OCS Reopening PlanBoard Presentation – 10/21/20
Presentation Objectives
Health & Wellness Reopening Metrics
School Reopening Plan
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School Reopening
Two Scenarios
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Phased Reopening
All Schools Reopening
OR
School Reopening Recommendation
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Phased Reopening
Phased Reopening - Why? ….
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1. Current state trends are stable/worsening2. Ensure health and wellness of students and staff3. Maintain control of the reopening process & expenditures4. Complexity - OCS is four schools in one, in close proximity with
different academic realities 5. B23 construction through early December
a. Early all-building reopening will require B21 & B23 student transitions
6. Availability of resources and personnel (reassignment/contracting)
7. Budget consideration
Surveys - Parents (1687*)
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TOTAL BY SCHOOL
Remote In-Person Total In-Person as % Total
LOWER 178 316 494 63.97%
INTERMEDIATE 160 244 404 60.40%
MIDDLE 166 233 399 58.40%
HIGH 81 94 175 53.71%
TOTAL 585 887 1472 60.26%
39.74% 60.26%
FREQUENCY OF IN-PERSON LEARNING
● 1 DAY 61%● 2 DAYS 61%● 4 DAYS 53%
* Includes some duplicate responses
Campus Population Density
25% 50%
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887 STUDENTS RETURNING TO CAMPUS FOR IN PERSON LEARNING
● 1 OR 2 DAYS - LOW END OF SCALE● 4 DAYS - HIGH END OF SCALE
Surveys - Staff (166 of 258)
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Row Labels Response Count Response %
I would come into the building and work as required. 131 78.92%
I would not come into the building due to Child's School or Place of Care has been closed or unavailable for reasons related to COVID-19.
3 1.81%
I would not qualify for options #2, #3, or #4 but am not returning to the building. 15 9.04%
I would request ADA Accommodations (and provide the required medical documentation). 12 7.23%
I would request FMLA Leave (and provide the required medical documentation). 5 3.01%
Grand Total 166 100.00%
School Summary Total Remote● Lower 7 of 25● Intermediate 3 of 25● Middle 7 of 20● High 6 of 18● Multiple Grades 5 of 13● SPED 4 of 17● Student Supports 1 of 17● Admin/Operations 2 of 31
Totals 35 of 166 (21%)
Since Activity
• August Food Drive, Uniform Sales
• September Driver's Education, Beep & Greet,Material Pickup, Flu shotsELL & Special Ed. Student Assessments
• October B23 Construction, Sports (Volleyball,
Soccer, Cross Country), 10th Grade
Health Screenings, Ellinomatheia Exams, Academic and After School Activities (e.g. 2nd grade soil activity, Girls Go Green, etc.)
Campus Reopening Activities
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Reopening Recommendation
10(1) In person is for opt-in parents/students(2) Virtual learning option will be extended throughout reopening phases
Original Proposed Reopening Timeline
Early February 2021Hybrid Reopening of School
Phase 1: November● On campus activities● Complex needs students (31) and teachers● Live therapies wherever possible● All staff on campus by 11/30● Virtual Cafe for staff students
Phase 2: December - Phase 1 + ● Need-based academic small groups● K-12 Virtual Cafe (2 cohorts/2 days) 25% of grade level● All schedules will have a flex Wednesday
○ Virtual and Virtual Cafe students
Phase 3: Early January - Phase 2 +● 50% of K-5 in person instruction (2 cohorts/2 days)● Expand 6-12 Virtual Cafe (2 cohorts/2 Days) based on interest and
space capacity (
Gatekeeping
Health & Wellness Academic & Equity Operations & Services
1. Governor SOE & DPH Guidelines2. Current Campus Access Protocols3. New Access Protocols as Needed
1. Academic Equity for Students2. Staffing
1. Infrastructure2. Services3. Staffing4. Costs
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Health and Wellness Working Group
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Chairpersons: Brittney Henning & Adriane Rodriguez
Health & Wellness - State COVID-19 Trends
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Health & Wellness Reopening Metrics:
To bring students on campus in Phases 3 & 4 we propose:
New Cases, % of persons tested positive, average daily hospitalizations and R factor are downward trending for a period of 2 weeks on at least 2 measures.
Downward trend is defined as:
• A decrease of 0.5% for new cases• % of persons tested positive less than 4.5% • Average daily hospitalizations decreasing • R factor is on a downward trend on a Monday-Monday/ week review).
At 75 new cases per day with 1930 students that is 1.5 students per day testing positive
New cases positive = or less than 50 would represent one student a day testing positive
*The Health & Wellness Committee recognizes that this is a recommendation and School Leadership and the Board of Directors will issue a final decision
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Health & Wellness - State COVID-19 Trends
15https://myhealthycommunity.dhss.delaware.gov/locations/state/days_to_show/90/primary_trend_type/bar#trends_dashboard
New Calc
Percent of Persons Testing Positive
14 Day Chart
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90 Day Chart
https://myhealthycommunity.dhss.delaware.gov/locations/state/days_to_show/14/primary_trend_type/bar#trends_dashboard
Current Hospitalizations
14 Day Chart 90 Day Chart
17https://myhealthycommunity.dhss.delaware.gov/locations/state/days_to_show/90/primary_trend_type/bar#trends_dashboard
Health & Wellness Protocols● Continue to follow
○ State, DOE and DPH guidelines○ Daily Temperature screening protocols for Staff/ Adults / Visitors ○ Students will be assessed prior to arrival by parents/guardian with the possible use of:
■ Use of School Pass platform and App. https://share.vidyard.com/watch/JqbK45hHJDF4JTyf4myEZi
■ KINSA Program available for access to thermometers ● Several charter schools implementing negative COVID-19 test for all staff (and
students) returning to campus○ Increased availability of at home testing ○ Requirement would need MOU with OCSEA
● Immediate and Specific Case Review ○ A positive COVID-19 test result (student/staff): Nursing will discuss case with DPH -
information will be communicated to SLT to inform immediate actions/ decision making
○ Multiple positive results may require quarantining of the school/building population, or the school as a whole
○ Once reopened, must inform staff and community of positive cases at school18
https://share.vidyard.com/watch/JqbK45hHJDF4JTyf4myEZi
Maintaining Safety Standards
● Minimize student movement in hallways● 6 ft social distancing will be used for furniture placement● Limited student movement in classrooms● Lunches to be eaten in classrooms or other smaller setting● Mask Use 100% of the time
○ Only time mask may be removed is while actively eating while seated at a desk/table
● No use of lockers
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Academic & Equity Working Group
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Chairpersons: Jackie McCutchon & Juliana Sheehan
Academic and Equity - Phase 1
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Phase 1: Early November● On campus activities● Complex needs students (31) and teachers● Live therapies wherever possible● All staff returns no later than November 30th● Virtual cafe for staff students
Academic & Equity – Phase 1: Complex Needs Setting Logistics
Logistics● 31 total students● 18 students K-5
○ Located in the Intermediate School○ Three cohorts○ Two teachers
● 10 students 6-8○ Located in the Middle School○ Two teachers
● 3 students 9-12○ Located in the High School○ Two teachers
● Live therapies○ 1:1 schedules per student
accomodations22
Schedule● 7:45 am - 2:45 pm● Inclusive of small group instruction
○ Based on academic need○ Based on cohort size
● Lunch & Recess (as appropriate)● Synchronous & Asynchronous instruction
○ Based on setting● Virtual Cafe available for non small-setting
instruction
Virtual Cafe: Space for students to come and work virtually in the school buildings. This will not change the delivery of instruction. This will alter where students are receiving synchronous instruction and completing asynchronous work.
Academic and Equity - Phase 2
Phase 2: Early December - Phase 1 + ● Need-based in-person academic small groups● K-12 Virtual Cafe● All schedules will have a “Flex Wednesday”
• Both for Virtual and Virtual Cafe students
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Academic & Equity – Phase 2: K-12 Virtual Cafe Logistics
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Virtual Cafe: Space for students to come and work virtually in the school buildings. This will not change the delivery of instruction. This will alter where students are receiving synchronous instruction and completing asynchronous work.
● Cafe hours: 7:30 am - 2:20 pm● Students will be offered grab-and-go breakfast● Students will be served lunch● Recess as appropriate● Students will be grouped based on grade-bands● Families electing to participate would be split into two cohorts for two days
○ Monday/Tuesday○ Thursday/Friday○ Wednesday will become “Flex Wednesday” with no students in the building
● Space for Virtual Cafe would be based on numbers● Facilitators will be used to monitor learning● Location of cafe will be in large spaces throughout the campus
○ Maintaining health and wellness recommendations
Academic & Equity – Phase 2: In-Person Small Group Logistics
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● On-campus small group instruction● Based on need
○ Examples:■ Students in RTI■ Academically struggling■ In danger of failing
● Pre-scheduled during asynchronous time○ Different based upon virtual schedules○ Would not be meeting daily
Academic and Equity - Phase 3
Phase 3: Early January - Phase 2 +● 50% of K-5 in person instruction (2 cohorts/2 days)● Expand 6-12 Virtual Cafe (2 cohorts/2 Days) based on interest and
space capacity (
Academic & Equity – Phase 3: K-5 StructureStructure: ● Each grade-level would be split into two cohorts of in-person students
○ Each cohort would be in-person for two days ■ Instructional times 8:15am - 11:50am
● Students will be offered grab-and-go breakfast● Students will be served lunch
■ Students could be picked up half day ■ Virtual Cafe would be offered in the afternoon
○ Remaining two days would be synchronous learning online in the afternoon■ Join in with the virtual cohort■ Instructional times 1:00pm - 3:40pm
● Each grade-level would have one cohort of virtual students○ Students would be receiving synchronous instruction four days a week○ Instructional times 1:00pm - 3:40pm
● One day per week would be a flex day Wednesday○ Allowing for the building to have a day with no students○ Teachers will continue to hold small group instruction as needed○ Students are able to complete their asynchronous work and synchronous small group as needed
Example:● Cohort A would be in the building on Monday/Tuesday and virtual on Thursday/Friday● Cohort B would be virtual on Monday/Tuesday and in the building on Thursday/Friday● Cohort C would be virtual on Monday, Tuesday, Thursday and Friday 27
All students are receiving the same instruction over the
course of the four days
Academic and Equity - Phase 3: K-5 Teacher Weekly Schedule
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Monday Tuesday Flex Wednesday Thursday Friday
AMCohort A
(in person)Cohort A
(in person)Faculty Meeting
Cohort B (in person)
Cohort B (in person)
PMCohort B/C
(Zoom)Cohort B/C
(Zoom)PLC
Cohort A/C (Zoom)
Cohort A/C (Zoom)
Small Groups (as needed)
Academic & Equity – Phase 3: K-5 Student In-Person Schedule (Cohort A - In Person)
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Academic & Equity – Phase 3: K-5 Student In-Person Schedule (Cohort B - In Person)
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Academic & Equity – Phase 3: K-5 Student Virtual Schedule (Cohort C - Virtual)
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Academic & Equity – Phase 3: K-4 In-Person Student Daily Schedule (FLES) Example
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Academic & Equity – Phase 3: K-3 Student Daily Schedule (Immersion) Example
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Academic & Equity – Phase 3: 5th Grade Student Daily Schedule Example
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Academic & Equity – Phase 3: 6-12 Virtual Cafe
6-12 Virtual Cafe
● Times 7:30am - 2:20pm● Virtual Cafe: Space for students to come and work virtually in the school buildings. This will not
change the delivery of instruction. This will alter where students are receiving synchronous instruction and completing asynchronous work.
● Students will be offered grab-and-go breakfast● Students will be served lunch● Families electing to participate would be split into two cohorts for two days
○ Monday/Tuesday○ Thursday/Friday
● Space for Virtual Cafe would be based on numbers● Facilitators will be used to monitor learning
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Academic and Equity - Phase 4
Phase 4: Early February - Phase 3 +● 50% of 6-12 (2 cohorts/2 days)
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Academic & Equity – Phase 4: Middle School Structure
Structure: ● Each grade-level would be split into two cohorts of in-person students
○ Each cohort would be in-person for two days ○ Remaining two days would be synchronous learning
● Each grade-level would have one cohort of virtual students○ Students would be receiving synchronous instruction four days a week
● Instructional times 8:00 am - 2:12 pm○ Students will be offered grab-and-go breakfast○ Students will be served lunch○ Transitions are included○ Break time for virtual students
● One day per week would be a flex day Wednesday○ Allowing for the building to have a day with no students○ Teachers will continue to hold small group instruction as needed○ Students are able to complete their asynchronous work and synchronous small group as needed
Example:● Cohort A would be in the building on Monday/Tuesday and virtual on Thursday/Friday● Cohort B would be virtual on Monday/Tuesday and in the building on Thursday/Friday● Cohort C would be virtual on Monday, Tuesday, Thursday and Friday
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All students are receiving the same instruction over the
course of the four days
Academic & Equity – Phase 4: Middle School Teacher Weekly Schedule
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Monday TuesdayFlex
Wednesday Thursday Friday
8:00 am - 2:12pm
Cohort A (in person)
Cohort A (in person)
Faculty Meeting,
PLCs,Small Groups
as Needed
Cohort B (in person)
Cohort B (in person)
Cohort B/C (Zoom)
Cohort B/C (Zoom)
Cohort A/C (Zoom)
Cohort A/C (Zoom)
Academic & Equity – Phase 4: Middle School In-Person Schedule
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Bell Schedule Class
7:30-8:00 Arrival
8:00-9:00 Block 1
9:00-9:03 Transition
9:03-10:03 Block 2
10:03-10:06 Transition
10:06-11:06 Block 3
11:06-11:09 Transition
11:09-1:09 Lunch/ Block 4
1:09-1:12 Transition
1:12-2:12 Block 5
2:12-2:27 Pack up/Dismissal
● Students will not have access to lockers● Temperatures and health check at home● Students will need to enter the building in
socially distanced manner○ Students will be offered grab-and-go
breakfast● Lunch will have to be picked up in the cafeteria
and eaten in classrooms over the course of block 4, dismissed by their classroom.
Academic & Equity – Phase 4: High School Structure
Structure: ● High school would be split into two cohorts
○ In-person cohort (A)○ Virtual cohort receiving synchronous instruction (B)
● Instructional times 8:00 am - 2:20 pm - In-person or synchronous○ Students will be offered grab-and-go breakfast○ Students will be served lunch○ Transitions are included○ Break time for virtual students
● One day per week would be a flex day Wednesday○ Teachers will continue to hold small group instruction as needed○ Students are able to complete their asynchronous work and synchronous small group as needed
Example:● Cohort A would be in the building on Monday and Thursday and completing asynchronous work Tuesday, Wednesday and
Friday● Cohort B would be delivered virtual on Tuesday and Friday and completing asynchronous work on Monday, Wedensday and
Thursday
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Academic & Equity – Phase 4: High School Teacher Weekly Schedule
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Monday Tuesday Flex Wednesday Thursday FridayCohort A
(in person)Cohort B
(synchronous)Faculty Meeting
Cohort A (in person)
Cohort B (synchronous)
Cohort B (asynchronous)
Cohort A (asynchronous)
PLCCohort B
(asynchronous)Cohort A
(asynchronous)Small Groups (as needed)
In-person cohort (A)Virtual cohort receiving synchronous instruction (B)
● Both Cohort A (in person) and Cohort B (virtual) will use this schedule in this model
● Students will not have access to lockers● Temperatures and health check at home● Students will need to enter the building in socially
distanced manner○ Students will be offered grab-and-go breakfast
● Lunch will have to be picked up in the cafeteria and eaten in classrooms over the course of block 3, dismissed by their classroom.
Bell Schedule Class
7:30-8:00 Arrival/Advisory Check In
8:00-9:20 Block 1
9:25-10:45 Block 2
10:50-12:55 Block 3 & Lunch
1:00-2:20 Block 4
2:20 Dismissal
Academic & Equity – High School Schedule
Operations and Services Working Group
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Chairpersons: Kim Wolanski & Jon Stewart
Operations and Services Facilities (25% to 50% student density) Monthly $
● Custodial staff: + 12 for day and evening cleanings $23,125● Additional Supplies and Material $4,000● Hand sanitizing stations $964
Subtotal $28,089
● Decontamination services - Cintas $8,400 per building● Storage containers - per unit $500 - mobilization $100● Moving services $ 5,000● PPE $TBD as per reorder points● HVAC - Bipolar Ionization system (100+ units) $130,000
Food Services● Staff to support on-site and delivery services to remote students $0
I.T.● Delivery and distribution of Chromebooks $0
Transportation (Additional Needs @ 4 days per week)● 32 Buses at 12 student capacity (6 feet of social distancing) $80,640● 6 Buses at 23 student capacity (3 feet of social distancing) $18,816
Business Office● Budget update to reflect incremental academic and operating costs resulting from reopening of school 44
Personal Protection Equipment (PPE)
PPE status as of 10/21/2020:
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Item Description In Stock On Order Reorder Point Reorder Amount
Face Masks - Adult 2,000 2,500 1,000 2,000
Face Masks - Student 300 0 100 200
Face Shields * 300 0 100 200
Hand Sanitizer - 1 gallon w/pump 0 80 10 50
Disinfectant Wipes (sheets) 50,000 0 15,000 50,000
Gloves (various sizes) 4,000 0 1,000 2,000
Procedural Gowns * 1,000 0 100 500
* For health and wellness (nurses)** Desk shields - $23,000 (for 1,000 units)
OCS Budget Implications
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Monthly Costs● Academic Staffing -
Potential staff needs @ replacement cost of $175/day $3,675 Coverage for staff that may not be able to support virtual learning TBDVirtual Cafe staffing supports TBD
● Operations○ Facilities(may increase if storage is required) $28,100○ 2 deep clean - 4 buildings (pre-opening/spring break) @ $33,600○ Transportation (4 days per week, subject to run verification) $18,816 - $80,640○ Food Services $0○ I.T. $0
PROJECTED INCREMENTAL COSTS PER MONTH $46,916 - $108,740ONE-OFF COSTS ( e.g. 2 DEEP CLEANS) $67,200
Bond Covenants - Approved Budget (Ending Cash - $3,670,842)● Debt Coverage Ratio (1.13x) $29,000 per 0.01x Factor drops 0.01x - .04x/month● Days of Cash on Hand (50 days) $72,000 per Day Factor drops 0.7 - 1.5 days/ month ● Fund Balance Threshold $1.8 million
Reopening Recommendation
47(1) In person is for opt-in parents/students(2) Virtual learning option will be extended throughout reopening phases
Original Proposed Reopening Timeline
Early February 2021Hybrid Reopening of School
Phase 1: November● On campus activities● Complex needs students (31) and teachers● Live therapies wherever possible● All staff on campus by 11/30● Virtual Cafe for staff students
Phase 2: December - Phase 1 + ● Need-based academic small groups● K-12 Virtual Cafe (2 cohorts/2 days) 25% of grade level● All schedules will have a flex Wednesday
○ Virtual and Virtual Cafe students
Phase 3: Early January - Phase 2 +● 50% of K-5 in person instruction (2 cohorts/2 days)● Expand 6-12 Virtual Cafe (2 cohorts/2 Days) based on interest and
space capacity (
Health & Wellness Reopening Metrics:
To bring students on campus in Phases 3 & 4 we propose:
New Cases, % of persons tested positive, average daily hospitalizations and R factor are downward trending for a period of 2 weeks on at least 2 measures.
Downward trend is defined as:
• A decrease of 0.5% for new cases• % of persons tested positive less than 4.5% • Average daily hospitalizations decreasing• R factor is on a downward trend on a Monday-Monday/ week review).
At 75 new cases per day with 1930 students that is 1.5 students per day testing positive
New cases positive = or less than 50 would represent one student a day testing positive
*The Health & Wellness Committee recognizes that this is a recommendation and School Leadership and the Board of Directors will issue a final decision
48
Next Steps
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● Board Guidance or Approval● Monitor Health & Wellness Landscape● Implementation Planning as per Timeline● Weekly Communication with Staff & Community
Appendix
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Reopening - Some Building Challenges ….
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Removal and storage of furnitureTables to desks
Create socially distanced classroom
Fixed lab stations
Alternative classroom space neededB23 - ConstructionNarrow Stairs & Hallways