Meetings Inclusion: Your Responsibility to Provide the Right Access to Attendees with Disabilities
Andy Fernandez Senior/Adult and Adaptive Recreation
Services Section Manager City of Eugene
Janis Ross, CMP Vice President of Convention and
Sports Marketing Travel Lane County-Eugene,
Cascades and Coast (Oregon)
Webinar at a Glance
• Accessibility considerations
– physical
– contents
• Asking the right questions
• Building your plan
• Resources available to help you
2 Things to Consider
• Physical Access to the Meeting • Access to the Meeting Contents
Ask Your CVB
Six Questions to Begin…
1. Survey of “special needs”
2. ADA compliance on spec sheet and RFP
3. Renovations or construction
4. Transportation
5. Space considerations and standard sets
6. Tweaks to program content
Down to More Detail…
• Speakers, presenters and special guests
• Point person on staff/special area
• Train staff and volunteers
• Consider length of transitions/travel time
• Signage
• Post report best practices and improvements
Questions for Your CVB
Accessibility coordinator/department that assists
Local agencies/resources
Accessibility plans on site
Off site considerations
# of accessible rooms and audit
Distance to hotels and venues
Distance to accessible restaurants, attractions, shopping
Is it going to cost more?
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