Introducing SAP Mobile Documents
Bryan Whitmarsh, Director, Mobile Solution Management
Milja Gillespie, Director, Mobile Solution Marketing
March 20, 2013
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© 2013 SAP AG. All rights reserved. 2
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© 2013 SAP AG. All rights reserved. 3
Today’s presenters
Bryan Whitmarsh
Solution Manager,
SAP Mobile Documents
SAP
@bryanwhitmarsh
Milja Gillespie
Solution Marketing,
SAP Mobile Documents
SAP
@miljagillespie
© 2013 SAP AG. All rights reserved. 4
Agenda
The need for mobile content management
Introduction to SAP Mobile Documents
Demo
Deep dive on SAP Mobile Documents
Personal business documents
Sharing documents
Security
© 2013 SAP AG. All rights reserved. 5
Status quo: Today
Everyday,
employees…
© 2013 SAP AG. All rights reserved. 6
Status quo: Today
Share
Present Review Store Travel
Prepare Mobilize Read
Write
Convince
Learn
Show
Sell
View
© 2013 SAP AG. All rights reserved. 7
Status quo: Today
HTTP
XML
iWork
…using a million files…
© 2013 SAP AG. All rights reserved. 8
Status quo: Today
…a thousand devices…
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…resulting in countless
risks.
redundancies.
efforts.
questions.
Status quo: Today
© 2013 SAP AG. All rights reserved. 10
The problem with content
Almost every worker requires access to content to do some part of their job
There has been a fundamental shift in the way content is consumed
Email is an inefficient tool to manage and share content
Today’s workers are mobile, and the work environment is dynamic
BYOD and mobility bring about increased concerns about security
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The facts: The demand for secure content is critical
IT departments must
provide a Mobile Content
Management to their
end-users
Free solutions pose a risk 77%
use personal mobile
devices/tablets for
work1
66%
use free file-sharing
platforms to share
corporate documents
55% don’t
alert IT1
80%
employees who
need access to
work documents
outside the office1
1. BusinessWire.com “New Survey Finds Over Half of Employees Use Unauthorized Consumer Based File-Sharing Apps at Work” (SkyDox survey) (June 2012)
© 2013 SAP AG. All rights reserved. 13
Things to think about…
Do employees use free file sharing/syncing products?
Are you concerned about your company content being at risk?
Do you already have an enterprise content management system?
Do employees need to share files with colleagues and partners?
Do employees need access to content including presentations, documents,
spreadsheets, videos, to successfully do their jobs?
Do employees need to present files from mobile devices?
© 2013 SAP AG. All rights reserved. 14
Agenda
The need for mobile content management
Introduction to SAP Mobile Documents
Demo
Deep dive on SAP Mobile Documents
Personal business documents
Sharing documents
Security
© 2013 SAP AG. All rights reserved. 15
Share My Files My Files - Any Device Mobilize Enterprise Content
Introducing SAP Mobile Documents
SAP Mobile Documents is designed for enterprise deployments where collaboration, security and control of business content
is critical. Users enjoy anytime, anywhere access to view and collaborate on personal and corporate content, in an easy-to-
use, native mobile app
Access personal
business documents
instantly on your laptop
or any mobile device
Discover and access
content from corporate
document management
systems
Share files with teams,
colleagues, and business
partners from anywhere
© 2013 SAP AG. All rights reserved. 16
Key enterprise features
Security/Compliance
Meet the highest security standards
including document level security and
compliance management with SAP Afaria.
Share documents that are password and
time protected.
App Integration
Secure data transfer via app to
app integration. Embed content in
mobile applications via an SDK.
Centralized Control
Centralized authentication, controlled
access to repositories, reporting and
auditing controls* to ensure data loss
prevention.
Cloud and On Premise
Choice of deployment options: cloud,
on-premise or hybrid* (access your
on-premise data utilizing SAP
NetWeaver Cloud services).
Standards Based
Utilize industry standard CMIS to ensure
broad interoperability. Integrate with SAP
and non-SAP solutions using a CMIS
based SDK.
*Priority features to be added in future releases. Features vary between cloud and on-premise versions.
© 2013 SAP AG. All rights reserved. 17
Cloud
Runtime and Data in SAP
NetWeaver Cloud
Choice of deployment scenarios
Hybrid
Runtime in SAP NetWeaver Cloud
/ Data On Premise
On Premise
Runtime and Data
On Premise
SAP NetWeaver Cloud
SAP Mobile Documents SAP Mobile Documents
Customer
Intranet
Customer
Intranet
SAP Mobile Documents
SAP NetWeaver Cloud
© 2013 SAP AG. All rights reserved. 18
Encryption Documents need to be encrypted
Authentication Users must be authenticated through Identity management
(IdM)
Data loss prevention Remote wipe capability with Afaria
Personal and business
document isolation Separate personal and business content
Rights-controlled
sharing*
Classify content as confidential, internal, customer, public
Assign specific security policies
Reports and auditing* Track content usage and management, and remain in
compliance
Group-based
collaboration* Push updated content to teams for version and access control
Critical issues to consider
* planned functionality
© 2013 SAP AG. All rights reserved. 19
Feature requirements for an MCM system
Secures access to corporate content
and personal files
Ensures control over corporate data
Provides exceptional user experience
Supports market-leading mobile devices
and operating systems
Enables and promotes team collaboration
Delivers visibility and insight into mobile
content usage*
Simplifies access to enterprise content
management platforms
Adapts to cloud, onsite, and hybrid* data
environments
Built on open, interoperable systems
Ability to leverage content in workflows and
mobile applications
Demo
© 2013 SAP AG. All rights reserved. 45
Your files anywhere and on any device
Any file you save to SAP Mobile
Documents is instantly accessible by
your computers, phones, and other
devices – anywhere at anytime
SAP Mobile Documents works with
Windows, Mac, in your HTML5 web
browser and on iPad. Additional device
support for Android devices and iPhone
planned for next releases
© 2013 SAP AG. All rights reserved. 46
Demo Highlights
Offline and online support
Have your documents available on your
mobile device even when not online
– Just by one click
– Synchronize single documents or complete
folders
– Offline content updates automatically when
online next time
Present your documents from your
mobile device
Navigate through documents in on your
mobile device
– See and navigate to previous, current and next
slide
– Navigation pane for easy slide selection
Share your documents with
individuals and teams
Allow shared folders for document
exchange with other users
– Users: Shared documents are copied
snapshots, No SAP Mobile Documents license
needed for sharing partner, Anonymous access
with password protection
– Teams: Collaborative working with documents,
Changes in documents are reflected to every
group member, Access restrictions based on
group permissions
SDK for app to app integration
Ability to build secure content into
business applications
© 2013 SAP AG. All rights reserved. 47
Discover and access corporate content
Open up your content management
system for mobile device usage
Extend the reach of your SAP
NetWeaver Portal KM or other content
management systems
Navigate your CMS based on your
user rights
Standard based communication
utilizing the Content Management
Interoperability Services (CMIS)
standard
e.g. Microsoft
SharePoint
SAP NetWeaver
Portal
…
© 2013 SAP AG. All rights reserved. 48
Content Management Interoperability Services (CMIS) Overview
OASIS based Standard
https://www.oasis-open.org
Broad Industry Support
SAP, IBM, Microsoft, EMC², Alfresco,
OpenText and other members
CMIS@SAP
CMIS ABAP Connectivity since NW7.03
CMIS Document Service in
SAP NetWeaver Cloud since Q1/2012
SAP drives CMIS
Active in Technical Committee
Spec Editors
SAP Chairs Apache Chemistry
Current CMIS Project State
V1.0 released 05/2010
© 2013 SAP AG. All rights reserved. 49
Integration
CMIS libraries allow new integration
scenarios
Backend integration with CMIS-
enabled systems
© 2013 SAP AG. All rights reserved. 50
Business level security
SAP Mobile Documents protects your
files
Security Policies prevent leakage of
confidential data
Data encryption is applied for data in
motion and data at rest
Device and policy management via SAP
Afaria (optional)
Secure platform for on-demand
scenarios with SAP NetWeaver Cloud
© 2013 SAP AG. All rights reserved. 51
Best practices when adopting an MCM solution
Regularly audit content usage and corporate-distributed content
Train users in the importance of securing content, and how to share content safely
Consider the impact of BYOD Avoid lock ins by adopting standards
Avoid lock ins by adopting standards
5
6
7
8
Don’t rip and replace; maintain your existing investment in systems like
SAP Portal or Microsoft SharePoint
Establish file-sharing policies that make sense for your industry
Assess your current situation
Be afraid of the unknown
1
2
3
4
Q&A
For more information visit www.sap.com/mobile/mcm
Join Webinar with Gartner tomorrow
Milja Gillespie
Director, Mobile Solution Marketing
Bryan Whitmarsh
Director, Mobile Solution Management
Closing and Q&A
Participate in today’s TweetChat about wholesale distribution
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