LICENSEE ONLINE MANUAL
The A-Z guide to Student Administration
using the Unisa Licensee Online Website
(LSA Website)
http://lsa.unisa.ac.za/
Compiled by: Theo Loesch
Date: August 2008
Directorate: Student Admissions & Registrations: Licensees & International Students
Licensee Website Administration Training Manual [‐ 2 ‐]
TABLE OF CONTENTS
Table of Contents .................................................................................................................................. ‐ 2 ‐
Terminology and icons explained .......................................................................................................... ‐ 5 ‐
System Codes ................................................................................................ - 6 -
ADMISSION CODES ........................................................................................ - 7 -
SUPPLEMENTARY EXAMINATION CODE ................................................................. - 8 -
Accessing Licensee Online (LSA) ............................................................................................................ ‐ 9 ‐
BOOKMARK THIS PAGE: ................................................................................. - 10 -
NEW FUNCTIONS BEFORE YOU LOG IN: ............................................................................................... ‐ 11 ‐
USER CODE AND PASSWORD ........................................................................... - 12 -
HOW TO LOGIN........................................................................................... - 12 -
Student System Functions Main Menu ................................................................................................ ‐ 14 ‐
Student System Functions Described .................................................................................................. ‐ 15 ‐
5 >user password .......................................................................................... - 15 -
94 >student number search ............................................................................... - 16 -
96 >student personal information ........................................................................ - 17 -
135 >student academic record ........................................................................... - 19 -
137 >student study units ................................................................................. - 21 -
Assignments ....................................................................................................................................................................... ‐ 22 ‐
155 >items per study unit list ............................................................................ - 24 -
342 >student exam time table ............................................................................ - 25 -
373 >student exam results ............................................................................... - 27 -
393 >quote study fees .................................................................................... - 28 -
421 >list students per exam .............................................................................. - 30 -
463 >display/print college account ....................................................................... - 31 -
Directorate: Student Admissions & Registrations: Licensees & International Students
Licensee Website Administration Training Manual [‐ 3 ‐]
Account Per Student ........................................................................................................................................................ ‐ 31 ‐
Account per Licensee ....................................................................................................................................................... ‐ 32 ‐
566 >extract college exam results ....................................................................... - 33 -
Web Registration ................................................................................................................................ ‐ 34 ‐
1.Student validation ....................................................................................... - 35 -
Possible errors: ................................................................................................................................................................. ‐ 37 ‐
2.Selection of proposed qualification ..................................................................... - 38 -
Select from the list and click 3. Confirmation and updating of personal information ................ - 38 -
3. Confirmation and updating of personal information .................................................. - 39 -
NOTES ON POSSIBLE FIELDS TO COMPLETE OR UPDATE .......................................................................... ‐ 40 ‐
Very Important: .............................................................................................................................................................. ‐ 43 ‐
4.Completion of course details for intended registration ............................................... - 43 -
NOTES ON POSSIBLE FIELDS TO COMPLETE OR UPDATE .......................................................................... ‐ 44 ‐
5.Completion of study unit details for intended registration: .......................................... - 45 -
NOTES ON POSSIBLE FIELDS TO COMPLETE OR UPDATE .......................................................................... ‐ 46 ‐
6.Completion of study unit information: ................................................................. - 46 -
NOTES ON POSSIBLE FIELDS TO COMPLETE OR UPDATE .......................................................................... ‐ 47 ‐
7.Confirmation of all information supplied: .............................................................. - 48 -
IMPORTANT INFORMATION .................................................................................................................................... ‐ 50 ‐
8.Success ................................................................................................... - 50 -
Study unit additions on LSA ................................................................................................................ ‐ 51 ‐
1.Student validation ....................................................................................... - 52 -
FIELDS TO COMPLETE ................................................................................................................................................. ‐ 52 ‐
Possible errors: ................................................................................................................................................................. ‐ 53 ‐
FIELDS TO COMPLETE ................................................................................................................................................. ‐ 54 ‐
A completed webpage will look like this: ..................................................................................................................... ‐ 55 ‐
FIELDS TO COMPLETE ................................................................................................................................................. ‐ 56 ‐
Directorate: Student Admissions & Registrations: Licensees & International Students
Licensee Website Administration Training Manual [‐ 4 ‐]
Important: ......................................................................................................................................................................... ‐ 57 ‐
POSSIBLE ERROR MESSAGES: .......................................................................... - 58 -
1. Student not registered ............................................................................................................................................... ‐ 58 ‐
2. Additions not allowed .................................................................................................................................................. ‐ 58 ‐
3. Not all the fields were completed ............................................................................................................................ ‐ 58 ‐
Study unit cancellations on LSA .......................................................................................................... ‐ 59 ‐
FIELDS TO COMPLETE ................................................................................................................................................. ‐ 60 ‐
POSSIBLE ERROR MESSAGES: .......................................................................... - 61 -
1. Student not registered ............................................................................................................................................... ‐ 61 ‐
2. Cancellations not allowed ............................................................................................................................................ ‐ 61 ‐
3. Not all the fields were completed ............................................................................................................................ ‐ 61 ‐
IMPORTANT INFORMATION ............................................................................ - 63 -
Directorate: Student Admissions & Registrations: Licensees & International Students
Licensee Website Administration Training Manual [‐ 5 ‐]
TERMINOLOGY AND ICONS EXPLAINED
User
A user is anyone who is permitted to login to the LSA website and a User code was issued by Unisa
User Code
The user code is a unique 4 digit numerical code assigned to a particular user.
Password
The password is used together with the user number to gain access to the Student System and must be kept secret.
A valid password must be at least 6 characters long, made up from both alphabetic and numeric characters. A maximum of three numerical numbers are allowed.
Function Nr
The function number is the number allocated to a particular function that the Student System allows the user to perform.
Admin Online Menu
This is the list of all the functions that you have available to you. It appears on your screen as soon as you have successfully logged in and clicked on the “student system functions” -tab.
Directorate: Student Admissions & Registrations: Licensees & International Students
Licensee Website Administration Training Manual [‐ 6 ‐]
SYSTEM CODES
Description: These are the codes generally used by Unisa on its Student System and LSA
Registration Periods
0 = Year modules, 1st Cycle*,
1 = 1st Semester**,
2 = 2nd Semester; or
6 = 2nd Cycle*
* Cycles are subjects and modules offered over a period of a year.
During the 1st Cycle, students enrol during December to March (refer to specific dates) and write examinations in October November.
The 2nd Cycle is registered in the middle of the year and students only write examination the following year in the May/June examination.
** Semesters are offered over a six-month period. Students’ enrolling at the beginning of the year writes exams in May/June and students registering in the middle of the year will write in Oct/Nov the same year.
Registration Status
RG = Registered
CA = Cancelled (Forfeit a percentage of fees)
AC = Admin Cancellation (Cancelled, no fees forfeited). This cancellation will only be done by a supervisor of Unisa under special circumstances.
NC = No Cancellation
Directorate: Student Admissions & Registrations: Licensees & International Students
Licensee Website Administration Training Manual [‐ 7 ‐]
Language
E = English
A = Afrikaans
Qualification
Five-digit numeric number used to identify Unisa qualifications e.g.: 02011
Five-digit alphabetical letters used to identify National Diplomas, B-Tech and M-Tech degrees
Refer to calendar for specific code
ADMISSION CODES
0 Not decided 5 Admission for other reasons
1 No admission 6 Exam cancelled (before admission)
2 Admission 7 Withdrawal from exam
3
Admission due to Military service
8 Supplementary Exam cancelled
4 Admission due to previous years
Directorate: Student Admissions & Registrations: Licensees & International Students
Licensee Website Administration Training Manual [‐ 8 ‐]
SUPPLEMENTARY EXAMINATION CODE
1 Not applicable 6 Miscellaneous
2 Aegrotat 7 Supplementary
3 Clash of dates 8 Crouse case
4 Admin 9 Follow up
5 Special
Directorate: Student Admissions & Registrations: Licensees & International Students
Licensee Website Administration Training Manual [‐ 9 ‐]
ACCESSING LICENSEE ONLINE (LSA)
Go to the following link directly: http://lsa.unisa.ac.za/ or;
Open your Internet browser and go to the Unisa website by entering the following URL: www.unisa.ac.za
Click on the “Licensees” –tab at “INFORMATION FOR” as shown below:
Directorate: Student Admissions & Registrations: Licensees & International Students
Licensee Website Administration Training Manual [‐ 10 ‐]
BOOKMARK THIS PAGE:
Press Ctrl+D or
Click on Favourites and Add Favourites and
Click on Add
This site can now be accessed by clicking on the link under the “Favourites” menu
* Note:
The word “Colleges” will be replaced by “Licensees” in future
Directorate: Student Admissions & Registrations: Licensees & International Students
Licensee Website Administration Training Manual [‐ 11 ‐]
NEW FUNCTIONS BEFORE YOU LOG IN:
Three new additions was made on the Licensee Webpage:
1. In the centre of the page room was made where announcements will be published.
2. On the right-hand side there is a link to the Unisa Newsroom.
3. Under the “Quicklinks” you will find links to useful downloads. Even this manual can be downloaded from here.
Before logging in, check these locations for new additions as it will be updated on a regular basis.
For easy reference, these links as described above is shown below:
2. From our Newsroom
3. Quicklinks
1. Announcements
Directorate: Student Admissions & Registrations: Licensees & International Students
Licensee Website Administration Training Manual [‐ 12 ‐]
Login to the LSA Website
USER CODE AND PASSWORD
User codes are the codes created for each Licensee by UNISA which grants access to the student information on the UNISA Licensee web site.
The password is the code created by the user. This code must be kept in a safe place and never revealed to anyone.
When the user code is provided, the initial password will always be 'password', until the user has made his/her first successful logon.
Once the user logged on successfully, he/she will be prompted to change the password. This is compulsory and the user will not be able to use this site until the password was changed successfully.
A valid password must be at least 6 characters long, made up from both alphabetic and numeric characters. A maximum of three numerical numbers are allowed.
When the password is reset at UNISA, it will normally be reset to be 'password' again and the user will be required to change it again after the first successful login.
HOW TO LOGIN
On the left-hand side of the webpage, click in the space provided under “User ID”
Enter your four-digit User code and press the Tab-key or click in the field under “Password”
Enter your password and click on the login button
Directorate: Student Admissions & Registrations: Licensees & International Students
Licensee Website Administration Training Manual [‐ 13 ‐]
If it is your first-time you login, refer to the next page under “5 >user password”
After a successful login, the following webpage will appear:
Click on “student system functions”
Directorate: Student Admissions & Registrations: Licensees & International Students
Licensee Website Administration Training Manual [‐ 14 ‐]
STUDENT SYSTEM FUNCTIONS MAIN MENU
On this webpage you will find a list of menus that you click on to perform specific queries and actions
This menu of services will be extended as more functions are made available for Licensees on this website.
To access a menu, simply move your mouse pointer over a desired menu and on the menu once.
Each menu and its functions will be described on the next page.
Suggestion and inputs to enhance the website will always be welcomed
Directorate: Student Admissions & Registrations: Licensees & International Students
Licensee Website Administration Training Manual [‐ 15 ‐]
STUDENT SYSTEM FUNCTIONS DESCRIBED
5 >USER PASSWORD
This function is used to change your password. A similar webpage will appear if this is the first time you login to LSA
Enter your four-digit user code. (E.g. 9999)
Enter the password that you used up to this point (E.g. unisa123)
Choose a new password
Retype your new password and click submit.
Directorate: Student Admissions & Registrations: Licensees & International Students
Licensee Website Administration Training Manual [‐ 16 ‐]
94 >STUDENT NUMBER SEARCH
This function is used to search or lookup a student number with limited information of the student available.
Enter criteria at one or more fields.
If the student has more than one initial, enter a space between each initial. (e.g. A B C instead of ABC)
If you change the search for Address field to no, only the magisterial district will be displayed
Click on “Display” and all students’ matching the search criteria’s details will be displayed.
* Note:
Never use a student number unless you are 100% sure that it is the same student
Directorate: Student Admissions & Registrations: Licensees & International Students
Licensee Website Administration Training Manual [‐ 17 ‐]
96 >STUDENT PERSONAL INFORMATION
Description: On this webpage some of a student’s biographical information can be viewed
Click on the link “96 >student personal information”
Enter the student number and click on “Display”
Enter the student’s number and click on Display
If this student is not registered at your Licensee, the following screen will be displayed:
Directorate: Student Admissions & Registrations: Licensees & International Students
Licensee Website Administration Training Manual [‐ 18 ‐]
Only if the student was registered with your Licensee, you will be able to view the student’s biographical information.
Note: On this screen you can only view the following:
Names, Surname(s)
Addresses, contact information
Highest school qualifications. In South Africa, a Matric or Standard 10 refers to the school leaving certificate.
Any updates or changes must be requested in writing to [email protected]
Changes can be made when registering online or by completing a registration form.
Directorate: Student Admissions & Registrations: Licensees & International Students
Licensee Website Administration Training Manual [‐ 19 ‐]
135 >STUDENT ACADEMIC RECORD
Description: On this webpage a student’s academic record can be viewed.
* Important:
This function is for office use only. It may never be printed and issued to anybody
Click on the link “135 >student academic record”
Enter the student number and click on “Display”
The following webpage will be displayed:
Directorate: Student Admissions & Registrations: Licensees & International Students
Licensee Website Administration Training Manual [‐ 20 ‐]
You can view each qualification’s academic record by clicking on the qualification code:
An unofficial academic record for office use only will be displayed for the selected qualification:
Suppressed
Directorate: Student Admissions & Registrations: Licensees & International Students
Licensee Website Administration Training Manual [‐ 21 ‐]
137 >STUDENT STUDY UNITS
Description: On this webpage, a student’s current registration status can be viewed
Click on the link “137 >student study units”
Enter the student number and click on “Display”
The following webpage will be displayed:
See note below
Assignments:
Directorate: Student Admissions & Registrations: Licensees & International Students
Licensee Website Administration Training Manual [‐ 22 ‐]
Assignments
To view a student’s assignment progress, click on the link as shown above
The following detail will be displayed:
Study Unit
Semester or Cycle registered for
Registration status
Language registered in (English or Afrikaans)
Qualification code and description
Assignment number
Percentage
Credits awarded towards total
Date received
Date returned
Cancellation status
Directorate: Student Admissions & Registrations: Licensees & International Students
Licensee Website Administration Training Manual [‐ 23 ‐]
Refer to page 2 for details about the codes used.
Directorate: Student Admissions & Registrations: Licensees & International Students
Licensee Website Administration Training Manual [‐ 24 ‐]
155 >ITEMS PER STUDY UNIT LIST
Description: On this webpage, information about items issued per subject/module can be viewed
Click on the link “155 >items per study unit list”
Enter the year and subject/module code and click on “Display”
A similar webpage will be displayed:
Directorate: Student Admissions & Registrations: Licensees & International Students
Licensee Website Administration Training Manual [‐ 25 ‐]
342 >STUDENT EXAM TIME TABLE
Description: On this webpage a student’s examination timetable and examination venue can be viewed
Enter the exam year, exam period, student number and practical type (if applicable);
Click on “Display”
A similar webpage will be displayed:
Directorate: Student Admissions & Registrations: Licensees & International Students
Licensee Website Administration Training Manual [‐ 26 ‐]
PLEASE NOTE:
This is not an official examination permit
Only admission permits issued by the Department: Examinations and Assessment will be accepted.
Any discrepancies must be queried with the Examinations department directly. [email protected]
Please note the applicable closing date before each examination for venue changes etc.
If the student was not registered through your Licensee and Branch, you will not be able to view his/her examination timetable. A similar screen would be displayed:
Directorate: Student Admissions & Registrations: Licensees & International Students
Licensee Website Administration Training Manual [‐ 27 ‐]
373 >STUDENT EXAM RESULTS
Description: On this webpage a student’s examination results and possible Supplementary Examination dates and times can be viewed.
Enter the exam year, exam period and student number ;
Click on “Display”
A similar webpage will be displayed:
Directorate: Student Admissions & Registrations: Licensees & International Students
Licensee Website Administration Training Manual [‐ 28 ‐]
393 >quote study fees
Description: On this webpage a quotation for study fees can calculated
The Academic Year will be populated in the relevant field ;
Select the country where the student will be writing his/her examinations. (See notes below)
At the Qualification-field, select Undergraduate or Postgraduate. (See notes below)
Enter the Qualification code, only for Postgraduate Qualifications.
Select Yes or No if a library card is required. (See notes below)
Select Yes or No if the student need to apply for matriculation exemption. (See notes below)
Enter the subject codes as reflected in the relevant calendar.
Directorate: Student Admissions & Registrations: Licensees & International Students
Licensee Website Administration Training Manual [‐ 29 ‐]
PLEASE NOTE:
Refer to the Information Brochure regarding the relevant Foreign Levy.
Should the student initially register with a South-African address and/or examination centre, any changes after registration on of the address or examination venue to a foreign country will automatically charge the applicable foreign levy, per module/subject, on the student’s account
Undergraduate studies includes:
all formative and professional undergraduate qualifications (E.g. BCOM, BA, BCOMPT, BSC)
all vocationally orientated qualifications (E.g. National Higher Certificates, National Diplomas)
Postgraduate studies includes:
all formative and professional postgraduate qualifications (E.g. Honours, Masters and Doctors degrees)
all vocationally orientated qualifications (E.g. B-Tech and M-Tech degrees)
Library Card: Only students that will be visiting any one of the main campuses, i.e. Muckleneuk or Florida campus, and wishes to make use of the Unisa library need to apply for this card. Refer to the Information Brochure regarding costs involved.
Matriculation Exemption: Refer to the admission requirements for that specific qualification.
Directorate: Student Admissions & Registrations: Licensees & International Students
Licensee Website Administration Training Manual [‐ 30 ‐]
421 >list students per exam
Description: On this webpage you will be able to view all the students registered to write examinations at your examination venue
Enter the examination year, exam period and study unit;
Select criteria:
o Registration Status, refer to codes on page 3.
o Admission Status, three options
o Supplementary, three options
Start student number (optional)
Click on “List”
A similar webpage will be displayed:
Refer to Admission and Supplementary codes on page 5
Directorate: Student Admissions & Registrations: Licensees & International Students
Licensee Website Administration Training Manual [‐ 31 ‐]
463 >display/print college account
Description: On this webpage your Licensee account and a student’s account can be viewed.
Two options:
ACCOUNT PER STUDENT
Enter the academic year and student number.
Click on “Display Student”
A similar webpage will be displayed:
Directorate: Student Admissions & Registrations: Licensees & International Students
Licensee Website Administration Training Manual [‐ 32 ‐]
ACCOUNT PER LICENSEE
Enter the Academic Year, Account Type and Branch Code;
Click on “Display Account”
A similar webpage will be displayed:
Directorate: Student Admissions & Registrations: Licensees & International Students
Licensee Website Administration Training Manual [‐ 33 ‐]
566 >extract college exam results
Description: On this webpage your Licensee’s students’ examination result can be extracted
Your account number and branch code, with a description will automatically be populated.
Enter the Exam Year an select Exam Period;
Previous reports are displayed below the line, you can select the desired report
Click on “Extract File”
A similar webpage will be displayed:
Directorate: Student Admissions & Registrations: Licensees & International Students
Licensee Website Administration Training Manual [‐ 34 ‐]
WEB REGISTRATION
The online application for a student number is closed. This function has been disabled as the new procedure has to be followed as described below:
• Web registrations can only be done for students with Unisa student numbers.
• To obtain a student number, the applicant has to be referred to the Central Applications Office (CAO) first. See all documentation in this regard.
• CAO website address: http://www.cao.ac.za/
• Logon to Licensee Online (LSA)
• Click on the “web applications” –field (see callout nr 1)
• Then click on the “Web registration” –field
(see callout nr 2)
1. Click on the “web
2. Click on the “Web registration”
Directorate: Student Admissions & Registrations: Licensees & International Students
Licensee Website Administration Training Manual [‐ 35 ‐]
• Web applications can only be submitted during an active registration period as published by Unisa, else you will find the following message:
1. STUDENT VALIDATION
FIELDS TO COMPLETE
Description More information
Student Number Only a Student number provided by Unisa can be entered in this field
Surname The surname must be given as it appears in the Unisa database*
First Names Only the spelling and sequence of the student’s surname and first names as they appear on the Unisa database is accepted*.
Directorate: Student Admissions & Registrations: Licensees & International Students
Licensee Website Administration Training Manual [‐ 36 ‐]
Date of Birth Format: 1980-01-01
* To verify information as it appears on the Unisa database:
go to function 96 >student personal information; Under the ‘Student system functions’
When done, click
Directorate: Student Admissions & Registrations: Licensees & International Students
Licensee Website Administration Training Manual [‐ 37 ‐]
POSSIBLE ERRORS:
If the data you have entered do not correspond with the Unisa database, the followingscreen willappear:
Solution: Go to function 96 >student personal information; Under the ‘Student system functions’
If a student has applied for the current academic year, you will find a webpage with the following information:
• Here you can make changes to the previous application and re-submit a new application.
• Please note that this application will replace the previous application, and or study units
• To retain previous information submitted, simply select the appropriate study units again.
Directorate: Student Admissions & Registrations: Licensees & International Students
Licensee Website Administration Training Manual [‐ 38 ‐]
2. SELECTION OF PROPOSED QUALIFICATION
Select the qualification the student whish to apply for from the drop-down list as shown below:
Select from the list and click
Directorate: Student Admissions & Registrations: Licensees & International Students
Licensee Website Administration Training Manual [‐ 39 ‐]
3. CONFIRMATION AND UPDATING OF PERSONAL INFORMATION
When successful, the following webpage will be displayed reflecting the data as per the Unisa database:
Directorate: Student Admissions & Registrations: Licensees & International Students
Licensee Website Administration Training Manual [‐ 40 ‐]
NOTES ON POSSIBLE FIELDS TO COMPLETE OR UPDATE
Description More information
Student number Only the number issued by Unisa will be displayed
Title Selection can be made from a drop-down menu. If a lady’s title changes to Mrs ensure that the correct procedure regarding submission of documents to Unisa is followed.
First Names Only the spelling and sequence of the student’s surname and first names as they appear on the student’s identification documents is accepted.
Maiden Name and/or Previous Surname Only if applicable, refer to the Information Brochure in this regard.
Initials Only initials of the first names are entered here, not the surname
Date of Birth Format: 1980-01-01
Gender Select the applicable
Language for correspondence Select the applicable
RSA ID/Passport/Foreign ID number Enter either a RSA ID Number, a Passport Number or a Foreign ID number
Physical disability Select the applicable, refer to the Information Brochure in this regard.
Telephone numbers Include the international prefix, e.g. +251 and the code before the number. Also include extension where applicable.
Work telephone & Fax number
Directorate: Student Admissions & Registrations: Licensees & International Students
Licensee Website Administration Training Manual [‐ 41 ‐]
POSSIBLE FIELDS TO COMPLETE OR UPDATE (Continued)
Description More information
Cell number Include the international prefix, without spaces in the number
E-mail address COMPULSORY FIELD TO ENTER. Encourage students to sign up for free e-mail accounts as this can serve as a very effective communication channel
Postal address Full address, without surname and initials
Country Select from the drop-down menu. This is the country the student will be residing in whilst studying
Postal Code Only used for South African addresses
Physical address Very important. All international students’ studymaterial (Branches 20-30) is couriered to their’ physical addresses and this must be completed in full
Contact telephone number (Office hours)
Very important for courier purposes
Examination Centre Select from the drop-down menu
Home Language Select from the drop-down menu
Demographic information The following 4 fields are for statistical purposes only:
Nationality; Population Group; Occupation & Economic Sector
Select from the drop-down menu
In which format would you like to receive your registration material (Calendars, etc.) in future?
Select between Email, CD or a Printed Copy
Directorate: Student Admissions & Registrations: Licensees & International Students
Licensee Website Administration Training Manual [‐ 42 ‐]
POSSIBLE FIELDS TO COMPLETE OR UPDATE (Continued)
May your name, email address and contact details be given to fellow students for academic purposes?
Select the applicable
Do you have any current or previous registrations or qualifications at tertiary institutions?
Select the applicable
Other institution, Degree/Diploma Concurrent registration at two approved South African Universities
is not allowed without permission from both Universities. If you have already registered, or intend to register concurrently at another approved South African University for 2008, supply the following information
Institution at which you were registered before 2008: Institution & Last year of registration
Compulsory where applicable e.g. for exemption purposes
Previous registrations Complete where applicable
Declaration and undertaking By clicking on “I agree”, you declare that all particulars furnished on this form are true and correct, and that you undertake to comply with all the rules and regulations and decisions of the university
Once all the fields have been completed, click
Directorate: Student Admissions & Registrations: Licensees & International Students
Licensee Website Administration Training Manual [‐ 43 ‐]
VERY IMPORTANT:
This must be used for students with Unisa student numbers only.
Students will only receive one student number for formal Unisa qualifications, regardless of haw many different qualifications the student enrols for.
The Information Brochure must be consulted when completing this online form.
FOR ALL REGISTRATIONS DONE ONLINE, THE STUDENT MUST SUBMIT A FULLY COMPLETED REGISTRATION FORM, TOGETHER WITH THE DECLARATION FORM (where applicable).
THESE DOCUMENTS MUST BE FILED AT THE LICENSEE FOR RECORD AND AUDIT PURPOSES
4. COMPLETION OF COURSE DETAILS FOR INTENDED REGISTRATION
Directorate: Student Admissions & Registrations: Licensees & International Students
Licensee Website Administration Training Manual [‐ 44 ‐]
NOTES ON POSSIBLE FIELDS TO COMPLETE OR UPDATE
Description More information
Proposed qualification The qualification selected in step 2 will automatically be populated in this field
Will your qualification be completed with this registration? This important information will ensure that the
student will automatically be included in the list of possible graduates
Specialisation list Select from a drop-down menu, in accordance with the selection from the calendar
Display method for study units This selection will automatically filter out the applicable subjects in the next Webpage
Order study units by Here you can distinguish whether the subjects must be sorted according to the subject code or by description (subject name)
Number of study units you want to register for Here you should indicate the number of subjects the student wish to enrol for
Once all the fields have been completed, click
Directorate: Student Admissions & Registrations: Licensees & International Students
Licensee Website Administration Training Manual [‐ 45 ‐]
5. COMPLETION OF STUDY UNIT DETAILS FOR INTENDED REGISTRATION:
Drop-down menus available, see notes on next page
Directorate: Student Admissions & Registrations: Licensees & International Students
Licensee Website Administration Training Manual [‐ 46 ‐]
NOTES ON POSSIBLE FIELDS TO COMPLETE OR UPDATE
Description More information
Study units you wish to register for BCOM Populated automatically
MANAGEMENT Specialisation area – populated automatically
Study unit code Select from a drop-down menu, in accordance with the selection from the calendar
Display method for study units This selection will automatically filter out the applicable subjects in the next Webpage
Major subjects The major subjects offered for the specialisation area selected
Once all the fields have been completed, click
6. COMPLETION OF STUDY UNIT INFORMATION:
Directorate: Student Admissions & Registrations: Licensees & International Students
Licensee Website Administration Training Manual [‐ 47 ‐]
NOTES ON POSSIBLE FIELDS TO COMPLETE OR UPDATE
Description More information
Qualification & Specialisation area Populated automatically
Language Select from drop-down menu between English and Afrikaans
Registration period Select from drop-down menu between 1st or 2nd Semester
Non degree purposes Only tick this option after consultation with a Unisa Advisor. Study units not offered for this qualification can be selected here
Once all the fields have been completed, click
Directorate: Student Admissions & Registrations: Licensees & International Students
Licensee Website Administration Training Manual [‐ 48 ‐]
7. CONFIRMATION OF ALL INFORMATION SUPPLIED:
All the information entered by you will be supplied on this page.
Please ensure that all the information is correct
Ensure that the study units entered is correct, as discrepancies later will be at the cost of the Licensee.
Print this page for student’s reference.
It is advisable to make a printout for the Licensee’s records
Directorate: Student Admissions & Registrations: Licensees & International Students
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Scroll down to the bottom of the screen – you will find a screen similar to the one below:
Directorate: Student Admissions & Registrations: Licensees & International Students
Licensee Website Administration Training Manual [‐ 50 ‐]
IMPORTANT INFORMATION
Description More information
Will the student receive tuition? Only if this student will be attending class at your Licensee, you may tick ‘Yes” AND
ENSURE THAT THE STUDENT SIGNS THE DECLARATION FORM. THESE DECLARATIONS FORMS MUST BE SUBMITTED TO UNISA. ALL TUITION STUDENTS WILL BE AUDITED
For non-tuition click ‘No”
Declaration and Undertaking Ensure that you are familiar with the terms and conditions and the relevant rules and regulations
Accepting all the published Unisa rules and regulations If you are confortable that you have conformed to
all the Unisa rules and regulations you may click
else click
To make changes click
8. SUCCESS
After you have successfully submitted the application, the following will be displayed
VERY IMPORTANT: THIS IS NOT A CONFIRMATION OF REGISTRATION. THE STUDENT’S SUCCESSFUL REGISTRATION WILL
ONLY BE CONFIRMED BY UNISA
Directorate: Student Admissions & Registrations: Licensees & International Students
Licensee Website Administration Training Manual [‐ 51 ‐]
STUDY UNIT ADDITIONS ON LSA
1. Login to Licensee Online (LSA)
2. Click on the “web applications” –field (see callout nr 1)
3. Then click on the “Study unit additions” –field
(see callout nr 2)
1. Click on the “web
2. Click on the “Study unit additions” ‐field
Study unit additions can only be submitted during an active registration period as published by Unisa, else you will find the following message:
Directorate: Student Admissions & Registrations: Licensees & International Students
Licensee Website Administration Training Manual [‐ 52 ‐]
1. STUDENT VALIDATION
FIELDS TO COMPLETE
Description More information
Student Number Only a Student number provided by Unisa can be entered in this field
Surname The surname must be given as it appears in the Unisa database*
First Names Only the spelling and sequence of the student’s surname and first names as they appear on the Unisa database is accepted*.
Date of Birth Format: 1980-01-01
* To verify information as it appears on the Unisa database:
go to function 96 >student personal information; Under the ‘Student system functions’
Directorate: Student Admissions & Registrations: Licensees & International Students
Licensee Website Administration Training Manual [‐ 53 ‐]
When done, click
POSSIBLE ERRORS:
If the data you have entered do not correspond with the Unisa database, the following screen will appear:
Solution: Go to function 96 >student personal information; Under the ‘Student system functions’
If a student has applied for the current academic year, you will find a webpage with the following information:
Directorate: Student Admissions & Registrations: Licensees & International Students
Licensee Website Administration Training Manual [‐ 54 ‐]
• Here you can make changes to the previous application and re-submit a new application.
• Please note that this application will replace the previous application, and or study units
• To retain previous information submitted, simply select the appropriate study units again.
FIELDS TO COMPLETE
Description More information
Student number Enter the student’s Unisa student number
Surname Enter the student’s surname. Ensure you use the correct spelling. This field is not case sensitive
Full first names Enter the names as it appears in the student’s Identity book, passport etc. This must be exactly as it appears on Unisa’s student system.
Date of birth Only the date in numbers is accepted.
Directorate: Student Admissions & Registrations: Licensees & International Students
Licensee Website Administration Training Manual [‐ 55 ‐]
A COMPLETED WEBPAGE WILL LOOK LIKE THIS:
Click “NEXT”
After successful validation of a student a similar webpage will be displayed:
Directorate: Student Admissions & Registrations: Licensees & International Students
Licensee Website Administration Training Manual [‐ 56 ‐]
FIELDS TO COMPLETE
Description More information
Student number, initials and surname This information will be displayed on the top of the page
Current registration The qualification the student is currently registered will be displayed
E-mail address The student’s e-mail address must be entered
Closing dates More information regarding the closing dates can
be obtained by clicking
Provisional examination timetables The examination timetables can be viewed by clicking on either of the links:
Full year and semester modules/subjects You will only be able to select the modules/subjects that are still available for registration
Whatever you select from the appropriate drop-down menus will be automatically populated in the fields below
Example of a drop down menu:
Directorate: Student Admissions & Registrations: Licensees & International Students
Licensee Website Administration Training Manual [‐ 57 ‐]
IMPORTANT:
Ensure that the student is aware of the provisional examination dates. You should advise the student to compare his/her current examination dates, prior to applying for any additions
To complete the transaction, click on “Submit Additional Study Units”
After successful submission of the application, you will receive a confirmation screen similar to the one below:
Directorate: Student Admissions & Registrations: Licensees & International Students
Licensee Website Administration Training Manual [‐ 58 ‐]
POSSIBLE ERROR MESSAGES:
1. STUDENT NOT REGISTERED
The student is not registered for this academic year.
You should apply on “Web registration”
2. ADDITIONS NOT ALLOWED
The registration cycle might be closed for any additions,
The Cycle/Semester period is invalid for the subject
The student is not registered with your Licensee
3. NOT ALL THE FIELDS WERE COMPLETED
All the fields are compulsory to complete.
Failure to complete all the field will result in the following error code when clicking on the “NEXT” –button:
Directorate: Student Admissions & Registrations: Licensees & International Students
Licensee Website Administration Training Manual [‐ 59 ‐]
STUDY UNIT CANCELLATIONS ON LSA
Login to Licensee Online (LSA)
4. Click on the “web applications” –field (see callout nr 1)
5. Then click on the “Study unit additions” –field
(see callout nr 2)
1. Click on the “web applications” ‐field
2. Click on the “Study unit cancellations” ‐field
A similar webpage will be displayed:
Directorate: Student Admissions & Registrations: Licensees & International Students
Licensee Website Administration Training Manual [‐ 60 ‐]
FIELDS TO COMPLETE
Description More information
Student number Enter the student’s Unisa student number
Surname Enter the student’s surname. Ensure you use the correct spelling. This field is not case sensitive
Full first names Enter the names as it appears in the student’s Identity book, passport etc. This must be exactly as it appears on Unisa’s student system.
Date of birth Only the date in numbers is accepted.
A completed webpage will look like this:
Click “NEXT”
Directorate: Student Admissions & Registrations: Licensees & International Students
Licensee Website Administration Training Manual [‐ 61 ‐]
POSSIBLE ERROR MESSAGES:
1. STUDENT NOT REGISTERED
The student is not registered for this academic year.
You should apply on “Web registration”
2. CANCELLATIONS NOT ALLOWED
The registration cycle might be closed for any cancellations,
The Cycle/Semester period is invalid for the subject
The student is not registered with your Licensee
3. NOT ALL THE FIELDS WERE COMPLETED
All the fields are compulsory to complete.
Failure to complete all the field will result in the following error code when clicking on the “NEXT” –button:
Directorate: Student Admissions & Registrations: Licensees & International Students
Licensee Website Administration Training Manual [‐ 62 ‐]
After successful validation of a student a similar webpage will be displayed:
Tick the boxes next to the subjects you wish to cancel
Click on
Confirmation page:
Ensure that only the subjects the student wish cancel is displayed on this page
After successful submission of application, you will see a similar page:
Directorate: Student Admissions & Registrations: Licensees & International Students
Licensee Website Administration Training Manual [‐ 63 ‐]
IMPORTANT INFORMATION
This is only an application for cancellation on the student’s behalf.
The actual cancellation will be performed by a Unisa Licensee Advisor.
Confirmation will be send if the application for cancellation was successful.
The Licensee would be informed regarding the outcome of the cancellation.
The Licensee must communicate the result to the student as agreed with Unisa in the Licensee contract and the Memorandum of Understanding (MOU) as well as the Memorandum of Agreement (MOA)
Do not instruct the student to contact Unisa, or the Licensee section for the result.
Results can also be viewed on the LSA Website