Loan Semester Transfer Form
Claim Worklist Item
Go to “Pending Worklist” screen and “claim next item” for Loan Semester Transfer Form
Review Loan Semester Transfer Form
Click on the “Image” to review student’s submitted document
Review Loan Semester Transfer Form (continued)
Review “Semester This Form Applies To” and “Condition That Applies To Me” to determine what steps need to be taken on student’s file
“Condition That Applies To Me” Options
COD
▪ Log into COD ▪ Enter student’s SSN (obtained from Worklist)
Review Current and Previous Aid Years
Review and calculate subsidized and unsubsidized loans received at prior institution
Review Current and Previous Aid Years
Click on the Award ID for the loans to view the Award Detail Information
Review award start date and end date to determine loan period
Review academic period start and end date
Determine remaining annual loan eligibility based on dependency status, grade level, and loans received at prior institution
Update Incoming Aggregate Data
Go to the “Update Incoming Aggregates” screen in PeopleSoft.
Update the “Aggregate Level”, “School Code”, “Award Amount” according to information on COD for each type of loan received
*School Code can be seen by click on the
Review Financial Aid Awarded
▪ Review awards offered and/or received in the Assign Awards screen for the current academic year
Adjust Awards (if applicable)
▪ Update awards to accurately reflect student’s eligibility▪ Validate and Post awards▪ Bill back student aid if necessary (if student exceeded
annual loan limit with aid received at ASU)
Edit Message
▪ Complete NSLDS Alert Pending Edit Message
Processes and Comments
Scenario CommentStudent has no overlapping
loansLST Resolved. Student has no overlapping loans with ASU.
Student has overlapping loans but is not attending ASU
LST resolved. Student not attending ASU for fall/spring/summer. Canceled aid per student request.
Student has overlapping loans; did not indicate institution they would cancel aid at
Unable to process LST; student did not indicate they were going to cancel their pending at SCHOOL
Student has overlapping loans; will cancel aid at indicated
institution
LST resolved. Student received $ sub & $ unsub loans @ SCHOOL for LP/AY. Student will cancel pending disbursements. Student is eligible for up to $ sub and $ unsub loans for spring/summer @ASU.