National Science FoundationBasics of FastLane and Research.gov
OCGA Master TrainingMay 16, 2018
Cindy GilbertAssistant DirectoreRA and Records [email protected]
Our Presenters
Tawnya ChartersContract and Grant AnalystGrants and Cooperative [email protected]
Tac PhungContract and Grant AnalystGrants and Cooperative [email protected]
Kurt DurlesserContract and Grant AnalysteRA and Records [email protected]
• Transition from FastLane to Research.gov What’s in FastLane and what’s in Research.gov
• Users and Access• Pre-proposals and LOIs• Preparing and Submitting Proposals• Administrative Actions• Where to Get Help
What Will You Learn Today?
• NSF currently undertaking a multi-year effort to modernize grantee electronic capabilities.
• Transition from FastLane to Research.gov. • During transition, electronic capabilities will be
developed and launched in Research.gov. • Some may be available simultaneously in
FastLane before being retired.• The following matrix will be updated periodically https://www.nsf.gov/bfa/dias/policy/estatus_matrix.jsp
What’s in FastLane and What’s in Research.gov
Capability FastLane Research.govAccess Award Documents Complete Financial Functions Manager User Access, Roles, etc. Prepare and Submit Annual, Final and Interim Reports Prepare and Submit Notifications and Requests Prepare and Submit Project Outcomes Report Prepare and Submit Proposals Register and Maintain Institutions Request Supplemental Funding Submit Cost Share Reports Submit Proposal File Updates Submit Revised Proposal Budgets View Proposal Status View Review Information
Proposal Submission Modernization Project• Multi-year effort to modernize proposal preparation and submission
capabilities.• Will eventually move to Research.gov, and FastLane will be retired.• NSF staff are conducting Electronic Research Administration
Forums via webinar.• PIs and departmental research administrators are encouraged to
get involved.• Visit the website to: View previous presentations, Sign-up for alerts for future presentations, Ask questions, Provide feedback.
Users and Access
Users Include:• Principal Investigators (and Co-PIs)• Other Authorized Users (OAUs) – departmental
research administrators and others who will assist the proposal preparation and other actions.
• Sponsored Project Officer and Authorized Organizational Representatives – OCGA and DRAs
• Financial Administrators – EFM• Graduate Research Fellowship Program Officials –
Grad Division
How to Get Access
Existing FastLane Users:• One-time verification process to
onboard/migrate your account from FastLane to Research.gov Log-in to Research.gov with your NSF ID and
password. Provide a primary email and phone number Non-Institutional, personal contact info Existing roles will migrate over from FastLane
accounts
How to Get Access
New NSF Users:• Self-register at Research.gov Primary email (required), secondary email
(optional) Will receive 2 confirmation emails from NSF NSF ID Temporary Password Follow instructions to update your password to
complete the registration process.
How to Get Access
Add and New Role:• Navigate to My Profile and select “Add a New Role”• Select the role you require NOTE: Other Authorized Users will need to contact
eRA Help to have the OAU role added to their account.
• Provide UCLA’s DUNS number• Provide a work email address and phone number Institutional, professional contact info
Account Management Resources
•About Accounts Management page: Video tutorials, work guides, FAQs
•NSF Help Desk 7 AM - 9 PM ET, Mon- Fri (except for federal
holidays): Email: [email protected] Call: 1-800-381-1532
How to LoginThe same login information is used for both FastLane and Research.gov:• UCLA Single Sign On OR
• NSF ID Number In addition OAUs need a PIN # to login to FastLane to
prepare proposals
Where to Login - FastLane
https://www.fastlane.nsf.gov/jsp/homepage/proposals.jsp
Where to Login - FastLane
https://www.fastlane.nsf.gov/jsp/homepage/proposals.jsp
Where to Login - FastLane
https://www.fastlane.nsf.gov/jsp/homepage/proposals.jsp
Where to Login – Research.gov
https://identity.research.gov/sso/UI/Login?module=nsf&env=prvw&app=portal
Logging in to Research.gov
NSF Login:• NSF ID• Password
UCLA Single-Sign-On:• UCLA Logon ID • UCLA Password
Same as S2S Grants, PAMS, etc.
Research.gov – Single-Sign-On
1. Select University of California-Los Angelesfrom the Organization pick-list
2. Click the Login icon3. UCLA single-sign-on
screen will appear Sign-in as you would for
other UCLA systems
Preparing a Proposal
Proposal Preparation and Submission is now available in Research.gov• Effective April 30, 2018• Full research proposals (no LOIs or pre-
proposals)• Non-collaborative proposals• Click here for more information
Preparing a ProposalFastLane or Research.gov
• Only the Principal Investigator can create proposal (not Co-PIs)
• Once created PI can add a PIN to the proposal so that OAUs can Work on proposal preparation Add Co-PIs Etc.
• Important: As soon as the proposal is created, the PI should give SRO Access to View, Edit and Submit.
Preparing a ProposalFastLane or Research.gov
Preparing a ProposalFastLane or Research.gov
Preparing a ProposalFastLane or Research.gov
Preparing a Proposal - Highlights
Other Authorized Users (OAUs)• Initiated by PI
Preparing a Proposal - Highlights
Other Authorized Users (OAUs)• Assign PIN
• Provide PIN and Temporary Proposal ID to OAUs to Login
Preparing a Proposal - Highlights
Cover Page – application type• In addition to standard research proposals, NSF has other
proposal types. RAPID, EAGER, Conference, Equipment among others.
• The type of proposal must be selected on the Cover Page to ensure that the proper validations are run.
Preparing a Proposal - Highlights
Project Summary• Information entered in text boxes in three distinct parts: Overview – description of the proposed activity, including a
statement of objectives and methods Intellectual Merit - potential of the proposed activity to meet the
Intellectual Merit* Broader Impacts – potential of the proposed activity to meet the
Broader Impacts*
• PDF only allowed if special characters are required (e.g. Greek letters, mathematical symbols; limited set of other characters*)
*see PAPPG
Preparing a Proposal - Highlights
Collaborators & Other Affiliations• NSF requires for all senior personnel, as a way to identify potential
conflicts among reviewers.• As of 4/24/2017, all applicants must use specific NSF spreadsheet
template Template:
https://www.nsf.gov/bfa/dias/policy/coa/coa_template.xlsx
Backgroundhttps://www.nsf.gov/bfa/dias/policy/coa.jsp
FAQshttps://www.nsf.gov/bfa/dias/policy/coa/faqs_coatemplatemarch18.pdf
PAPPG 2018• Project Description Must contain a separate section labeled
“Intellectual Merit”
Results from Prior NSF Support for any project with an end date in the past 5 years or current award.
PAPPG 2018• Budget Justification Page limit increased to 5 pages
Institution definition of “year” UCLA fiscal year July 1 – June 30
Specify IDC rate and MTDC base
LOIs & Preliminary Proposals
• Letters of Intent Used by some NSF solicitations Some may be submitted by PI; some require
OCGA/DRA submission Very simple overview of the PI’s proposed project Not binding
Prepared and submitted via FastLane
LOIs
Preliminary Proposals
• Primarily used by Integrative Organismal Systems in the Biological Sciences Directorate.
• Require OCGA or DRA submission• Most of same components as a full proposal,
except: Abbreviated Project Description No Budget
Prepared and submitted via FastLane
Collaborative Proposals• A collaborative proposal from one organization Single proposal with subawards
• A collaborative proposal from multiple organizations No subawards – NSF issues awards to each
organization.
• In either model there is a “lead” institution
Collaborative Proposals
Proposal from one organization• Lead institution submits a proposal to NSF• Subrecipient institutions submit a proposal to UCLA• Information from subrecipient gets included in UCLA
proposal• If an award is made: NSF issues an award to UCLA UCLA issues subawards to collaborators
Collaborative Proposals
Proposal from multiple organizations• Lead institution submits a completed proposal to NSF.• Non-lead institutions submit proposals to NSF that
include all elements except: Project Summary, Project Description, References Cited, Data Management Plan, Postdoctoral Mentoring Plan.
• Non-lead proposals get linked to lead proposal. Though linked, proposals are submitted independent of each
other. Lead does not have to wait until all non-lead are submitted (and
vice-versa).• If an award is made: NSF issues separate awards to each institution.
Preparing a Proposal - Highlights
Collaborative ProposalsSingle Proposal with Subs Multiple Linked Proposals
Advantages Greater oversight and control over programmatic direction/progress
Less administrative burden
Disadvantages More administrative burden Less programmatic control
Preparing a Proposal
Automated Error Checking
Preparing a Proposal
Automated Compliance Checking• List of automated compliance checks available
at: https://www.nsf.gov/bfa/dias/policy/autocompliance.jsp
• See Handout:http://www.nsf.gov/bfa/dias/policy/autocheck/compliancechecks_jan18.pdf
Preparing a Proposal
On-Time Submission• FastLane system will not accept proposals after published deadline
– date and time• Proposals with Target Dates: Acceptance at discretion of Program Manager Recommend discussing with Program Manager if planning to submit
after target date
Proposal File UpdateFastLane
• Initiated by PI• PIN can be added for OAU (Other Authorized
User) use• Before the deadline, automatically accepted. Alleviates the need to withdraw and entire
proposal to replace one section.• After deadline, acceptance is at the discretion of
NSF. Not to be used as a way to circumvent deadlines.
• See PAPPG for further details.
Proposal File UpdateFastLane or Research.gov
Revised Budget RequestsFastLane
Revised Budget RequestsFastLane or Research.gov
• Initiated by the PI• PIN can be added for OAU use• Generally requested by NSF to reduce budget
request• Revised Justification not required• Budget Impact Statement required if there is a
significant (10% or more) reduction
PI Transfer RequestFastLane
• Requests to both relinquish an award and to receive an incoming award transfer are a two-step process.
• Can require coordination between original grantee and new organization; anticipate potential delays.
PI Transfer RequestFastLane
Outgoing awards• Request initiated by PI in Fastlane• New institution is selected by PI• Requires UCLA to report on the final amount to
be transferred. Anticipated encumbrances prior to transfer should be included.
• OCGA confirms reported unobligated balance with EFM.
PI Transfer RequestFastLane
Outgoing awards
PI Transfer RequestFastLane
Incoming awards• Notification of transfer request received from original
SPO.• PI/Department are responsible for completing budget for
amount to be transferred and providing new budget justification.
• New statement of work required.• OCGA submits to NSF.• Internally, treated as a new proposal (EPASS & 740).
No-Cost ExtensionsResearch.gov
• Prepared by PI or Co-PI• No OAU capability• Review and submitted by OCGA DRAs do not have authority to submit
• First NCE is approved by OCGA• Second NCE is requested from and approved by
NSF
RPPRs and Project Outcome Reports – Research.gov
• Prepared and PI and/or Co-PI• Submitted by PI• No OAU capability• Annual reporting – not cumulative• Last RPPR is considered “Final Report”
RPPRs and Project Outcome Reports – Research.gov
Where to Get Help
FastLane• System Help Guide• NSF Proposal and Award Policies and Procedures Guide (PAPPG)
Research.gov• System Help Guide• NSF Proposal and Award Policies and Procedures Guide (PAPPG)NCURA: NSF Overview, Sections of the Proposal, Proposal System Modernization – presented by Jean Feldman, Head, NSF Policy Office• NCURA You Tube Channel
OCGA eRA Help• [email protected]
ORA List-serv• To subscribe, send an email to [email protected].
Thank You!