LOCATION,
LOCATION, LOCATION
CHOOSING A VENUE
THINGS TO TAKE INTO CONSIDERATION
• Look & Feel of the space
– Does it match your event objectives and client taste?
• Capacity
• Price
• Time allotted for production/set-up
• Flexibility on design and vendors
CHOOSING A VENUE: TIMING
PRIVATE EVENT CONSIDERATIONS
• Client’s ideal date
• Time of year
• Day of week
• Venue availability
• Do you have flexible dates or fixed dates?
CHOOSING A VENUE: TIMING
PUBLIC EVENT CONSIDERATIONS
• Major Holidays or Religious days
• Long Holiday Weekends
• Major Sporting Events
• Other Competing/Conflicting Special Events
RESEARCH VENUES ONLINE
ONLINE FACT RESEARCH
• Capacity
•Floorplans
• Room Photos
SCHEDULE SITE VISITS
• Be familiar with the site and tour it before
you present to clients as an option
• Good idea to get to know your onsite
contact and establish a relationship
• Have questions ready for your visit, your
questions will be your clients so it’s best to
be prepared
TYPES OF EVENT SPACES
SPECIAL EVENTS VENUE
RESTAURANTS & CLUBS
HOTELS
MUSEUMS, AQUARIUMS,
ZOOS
THEATERS
CONVENTION CENTERS
SPORTS ARENAS /
BALLPARKS
PRIVATE CLUBS
HISTORIC BUILDINGS /
LIBRARIES
TENTS
CREATE SPACE / FLOOR
PLANS
LOOK CLOSELY AT PRICING
GET ITEMIZED COST SHEETS
CONTRACTS
THINGS TO CONSIDER
• Have a list of questions prepared when visiting a
potential event venue
• BE RESOURCEFUL, especially if you’re throwing an
event in an unfamiliar city
• Generally you should give a place 6 months after
opening before hosting an event there
• Have a contingency plan