CITY OF ARMADALE
MINUTES
OF COMMUNITY SERVICES COMMITTEE HELD IN THE COMMITTEE ROOM,
ADMINISTRATION CENTRE, 7 ORCHARD AVENUE, ARMADALE ON TUESDAY, 3
MARCH 2015 AT 7:00PM.
PRESENT: Cr K Busby (Chair)
Cr M S Northcott
Cr G A Best
Cr R Butterfield
Cr C Frost
Cr J A Stewart
Cr C Wielinga
APOLOGIES: Nil
OBSERVERS: Nil
IN ATTENDANCE: Mr N Kegie -Acting Executive Director Community
Services
Mrs P L Walker - Manager Library & Heritage Services
Mr G Thompson - Manager Community Facilities Planning
Ms S Gasior - Minute Secretary
PUBLIC: Nil
“For details of Councillor Membership on this Committee, please refer to the City’s website
– www.armadale.wa.gov.au/your council/councillors.”
COMMUNITY SERVICES 2 3 MARCH 2015
COMMITTEE COUNCIL MEETING – 9 MARCH 2015
DISCLAIMER
The Disclaimer for protecting Councillors and staff from liability of information and advice
given at Committee meetings was not read as no members of the public were present.
DECLARATION OF MEMBERS’ INTERESTS
Nil
QUESTION TIME
Nil
DEPUTATION
Nil
CONFIRMATION OF MINUTES
RECOMMEND
Minutes of the Community Services Committee Meeting held on 3 February 2015 be
confirmed.
Moved CR C Frost
MOTION CARRIED 7/0
ITEMS REFERRED FROM INFORMATION BULLETIN
Outstanding Matters & Information Items
Report on Outstanding Matters – Community Services Committee
Monthly / Quarterly Departmental Reports
Community Development Report –Community Development Report February 2015
Leisure Services Report –January 2015
Manager Library & Heritage Services Monthly Report – January 2015
Manager Ranger & Emergency Services Monthly Report – January 2015
Tourism/Events & Visitor Centre January 2015
Minutes/Notes of Occasional/Advisory Committee
ATSIAG Notes –3 February 2015
Positive Ageing Working Group Notes –3 November 2014
Disability Advisory Team Notes –3 February 2015
No items were raised for further investigation or report.
.
CONTENTS
COMMUNITY SERVICES COMMITTEE
3 MARCH 2015
1. PRESENTATIONS
1.1 YOUTH PARTNERSHIP PROJECT - UPDATE ............................................................................4
2. COMMUNITY SERVICES
2.1 RACHAEL DOHERTY FOUNDATION ...................................................................................... 10
3. LIBRARY & HERITAGE SERVICES
3.1 HISTORIC SITES - PLAQUES PROPOSAL ................................................................................ 13
4. TENDERS
4.1 TENDER NO.11/14 - MASTER PLAN DESIGN, ANALYSIS AND COMMUNITY
ENGAGEMENT FOR SPORTING AND COMMUNITY HUB FACILITIES - BOB
BLACKBURN RESERVE, SEVILLE GROVE AND GWYNNE PARK ARMADALE ............. 16
5. MISCELLANEOUS
5.1 CONFERENCE ATTENDANCE - NATIONAL COMMUNITY SAFETY AND
SECURITY CONFERENCE .......................................................................................................... 22
6. COUNCILLORS’ ITEMS
NIL ............................................................................................................................................................ 26
7. EXECUTIVE DIRECTOR COMMUNITY SERVICES REPORT
7.1 SOUTH EAST MULTICULTURAL NETWORK ......................................................................... 26 7.2 NYOOGAR OUTREACH SERVICE (NYOONGAR PATROL) .................................................. 26 7.3 HAWKERS MARKETS ................................................................................................................. 27
COMMUNITY SERVICES 4 3 MARCH 2015
COMMITTEE – Presentations COUNCIL MEETING – 9 MARCH 2015
1.1 - YOUTH PARTNERSHIP PROJECT - UPDATE
The Acting Executive Director Community Services gave a presentation on the Youth
Partnership Project.
COMMUNITY SERVICES 10 3 MARCH 2015
COMMITTEE - Community Services COUNCIL MEETING – 9 MARCH 2015
2.1 - RACHAEL DOHERTY FOUNDATION
WARD
: ALL In Brief:
The City has received a request for a donation of
$1,500 towards the Rachael Doherty Foundation
Fun Run which will be held in June 2015.
The report recommends that Council supports a
donation of $1,500.
FILE No.
: M/146/15
DATE
: 11 February 2015
REF
: SG
RESPONSIBLE
MANAGER
: Executive Director
Community Services
Tabled Items
1. Nil
Officer Interest Declaration
Nil
Strategic Implications
1.1 Services that support community growth and development.
1.1.2 Support and strengthen community groups, organisations and volunteer services.
1.2 Optimum quality of life for all citizens.
1.3 Access to a wide range of cultural, arts and learning opportunities.
1.4 Accessible health and other support services that meet the needs of our community.
1.5 Sport, recreation and leisure opportunities that contribute to community health and
wellbeing.
1.6 A community that feels safe.
4.1 Good governance and leadership
4.5 Effective and efficient administrative services.
Legislation Implications
Section 2.7 of the Local Government Act 1995 states:
2.7 The role of the Council
(1) The council –
(a) directs and controls the local government’s affairs; and
(b) is responsible for the performance of the local government’s functions.
(2) Without limiting subsection (1), the council is to –
(a) oversee the allocation of the local government’s finances and resources; and
(b) determine the local government’s policies
Council Policy/Local Law Implications
Assessment of Policy/Local Law indicates that the following are applicable:
1. Policy Manual – COMD 1 – Requests for Financial Assistance
COMMUNITY SERVICES 11 3 MARCH 2015
COMMITTEE - Community Services COUNCIL MEETING – 9 MARCH 2015
Budget/Financial Implications
Funds are allocated to meet the needs of this report.
Consultation
BACKGROUND
In 2004 at the age of 17 Rachael Doherty was diagnosed with Hodgkin’s Lymphoma and
succumbed to the disease some 8 years later. The Rachael Doherty Foundation is named in
her honor and an annual run/walk fundraising event is organized. This year’s event will take
place at Champion Lakes with both a 5 and 10k fun run/walk around the Lake.
The Rachael Doherty Foundation is a not for profit organization. The Foundation’s main aim
is to provide funds to continue medical research and trial programs for cancer patients within
Western Australia. Just recently the organization donated a sum of $92,000 to the Harry
Perkins, Institute for Research to provide for a research in the area of blood cancers.
Council’s Policy COMD1 – Requests for Financial Assistance provides the guidelines for
determining how requests for financial assistance are responded to. The request meets the
general donation criteria of the associated Management Practice:
2. c. Considered to be a worthy contribution made on behalf of City of Armadale
residents.
The Delegated Authority for General Donations is for a maximum of $1,000, hence the
presentation of the request to Council for approval.
DETAILS OF PROPOSAL
The City has received a request for an amount $1,500, primarily for costs associated with the
Rachael Doherty Fun Run. The event will be held Sunday 14 June 2015 and it is considered
reasonable that Council agree to support the event with a donation for the requested amount.
OPTIONS
1. Support a donation of $1,500 to the Rachael Doherty Foundation Fun Run.
2. Support a different donation amount to the Rachael Doherty Foundation Fun Run.
3. Not support a donation to the Rachael Doherty Foundation Fun Run.
Option 1 is recommended.
COMMUNITY SERVICES 12 3 MARCH 2015
COMMITTEE - Community Services COUNCIL MEETING – 9 MARCH 2015
ATTACHMENTS There are no attachments for this report. C7/3/15 RECOMMEND
That Council:
Donate $1,500 to the Rachael Doherty Foundation Fun Run to be held in
June 2015.
Moved Cr M S Northcott
MOTION CARRIED (7/0)
COMMUNITY SERVICES 13 3 MARCH 2015
COMMITTEE - Library & Heritage Services COUNCIL MEETING – 9 MARCH 2015
3.1 - HISTORIC SITES - PLAQUES PROPOSAL
WARD
: ALL In Brief:
This item recommends funding of
$10,000 per annum for a new series of
Historic Site plaques be included for
consideration of inclusion in the 2015/16
Draft Budget
FILE No.
: M/144/15
DATE
: 11 February 2015
REF
: PW
RESPONSIBLE
MANAGER
: Executive Director
Community Services
Tabled Items
1. Nil
Officer Interest Declaration
Nil
Strategic Implications
1.3 Access to a wide range of cultural, arts and learning opportunities.
1.3.3 Collect, preserve, interpret and exhibit the moveable and recorded history of the
district.
Legislation Implications
Nil
Council Policy/Local Law Implications
Nil
Budget/Financial Implications
$10,000 per annum ongoing
Consultation
1. Community Heritage Advisory Group (CHAG)
2. History Reference Group (HRG)
BACKGROUND
To date the City has made a commitment to a series of plaques that includes Heritage Plaques
that are placed on buildings both public and private listed in the City’s Municipal Heritage
Inventory (approved by Planning Services Committee and managed through CHAG) and
Memorial Plaques that are placed in parks and reserves when deemed appropriate depending
on the historic significance of the person or group the park/reserve is named after(approved
by Community Services Committee and managed through the HRG). A special series of
plaques were recently installed to recognize the sidings of the former Armadale to Fremantle
Railway Line.
COMMUNITY SERVICES 14 3 MARCH 2015
COMMITTEE - Library & Heritage Services COUNCIL MEETING – 9 MARCH 2015
The community members who sit on both the CHAG and the HRG have from time-to-time
made recommendation of other historic sites within the City that would be worthy of a plaque
that qualify for neither a Memorial Plaque nor a Heritage Plaque. Given the broad community
interest in the district’s history as well as tourism interest, Council may wish to give
consideration to another series of plaques that could stimulate public interest in historic sites,
somewhat similar to the railway line plaques.
This matter was considered for inclusion in the 2014/15 Draft Budget but funding was not
included in the final adopted budget. The proposal for consideration of funding in the
2015/16 Draft Budget has been expanded to make this a community project to grow interest
in the Birtwistle Local Studies Library and grow its collections.
DETAILS OF PROPOSAL
That an amount of $10,000 per annum be included for consideration of inclusion in the
2015/16 Draft Budget to fund approximately three (3) plaques each year, depending on actual
cost, to be placed at historic sites within the City.
COMMENT
ANALYSIS
Requests have been made via the City’s CHAG and HRG for commemorative plaques to be
placed at historic sites that no longer have the original infrastructure in place. These include
the sites of schools no longer operating, such sites as the Dorset Hostel, sites of some of the
old businesses and industries that once flourished in the area e.g. Hans Butchers, the old
police station with jail at Kelmscott, the vineyards, orchards etc. Such a series of plaques
would be appropriate for places that have not been formally recognized by other means such
as the Municipal Heritage Inventory or the official naming processes of the Planning Services
Committee.
Should Council determine that another series of plaques is appropriate to mark historic sites
within the City, it suggested that a similar design to that of the railway plaques could be used,
with an outline of a previous building etc. where such existed. It is suggested that this could
be conducted as an annual Community Project inviting recommendations for Historic Site
plaques. As well as requests from the HRG and CHAG membership, other community
members would be invited to make recommendations of historic sites and would be required
to provide historical information related to the site as well as copies of any documentation
and photographs that they may have. This would assist in growing the historical collections
of the Birtwistle Local Studies Library. A standard recommendation form would be designed
and on submission be assessed by the HRG. Approval to proceed with a plaque, together with
design and wording recommendations, would be the subject of an agenda item to the
Community Services Committee.
OPTIONS
1. Approve an amount of $10,000 per annum being included for consideration of
inclusion in the 2015/16 Draft Budget for a new series of Historic Site plaques.
2. Approve a greater or lesser amount per annum being included for consideration of
inclusion in the 2015/16 Draft Budget for a new series of Historic Site plaques.
3. Do not approve a new series of historic site plaques.
COMMUNITY SERVICES 15 3 MARCH 2015
COMMITTEE - Library & Heritage Services COUNCIL MEETING – 9 MARCH 2015
CONCLUSION
A new series of commemorative plaques that recognize sites of historic interest would add to
telling the story of the City’s rich history. Community interest in this has generated the
request for additional budgetary funding for the plaques. Developing this proposal as an
annual community project will grow the collections of the Birtwistle Local Studies Library.
ATTACHMENTS There are no attachments for this report. C8/3/15 RECOMMEND
That Council:
Approve for consideration of inclusion in the 2015/16 Draft Budget
an amount of $10,000 per annum to fund approximately three (3)
plaques each year, depending on actual cost, with the plaques to
be placed at historic sites within the City.
Moved Cr C Frost
MOTION CARRIED (7/0)
COMMUNITY SERVICES 16 3 MARCH 2015
COMMITTEE – Tenders COUNCIL MEETING – 9 MARCH 2015
4.1 - TENDER NO.11/14 - MASTER PLAN DESIGN, ANALYSIS AND COMMUNITY
ENGAGEMENT FOR SPORTING AND COMMUNITY HUB FACILITIES - BOB
BLACKBURN RESERVE, SEVILLE GROVE AND GWYNNE PARK ARMADALE
WARD
: ALL In Brief:
The request for tender seeks the Master
Plan Design, Analysis and Community
Engagement for Sporting and Community
Hub Facilities at the Bob Blackburn
Reserve, Seville Grove and Gwynne Park,
Armadale
Recommend that Tender No 11/14 for the
Master Plan Design, Analysis and
Community Engagement for Sporting and
Community Hub Facilities at the Bob
Blackburn Reserve, Seville Grove and
Gwynne Park, Armadale, Council accepts
the tender from TPG, Town Planning,
Urban Design and Heritage for the
consideration of $125,945 (exclusive of
GST), in accordance with their submitted
tender, Council contract documentation,
and Budget allocation.
FILE No.
: M/154/15
DATE
: 13 February 2015
REF
: GT
RESPONSIBLE
MANAGER
: Executive Director
Community Services
Tabled Items
Nil
Officer Interest Declaration
Nil
Strategic Implications
1.1 Services that support community growth and development.
1.2 Optimum quality of life for all citizens.
1.3 Sport, recreation and leisure opportunities that contribute to community health and
wellbeing.
2.4 Attractive and user-friendly streetscapes and open spaces.
2.6 Council buildings and facilities that meet community needs.
2.7 Assets and infrastructure managed over the long term to meet current and future needs.
Legislation Implications
Section 3.57 Local Government Act 1995 – Tenders for providing goods or services
Division 2 Local Government (Functions and General) Regulations 1996 – Tenders for
providing goods or services
COMMUNITY SERVICES 17 3 MARCH 2015
COMMITTEE – Tenders COUNCIL MEETING – 9 MARCH 2015
Council Policy/Local Law Implications
Council Policy ADM 19 – Procurement of Goods or Services
Budget/Financial Implications
The required amount for the recommended tender is $125,945 (exclusive of GST) for which
provision has been made in the current Community Services budget.
Consultation
BACKGROUND
In 2007, the City of Armadale identified a significant shortfall in the anticipated provision of
active open space (playing fields) in the growth areas of Harrisdale, Piara Waters and the
MRA’s Wungong Urban project area. The City subsequently commissioned the Active
Sporting Reserves City of Armadale Feasibility Study (ABV:2008) to review the current and
future community infrastructure needs for the City’s growing population. This study was
reported to Council in October 2008 (CS104/10/08). The outcome of this review also
recommended that the City initiate a staged program to progressively upgrade existing active
reserves whilst considering the usage of all sporting reserves.
In July 2011, the City of Armadale contracted Creating Communities Australia to undertake
the Active Reserves and Community Hubs Study which investigated current and future needs
in the provision for community and sporting groups within the City’s established areas. This
study was reported to Council in February 2012 (C7/2/12). The study focussed on twelve
‘hubs’ that comprise aggregations of sporting and community facilities and looked at how
they could be developed into the future to optimise broader community as well as sporting
use. The twelve hubs are:
Alfred Skeet Reserve, Forrestdale
William Skeet Reserve, Forrestdale
Bob Blackburn Reserve, Seville Grove
Creyk Park, Armadale
Cross Park, Roleystone
Frye Park, Kelmscott
Gwynne Park, Armadale
John Dunn Reserve, Kelmscott
Karragullen Oval, Karragullen
Morgan Park, Armadale
Rushton Park, Kelmscott
Springdale Park, Roleystone
COMMUNITY SERVICES 18 3 MARCH 2015
COMMITTEE – Tenders COUNCIL MEETING – 9 MARCH 2015
The City is now in the process of undertaking more detailed master planning for each of the
twelve hubs based on the work of the previous studies. To date master planning has been
completed for Cross Park, Springdale Park, Rushton Park, John Dunn Reserve and the
Forrestdale Hub (Alfred and William Skeet Reserves).
The City now requires the master planning for Bob Blackburn and Gwynne Park Reserves to
identify optimum multiple community, sporting and recreational use into the future. These
reserves, together and including all of the facilities on them, comprise the largest aggregation
of sports fields and community facilities in the City. Of particular relevance to the master
planning study is consideration of the aspects of the City’s recreation centre, The Arena,
which is located at Gwynne Park and the Armadale Aquatic Centre which is located at Bob
Blackburn Reserve.
These two sites are regarded as the most significant of the 12 reserves and facilities identified
in the 2011 study. It is acknowledged that there is strong community sentiment surrounding
these sites and the appointment of independent consultants will provide Council with the
most efficient and effective structure in which to carry out the consultation and planning.
Tender number 11/14 being for Master Plan Design, Analysis and Community Engagement
for Sporting and Community Hub Facilities: Bob Blackburn Reserve, Seville Grove and
Gwynne Park Armadale, was advertised in the Weekend edition of the ‘West Australian’
newspaper, on 15 November 2014.
DETAILS OF PROPOSAL
The City of Armadale invited tenders for the Master Plan Design, Analysis and Community
Engagement for Sporting and Community Hub Facilities: Bob Blackburn Reserve, Seville
Grove and Gwynne Park Armadale, on 15 November 2014.
The successful tenderer will be required to:
Undertake planning and design analysis and to work with the City for the
development and implementation of a stakeholder and community engagement plan
for the Bob Blackburn and Gwynne Park Reserves.
Produce Master Plan designs for each site in accordance with guiding principles stated
in the City of Armadale Active Sporting Reserves and Community Hubs Study to
identify opportunities, constraints, design elements and recommendations for future
development.
Undertake a detailed cost/benefit analysis of any upgrade/modification of the
Armadale Aquatic Centre and Armadale Arena including options of:
a) Relocation of fitness facilities and/or indoor sports courts from the Armadale
Arena to the Armadale Aquatic Centre;
b) Retaining fitness facilities and indoor sports courts at the Armadale Arena and
not relocating these to the Armadale Aquatic Centre;
c) Relocating some elements of the fitness facilities and indoor sports courts at
both facilities; and
d) Assess potential impacts of options a, b and c, on planned community sporting
facilities in the Wungong Urban redevelopment area and proximate growth
COMMUNITY SERVICES 19 3 MARCH 2015
COMMITTEE – Tenders COUNCIL MEETING – 9 MARCH 2015
areas of Piara Waters, Harrisdale, Byford and Mundijong. Assess potential
impacts on district catchments and proximate growth areas.
Council approval is sought to award the tender for the Master Plan Design, Analysis and
Community Engagement for Sporting and Community Hub Facilities at Bob Blackburn
Reserve Seville Grove, and Gwynne Park Reserve Armadale.
COMMENT
Analysis
The Request for Tender (RFT) seeks the provision of the required services for a period of
seven months, commencing on appointment.
The tender closed at 2 pm on 18 December 2014. Tenders were received from:
Tenderer’s Name
1. UDLA and Creating Communities
2. Tredwell/ Donovan Payne
3. TPG Town Planning, Urban Design and Heritage
4. Mackay Urban Design
5. SGL Consulting Group
6. Christou Design Group
7. Ecoscape
One tender was received after the close of deadline and in accordance with Regulation 18 (1)
of the Local Government (Functions and General) Regulations 1996 the tender was rejected.
No non-conforming tenders were received.
An evaluation process was undertaken having specific regard to the following Qualitative
Criteria:
Relevant Experience;
Key personnel skills and experience; and
Demonstrated understanding of the project and a clear description of the process they
propose to achieve the desired outcomes
Based on the panel’s evaluation, using a combination of the above qualitative criteria and
price the submission from (TPG) Town Planning, Urban Design and Heritage, represents the
most advantageous submission. It is therefore recommended this firm be selected as the
City’s preferred supplier to undertake planning and design analysis, and to work with the City
for the development and implementation of a stakeholder and community engagement plan
for the Bob Blackburn and Gwynne Park Reserves.
COMMUNITY SERVICES 20 3 MARCH 2015
COMMITTEE – Tenders COUNCIL MEETING – 9 MARCH 2015
The ranking of the compliant tender submissions as determined by the evaluation panel is as
follows:
T
end
erer
Rel
evan
t
Exp
erie
nce
Key
Per
son
nel
sk
ills
an
d e
xp
erie
nce
Dem
on
stra
ted
Un
der
stan
din
g
Su
b T
ota
l
Qu
ali
ty R
an
kin
g
Pri
ce
Tota
l
Ran
kin
g
30% 30% 30% 10%
UDLA and
Creating
Communities
20.25 21.75 23.25 65.25 2 3.35 68.6 2
Tredwell/
Donovan Payne 14.25 20.25 21.00 55.5 3 6.33 61.83 3
TPG Town
Planning, Urban
Design and
Heritage
24.75 21.75 23.25 69.75 1 3.99 73.74 1
Mackay Urban
Design 14.25 15.75 13.50 43.5 6 4.59 48.09 6
SGL Consulting
Group 16.50 15.00 18.00 49.5 5 10 59.5 5
Christou Design
Group 11.25 15.75 13.50 40.5 7 5.49 45.99 7
Ecoscape 15.75 18.00 21.00 54.75 4 6.07 60.82 4
Though all of the above companies submitted compliant tenders there were differences that
lead to the assessment panel to their recommendation. TPG Town Planning Urban Design
and Heritage, scored highest on relevant experience, relevant skills and experience of staff
and the understanding of the requirements of the brief. TPG have also recently prepared four
active sporting and community hub master plans and their proposed consultation plan appears
most consistent with Council’s approach to community involvement.
Conclusion
Tenders for the Master Plan Design, Analysis and Community Engagement for Sporting and
Community Hub Facilities: Bob Blackburn Reserve, Seville Grove and Gwynne Park
Armadale, were recently invited, with seven being received and assessed by an evaluation
panel against compliance and qualitative criteria.
The result was that the submission received from TPG Town Planning, Urban Design and
Heritage represented the most advantageous tender to the City of Armadale.
The evaluation panel therefore recommends that the contract be awarded to TPG at a price of
$125,945 (exclusive of GST).
COMMUNITY SERVICES 21 3 MARCH 2015
COMMITTEE – Tenders COUNCIL MEETING – 9 MARCH 2015
ATTACHMENTS
There are no attachments for this report. C9/3/15 RECOMMEND
That Council:
Awards the tender for the Master Plan Design, Analysis and
Community Engagement for Sporting and Community Hub Facilities:
Bob Blackburn Reserve, Seville Grove and Gwynne Park Armadale, to
TPG Town Planning, Urban Design and Heritage, for a period of seven
months commencing from appointment for the consideration of
$125,945 (exclusive of GST), in accordance with the submitted tender,
Councils contract documentation and budget allocation.
Moved Cr M S Northcott
MOTION CARRIED (7/0)
COMMUNITY SERVICES 22 3 MARCH 2015
COMMITTEE – Miscellaneous COUNCIL MEETING – 9 MARCH 2015
5.1 - CONFERENCE ATTENDANCE - NATIONAL COMMUNITY SAFETY AND
SECURITY CONFERENCE
WARD
: ALL In Brief:
The 2015 National Community Safety and
Security Conference is to be held in
Melbourne on 21st May 2015.
Recommend:
That Council:
1. Nominate Councillor J A Stewart as a
delegate to the 2015 National Community
Safety and Security Conference, to be
held in Melbourne on 21st May 2015,
subject to authorisation by Council.
2. Note the attendance of the City’s
Executive Manager Community Services
as a presenter at the 2015 National
Community Safety and Security
Conference, to be held in Melbourne on
21st May 2015.
FILE No.
: M/44/15
DATE
: 22 January 2015
REF
: SG
RESPONSIBLE
MANAGER
: Executive Director
Community Services
Tabled Items
Nil.
Officer Interest Declaration
Nil.
COMMUNITY SERVICES 23 3 MARCH 2015
COMMITTEE – Miscellaneous COUNCIL MEETING – 9 MARCH 2015
Strategic Implications
3. Economic Growth.
3.3 A skilled, mobile and diverse workforce.
3.3.1 Facilitate and advocate for provision of a full range of education and
training opportunities.
Legislation Implications
Nil
Council Policy/Local Law Implications
Council Policy ADM-3 (Conferences, Seminars & Training) and relevant procedure i.e.
Elected member attendance to be submitted through the appropriate Committee for
deliberation.
Budget/Financial Implications
Elected member attendance can be accommodated from the current years Elected Members
Development Budget. Full registration $500. Total cost including flights and
accommodation is approximately $2.500.
Consultation
Intra-Directorate
BACKGROUND
The 2015 National Community Safety and Security Conference, is to be held in Melbourne
on 21st May 2015.
DETAILS OF PROPOSAL
The Executive Manager Community Services has been invited to present at the 3rd
National
Community Safety and Security Conference. This is an excellent opportunity to showcase
the City’s work in youth development and crime prevention. The Armadale Youth
Intervention Program is getting good support and recognition from a number of State
Government Departments, as well as the Not-For-Profit agencies and the Office of Premier
and Cabinet is considering it as a potential model for future funding frameworks.
The 3rd
National Community Safety and Security Conference will provide expert advice and
practical solutions for those working to improve public safety and prevent crime in local
communities. Building on previous conferences, the event will again place an emphasis on
providing knowledge that will assist delegates to reduce crime and improve community
safety at the grass roots level in cities, suburbs and regional towns.
The event which is to be held in Melbourne allows delegates to choose between two streams
as follows:
COMMUNITY SERVICES 24 3 MARCH 2015
COMMITTEE – Miscellaneous COUNCIL MEETING – 9 MARCH 2015
1. Community Crime Prevention and Social Harmony Forum
This stream will focus on best practice in crime prevention strategies and actions for local
communities. It will assist delegates to look beyond traditional strategies, particularly to
focus on preventing crime before it ours through implementing community based programs
and initiatives. Presentations will also focus on how to foster “social harmony” among
different cultural and religious groups, as well as within families and domestic settings, in
order to prevent violence and crime in the community.
2 Designing Safer Public Places Conference
A conference within a conference, this stream will focus on providing community safety
professionals as well as urban design and town planning practitioners with knowledge on
how to achieve safer public places through implementing urban design practices that
discourage crime and promote safer communities. Examples of successful safer urban design
and CPTED (crime prevention through environmental design) implementation as well as
expert advice on how to plan and design safer public areas will be featured within this stream.
CONCLUSION
The 2015 National Community Safety and Security Conference is held annually and
continues to offer items of significant interest to the Local Government sector, being largely
represented by Local Government Officers, along with other government agencies and
consultants.
ATTACHMENTS There are no attachments for this report.
Officer Recommendation
1. Nominate Councillor ……………… as a delegate to the 2015 National Community Safety and
Security Conference, to be held in Melbourne on 21st May 2015
Should no nomination be received, then the recommendation is as follows:
No nomination is made for attendance at the 2015 National Community Safety and
Security Conference.
2. Note the attendance of the City’s Executive Manager Community Services as a presenter at
the 2015 National Community Safety and Security Conference, to be held in Melbourne on
21st May 2015.
COMMUNITY SERVICES 25 3 MARCH 2015
COMMITTEE – Miscellaneous COUNCIL MEETING – 9 MARCH 2015
Committee Discussion
Committee’s attention was drawn to the following;
Policy ADM 3 and Management Practice states in item 2 (d) :-
“Where a member of Council at the date of the conference, seminar or training course has
an electoral term of less than six (6) months to complete, such member shall be ineligible to
attend unless such is specifically authorised by Council.“
As such the recommendation was amended as follows.
C10/3/15 RECOMMEND
That Council:
1. Nominate Councillor J A Stewart as a delegate to the 2015 National
Community Safety and Security Conference, to be held in Melbourne on
21st May 2015, subject to authorisation by Council.
2. Note the attendance of the City’s Executive Manager Community
3. Services as a presenter at the 2015 National Community Safety and
Security Conference, to be held in Melbourne on 21st May 2015.
Moved Cr M S Northcott
MOTION CARRIED (7/0)
COMMUNITY SERVICES 26 3 MARCH 2015
COMMITTEE COUNCIL MEETING – 9 MARCH 2015
COUNCILLORS’ ITEMS
Nil
EXECUTIVE DIRECTOR COMMUNITY SERVICES REPORT
7.1 South East Multicultural Network
The City hosted a South East Multicultural Network (SEMN) meeting on
Wednesday 25 February at the Piara Waters Pavilion in partnership with the
Office of Multicultural Interests (OMI). The network comprises a range of
service providers and associated organisations working with Culturally and
Linguistically Diverse (CaLD) communities. This particular meeting was
called as a number of government department representatives were invited
by OMI, including the Departments of Health, Education and Child
Protection & Family Support, to learn of issues affecting CaLD communities
in Armadale. This is because Armadale is the focus for the next Community
Cabinet meeting on 30 March at which the Minister for Multicultural
Interests will be attending.
The City’s officers provided an overview of the future growth of Armadale,
CaLD community demographics in Armadale and the City’s way of
working. Save the Children Australia, Hope Community Services and
Communicare contributed to the Armadale picture with information relating
to services offered to CaLD community members and the issues experienced
by these communities. The issues raised included domestic violence, social
isolation, financial literacy, transport and housing. Due to the expected
increase in CaLD communities and with the appointment of the City’s
Community Arts and Cultural Development Officer, it is likely that the City
will coordinate the quarterly SEMN meetings in the future.
7.2 Nyoongar Outreach Service (Nyoongar Patrol)
Nyoongar Outreach Services is currently undertaking a six week scan to
gather verbal and written information from Aboriginal people who frequent
the Jull St Mall. This scan will provide valuable information on which to
base strategies to positively activate the Mall and address any issues faced by
local Aboriginal people.
Outreach Officers will collect information from the target group based
on;
1. Who are the regular people frequenting the area and what are the
attractions?
2. What are the Social, physical, emotional and medical needs of the
target group?
3. What are traders concerns and how could they be addressed?
4. The frequencies of unacceptable behaviors ’s perceptions
5. Identify the environment design that draws people to the location and
suggest some changes.
COMMUNITY SERVICES 27 3 MARCH 2015
COMMITTEE COUNCIL MEETING – 9 MARCH 2015
The scope of the scan is as follows;
1. Two senior Outreach Officers will be allocated to the precinct between
the hours of 12 to 6.30pm Tuesday to Thursday to engage with local
Aboriginal people and gather information concerning issues arising
from that engagement
2. Outreach Officers will be equipped with a people mover van to provide
transport to people who at risk back to their homes or safer places.
3. Outreach Officers will work closely with the relevant agencies including
local Police and the Champion Centre to identify better ways of
coordinating services and to address any immediate needs
7.3 Hawkers Markets
The City has been approached by Local Arts and Community Events
(L.A.C.E) to hold a Hawkers Market in Memorial Park. LACE are a
community group who have been responsible for running the very successful
Maylands Hawkers Market, Mt Hawthorn Hawkers Market, Beaufort Street
Art Market and the City Farm Market.
LACE are proposing to hold a food specific event on Friday 17 April from
5pm – 9pm, which will include a minimum of twelve (12) multicultural food
vendors and ten smaller pre-packaged food stalls. To support this event the
City will provide live entertainment, kids activities and other infrastructure.
This event will add to the current series of Twilight Markets being held by
the City and will activate the City Centre. The shopping centre management
of Armadale Central Shopping Centre are offering in kind support with
marketing and promotion. If this event is a success the City will be
approaching Armadale Central Shopping Centre to sponsor future events.
MEETING DECLARED CLOSED AT 8.22pm