REMINDER
Check in on the
COLLABORATE mobile app
IMPLEMENTING PRIMAVERA P6 8.2 - THE JOURNEY
Prepared by:
Ivan Rincon, B.Eng., MBA, PMP
PMO and Change Manager
BC Ferries
Session ID#: 15446
Presenter Info
■ More than 20 years of PM experience
■ Last 5 years working on PMO – Experience deploying EPPM tools
■ Last two years working on a Primavera P6 8.2 environment – starting from scratch!
■ BC Ferries:
▪ BC Ferries is one of the largest ferry operators in the world,
providing year-round vehicle and passenger service on 25
routes to 47 terminals, with a fleet of 35 vessels. We are an
essential transportation link that connects coastal communities
and facilitates the movement of people, goods and services.
▪ Based on Victoria (British Columbia).
Agenda – The Journey
■ Introduction
■ Starting point
■ First Steps
■ Underway
■ Close to the end
■ The finish line
■ Conclusion
Starting Point
■ Objective:
▪ Why are implementing this tool?
▪ Strategic Objectives alignment
■ Project and Portfolio Management Maturity:
▪ Processes in place?
▪ Properly communicated?
▪ Being followed?
▪ Pitfall: Tool adds complexity
■ Technical Maturity:
▪ Resources
▪ Best practices
▪ Architectural Guidance
First Steps
■ Charter the implementation
▪ Scope: Project and Porfolio? One? Both?
▪ Stakeholders
▪ Timelines
▪ General Approach
■ Functional Requirements
▪ Warning: No out-of-the-box configuration
▪ Detailed level required (roles, security, OBS)
■ Processes to be implemented
▪ Gap analysis
▪ Configuration vs customization
▪ Warning: Customizations are expensive and take more time
First Steps
■ Integration
▪ Source Systems and Target Systems
▪ Warning: Additional tools and modules may be required
■ Technical
▪ Architectural guidance
▪ Proper deployment practices
▪ Multi-tiered environment may be hard to manage in the future.
▪ Warning: Validate with Oracle or Partner. Then validate again!
Underway
■ Organizational Change Management
▪ Impact to users (desktop vs web based)
▪ Adoption and resistance
▪ Warning: Different needs for project and portfolio users
■ Process changes
▪ Look for improvements
▪ Communicate, communicate, communicate
▪ Highlight benefits
■ Start testing technical aspects
▪ Warning: Desktop (client) environment is demanding
▪ Integration concepts and points
Close to the end
■ OCM readiness assessment
▪ Train end-users
▪ Pitfall: Do not train before the end is in sight
▪ Mock up run for revamped and new processes
▪ User acceptance (views, reports)
■ Technical readiness
▪ Test, test, test interfaces
▪ Data migration (more than one cycle)
■ User acceptance
▪ Warning: Selected users only!
▪ Also test on super-users
■ Deployment Strategy
The finish line
■ User adoption
▪ On site coaching
▪ Training refreshers
▪ Warning: Phase out old tools. Do not take them away right
away
■ Functional fit
▪ Are people able to do their jobs?
▪ Do processes run smoothly?
■ Technical
▪ Perfomance
▪ Interfaces
▪ User issues
The finish line
■ Data Quality
▪ Where is the data coming from?
▪ Follow through on processes affecting data
▪ Warning: Use functional consultants
■ Have a patient, well-trained and customer-focused support team
Conclusion
■ Implementation is non-trivial
■ Above all, it is NOT technical
■ Find the right support
■ Stakeholders are key to support the implementation
■ Once the project ends, it is the start of the journey for the organization; make sure it is set up for success.
Contact Info: [email protected] Website: www.bcferries.com Linkedin: ca.linkedin.com/pub/ivan-rincon/0/258/300/