Online Cataloging & Online Cataloging & Online Cataloging & Online Cataloging & g gg gIndexing Using Indexing Using
MARC21MARC21
g gg gIndexing Using Indexing Using
MARC21MARC21MARC21MARC21MARC21MARC21by Ana Maria B by Ana Maria B FresnidoFresnidoby Ana Maria B. by Ana Maria B. FresnidoFresnido
MARC2005-2006
MARC• stands for MAchine Readable stands for MAchine Readable Cataloging
• Computer recordsComputer records• Created according to a very specific set of standardsset of standards
• Designed for identifying, storing, and i i l i i f icommunicating cataloging information
MARC21 by A.M.B. Fresnido 2
MARC Names2005-2006 MARC Names
• 1960s – LCMARC’ • 1980’s – USMARC
2000 MARC21• 2000 – MARC21
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Reasons for Using MARC Records2005-2006
f U g M
1. Allows sharing of records2 Allows sharing of resources2. Allows sharing of resources3. It is a standard4. It is easy to learn
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Who Needs to Know MARC?2005-2006Who Needs to Know MARC?
• Acquisitions staffAcquisitions staff• Circulation staff• ILL staff• ILL staff• Reference staff• Administrative staff• Catalogersg• Systems staff
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Types of MARC21 Records2005-2006Types of MARC21 Records
1. MARC21 bibliographic records– provide descriptions provide descriptions – give access to those descriptions
t i bibli hi i f ti– contain bibliographic information
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Types of MARC21 Records (cont )2005-2006Types of MARC21 Records (cont.)
2.MARC21 authority records– provide established headings– provide established headings– provide cross references– used for authority control
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Types of MARC21 Records (cont )2005-2006Types of MARC21 Records (cont.)
h ld d3. MARC21 holdings records– provide holdings information p g f
about individual items4 MARC21 classification records4.MARC21 classification records
– Contain information about l ifi ti bclassification numbers
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Types of MARC21 Records (cont.)2005-2006
Types of MARC21 Records (cont.)
5. MARC21 community information recordsinformation records– Contain information about
d community events and organizationsg
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Sources of MARC Records2005-2006Sources of MARC Records• Free
– Shared systems– The Library of Congressy g
• Not Free/Fee Based– Bibliographic utilitiesg p– MARC record vendors– Z39.50 software– outsourcing
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Special MARC Terms2005-2006
p• MARC Tagg
– a 3-digit number– identifies the kind of data found identifies the kind of data found in the field associated with it
MARC fi ld• MARC field– the entire string of information identified by the tag
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Special MARC Terms (cont.)2005-2006
Spec al M erms (cont.)• MARC indicator
– 1-digit code (either a number or a blank space)i h i l i i – gives the system special instructions
about the data found in the field that follows itfollows it
• MARC subfield delimeter i l h h ll h – a special character that tells the system
that what follows it is a subfield code
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Special MARC Terms (cont )2005-2006Special MARC Terms (cont.)• MARC subfield codeMARC subfield code
– an alphanumeric code (0-9 or a-z)– identifies the kind of data that will be identifies the kind of data that will be found in the subfield that follows
• MARC subfieldMARC subfield– the string of information identified by the subfield codethe subfield code
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Special MARC Terms (cont )2005-2006Special MARC Terms (cont.)
• MARC control field or fixed fields– coded information that is used by coded information that is used by the system to quickly identify what the record is about (000)the record is about (000)
– provide search qualifiers (008)
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Tags
2005-2006
Control Field
Field
Subfield
Subfield code
Subfield d li t
MARC21 by A.M.B. Fresnido 15Indicators
delimeter
Most Common Field Groups2005-2006Most Common Field Groups• Indexed fields
– Contain headings or access points• Display fieldsp y
– Contain bibliographic description• Coded fields
– Useful for qualifying or limiting searches• Numbered fields
– Fields that contain numbers intended to uniquely identify records in a database
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Coded fields- useful for qualifying or limiting
2005-2006
Numbered fields-
q y g gsearches
Numbered fieldscontain the LCCN,
ISBN
Display fields-contain bibliographic
descriptionp
Indexed fields-contain headings and
access points
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p
2005-2006
I d d Fi ld H di Indexed Fields—Headings
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Patterns in MARC Headings Tags2005-2006 Main entries
1XX
Series statements
4XX
Subject headings
6XX
Added entries
7XX
Series added entries
8XX
P l P l P l P l P lPersonal nameX00
Personal100
Personal600
Personal700
Personal800
Corporate nameX10
Corporate110
Corporate610
Corporate710
Corporate810
Conference nameX11
Conference111
Conference611
Conference711
Conference811
Uniform titleX30
Uniform title130
Uniform title630
Uniform title730
Uniform title830X30 130 630 730 830
TitleX40
Series440
Topical TopicalX50 650
GeographicX51
Geographic651
Genre/Form Genre/Form
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Genre/FormX55
Genre/Form655
2005-2006
S l H di Sample Headings
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2005-2006
Main entries1XX1XX
Personal 100
Repeatable NoIndicator 1 Type of Personal name
0 Forename1 Surname
Indicator 2 Undefined-BlankSubfields
$a Name (surname and forenames)$q Qualification of name (fuller form)$b Numeration (of a king, a queen, etc.)$c Titles, and other words associated with the name$d D f b h d h fl h
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$d Dates of birth, death, or flourishing
2005-2006Added entries
7XXPersonal700
Repeatable Yes
Indicator 1 Type of personal nameIndicator 1 Type of personal name
0 Forename
1 Surname
Indicator 2 Type of added entry
# Not analytic
2 Analytic
Subfields .
$ N ( d f )$a Name (surname and forenames)
$q Qualification of name (fuller form)
$b Numeration (of a king, a queen, etc.)
$c Titles, and other words associated with the name
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$c Titles, and other words associated with the name
$d Dates of birth, death, or flourishing
$t Title of work
2005-2006
Series added entries8XX8XX
Personal 800
Repeatable Yes
Indicator 1 Type of personal nameyp p
0 Forename
1 Surname
Indicator 2 Undefined-Blank
Subfields
$a Name (surname and forenames)
$q Qualification of name (fuller form)
$b Numeration (of a king a queen etc )$b Numeration (of a king, a queen, etc.)
$c Titles, and other words associated with the name
$d Dates of birth, death, or flourishing
$t Title of work
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$v Volume or series number
2005-2006 Subject headings6XX
Personal 600Personal 600
Repeatable Yes
Indicator 1 Type of personal name
0 Forename
1 Surname
3 Family name
Indicator 2 Source of subject heading
0 LCSH
1 Children’s Annotated Headings
2 MeSH (National Library of Medicine)
3 National Library of Agriculture3 National Library of Agriculture
4 Local heading
5 National Library of Canada (English)
6 National Library of Canada (French)
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7 Source specified in $2
2005-2006
Subject headings6XX6XX
Personal600 (cont.)
Subfields
$a Name (surname and forenames)
$q Qualification of name (fuller form)
$b Numeration (of a king, a queen, etc.)
$c Titles and other words associated with the name$c Titles, and other words associated with the name
$d Dates of birth, death, or flourishing
$t Title of work
$v Form subdivision (what the work is)
$x Topical subdivision (what the work is about)
$y Chronological subdivision
$z Geographic subdivision
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$2 Source of subject heading or term
2005-2006
Main entries1XX1XX
Corporate 110Repeatable NoRepeatable NoIndicator 1 Type of Corporate name
1 Place or place and name2 Name (direct order)
Indicator 2 Undefined-BlankSubfieldsSubfields
$a Name of corporate body$b Each subordinate unit in the hierarchy of the
corporate body
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corporate body
2005-2006
Main entries1XX
Conference 111Repeatable NoIndicator 1 Type of Conference name
2 Name (direct order)2 Name (direct order)Indicator 2 Undefined-BlankSubfields
$ N f t b d$a Name of corporate body$n Number of meeting$d Date of meeting
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$c Place of meeting
2005-2006
Main entries1XX1XX
Uniform Title main Entry 130
Repeatable NoIndicator 1 Filing indicator
0-9 Nonfiling characters to skip before beginning indexingIndicator 2 Undefined-BlankSubfields
$a Uniform title$n Numbered part or section$$p Named part or section$l Language of work
$s Version
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$f Date of work
2005-2006Subject headings
6XXUniform title subject heading 630
Repeatable YesIndicator 1 Filing indicator
0-9 Nonfiling characters to skip before beginning indexingIndicator 2 Source of subject heading
0 LCSH1 Children’s Annotated Headings1 Children s Annotated Headings2 MeSH (National Library of Medicine)3 National Library of Agriculture4 Local heading5 National Library of Canada (English)6 National Library of Canada (French)7 Source specified in $2
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2005-2006Subject headings
6XXConference 611 (cont.)
Subfields$a Title $$n Numbered part or section$p Named part or section
$l Language of work$ g g
$s Version $f Date of work$v Form subdivision (what the work is)( )$x Topical subdivision (what the work is about)$y Chronological subdivision$z Geographic subdivision
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$2 Source of subject heading or term
2005-2006Subject headings
6XXTopical subject heading 650
Repeatable YesIndicator 1 Level of Subject term
# No information providedIndicator 2 Source of subject heading
0 LCSH1 Children’s Annotated Headings1 Children s Annotated Headings2 MeSH (National Library of Medicine)3 National Library of Agriculture4 Local heading5 National Library of Canada (English)6 National Library of Canada (French)7 Source specified in $2
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2005-2006
Subject headings6XX
Topical 650 (cont.)p ( )Subfields
$a Topical heading$v Form subdivision (what the work is)$x Topical subdivision (what the work is about)$y Chronological subdivision$z Geographic subdivision$2 Source of subject heading or term
MARC21 by A.M.B. Fresnido 32
2005-2006
h dSubject headings6XX
Geographic subject heading 651R t bl YRepeatable YesIndicator 1 Undefined—BlankIndicator 2 Source of subject heading
0 LCSH1 Children’s Annotated Headings2 MeSH (National Library of Medicine)3 National Library of Agriculture4 Local heading5 National Library of Canada (English)6 National Library of Canada (French)7 Source specified in $2
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7 Source specified in $2
2005-2006
Subject headings6XX
Geographical 651 (cont.)g p ( )Subfields
$a Topical heading$v Form subdivision (what the work is)$x Topical subdivision (what the work is about)$y Chronological subdivision$z Geographic subdivision$2 Source of subject heading or term
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2005-2006
Display FieldsBibli hi D i i—Bibliographic Description—
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2005-2006Title 245
Repeatable NoIndicator 1 Tracing/Indexing indicator
0 Do not index the title as an added entry1 Index the title as an added entry
Indicator 2 Filing indicator0-9 Number of characters to skip before beginning indexing
f ldSubfields$a Title proper$n Numbered part or section$p Named part or section$p Named part or section$h General material designation (GMD)$b Parallel title(s); other title(s)/subtitle(s); subsequent title(s)
(multiple title, without a collective title)
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$c Statement of responsibility
2005-2006
Edition Area 250Repeatable NoIndicator 1 Undefined—BlankIndicator 2 Undefined—BlankSubfields
$a Edition statement$b Statement of responsibility
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$b Statement of responsibility
2005-2006
Publication details 260
Repeatable YesRepeatable YesIndicator 1 Sequence of publishing statements
# Not applicable/no info provided/earliest avail. Publisher
2 Intervening publisher3 Current/latest publisher
Indicator 2 Undefined—BlankSubfields
$a Place of publication$b Publisher
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$b Publisher$c Date of publication
2005-2006
Description 300Description 300
Repeatable YesIndicator 1 Undefined—BlankIndicator 2 Undefined—BlankS bfi ldSubfields
$a Extent of item (for books: pages)$b Other physical details (for books: ill. or p y (
not)$c Dimensions (for books: height, in cm.)$e Accompanying material
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$e Accompanying material
2005-2006
Series, Indexed 440Repeatable Yes Indicator 1 Undefined—BlankIndicator 1 Undefined BlankIndicator 2 Filing indicator
0-9 Nonfiling characters to skip before beginning indexingbeginning indexing
Subfields$a Series title$$n Numbered part or section$p Named part or section$v Series numbering
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2005-2006
Notes 5XXRepeatable YesRepeatable Yes
Indicator 1 Undefined—Blank (unless otherwise noted)
Indicator 2 Undefined—Blank (unless otherwise noted)
Subfields
$a Note
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2005-2006
Coded Fields Coded Fields
MARC21 by A.M.B. Fresnido 42
L d (000)2005-2006 Leader (000) f 24 b f d• A string of 24 bytes of data
• Appears at the beginning of every pp g g yMARC
• Contains coded information that tells Contains coded information that tells important facts about the record itselftself
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Sample Leader Coding 2005-2006
p g(000/06)
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Fixed-Length Data El t (008)2005-2006 Elements (008)
• Contains 40 bytes of data• Contains coded information that tells
important facts about the record and pthe material being described by the record
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Sample Fixed Length Data Coding2005-2006
p g g(008)
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S l Bibli hi R d2005-2006Sample Bibliographic Record
MARC21 by A.M.B. Fresnido 47
2005-2006
Enjoy your Enjoy your day!day!
MARC21 by A.M.B. Fresnido 48