Page 3: Girl Scouts Delegate Training 2010

Governance vs. Operations

GovernanceIssues relating to major policy decisions and government of the affairs of the Council

OperationsIssues relating to the day-to-day management and operation of the Council

Page 4: Girl Scouts Delegate Training 2010

Governance or Operations?

• Determine the dollar amounts to be allocated for specific expense items in the Council budget.– Operations

• Approve the Council budget.– Governance

• Decide which bakery will get the Council's cookie sale contract.– Operations

• Discuss the number of canoes needed for resident camp.– Operations

Page 5: Girl Scouts Delegate Training 2010

Governance or Operations?

• Approve revised Volunteer Policies & Procedures– Governance

• Discuss community needs and whether the council might respond to those needs.– Governance– Operations

• Participate in fund development activities.– Governance– Operations

Page 6: Girl Scouts Delegate Training 2010

How We Fit in the National Organization

Elects

Elects Delegates to the Charters

Page 7: Girl Scouts Delegate Training 2010

Girl Scouts of the USA charters

Girl Scouts of San Gorgonio Council

(we’re our own

501(c) 3)

Board of Directors

National Delegates

Southwest Region Chair

Delegates

Low Desert Region Chair

Delegates

High Desert Region Chair

Delegates

Central Region Chair

Delegates

Central West Region Chair

Delegates

Girl Scouts of San Gorgonio Council Governance Structure Overview

As defined by Girl Scouts of San Gorgonio Council’s Bylaws, the voting members of the council include the members of the board of directors, the national council delegates, the region chairs, and the delegates. The number of delegates is determined by the level of membership in each region, as defined by the Bylaws. Delegates are nominated by the Region chairs and elected by their regions at each Annual Meeting. Delegates serve a term of two years. Delegates vote on the election of new members of the board of directors. Pink = voting member of the council

Page 8: Girl Scouts Delegate Training 2010

Girl Scouts of San Gorgonio Council General Structure Overview

Pink = Volunteer PositionsPurple = Staff Positions

Page 9: Girl Scouts Delegate Training 2010

Girl Scouts of San Gorgonio CouncilRegional Structure Overview

This diagram shows which former Service Areas make up each region.

Page 10: Girl Scouts Delegate Training 2010

Resource Development Department

Works with Manager –

Events Pathway & Product Sale

Program

In P

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ervi

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Dep

t.GSSGC Organizational Chart Part 1

Page 11: Girl Scouts Delegate Training 2010

GSSGC Organizational Chart

Interconnected/Collaborative Relationship

Interconnected/Collaborative Relationship

Interconnected/

Collaborative

Relationship

Co-Supervises Shop Clerks/Receptionists

Collaborates with Product Sale Manager

Part 2

Page 12: Girl Scouts Delegate Training 2010

Officers of the Board of Directors

• Dawn Meade Duffy, Chair/President• Kristin Varner, First Vice President• Richard Aquino, Second Vice President• Brenda Keeling, Secretary• Jamie Robinson, Treasurer• Jessica Lawrence, CEO (non-voting member)

Page 13: Girl Scouts Delegate Training 2010

Members-at-Large of the Board of Directors

• Hillary Angel • Andy Avery• Lynn Cantrell• Patti Cotton Pettis• Mary Perry• Irene Rodriguez• Michael Salazar• Debbie Gradias

Page 14: Girl Scouts Delegate Training 2010

Region Chairs

• Region Chairs participate in Board of Directors meetings as non-voting members.

• They are elected by the delegates in their regions to represent the needs and interests of their regions to the board of directors.

Region Chairs:• Beth Newton – Low Desert Region• Karen Early – High Desert Region• Paula McGaugh – Southwest Region• Shannon Ng – Central Region• Rena Skelskey – Central West Region

Page 15: Girl Scouts Delegate Training 2010

High Desert Region

Region Region Chair Staff Cities

High Desert Karen Early

Community DirectorJewel Wilmoth

Volunteer SpecialistMary Smithers

Customer Service Rep/

Retail Shop ClerkLinda Moreno

AdelantoApple ValleyBaldy MesaBarstowDaggettEl MirageFt. IrwinHelendaleHesperia

HinkleyLenwoodLucerne ValleyNeedlesNewberry SpringsOak HillsPhelanPiñon Hills

Page 16: Girl Scouts Delegate Training 2010

Central Region

Region Region Chair Staff Cities

Central Shannon Ng

Community DirectorShauna Epting

Volunteer SpecialistVacant

Customer Service RepAshley Hudson

Retail Shop ManagerStephanie Miller

Retail Shop ClerkLeticia Wyche

Angelus OaksArrowbearBig Bear CityBig Bear LakeBloomingtonBlue JayCedar GlenCedarpines ParkColtonCrestlineCrest ParkDevore

FawnskinForest FallsFontanaGrand TerraceHighlandHomelandLake ArrowheadLakeviewLoma LindaMentoneMoreno Valley

RedlandsRialtoRim ForestRunning SpringsSan BernardinoSky ForestSugarloafTwin Peaks

Page 17: Girl Scouts Delegate Training 2010

Central West Region

Region Region Chair Staff Cities

Central West Rena Skelskey

Community DirectorDenise Desirello

Volunteer SpecialistAmbar Mojica

Customer Service RepAshley Hudson

Retail Shop ManagerStephanie Miller

Retail Shop ClerkLeticia Wyche

CoronaEastvaleJurupaMira Loma NorcoPedleyRiversideRubidoux

Page 18: Girl Scouts Delegate Training 2010

Southwest Region

Region Region Chair Staff Cities

Southwest Paula McGaugh

Community DirectorAsucena Olivera

Volunteer SpecialistPaula Dorsey

Customer Service RepStephanie Boydstun

Retail Shop ClerkJessica Silva

AguangaAnzaCanyon LakeFrench ValleyHemetHomelandLake ElsinoreLakeviewMead ValleyMenifeeMurrieta

NuevoPerrisQuail ValleyRomolandSan JacintoSun CityTemeculaWildomarWinchester

Page 19: Girl Scouts Delegate Training 2010

Low Desert Region

Region Region Chair Staff Cities

Low Desert Beth Newton

Community DirectorOpen

Volunteer SpecialistMichele Penn

Customer Service RepLiz Amaya

Retail Shop ClerkDevon Spira

BanningBeaumontBlytheCabazonCalimesaCathedral CityCherry ValleyCoachellaDesert CenterDesert Hot Springs

Eagle MountainIdyllwild

Indian WellsIndio

Joshua TreeLa Quinta

Morongo ValleyPalm DesertPalm Springs

Rancho MirageSalton Sea

Thermal

Thousand Palms

Twentynine Palms

Twentynine Palms -

Marine Corps Base

(MCAGCC), Wonder Valley

Yucaipa

Page 20: Girl Scouts Delegate Training 2010

What A Delegate Does

Delegate Job Description:1. Adheres to council policies, standards and

procedures and council affirmative action policy2. Participate in delegate training3. Attend council Annual Meeting4. Get constituents reactions to issues5. Vote on election of board members and officers

and members of the nominating committee, vote on policy changes.

Page 21: Girl Scouts Delegate Training 2010

Bylaws

• The Bylaws are the key policy document that describes how Girl Scouts of San Gorgonio Council is governed.

• Council delegates must approve any changes to the Bylaws

Page 22: Girl Scouts Delegate Training 2010

Attending Council Annual Meeting

• It is very important that all delegates attend the annual meeting each year

• Delegates who don’t attend the annual meeting are not able to vote on changes to the Bylaws, and on the election of members of the board of directors

• All delegates receive a delegate packet in advance of the meeting detailing the slate of board members to be elected (if applicable), any policy changes (if applicable), and the agenda for the meeting.

Page 23: Girl Scouts Delegate Training 2010

Parliamentary Procedure at Annual Meeting

Standing Rules• Representation. Those members eligible to debate make motions and vote at the

business meeting are: the delegates elected by each Region, the chair of each Region, officers and members of the Board of Directors, delegates to the National Council and members of the Council Nominating Committee.

• Credentials. Delegates listed above must use their voting cards, issued at registration, in order to speak and vote during the business meeting.

• Motions and resolutions offered by delegates shall be in writing, signed by the maker and the second, both of whom shall be registered delegates, and shall be given to the Council Chairman of the Board/President.

Page 24: Girl Scouts Delegate Training 2010

Parliamentary Procedure at Annual Meeting

Standing Rules Cont.• Use of Cards. Delegates should use colored cards in the following manner:

BRIGHT BLUE to make a motion or resolution

LIME GREEN to vote in support of a motion or resolution.

or to indicate that they wish to speak in support of a

motion or resolution.

HOT PINK to vote against a motion or resolution.

or to indicate that they wish to speak in opposition of a

motion or resolution.

BRIGHT YELLOW to indicate that they wish to raise a point of order or

privilege.

Page 25: Girl Scouts Delegate Training 2010

Parliamentary Procedure at Annual Meeting

Standing Rules Cont.• Nominating. Nominations may NOT be made from the floor.

• Reports. All reports and materials for the permanent record of the Annual Meeting shall be sent in writing to the Council Secretary within one week following the adjournment of the Annual Meeting.

• Rules of Order. The parliamentary rules followed will be current edition of Robert’s Rules of Order, Newly Revised where applicable and not inconsistent with the Council Bylaws and Standing Rules as stated above.

Page 26: Girl Scouts Delegate Training 2010

Review of the Learning Objectives

Describe & demonstrate the differences between Governance & Operations

Describe the organizational structure of GSSGC Identify delegates responsibilities Identify delegate role at Annual Meeting Demonstrate basic knowledge of parliamentary

procedure


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