HUMAN RESOURCE INFORMATION SYSTEM
Contentsy y y y y y y y y y y y y y
Definition of HRIS Objectives Attributes HRIS containing Information about HRIS Model HRIS supports Subsystems of HRIS Implementing HRIS Applications of HRIS Management Information System Importance and Benefits of HRIS Limitations of HRIS Barriers to the success of HRIS References
DEFINITION OF HRISIt is a systematic way of storing data & information for each individual employee to aid planning, decision making & submitting of returns and reports to the external agencies. y A method by which an organisation collects, analyses & reports the information about people and job.y
OBJECTIVES OF HRISTo offer an adequate, comprehensive & ongoing information about people & jobs. y To supply up to date information at a reasonable cost y To offer data security & personal privacyy
ATTRIBUTES OF HRIS
An integration of HRM and Information Systems Helps HR managers to perform the functions in an effective and systematic way The system used to acquire, store, manipulate, analyze, retrieve, and distribute pertinent information regarding human resources Usually a part of the organization's larger management information system To make decisions H.R. and line managers require accurate human resource information
HRIS CONTAINS INFORMATION ABOUT: =========================
yJobs yPositions yPeople
HRIS MODEL
HRIS SUPPORTS IN:The strategic, tactical & operational use of the human resource of an organisation y Collect, store and process employee information y Provide reliable information for decisionmaking y Allow organisation to assess effectiveness of HR policies, programmes and decisionsy
HUMAN RESOURCES INFORMATION SYSTEMSYSTEM TRAINING & DEVELOPMENT DESCRIPTION TRACK TRAINING, SKILLS, APPRAISALS ORGANIZATIONAL LEVEL OPERATIONAL
CAREER PATHING
DESIGN EMPLOYEE CAREER PATHS
KNOWLEDGE
COMPENSATION ANALYSIS
MONITOR WAGES, SALARIES, BENEFITS
MANAGEMENT
HUMAN RESOURCES PLANNING PLAN LONG-TERM LABOR FORCE NEEDS
STRATEGIC
SUBSYSTEMS OF HRISRecruitment informationadministration information Manpower planning information
Training information
HRISPayroll Information
Personnel Research Information
Appraisal Information
STEPS IN IMPLEMENTING HRISInception of idea y Feasibility study y Selecting a project team y Defining the requirement y Vendor analysis y Contract negotiations y Training y Implementing HRISy
STEPS IN IMPLEMENTING HRISTailoring the system y Collecting data y Testing the system y Starting up y Running in parallel y Maintenance y Audity
STEPS OF SETTING UP AN HRISPlanning
Analysis
Design
Implementation
Maintenance13
APPLICATIONS OF HRIS Personnel
administration Salary administration Leave/absence recording Skill inventory Medical History Accident monitoring
APPLICATIONS OF HRIS Performance
appraisal Training and development Human resource planning Recruitment Career planning Collective bargaining
MANAGEMENT INFORMATION SYSTEMS (MIS)
MANAGEMENT LEVEL y INPUTS: HIGH VOLUME DATA y PROCESSING: SIMPLE MODELS y OUTPUTS: SUMMARY REPORTS y USERS: MIDDLE MANAGERS EXAMPLE: ANNUAL BUDGETING
MANAGEMENT INFORMATION SYSTEMS (MIS)
STRUCTURED & SEMI-STRUCTURED DECISIONS y REPORT CONTROL ORIENTED y PAST & PRESENT DATA y INTERNAL ORIENTATION y LENGTHY DESIGN PROCESS *y
IMPORTANCE OF HRIS Large
amount of data and information to be processed. Project based work environment. Employee empowerment. Increase of knowledge workers & associated information. Learning organization
BENEFITS OF HRISHigher speed of retrieval and processing of data y Reduction in duplication of efforts leading to reduced cost y Ease in classifying and reclassifying data y Better analysis leading to more effective decision making y Higher accuracy of information/report generatedy
BENEFITS OF HRISFast response to answer queries y Improved quality of reports y Better work culture y Establishing of streamlined and systematic procedures y More transparency in the systemy
LIMITATIONS OF HRISIt may be expensive in terms of finance and manpower y It may be inconvenient for computer illiterates or people with mere knowledge of computer y Computers can not substitute humany
BARRIERS TO THE SUCCESS OF HRIS Lack of management commitment Satisfaction with the status quo No or poorly done needs analysis Failure to include key people Failure to keep project team intact Politics / hidden agendas Failure to involve / consult significant groups Lack of communication Bad timing (time of year and duration
REFERENCES Books Pattnayak, Biswajit, (2004), Human
Resource Management, 2nd edition, Prentice Hall India, N. delhi Rao,V.S.P., (2006), Human Resource Management, 2nd edition, Excel Books, N. Delhi OBrien, James A., (1999), Management Information System, 4th edition, Tata McGraw Hill, N. Delhi
INTERNET http://www.123eng.com/forum/viewtopic.
php?t=16336 (06.04.2008) http://www.hrtotal.com/hris.asp (06.04.2008) http://management.about.com/cs/peoplem anagement/g/HRIS.htm (06.04.2008)
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