Manager AuditingSeptember 20, 2012
Presented by: Kathleen Collins, Health and Safety Manager at Drake International
For audio, it is recommended you dial inA copy of the slides + recording will be available post webinar
AUDIO: 1-877-668-4493Access Code: 667 477 463
Event password: 1234WebEx Support: 1-866-863-3910
Agenda
• What is an OHS Management Audit?
• Components of an OHS audit program
• Developing a process for your Management Audit
OHS Management Audits
At a glance OHS Management Audits:
• Evaluate your OHS System• Focus on senior management/management • Enable OHS System sustainability and continual
growth• Blend data for performance reviews
OHS Management Audits
Management Audits also:
• Identify strengths and weakness• Identify areas of risk your business • Identifies areas opportunity to change
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Components of an OHS Management Audit System
General Structure should include the following:
Standard Audit Forms
Purpose Methodology
Scope Scoring
Procedures Risk Identifiers
Training Opportunity
Evaluation Control
Components of an OHS Management Audit
Management Commitment Standard
• Demonstrates support of internal responsibility system
• Employers’ commitment of the occupational health and safety system and legislation
• All parties support resources conduct the audit
• Supports an integration of management systems
• Demonstrates management actions in actively promoting Health and safety systems
Components of an OHS Management Audit
Health & Safety Policy• Commitment to
continual improvement
• Commitment of all workplace parties
• General Statement of roles and responsibilities
• Protecting the workers Health & Safety in the workplace.
• Signed by the employer
Components of an OHS Management System
Legal Requirements Standards
• Applicable legislative requirement standards
• Demonstrate how the requirements are incorporated into the standards
• Consistently met requirements
Components of OHS Management System
Health & Safety Objectives
• Responsibilities of workplace parties and other legal requirements
• Responsibilities are defined and implemented and there is accountability
• Responsibilities for other people in the workplace and hazards are communicated
Components of OHS Management Audit
Joint Health & Safety Committee & Safety Representative
• Application of JHSC or Safety Representative
• Standard that applies
• Members are able to carry out duties
• Employer responses to solutions for corrections
Components of an OHS Management Audit
Hazard Recognition Standards
• Identify, assess, prioritize and control hazards
• Report hazards
• First Aid
• Injury and illness reporting
• Incident investigation
• Workplace inspections
• Job/Task analysis
Components of an OHS Management Auditing
Assessment Review Standards• Review of hazard factors: People, equipment, material,
environment, and process
• Review of fatalities, injuries and illnesses
• Review of hazard reports, inspections, investigation, and monitoring, and measuring results, and recommendations.
• Hygiene assessments
Components of an OHS Management Auditing
Assessment Review Standards Continued• Job task analysis
• Ergonomic assessments
• Work force input
• Review of standards and guidelines
• Hazards weighted and measured
Components of an OHS Management Audit
Preventive Measures & Hazards Controls
• Preventative Measures and Hazard Controls
• Implement Controls
• Legal Requirements
Components of an OSH Management Audit
Contractor Safety Standards• Process governing the procurement of clients, equipment
and materials
• OHS Purchasing specifications
• Risk Management Assessments
• Safety pre-checks and reviews
• Participation in orientation activities
• Identification, assessment, elimination or control of hazards
• Compliance
• Certificates of Insurance
Components of an OHS Management Audit
Accessibility, Disability, & Return to Work Program
• Programs are established
• RTW Self assessment
• Accessibility plans
• Physical demands analysis
• Case management
• Performance tracking
Components of an OHS Audit
Emergency Management Standard
• Identification of potential emergencies
• Procedures and response plan
• Emergency drills
• Responsibility to oversee the emergency management system
Components of an OHS Management System
Documentation and Record Standard
• Creating, modifying, approving and controlling documents
• Documents and format appropriateness
• Reviewed by a competent person
• Records are retained
• Records retention and expiry
Components of OHS Management Audit
Communication System Standard• Information is provided in a
language format understood in the workplace
• Internal and external information exchange
• Feedback
• Methods of communication
• Worker involvement
• JHSC and safety representative
• Documentation of communication
Component of an OHS Management Audit
Competency and Training Standard
• Identifies competencies, skills, licenses and qualifications by all workplace parties
• Identifies training needs for OHS
• Competency required by all job positions
• “Refreshers”
• Evaluations and records
Components of an OSH Management Audit
System Evaluation Standard
• Evaluator qualifications, evaluation scope, frequency, methodology and reporting process.
• Elements are implemented
• Identifies success and opportunities for continual improvement
• Preventative and corrective action responses
Components of an OHS Management Audit
Senior Management Review Standard:• Reviewed annually
• Meets objectives
• Measures and evaluates management outputs from the health and safety system
• Corrective action plan to address non-conformities and opportunities
• Recognize achievements
Developing a Process
• Developing a Process may be difficult depending upon the size and culture of your organization
• Process will evolve
• Standard must evolve with the process
• Adhere to the set standard
Upcoming Webinars
Register at http://drake-webinars.com
October 4, 12pm EDT
Developing a Social Media Strategy
October 18, 12pm EDT
Effective Training and Onboarding
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To Redeem Your Offer Please contact Kathleen:
416-216-1088
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30 minute complimentary
Health and Safety Consultation
SPECIAL OFFER
Thank You for Attending For Questions please contact Kathleen Collins
416-216-1088
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