OFFICE AUTOMATION SYSTEM
OFFICE AUTOMATION SYSTEM
The information system developed to make offices more efficient is called office automation system
DEFINITION OF OFFICE AUTOMATION
• Office automation is defined as using computer and communications technology to help managers and executives for a better use and management of information.
0BJECTIVES OF OFFICE AUTOMATION1. To save labour2. To save time3. To achieve accuracy4. To avoid monotony in office work5. To reduce chances of committing fraud6. To ensure uniformity in work7. To achieve greater control on
information
VIRTUAL OFFICE
•A virtual office is a result of office
automation•Employees can do their
work from any place.•Cost of maintaining the office reduces to a large
extent
OFFICE AUTOMATION PROCESS
1. Document Generation various documents such as invoices,
purchase order, income statement etc are generated with the help of information collected from internal or external source.
2. Document Distribution Various kinds of reports and
documents need to send to the outsiders like customers, suppliers, creditors, shareholders etc.
3. Storage of Information
OFFICE AUTOMATION TECHNOLOGY
There are 3 types of office devices :- 1. Copying And Duplicating Machines.2. Communicational Devices3. Accounting And Calculating Machines
1. Copying And Duplicating Machines.
• TYPEWRITER
Electric Typewriter Portable Typewriter
• Cyclostyling[stencil]
•Photocopier
• Fax
• Word processing Word Perfect WordStar Microsoft word
Desktop Publishing
• DTP is helpful in designing and printing newsletters, manuals and books with several type styles, graphics and colors on each page.
•Document imaging
Storing documents in the form of digital images
PCs
WORKSTATIONS
Portable computers
Subnotebooks, PDAs etc.
2. Communicational Devices
•Messengers •Postal services
Communicational Devices
Telephone Telegraph
telex E mail
Video conferencing
Cellular phones
3. Accounting And Calculating Machines
Accounting machine calculator
PRINTERS
Drum printers Chain printers
Dot-matrix printers Daisy wheel printers
Laser printers Inkjet printers
Storage devices
Magnetic tape Magnetic disk
Floppy Disks Optical Disks
Computer Network
Types Of Network
• Local Area Network [LAN]• Wide Area Network [WAN]• Metropolitan Area Network [MAN]• Inter Network System [Internet]
GROUP MEMBERS
•Hafsa Thasneem•Hanna Fathimi Haneef•Hasnath Mol•Hashim