MentorNet User Guide
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Contents
Welcome to MentorNet ………………………………………………… 3
How to Log in to MentorNet ………………………………………….. 4
Mentor View ……………………………………………………………… 5
Mentee View …………………………………………………………….. 8
Mentor and Mentee Functions .……………………………………….. 11
Contact Us ……………………………………………………………….. 15
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Welcome to MentorNet
The North West Mentoring Scheme would like to welcome you to our bespoke online
platform which facilitates the matching of mentors and mentees.
MentorNet has been designed to enhance the quality of the service you receive and
provide an easier, more effective way of managing your mentoring relationships.
For the scheme, MentorNet allows for the documentation and reporting on those
mentoring relationships registered through us.
When you register with the North West mentoring Scheme you will be given access
to MentorNet via a unique username and password.
We do welcome your feedback on this system, and for further enquiries please feel
free to contact a member of the team on 0161 772 3608 or send an email to:
Key Features:
- Online session planning
- Agree mentoring session topics in advance
- Single login in if you are both a mentor and a mentee
- Document sharing
- Improved feedback and evaluation
- Waiting list for specific mentors
- Enhanced search functions
- Password reminder and reset feature
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How to Log in to MentorNet
Once you have completed your registration form to the mentoring scheme, your
application is processed by the mentoring team:
If you are a mentor, you will be sent your log in for MentorNet upon completion of
the mentor development training.
If you are a mentee, you will be sent your log in for MentorNet when a member of
the team has approved your application.
Once you receive your log in details, you can access MentorNet via the North West
Mentoring Scheme website at www.nwmentoring.nhs.uk and select the MentorNet
tab.
You might like to make a note of your username and password here for reference:
If you experience any problems logging in, please use the password reminder facility
that is below the log in box and you will immediately be sent a new password direct
to your inbox.
Using MentorNet as both a mentor and mentee
If you are registered as a mentor and a mentee, you will see the 'mentor view' by
default when you initially log in. A link in the top header will allow you to 'switch to
mentee view' and 'switch to mentor view' as required.
If you are registered as a mentor only, but would also like access as a mentee (or
vice versa), navigate to the 'My profile' tab on your home screen, and click the link
near the top of the page to make your application. Your application will be subject to
approval by an administrator, and you will receive notification when your application
has been approved or declined.
username: ________________________
password: ________________________
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Mentor View Managing Mentoring Relationships:
Always keep your profile updated.
If you are already a mentee on the Scheme you will have one log in and can switch from mentor to mentee view easily.
Once you have logged in to MentorNet you will be taken to your home screen, which
summarises your various mentoring commitments and prospects, and offers tab links
to 'My profile' and 'Resources' (see above).
Please complete as much information in your profile as you can around your approach
to mentoring and your experience as a mentor. This information will be displayed to
potential mentees and may help them to decide if you are the right mentor for them.
Your mentoring relationship records are categorised into current mentees, new
requests, and waiting list. Each of these is represented by a tab at the top of the page,
and the tab also indicates the number of entries in each category, for ease of
reference.
From the 'My mentoring' tab on your home screen, you can initiate actions appropriate
to the category of mentoring relationship. A relationship record contains all of the key
information used to document and report on your relationship with a mentor, and
updating a relationship is a key part of the functionality of MentorNet.
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For current relationships, you can click 'View/update relationship' to manage that
relationship record.
Mentoring Requests:
Mentoring requests awaiting a response are listed under the 'My new requests' tab.
By clicking on the 'Review' link you can view a summary of the mentee who has
made the request, and then choose to approve the request and begin a mentoring
relationship, move the request to your waiting list, or decline the request. In any case
the mentee will be e-mailed to inform them of your decision. If more than 30 days
have passed since your request was made, an option will be provided to send a
reminder to the mentor. Alternatively you can cancel your application at any time.
Closing a relationship:
Only a mentor may close a relationship, although as a mentee you may update the
expected end date for reference. After completion of a mentoring relationship, you
will be asked to assign an overall score to the relationship, for reporting purposes,
and you will be given the opportunity to provide closing comments.
Once a mentoring relationship is completed, it is shown under 'Past mentoring' on
your home screen. You can click 'View details' to view a summary of the relationship
including any sessions, documents or notes which were saved/shared throughout
the period of the relationship.
Any mentees requesting your support will be listed here.
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Access your mentee profile from your mentor profile:
Already registered but want to be a mentee too?
If you currently have a mentee that is outside of the Scheme but you would like to
make it a formal mentoring relationship, please ask your mentee to get in touch with
us, or register with the Scheme via the website. They will be able to find you and
then you can both use this great system to manage your mentoring.
For further information about managing your relationships using MentorNet
please turn to page 11.
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Mentee View Managing Mentoring Relationships:
Once registered and logged in, you will be taken to your home screen, and the 'My
mentoring' tab will be displayed by default. The 'search for a mentor now' button at
the top of the page will take you directly to the search form, and below this is
displayed a summary of all your current, past and pending mentoring relationships (if
any).
The two other tabs on this home screen are 'My profile' and 'Resources'. The
'Resources' tab contains general documents which are provided for the benefit of all
mentees, while the 'My profile' tab displays a summary of your profile as it currently
stands, and offers you the option to update it.
Always keep your profile up to date as this is what helps you search for a mentor.
Search for a mentor!
You current mentors will be stated here.
All requests you send will be stated here.
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Your profile contains all of the information that was provided during your initial
registration, and is used to match you more efficiently to appropriate mentors, so it is
important to keep this information up to date. You can also upload a photograph of
yourself, or change the password that you use to access MentorNet. An 'Update your
profile' link is also accessible in the banner at the top of the page whenever you are
logged in.
Searching for a mentor
Back on the 'My mentoring' tab, click the 'search for a mentor now' button to begin
your search for a mentor. The search form is structured along the same lines as your
profile form, and is pre-populated with your existing profile information in order to
make your search as quick and as accurate as possible. You may alter any of the
search terms listed, but please note that doing so will only affect the results of your
current search, and will not permanently update your profile.
You can click the 'Next' buttons or click directly on the 'About you', 'Objectives' and
'Logistics' tabs to move through the search form. When you have finished setting
your search criteria, ensure that you are viewing the final ('Logistics') tab, and click
'Search now'. Mentors who fully or partially match your search criteria will be listed
on the screen, and they will be displayed in order of relevance for your convenience.
If a mentor appears to be a potential match, click the 'view full details' link next to
their name. A 'Mentor details' screen will appear, showing the mentor's full details
and an option to request a mentoring relationship with that mentor. If you decide not
to request mentoring from that mentor, you can return to the search results listing,
start a new search, or click on the 'Home' link in the top banner to return to your
home screen.
When you request a mentoring relationship, your selected mentor is alerted by e-
mail, and when they next log into MentorNet they will be able to review your request
and decide whether to accept you as a mentor, decline your request, or place you on
their waiting list for mentoring. In any case you will be notified by e-mail when they
have made their decision. In the meantime your request will be listed under
'Mentoring requests' on your home screen. An accepted mentoring request will be
listed under 'Current mentoring'.
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Closing a relationship:
Only a mentor may close a relationship, although as a mentee you may update the
expected end date for reference. After completion of a mentoring relationship, you
will be asked to assign an overall score to the relationship, for reporting purposes,
and you will be given the opportunity to provide closing comments.
Already registered but would like to be a mentor?
If you would also like to become a mentor, please use the option under the My
Profile tab to register as a mentor – no need to complete another application form!
For further information about managing your relationships using MentorNet
please turn to page 11.
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Mentor and Mentee Functions Managing your mentoring:
Arranging Session Dates:
You may propose session dates/times for your next meeting; up to three dates/times
may be proposed in any single update. Your mentoring partner will be prompted to
review your proposed session dates/times and either accept them or reject them.
Likewise, any sessions proposed by them will be displayed for you to accept or
reject. Confirmed sessions may subsequently be cancelled by either mentor or
mentee. Any proposed sessions whose dates pass without them being confirmed will
be deemed by MentorNet to not have occurred. Please note that the session dates
confirmed via this screen are used to calculate your total mentoring hours figure,
which is recorded on an on-going basis and used for reporting by administrators.
Arrange your meetings. Can be evidence towards your CPD.
Please tick this box once your relationship has ended.
Upload any documents you might want to share with your mentee.
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Sharing Documents:
You may upload documents or write notes relating to your mentoring relationship; for
each document or note you may choose to share it with your mentoring partner or to
keep it private and accessible only by yourself. Any documents or notes you have
already uploaded will be listed on the screen, and you may change their shared/not
shared status or delete them as required. Documents and notes shared by either
mentor or mentee will also be listed, and you may view or download these as
required.
When you have finished using MentorNet, click the 'Logout' link in the top banner, or
alternatively close all of your browser windows
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MEMBER PATHWAY: MENTOR
Register as Mentor
Select Mandatory
Mentor Development
Day
Complete Booking Form
for chosen Development
Day
Await Approval and
Receive Log In Details
Accept/Decline Mentee
Invitations via email
Update Profile
Attend Mentor
Development Day
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MEMBER PATHWAY: MENTEE
Register as Mentee
Search for Mentors
and Send Invitations –
up to 3 requests at
any one time
Await Approval and
Receive Log In
Details
Attend Optional
Mentee Awareness
Session
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Contact Us…
If you have any further questions or feedback then please contact the team:
North West Mentoring Scheme
Greater Manchester West NHS Foundation Trust
Harrop House
Bury New Road
Prestwich
Manchester
M25 3BL
Telephone: 0161 772 3608
Email: [email protected]
Web: www.nwmentoring.nhs.uk