LabVantage UserManual:Requests(SampleWithdrawal)
1Disclaimer:Printedcopiesarenottheofficialdocument.PleaseseetheonlinePDFfileforthemostup-to-dateversion.http://htrc.uchicago.edu 8/1/17
Requests• TherequestprocessinLabVantage isawayforinvestigatorstorequestthe
withdrawaloftheirsamplesfromtheHTRC’sbiobank• TherearefivestepsinsuccessfullysubmittingarequestinLabVantage:
– First,arequestmustbecreated– Second,samplesmustbesearchedforandaddedtotherequest– Third,therequestmustbesavedandsubmittedtotheHTRCfor
approvalandprocessing– Fourth,oncetheHTRChasprocessedyourrequest,itispackagedand
readyforpickup.Youwillbeemailedtopickupyoursamples– Finally,thepersonwhosubmittedtherequestmustpersonallypickup
thepackageintheHTRCandmustacknowledgereceiptofthepackagedigitallywithinLabVantage.Thisfinalizestherequestprocess
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CreatingaRequest
• TheprocessofcreatingandsubmittingarequestiscompletedbytheCRAorPI
• Tocreatearequest,gototheNewRequestspage
• SelectAdd
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• Tocreatearequest,fillouttheinformationintherequestform• Pleasemaintaintheformatsuggestedbelowincreatingyourrequest• ClickSave
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Select“Shipment”forwithdrawalrequests.Select“Dispose”forpermanentdisposalofsamples
(ie,patientwithdrewconsent)
Pleaseusethisformat:YourNameIRB#ProjectName
PleaseselectyourLabVantageusernamefromthesearch
CreatingaRequest
• SearchforsamplestoincludeintherequestbyclickingtheAddSampleicon
• AfullexplanationofhowtosearchthedatabasecanbefoundintheusermanualonLabVantageReports
• Seethenextpageforquicktipsonsearchingforsamples
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AddingSamplestoaRequest
• YoucanusetheAdhoc querysearchoptiontolocatespecificsamplestoincludeintherequest.SearchingviatheNewRequestpagewillfilteryourresultstoonlyreturnsamplesthatarecurrentlystoredintheHTRC.Samplesthatwerepreviouslywithdrawnwillnotpopulateinthissearch
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Hoveringoveranitemonthecriteriamenuwillexposeamagnifyingglassicon.Clickingonthaticonwillmovethatcriteriaintoyoursearch.Forinstance,tosearchforallplasma
samplesfromIRB#Test123,youwouldcreateanAdhoc queryassuch.Click
SearchNowtorunthequery
AddingSamplestoaRequest:UsinganAdhoc Query
AddingSamplestoaRequest:UsingaPicklistSearch
• Ifyoualreadyhavealistofsamplenumbersthatyouwouldliketoaddtoyourrequest,youcanusethePicklistSearchtoaddalistofsamplesdirectlytoyourrequest
• Pasteyoursamplenumbers(nocommas)andthenclickSearch
• Yoursampleswillpopulateinanewwindow.Remember,onlysamplesthatarecurrentlyintheHTRCwillbereturnedfromthesearch;samplesthatwerepreviouslywithdrawnarenotsearchablefromtheNewRequestpage
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• Onceyouhavesearchedforsamplesandhavereceivedresults,you’llseeapagelikethis:
• Toincludesamplesinarequest,clicktheboxnexttotheappropriatesample(s)andhitSelectandReturn
AddingSamplestoaRequest
AddingSamplestoaRequest:30DayEmbargoPeriod
• IfasamplehasbeenintheHTRCforlessthan30days,youwillseethisicon:
• Thisindicatesthatthesampleisstillundertheembargoperiod.A30dayembargoisenforcedforalltissuesamples,asitprovidestheopportunityfortheattendingpathologisttoretrieveresearchsamplesifneededfordiagnosticpurposes
• Youcanaddasampletoarequestthathasnotfulfilledtheembargoperiod,however,theHTRCwillneedtoreceivepermissionfromtheattendingpathologistbeforeitcanbereleased
• Youmayseeapopupmessagealertingyoutothefactthatthesamplehasnotyetcompletedtheembargoperiod.YoucancontinuebyselectingOK
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• Forthisexample,sampleS0715000022wasaddedtotherequest“TestCRA1IRB#16-1400ProjectXYZ”
• Atthispoint,itispossibletoaddadditionalsamples(clickAddSampleandsearchforadditionalsamples)
• Ifnoadditionalsamplesareneeded,clickSaveandthenclickSubmit
• Requestscannotbeeditedoncetheyaresubmitted
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SubmittingaRequest
• Thismessagewillappearwhenarequesthasbeensuccessfullysubmitted
• SubmittedrequestsappearontheMyRequestspage
• TheHTRCwillapproveandprocessrequestsonafirstcome,firstservebasis
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SubmittingaRequest&PackagePickup
• TheHTRCwillcontactyouviaemailonceyourrequesthasbeenfulfilledandyourpackageisreadyforpickup
• Requestsoflessthan20sampleswillpackagedinaplasticbag
• Requestsofmorethan20sampleswillbepackagedinasortedboxwithamanifest.ThemanifestcanbeaccessedviatheMyRequestspage,explainedonthenextpageofthismanual
• WhileattheHTRC,youwillbeaskedtoacknowledgereceiptofyourpackagebeforeyoucanremovethesamplesfromthefacility.AHTRCemployeewillhelpyouwiththisprocess
• Toviewrequestinformation,gotoMyRequestspage
• TheMyRequestspageshowsalloftherequeststhatyouhavecreated
• Ifyouwouldliketoseealistofthecontentsofyourpackage,clicktheboxnexttoyourrequestandthenselectPackageContentReport
• SelectGenerateReportonthepopup
ViewingRequestInformation
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ViewingRequestInformation• Hereisanexampleamanifestthatliststhecontentsofyourpackage.For
requestsofgreaterthan20samples,themanifestwillbesortedandwilllistsampleposition.Forsmallrequestsofunder20samples,samplepositionisnotrecorded
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ForAdditionalHelp…
• PleaseseetheHTRCwebsiteformoreinformationandtofindadditionaltrainingresources:https://htrc.uchicago.edu
• OremailtheLabVantage administratorsat:[email protected]
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