Emergency Response Procedures Manual Copyright – J.SHEPHEARD (AUTHOR) Issued October - 2018 Page 1
JOSEPH BANKS SECONDARY COLLEGE
40 JOSEPH BANKS BOULEVARD, BANKSIA GROVE
INTRODUCTION................................................................................................................................................................1
ERP MANUAL UPDATE REGISTER.........................................................................................................................2
CLIENT REQUIREMENT...................................................................................................................................................2
SITE PROFILE...................................................................................................................................................................3
EMERGENCY CONTACT NUMBERS.......................................................................................................................4
DESIGNATED STAFF.....................................................................................................................................................5
MAINTENANCE OF EVACUATION PLAN...............................................................................................................6
WARDENS.........................................................................................................................................................................6DEPUTY PRINCIPAL (OPERATIONS).............................................................................................................................6SCHOOL OFFICER............................................................................................................................................................6
EMERGENCY COLOUR CODES................................................................................................................................7
EMERGENCY PLANNING COMMITTEE..................................................................................................................8
GENERAL..........................................................................................................................................................................8RESPONSIBILITIES...........................................................................................................................................................8MEMBERSHIP....................................................................................................................................................................9MEETINGS.......................................................................................................................................................................10INDEMNITY......................................................................................................................................................................10PLANNING PROCESS....................................................................................................................................................11
EMERGENCY CONTROL ORGANISATION.........................................................................................................12
GENERAL........................................................................................................................................................................12WARDEN STRUCTURE..................................................................................................................................................12SELECTION CRITERIA FOR ECO MEMBERS............................................................................................................12DEPUTY CHIEF WARDEN/COMMUNICATIONS OFFICER.........................................................................................13AREA WARDEN.............................................................................................................................................................13WARDENS.......................................................................................................................................................................13DEPUTY WARDENS.......................................................................................................................................................14AUTHORITY.....................................................................................................................................................................14INDEMNITY......................................................................................................................................................................14TYPICAL EMERGENCY CONTROL ORGANISATION STRUCTURE...........................................................................16CHIEF WARDEN ORDER OF PRIORITY......................................................................................................................16
COMMUNICATION........................................................................................................................................................17
REGISTER.......................................................................................................................................................................17RUNNERS........................................................................................................................................................................17MOBILE TELEPHONE....................................................................................................................................................17LAND LINES...................................................................................................................................................................17NEIGHBOURING FACILITIES.........................................................................................................................................18
ALARM RESPONSE/EVACUATION PROCEDURES.......................................................................................19
PROCEDURE...................................................................................................................................................................19EVACUATION ROUTES..................................................................................................................................................20SITE PLAN/EVACUATION ROUTES.............................................................................................................................24ALTERNATIVE ASSEMBLY AREA................................................................................................................................26STAFF RESPONSE.........................................................................................................................................................27CLASS TEACHERS........................................................................................................................................................27TEACHERS WITHOUT CLASSES..................................................................................................................................27
Emergency Response Procedures Manual Copyright – J.SHEPHEARD (AUTHOR) Issued October - 2018 Page 2
WARDENS.......................................................................................................................................................................27SCHOOL OFFICERS.......................................................................................................................................................29FIRST AID OFFICER......................................................................................................................................................29MANAGER CORPORATE SERVICES...........................................................................................................................29PRINCIPAL......................................................................................................................................................................29ASSOCIATE PRINCIPAL SENIOR SCHOOL................................................................................................................29ASSOCIATE PRINCIPAL MIDDLE SCHOOL................................................................................................................30DEPUTY PRINCIPAL (OPERATIONS)...........................................................................................................................30DEPUTY PRINCIPAL (SPECIAL PROJECTS)..............................................................................................................30DEPUTY PRINCIPAL (PATHWAYS AND PARTNERSHIPS)........................................................................................30LEAD TEACHERS...........................................................................................................................................................30
EVACUATION PRINCIPLES......................................................................................................................................31
EVACUATION DIAGRAMS.............................................................................................................................................31PERSONAL EFFECTS....................................................................................................................................................31OCCUPANTS AND VISITORS WITH A DISABILITY.....................................................................................................32REFUSALS TO LEAVE...................................................................................................................................................32UNCONSCIOUS PERSONS............................................................................................................................................33CONTRACTORS/VISITORS............................................................................................................................................33
EMERGENCY RESPONSE EXERCISES...............................................................................................................34
GENERAL........................................................................................................................................................................34GENUINE EMERGENCY DURING AN EMERGENCY RESPONSE EXERCISE..........................................................35BRIEFINGS......................................................................................................................................................................35SMEAC BRIEFING METHOD......................................................................................................................................35OBSERVERS’ CHECKLIST............................................................................................................................................36EMERGENCY RESPONSE EXERCISE DEBRIEFING...................................................................................................37GENUINE EMERGENCY DEBRIEF................................................................................................................................37
EMERGENCY CONTROL ORGANISATION.........................................................................................................38
GENERAL........................................................................................................................................................................38
PRE-EMERGENCY........................................................................................................................................................38
CHIEF WARDEN.............................................................................................................................................................38DEPUTY CHIEF WARDEN/COMMUNICATIONS OFFICER.........................................................................................38AREA WARDENS...........................................................................................................................................................38WARDENS.......................................................................................................................................................................39
EMERGENCY..................................................................................................................................................................40
CHIEF WARDEN.............................................................................................................................................................40DEPUTY CHIEF WARDEN.............................................................................................................................................40COMMUNICATIONS OFFICER.......................................................................................................................................40AREA WARDENS...........................................................................................................................................................40WARDENS.......................................................................................................................................................................41EMERGENCY RESPONSE TEAM..................................................................................................................................41
POST-EMERGENCY.....................................................................................................................................................41
CHIEF WARDEN.............................................................................................................................................................41COMMUNICATIONS OFFICER.......................................................................................................................................41AREA WARDENS AND WARDENS..............................................................................................................................41
EMERGENCY PROCEDURES..................................................................................................................................42
Emergency Response Procedures Manual Copyright – J.SHEPHEARD (AUTHOR) Issued October - 2018 Page 3
IMMEDIATE EMERGENCY RESPONSE (ICER)..........................................................................................................42
EMERGENCY MANAGEMENTCONTROL POINT..............................................................................................42
STATUS HAND-OVER PROCEDURE....................................................................................................................43
OCCUPANTS AND VISITORS...................................................................................................................................43
OCCUPANTS WORKING AT A FACILITY......................................................................................................................43OCCUPANTS NOT WORKING AT A FACILITY.............................................................................................................43VISITORS.........................................................................................................................................................................44
FIRST AID OFFICERS..................................................................................................................................................44
BUILDING OR TENANT COORDINATOR.............................................................................................................45
BUILDING SUPPORT...................................................................................................................................................45
RECEPTION.....................................................................................................................................................................46
FIRE AND SMOKE EMERGENCIES.......................................................................................................................47
GENERAL........................................................................................................................................................................47ESSENTIAL STEPS........................................................................................................................................................47GENERAL STAFF...........................................................................................................................................................48RECEPTIONIST...............................................................................................................................................................49IF PERSONS ARE INJURED..........................................................................................................................................49REMAIN AT THE SWITCHBOARD.................................................................................................................................49
AFTER HOURS PROCEDURES...............................................................................................................................50
ALARM............................................................................................................................................................................50EMERGENCY...................................................................................................................................................................50
MEDIA RESPONSE.......................................................................................................................................................50
RE-OCCUPATION AUTHORITY...............................................................................................................................51
RETURNING TO THE SITE.............................................................................................................................................51
BOMB THREAT..............................................................................................................................................................52
GENERAL........................................................................................................................................................................52THREAT TYPES..............................................................................................................................................................52SWITCHBOARD OPERATOR INSTRUCTIONS.............................................................................................................53EVALUATION..................................................................................................................................................................53ACTIONS.........................................................................................................................................................................53NOTIFICATION................................................................................................................................................................53SEARCH..........................................................................................................................................................................54SEARCH SEQUENCE.....................................................................................................................................................55COMMUNICATIONS DURING SEARCH.........................................................................................................................55IF A SUSPICIOUS OBJECT IS LOCATED.....................................................................................................................55
EVACUATION OPTIONS.............................................................................................................................................56
GENERAL........................................................................................................................................................................56LIMITATIONS OF TOTAL EVACUATION........................................................................................................................56PARTIAL EVACUATION.................................................................................................................................................57
SUSPECT ITEMS...........................................................................................................................................................57
IDENTIFYING AN ITEM AS SUSPECT...........................................................................................................................57ACTION TO BE TAKEN..................................................................................................................................................58
Emergency Response Procedures Manual Copyright – J.SHEPHEARD (AUTHOR) Issued October - 2018 Page 4
A SUSPECT ITEM SHOULD NOT BE MOVED OR TOUCHED......................................................................................58
SUSPECT MAIL ARTICLES.......................................................................................................................................58
TYPES OF BOMB DELIVERY........................................................................................................................................59MAIL RECIPIENT RESPONSIBILITIES:........................................................................................................................59
CAUSES............................................................................................................................................................................59
SOCIO-POLITICAL CLIMATE........................................................................................................................................59LOCAL.............................................................................................................................................................................59NATIONAL.......................................................................................................................................................................59INTERNATIONAL.............................................................................................................................................................60
RELATED INCIDENTS.................................................................................................................................................60
CAR PARK & LOADING BAYS.................................................................................................................................60
MASTER EMERGENCY CONTROL POINT (MECP) RELOCATION...........................................................61
EXPLOSION.....................................................................................................................................................................61
SUSPECT MAIL CONTAINING HAZARDOUS POWDER................................................................................62
GENERAL........................................................................................................................................................................62UNOPENED PACKAGE PROCEDURE..........................................................................................................................62OPENED PACKAGE PROCEDURE...............................................................................................................................62
CHEMICAL AND RADIOLOGICAL SUBSTANCE EMERGENCY.................................................................63
GENERAL........................................................................................................................................................................63CHEMICAL HAZARD CONSIDERATION.......................................................................................................................63
RADIOLOGICAL CONSIDERATIONS....................................................................................................................64
DANGEROUS GOODS.................................................................................................................................................65
GENERAL........................................................................................................................................................................65CHEMICAL INCIDENT – CHIEF WARDEN RESPONSE..............................................................................................65CHEMICAL HAZARD CONSIDERATIONS.....................................................................................................................65DECONTAMINATION & REMEDIATION CONSIDERATIONS.......................................................................................66
GAS LEAK AND/OR AIR CONDITIONING CONTAMINATION.....................................................................67
GENERAL........................................................................................................................................................................67PROCEDURE...................................................................................................................................................................67
CIVIL DISORDER & ILLEGAL OCCUPANCY PROCEDURES......................................................................68
GENERAL........................................................................................................................................................................68PROCEDURE...................................................................................................................................................................68
ALARM RESPONSE/LOCKDOWN PROCEDURES..........................................................................................69
PROCEDURE...................................................................................................................................................................69STUDENT RESPONSE...................................................................................................................................................69STAFF RESPONSE.........................................................................................................................................................69CLASS TEACHERS (AND CLASSROOM BASED NON-TEACHING STAFF)..............................................................69TEACHERS WITHOUT CLASSES..................................................................................................................................70PRINCIPAL......................................................................................................................................................................70ASSOCIATE PRINCIPAL................................................................................................................................................70DEPUTY PRINCIPAL......................................................................................................................................................70MANAGER CORPORATE SERVICES...........................................................................................................................71
Emergency Response Procedures Manual Copyright – J.SHEPHEARD (AUTHOR) Issued October - 2018 Page 5
CLERICAL STAFF..........................................................................................................................................................71LEADING TEACHERS.....................................................................................................................................................71
WORKPLACE INTRUSION.........................................................................................................................................72
GENERAL........................................................................................................................................................................72SIEGE OR HOSTAGE SITUATION.................................................................................................................................73
PERSONAL HARM........................................................................................................................................................74
GENERAL........................................................................................................................................................................74PROCEDURE...................................................................................................................................................................74
TERRORISM....................................................................................................................................................................75
GENERAL........................................................................................................................................................................75PROCEDURES................................................................................................................................................................75CONSIDERATIONS.........................................................................................................................................................75
MEDICAL EMERGENCY.............................................................................................................................................76
GENERAL........................................................................................................................................................................76PROCEDURE...................................................................................................................................................................76
BUILDING DAMAGE.....................................................................................................................................................77
GENERAL........................................................................................................................................................................77
SEVERE STORM............................................................................................................................................................78
GENERAL........................................................................................................................................................................78PROCEDURES................................................................................................................................................................78
EARTHQUAKE SAFETY PROCEDURES.............................................................................................................79
GENERAL........................................................................................................................................................................79DANGERS ASSOCIATED WITH EARTHQUAKES........................................................................................................79EARTHQUAKE SAFETY GUIDELINES..........................................................................................................................79AFTER AN EARTHQUAKE............................................................................................................................................80
APPENDIX........................................................................................................................................................................82
APPENDIX 1 - EPC MEETING AGENDA....................................................................................................................82APPENDIX 2 - EVACUATION CHECKLIST..................................................................................................................83APPENDIX 3 - EVACUATION EXERCISE OBSERVERS CHECKLIST.......................................................................84APPENDIX 4 - EMERGENCY SERVICE HANDOVER FORM......................................................................................85APPENDIX 5 - SITE VACATED SIGN..........................................................................................................................86APPENDIX 6 - EVACUATION INCIDENT REPORT......................................................................................................87APPENDIX 7 - PROPERTY DAMAGE REPORT..........................................................................................................88APPENDIX 8 -PERSONAL EMERGENCY EVACUATION PLAN (PEEP).................................................................89APPENDIX 9 - BOMB THREAT CHECKLIST...............................................................................................................90APPENDIX 10 - INCIDENT / OFFENDER CHECKLIST...............................................................................................91APPENDIX 10 - INCIDENT / OFFENDER CHECKLIST...............................................................................................92APPENDIX 11 - DEFINITIONS.......................................................................................................................................93APPENDIX 12 - LIST OF ABBREVIATIONS.................................................................................................................98
Emergency Response Procedures Manual Copyright – J.SHEPHEARD (AUTHOR) Issued October - 2018 Page 6