NAVIANCE SUMMER INSTITUTE 2014 | PALM SPRINGS, CALIFORNIA
What’s New with Naviance eDocs?
Su Hallenbeck Director, Product Marketing
July, 2014
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Agenda
• 2013-14 Year in Review – eDocs & Common App
• Highlights – What’s New for 2014-15 Application Year
• Deep Dive – The Nitty Gritty • What You REALLY Want to Know About
Transcripts • Training Options & eDocs Timelines
NAVIANCE SUMMER INSTITUTE 2014 | PALM SPRINGS, CALIFORNIA
Year in Review
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Year in Review
It was a tough year initially…
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eDocs – a Metaphor
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Year in Review – eDocs stats
Despite all the issues:
That’s over an 18% increase in submissions from the 2012-13 application cycle.
As of 7/15, almost 22 million documents were submitted on behalf of students via Naviance eDocs for the class entering college in Fall 2014.
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Year in Review – Common App Stats
• 1.5 million accounts created • 809,000 unique applicants
• 3.4 million applications submitted • 1.8 million writing supplements submitted • 2.1 million e-payments • 800,000 total fee waivers
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Year in Review – CA Demographics
COUNTRY OF HOME ADDRESS 91% U.S.; 9% International
PARENTAL EDUCATION
71% At least one parent with a Bachelor’s; 29% First Generation
SCHOOL AFFILIATION 73% Public; 11% Independent; 14% Religious; 2% Charter; <1%Homeschool
809,000 Unique
Applicants
White 61.5%
Students of Color 30%
No Response 8.5 %
55%
45%
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Year in Review - App Submission Average
FY average: 4.32 Transfer average: 1.60 Average without transfers and singleton ED apps: 4.41
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Year in Review – CA Recommender Stats
• 20,500 high schools represented (+10%)
• 300,500 recommenders (+10%) • 12.5 million online school forms (+37%)
NAVIANCE SUMMER INSTITUTE 2014 | PALM SPRINGS, CALIFORNIA
New for 2014-15: Highlights
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The Year Ahead – Overview
• Increased reliability and stability for eDocs • No need to manage a 3rd party product
• No print driver needed • Support will be streamlined – just contact Hobsons
• More intuitive navigation and better workflow • Updated and more attractive UI
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The Year Ahead – Overview
• Common App forms and account matching process updated
• Simpler submission process for NCAA • All forms will be available for preparation and
submission on August 1
• And yes…Multiple Transcript Upload will be available later in the fall
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Naviance Partnerships
Naviance
Common Applica/on
NTC
NCAA
Parchment
NAVIANCE SUMMER INSTITUTE 2014 | PALM SPRINGS, CALIFORNIA
New for 2014-15: Deep Dive
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Activating Naviance eDocs
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Activating Naviance eDocs
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Activating Naviance eDocs
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Navigation Changes for eDocs
New Page – Student Details
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Navigation Changes for eDocs
DOB is required for electronic submission
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Navigation Changes for eDocs
New Page – Student Details
Document checklist re-arranged; order of documents goes from uploads to prepared forms
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Navigation Changes for eDocs
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Navigation Changes for eDocs
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Navigation Changes for eDocs
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Navigation Changes for eDocs
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Navigation Changes for eDocs
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Common App Fee Waivers
• For 2014-15, students will request fee waivers for individual colleges, and counselors will need to complete each fee waiver
• If a student does not meet the criteria for a fee waiver, the counselor can dismiss the fee waiver and it will not be sent to Common App
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Common App Fee Waiver
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Common App Fee Waivers
• If a student does not meet criteria for a fee waiver:
• The fee waiver request will remain in a ‘not started’ status
• Up to each college how they want to proceed from there (some may waive the fee anyway, some may contact student and request payment)
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Preparing Forms & Documents
• Change to School Report o Upload a new form – “Current Year Courses” – if
senior year classes are not listed on the student’s transcript
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Preparing Forms & Documents
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Preparing Forms & Documents
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Submitting Documents
• No changes to document submission • Enhanced ability to sort and filter on electronic
destinations
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eDocs Destination List
Filter by type Sort
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NCAA
• Credential requests will come directly to Naviance from the NCAA
• Students at schools using Naviance eDocs will not need to go through Parchment to request transcripts
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Common App FERPA
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Common App Matching
• Email address + Date of birth = match • Having 2nd data field helps ensure students match correctly
NAVIANCE SUMMER INSTITUTE 2014 | PALM SPRINGS, CALIFORNIA
What You REALLY Want to Know About Transcripts…
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Individual Transcripts
Transcripts • No longer using the print driver to upload
transcripts • Individual transcripts will be uploaded just like
any other document (letter of recommendation, School Profile, etc.)
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Multiple Transcript Upload Process
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Multiple Transcript Upload Process
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Multiple Transcript Upload Process
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Multiple Transcript Upload Process
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Multiple Transcript Upload Process
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Multiple Transcript Upload Process
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Multiple Transcript Upload Process
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Multiple Transcript Upload Process
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Multiple Transcript Upload Process
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Multiple Transcript Upload Process
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Multiple Transcript Upload Process
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Multiple Transcript Upload Process
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Multiple Transcript Upload Process
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Transcript Permissions
Single Transcript uploads have a new user permission:
• Single transcript upload (was previously named “load transcript PDF”)
• Recommended for Registrars and Counselors Multiple Transcript upload also has a new permission
• “Upload Multiple Transcripts” • Recommended for staff managing transcripts • Will be available when multiple transcripts are
introduced
NAVIANCE SUMMER INSTITUTE 2014 | PALM SPRINGS, CALIFORNIA
Training Options & eDocs Timelines
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Training Options – Free
Training on eDocs starting August 1st • Free What’s New with Naviance eDocs
webinars • Free video-based tutorials • Joint webinar with The Common Application will
be available later in August • Free training sessions at NACAC conference on
pre-conference day (Sept. 17)
For info on the free webinars, check out the Naviance eDocs Resource Center at http://go.naviance.com/eDocs-Resource-Center
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Training Options – Fee-Based
Training on eDocs starting August 1st • Fee-based private on-site instructor led courses • Fee-based private web-based instructor-led
courses • Fee-based public web-based courses To purchase fee-based training, contact your Success Manager or learn more at http://go.naviance.com/eDocs-Resource-Center
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Timeline
• July 15 to August 1 – eDocs offline • August 1 – Common App and eDocs both come
back online • Ability to upload, prepare and submit to all
electronic and Common App destinations • Sept. 1 – Deadline to Opt In to Common App
integration • Early September – NCAA transcript request and
fulfillment available • Coming this Fall – Multiple transcript upload
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We Want Your Feedback
• Visit the UX Lab to meet with researchers and product managers
• Post suggestions in Naviance Network
• Be sure to complete session evaluations using the mobile app!
NAVIANCE SUMMER INSTITUTE 2014 | PALM SPRINGS, CALIFORNIA
Questions?
Visit our Product Information Booth!
#NSI2014