Migrant Student Information Exchange (MSIX)
The Florida Department of EducationFlorida Migrant Education Program (MEP)
andThe Florida Automated System for Transferring
Educational Records (FASTER)
Presented by: Jay Rembert, Terry Cole & Laverne McKenzie
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What is MSIX?
The Migrant Student Information Exchange is aweb-based portal that links
States’ migrant student record databases to facilitate the national exchange of migrant students’
educational and health information among the States.
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The Importance of MSIX
• Migrant student information is readily available in a
secure system
• Access to course history to allow proper placement
into appropriate classes
• Ability to receive notification of a student’s arrival to
area
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Is MSIX Really Necessary?
YES!!MSIX was created based on a federal
mandate enacted by Congress.Section 1308 (b)(2) of the Elementary and Secondary Education
Act, as amended by the No Child Left Behind Act of 2001, requires the Secretary to ensure the linkage of migrant student
record systems for the purpose of electronically exchanging, among the States, health and educational information
regarding all migratory students.
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LEA Responsibilities• An LEA agrees to comply with program specific assurances each year a Title I,
Part C Grant Application (signed by Superintendents) is submitted
• The Program Specific Assurance related to MSIX states, “The LEA will conduct the transfer of migrant student records according to state required policies and procedures including actively participate with and meet all Migrant Student Information Exchange System requirements. [NCLB Act of 2001, Section 1308(b)(2)].”
• The state MEP and state information systems offices (EIAS) are in accord with requiring district MEP & district MIS offices to comply with program specific assurances
• Local MEPs are monitored to ensure program compliance
• If a LEA cannot produce evidence that it is complying with the records exchange, it may result in a finding!
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Florida’s MSIX JourneyJanuary 2010 – December 2010
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
1st round of testing
FASTER performed internal changes
September 21,2010 FLORIDA is 38th state to go LIVE!
2nd round
USDE did not grant certification; Florida had to complete another round of testing
LEAs participated in 3rd round
August 2, 2010
Certification GRANTED by
USDE!
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MSIX: Florida Stats
• Florida was the 38th state to go “live”
• 28,829 records are in MSIX
– Florida records account for 7% of total number of
records in MSIX
• Florida is one of only nine states that produce a
complete consolidated record
• Florida is among the top “sending” and “receiving”
states of migrant students
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MEP+MIS+FASTER = MSIX
What is the connection between a MIS Department & MSIX?
– First point-of-contact for sending records
– The local MEP relies on MIS department for assistance &
collaboration
– MIS will retrieve important MSIX-related information
delivered to district mailbox (edit error reports, MSIX IDs,
etc.)
– MIS will be responsible for system updates on the local
database.
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Where do we go from here?
• Continue collaboration at the district-level
• Quality control of records
• Continue to send records based on timeframes set forth by USDE
• Disseminate information from the state-level to the district-level as it becomes available from USDE
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MSIX TimeframesAs established by USDE
– upon completion of the student’s enrollment with
the school district, immediately after the student
has received their class assignments;
– at the end of every grade reporting period;
– at the end of every school term; and
– upon the student’s withdrawal from school or
from the Migrant Education Program.
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Covering the Issues
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Covering the Issues
• The MSIX Identification Number
• District/School, Where Credit Earned edits
• Residency Dates
• Problems with Interdistrict and Secondary
transmissions of migrant transcripts
• Enrollment and Withdrawal dates and submission of
multiple enrollment records (I03 - School Year)
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MSIX Identification Number
• The flow of transmissions to & from the
MSIX system
• Importance of the MSIX ID
• Problems with the MSIX ID
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Migrant Transcript Flow
Districts submit migrant transcripts to FASTER
Districts
FASTER
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Migrant Transcript Flow
Transcripts are edited by FASTER
Districts
FASTER
EditReports
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Migrant Transcript Flow
Transcripts passing FASTER edits are submitted to MSIX
Districts
FASTER
EditReports
MSIX
New StudentMatched Student
Near Match
“M01” New Student – MSIX ID
“M02” Existing Student – MSIX ID
“M05” Near Match – NO MSIX ID
FSTR to MSIXXREF
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Migrant Transcript Flow
FASTER Responses are provided to Districts with MSIX ID
Districts
FASTER
EditReports
MSIX
New StudentMatched Student
Near Match
“M01” New Student – MSIX ID
“M02” Existing Student – MSIX ID
“M05” Near Match – NO MSIX ID
FSTR to MSIXXREF
MSIX ID
Msg M01 – MSIX ID
Msg M02 – MSIX ID
Msg M05 – No MSIX ID
Response to Districts
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Why is the MSIX ID important?
• Used at the Federal level to uniquely identify the
student within the nation
• Used at the Federal level to consolidate academic
data from all states for a given student
• Must be available at the state level to uniquely
identify the student within the state
• If used properly, can reduce redundancy of data
sent from Florida to MSIX
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Problems with the MSIX ID?
• Not supplied by most districts in subsequent
submissions for the student to MSIX
• Results in the inability for FASTER to
properly identify the student (differing High
School ID’s for different districts)
• Results in redundancy of
Florida data in MSIX
• So…
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MSIX Identification Number
• Limited editing of the MSIX ID will begin in the
August – September timeframe
• MSIX ID must be passed between districts and from
districts to the MSIX system when available
FASTER
DistrictA
DistrictB
District “B” records the MSIX ID for future submission to MSIX system
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EditsDistrict/School Where Credit Earned
• Required to ensure only courses taken in-state are submitted to MSIX
• District must be either ‘FL’ or ’01 – 76’• School must be valid for the district submitted• Deviates from EIAS edits when submitting courses for:
– FL Public Postsecondary (C901-C928)– FL Public State College (U970-U980)– FL Private Postsecondary (Pnnn school numbers)
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EditsDistrict/School Where Credit Earned
• EIAS Requires District ’99’:– For Public Postsecondary (C901-C928)– For Public State College (U970-U980)– For Private Postsecondary (Pnnn school numbers)
• FASTER Requires either district ‘FL’ or ’01 – 76’– For Public Postsecondary (C901-C928)– For Public State College (U970-U980)– For Private Postsecondary (Pnnn school numbers)
We do apologize for this deviation in reporting
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Residency Date
• Is collected on the Certification of Eligibility (COE)
upon entry into a district
• Used to select the most recent transcript when
duplicate transcripts are submitted
• Used in the calculation of the Qualifying Arrival Date
(QAD)
• Has been found to be incorrect
• So…
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Residency DatesWhat to do, what to do?
• Residency dates cannot be prior to the birth date of
a migrant child, student, etc.
• Residency date must be the date the child, student,
etc. entered the district most recently
• Limited editing on the Residency Date
will be implemented during the
August – September timeframe
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Multiple EnrollmentsEnrollment / Withdrawal Dates
• To date most districts are not providing this
information
• For those districts providing this information,
the data submitted is inconsistent or not correct
• The implementation of Multiple Enrollment
(I03 – School Year) records has presented
problems to many districts and
postsecondary institutions
• So…
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Multiple EnrollmentsWhat Has Been Done
Implemented changes to allow for interdistrict
transmissions of migrant transcripts
Implemented changes to allow for district to
postsecondary transmissions of migrant
transcripts
And…
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Multiple EnrollmentsWhat is Planned
• Looking to eliminate multiple I03 School Year record
submissions… But
• Migrant Enrollment and Withdrawal Dates are still
required for MSIX federal certification
– Preparing to move enrollment & withdrawal date
fields to the I04 Course records to collect these dates
based upon the district and school where credit
earned
– Intend to implement editing of these date fields to
ensure data quality
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Any Questions???
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Reference Materials
• The slides that follow are being provided as:
– Guidelines for submission of the District and
School Where Credit Earned code fields when
submitting courses for migrant student to the
MSIX system thru the FASTER system
– Guidelines for Interdistrict and Secondary
submission of migrant transcripts
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Course Record Edit GuidelineDistrict and School Where Credit Earned Fields
District 01 – 76: School number must be -
Florida public PK-12 MSID file
Florida on-line middle school (0500) for district 71 only
Florida on-line high school (0600) for district 71 only
Florida public Postsecondary school number (C901-C928)
Florida public State/Community College (U970-U980)
Florida private Postsecondary institution (PNNN)
Home Education (N998)
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Course Record Edit GuidelineDistrict and School Where Credit Earned Fields
District FL: School number must be - Florida private PK-12 MSID file
Florida public Postsecondary school number (C901-C928)
Florida public State/Community College (U970-U980)
Florida private Postsecondary institution (PNNN)
Home Education (N998)
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Migrant Transcript Transmissions Guideline to FASTER Formats
Format Type ‘I’ For migrant transcripts addressed to MSIX or between districts Migrant Format (11) is valid Exceptional Format (06) is valid All migrant fields will be transmitted
Format Type ‘S’ For migrant transcripts addressed from districts to postsecondary school Cannot transmit Migrant Format (11) – edit failure Cannot transmit Exceptional Format (06) – edit failure All other migrant fields found to contain data will be initialized to spaces if
transmitted
Format Type ‘T’ Should not be used to transmit migrant data Cannot transmit Migrant Format (11) – edit failure Cannot transmit Exceptional Format (06) – edit failure All other migrant fields found to contain data will be initialized to spaces if
transmitted
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CONTACT INFORMATIONJay Rembert
MSIX State Data & User AdministratorFlorida Migrant Education Program (MEP) 850-245-0811 or [email protected]
Terry Cole, Laverne McKenzie & Tom O’NeilThe Florida Automated System
for Transferring Educational Records (FASTER)Website: www.fldoe.org/FASTER
Email: [email protected]
Linda Fleming Bureau of Education Information and Accountability Services (E.I.A.S.)
850-245-9919 or [email protected]
U.S. Department of Education - MSIX websites MSIX Log-in:MSIX Trainer’s Corner: https://msix.ed.gov https://msix.ed.gov/msix/training.html