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Doing a Good Presentation
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Bored Meeting
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Common causes of Ineffective
Presentations Failure to motivate the audience
Confusing structure
Gaps in logic
Excessive details
Poorly designed slides
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Presentation Development Steps
1. List your objectives
2. Define your audience
3. Determine your message
4. Organize your information
5. Design the look of your presentation
6. Create and assemble slides
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Step 1: List your Objectives
Why do you want to give this
presentation?
What do you hope to accomplish?
What do you want your audience to do?
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Step 2: Focus on The Audience
Who are they?
Focus on what your audience needs toknow - NOT what you know
Consider audiences level & interest
Decide what you want the audience to doas a result of the presentation
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Step 3: Determine the Message
List not more than three key points you wantyour audience to remember and built the
presentation around these points Tailor the points to the audiences technical
level; information needs and interest.
Modify the presentation for each newaudience
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Step 4:Organizing your Delivery -
General Tips
Announce your topic clearly
State your objective up front
Give an outline of your presentation in
your introduction
Use transitions at the beginning of each
major section
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Organizing your Delivery -
The OpenerTell them what you are going to say
Set the tone
Capture your audiences attention
Build rapport
Tailor your opener to your audience
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Examples of Openers
Greet and shock audience
Use humor
Be warm and friendly
Create verbal imagery
Issue challenge
Use a quote
Provide facts/figures
Throw out a question
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Organizing your Delivery -
The MiddleSay it
Organize presentation around
three aspects of the subject
1._____________
2._____________
3._____________
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Organizing your Delivery -
TheC
loseTell them what you just said
Summarize message
Repeat key points
Ask for action
Refer to your opener
End on a positive note
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Title 1
Key message 1
Outline 1
Context/Problem 1
Methodology 1
Key results 3-4
Recommendations (In Conclusion) 1-2
Recap (in summary) 1
Time Yourself
for Maximum ImpactOops!I dont havemuch time
left!
Impact
Impact
5 min
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Step 5: Design the Look
of your Presentation Choose style that supports the tone
Apply the same style to each slide
Follow the KISS rule Keep It Short and Simple
Use short words and short phrases (6 x 6)
BE CONSISTENT!
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Style Elements
TFont and size
j bullet style
use ofcolor
Use of
Capitalization
Use thesame:
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Step 6: Why Visuals?
Visuals are powerful tools because they:
increase understanding
save time
enhance attention
promote attentiveness
help control nervousness
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Style: To Read or Not To Read?
Do not read your entire presentation
Sometimes read key parts for
emphasis
impact
accuracy
Write your notes in oral language
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Style: Building Rapport
Make eye contact
Use humor carefully Communicate sincerity through gestures
and facial expressions
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Style: Voice
Project your voice(speak to the back of the room)
Vary your voice
Pause for emphasis
Speak slowly & Remember to breathe!
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Style: Appearance and Manners
Dress appropriate for audience
Face your audience, not the screen
Avoid distracting gestures
Use a pointer to help guide the audience
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Style: Tailor your Nerves into
Confidence Prepare
(Know the room, audience, material)
Relax
Visualize yourself giving your presentation
Realize that people want you to succeed
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Preparation is Key!
Know the material well
Learn about the audience
Prepare an outline and notes
Practice in advance
Visit location beforehand
(formal presentations)
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Remember the KISS Rule
Keep It Short and Simple
Key points onlyOne idea per overhead
Short words, short phrases
Strong statements: active voice
Round off numbers
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To Sum Up...
Connect with your audience through...
1. Preparation
2. Organizing your delivery
3. Style, voice & appearance
4. Tailoring nervous energy
POST IT!