Lightweight Project Management in Jira
A Volkswagen eTraining Case Study
How did I get my Project Management to be lightweight?
A Volkswagen eTraining Case Study
By Sebastian Schöne
What challenges did I have to face?
• Several points of contacts through the whole process
• Processing under secrecy
• Different teams / agencies
• International rollout
• Impossible to force all contacts to use Jira
So, how did I manage to get this project lightweight with the help of Jira?
I am going to present you some best practices…
Clean Communication
• Integrate mail communication into Jira
• Merging different communication sources into one
• Transparent documentation of mails / notes
• Plugins: Share your Jira + Email this Issue
Visualizing Progress• Display the project structure in Jira
• Detailed structures help to keep track
• Use containers (labels, epics or similar) to structure issues / topics
• Adjust workflows to create a smooth processing and benefit from their states
• Plugin: Epic Sum Up
Smart Controlling
• Match real results with Jira
• Let filters and overviews identify discrepancies
• Reduce several manual adjustments via bulk edit, regular checks and clear processes
• Approval + Comparison with stakeholders
• Plugin: Epic Sum Up