Navigating Saint Paul Public Schools
January 2013
Office of Family Engagement & Community Partnerships
Gayle J. SmallerPartnerships Coordinator
Welcome & Agenda
Strong Schools, Strong Communities
Chief of Staff & Office of Accountability Jacqueline Allen
Strategic Initiative [email protected]
What the Strong Schools, Strong Communities plan
will doImprove education for all
students – without exception or excuse
Achievement: Ensure each child achieves to his or her potential
Alignment: Assure all students have quality school choices in their own communities
Sustainability: Equitably distribute resources; invest in what works
Six Geographic Areas: A-F
So what’s coming next fall?• All elementary schools become K – 5 sites
• Sixth grade moves to middle schools, strengthening student/teacher relationships
• New Community School Zones ensure families have the best chance of getting into their community schools
• Busing provided to schools within your area, as well as to regional and district wide magnets
• Sibling preference will continue• Reflecting St. Paul works to preserve
integration
Community School Pathways
ELEMENTARY MIDDLE HIGH SCHOOL
Frost LakeHazel Park PrepThe Heights
ParkwayHazel Park
Johnson
Battle CreekDayton’s BluffEastern HeightsHighwood Hills
Battle Creek Harding
Bruce F. VentoJohn A. Johnson
Washington Washington
Cherokee HeightsRiverview
Humboldt Humboldt
Chelsea HeightsComo ParkGaltierHancock/HamlineSt. Anthony Park
Murray Como Park Sr.
EXPO for ExcellenceGrovelandHorace MannJackson PreparatoryMaxfieldRandolph Heights
Ramsey (F1)Highland Park (F2)
Central (F1)Highland Park Sr. (F2)
Articulations, with Guaranteed SpaceAmerican Indian Language & Culture
American Indian Magnet American Indian Magnet Harding
Visual and Performing Arts
Four Seasons Arts+Linwood Monroe Arts+Mississippi Creative ArtsSaint Paul Music Academy
Open/Creative ArtsLinwood Monroe Arts+
Open/Creative Arts
Capitol Hill Gifted & Talented
Capitol Hill Gifted & Talented Capitol Hill Gifted & Talented Highland Park Senior
Hmong Studies Language and Culture
Jackson PreparatoryPhalen Lake
Washington TechnologyBattle Creek Middle
Washington Technology
International Baccalaureate
Ben E. MaysHazel ParkHighland Park Elementary
RamseyHazel ParkHighland Park Middle
CentralHardingHighland Park
French Immersion
L’Etoile du Nord Ramsey Central
Spanish Immersion
Adams Spanish ImmersionRiverview West Side School of ExcellenceWellstone, Paul & Sheila
Highland Park Middle Highland Park Senior
Mandarin Immersion
Ben E. Mays Area Community School Area Community School
Montessori
Crossroads MontessoriJ.J. Hill MontessoriNokomois Montessori
Parkway Area Community School
Aerospace
Farnsworth Farnsworth Johnson
Science
Crossroads ScienceWellstone
HumboldtWashington
HumboldtWashington
9
SSSC Alignment:Building Re-Openings
Administration recommends that the following buildings be reopened:
Name Address Program
Ames 1760 Ames Place LNFI Upper
Prosperity Heights
1305 Prosperity Ave LNFI Lower
Roosevelt 160 Isabel St. E Riverview
Sheridan 525 White Bear Ave Nokomis South
13NOV12
Questions?
Communication Protocol
Consider departments impacted by your message/information
Feel free to use specific staff contactIf no contact, call main line 651-767-8110 For media inquiries or event
communications and public relations, contact: Toya Stewart Downey
651-767-8104 [email protected]
Funding OpportunitiesCMD offers guidance for grant making process
SPPS internal grantsSupport for external grants
CMD manages SPPS grants & guidelinescommunications.spps.orggrants.spps.org (for grant management)
CMD secures letter of support; ALLOW 10 DAYS To obtain letter of support, must be an SPPS authorized partner:
partnerships.spps.org Funding inquiries, contact: Cathleen Hess
651-767-8344 [email protected]
Flyers in BackpacksSubmit material distribution request to:
spps.org/flyersMaximum of two pages allowedCan be distributed to approved schools ONLYPrincipals have final discretion SPPS is not responsible for printing/copying or
bundlingWhen delivering, include approval letter from OFECP
SPPS Brand StandardsCMD manages communications, branding,
advertising, and logo standards for SPPS For SPPS brand standards info, visit:
spps.org/sppslogosFor additional guidance, contact: Kate
Ryan
District Schools, Programs & Initiatives
Schools, programs, initiatives spps.orgCMD communications.spps.orgCommunity Partnerships
partnerships.spps.orgDistrict’s mission, strategic initiatives and
staff and Board leadership spps.org/leadership
SPPS current events & media information spps.org/spps_in_the_news
Outreach, Marketing & AdvertisingCommunications, Marketing and Development handles:
Community outreach for marketing and advertising
Internal communications/The Bridge/SPPS website/videos
TranslationsDistribution of student and staff picturesFacebook
Questions?
Student Data Privacy
Department of Research, Evaluation & Assessment
Evelyn Belton-KocherDirector
“Just because it is a good idea, doesn’t mean it is
legal.”
Jeff Lalla, Legal Department Saint Paul Public Schools
Federal & State Data Privacy Laws
REA examined district practices to ensure federal and state data privacy laws are followed, recommending the following:• Non-district staff do not have direct access to
Campus or Viewpoint• Non-district staff or partners need one or
more the following to receive student data:• Memorandum of Understanding (MOU)• Joint Powers Agreement• Data Sharing Agreement (can be part of MOU or Joint Powers Agreement)
Restrictions on Data: Examples
Certain data from special education filesFree and reduced lunch status at the
student levelProviding student level data on students
18 years of age or older without student permission
Practices Not AllowedDirect access by Partners to CAMPUS,
Viewpoint, or Parent PortalProviding non-district staff with district ID
numbers or MARSS ID numbers. In some cases, we can provide a file with ID numbers scrambled.
Sharing individual student data with a third party. The agreement covers your organization only. You can share summary data. You cannot share individual data without permission.
In general, REA will provide data based on the following (with a signed agreement):
• The data requested is aligned to a pre-determined and agreed upon evaluation plan.
• The data is mandated by a federal grant (if laws allows).
• The program or community partner can demonstrate they require the data to deliver service.
• REA can provide summary data with advance notice.
A parent/guardian permission form or letter is on file stating:Data elements to be collectedHow the data will be usedHow long data will be collected (ex. Will
you be collecting data after student completes/exits the program).Note: If student is 18 the permission form must be signed by the student
Before a project begins or a grant is submitted, create an MOU signed by the Superintendent with a data agreement signed by REA.
Data Sharing Agreement or Memorandum of Understanding
The data sharing agreement or MOU specifies the data that will be shared and when it will be provided to the agency or organization.
Factors to consider which will be worked out in data sharing agreement: Some data is only available at certain times of
the year (ex., MCA scores are sent to SPPS by the state and are available in late summer or early fall).
REA is not available for data work during periods of heavy work production.
Matching Program Activities to Data Requests
Department of Research, Evaluation and Assessment
Marian HeinrichsManager of Program Evaluation
How Do We Determine Program Effectiveness?
Outcome:Student Data?
Is Our Program Effective?
First Steps to Looking at Program Effectiveness
Is Our Program Effective?
Outcome:Student Data
Do Activities Match Outcomes?
Program Activities Outcomes
Theory of Change
• A set of assumptions about how and why desired change is most likely to occur as a result of your program, based on past research or existing theories of behavior and development
• The first step to building a logic model
Logic Model What is it that we do?Why are we doing it?What has to happen
for us to reach our intended outcomes?
What preconditions must be met for the outcomes?
Were the inputs sufficient? Timely?
Did participants attend all the activities?
Is there a drop-out rate that affects the outcomes?
Do Activities Match Data Request?
Program Activities
Outcomes
Data Requests
Questions?
Definition & RatesSchool Day:
2 hours prior to school start through 2 hours after school dismissal
Non-Community Partner related bookings and non Authorized Community Partners will be charged the respective Category rates
Reserving SpaceDuring the defined “School Day”
Reserve space through respective school clerk, list: apply.spps.org/school_directory.html
Outside the defined “School Day”Reserve space through: Jean Olsen
651-767-8235
LogisticsDate & time of eventType & purpose of eventEstimated number of participants expected to
attend eventNumbers over 100 require security staff
Set up & equipment needs
Questions?
Partnership Action Teams
Vision & Possibilities
Partnership Action Teams
1. Table introductions (5)
2. What excites you about PATs? (10)
3. What do you imagine would be most beneficial to your organization if you participated in PATs? (10)
4. How can PATs best be organized? (10)
5. Survey (5)
ClosingTHANK YOU!
