Outlook 2013 and Office 365 Your Office 365 for business subscription gives you a suite of powerful online services—including the latest version of Office desktop apps. Office 365 lets you:
• Install Office desktop apps on as many as five computers.
• Create, view and edit documents from anywhere using Office Online.
• Work offline and your changes automatically sync when you’re back online. • Use mobile Office apps on your Windows Phone, Android, iPad, or iPhone.
How do I use Outlook in Office 365?
You can use the Outlook 2013 desktop app, Outlook Web App, or Office 365 mobile apps
to create and edit files.
Outlook 2013* Outlook Web
App
Outlook
mobile apps
Use it if • Your Office 365 plan includes it.
• You want offline
access.
You want to work
online and use
the newest
features.
You want the most editing
features available on your
device.
Runs on Laptop and desktop
computers
Your browser Specific devices
How to
get it
Comes with some, but not all Office 365 plans (*Outlook 2016 for Mac)
Always available
from your
browser.
Windows Phone
iPad iPhone
Android phone and tablet
Find your way around
From anywhere in Office 365, click the app launcher for quick access to all
services, including all the Office Online apps:
How do I sign in to Office 365?
1. From your web browser, go to s http : //portal.office.co m .
2. Enter your work or school account and password, and then
choose Sign in .
Sites
Access
team sites.
Yammer
Connect with
co-workers.
OneDrive for Business
Store your business
documents.
Calendar
Schedule meetings
and appointments.
Outlook
Read and
send email.
People
Get contact
information.
Office Online
Create and collaborate on
documents from your browser.
Adapted by
Connect Outlook 2013 to your Office 365 account
1. Start Outlook 2013.
2. Choose File > Add Account.
3. In the Add Account dialog
box, enter your name,
organizational account, and
password, and then choose
Next.
4. When setup is complete,
choose Finish.
5. Restart Outlook and enter
your email address and
password again.
Link your accounts to take full advantage of everything Outlook has to offer.
For more information, see the Set up your Office 365 email in Outlook 2013(http://go.microsoft.com/fwlink/p/?LinkId=394274).
Install Office 2013 desktop appsIf Office is not already on your computer, you can install it from Office 365.
1. Sign in to Office 365, and then choose Install now.
2. Choose Run, and then follow the rest of the installation instructions.
For more information, see Install Office using Office 365 for business
(http://go.microsoft.com/fwlink/p/?LinkId=272460).
Install apps on
your PC
Install apps on
your device
Use Office Online
Create and edit
documents from
your browser.
Outlook on your desktopOffice 2013 desktop app has a cleaner and less cluttered look, but it still works like the
Outlook you already know. With online file storage, instant messaging, and other online
services, Outlook lets you collaborate more seamlessly than ever before.
In your Calendar, add a new
meeting with a quick click or select
the time directly from your
calendar. Add others and you can
see their schedule to help you plan
better. Want to include remote
colleagues? Schedule an online
Lync meeting.
Read and reply to emailYou can use the buttons that you already know, or you can reply directly in the email.
Create and send a new emailJust choose New Email and you’ll be on your way to sending a new message.
Schedule a meeting
Add a contact
You can stay connected with
people by adding their contact
information.
1. Choose People.
2. Choose New Contact.
Or you can add contact
information directly from any
email you receive.
ContactsJust one click to add contact information.
ChatReach a contact quickly with an IM.
Schedule a meeting
Add a contact
While you have your contact’s information open, you can also schedule a meeting directly from there.
If you get an email from someone, you can quickly add their contact
information. Plus, you can start a chat, call, or email right from their card.
CalendarSchedule meetings with coworkers from their card.
Read and reply to email
Outlook on the webYour Office 365 subscription includes Outlook Web App—giving you online access to
your email, calendar, and contacts. To open Outlook Web App from any computer or
device with an Internet connection, sign in to Office 365, select the app launcher ,
and then choose Outlook.
3. Choose Send.
Receive and reply to messages from nearly anywhere, on practically any device.
1. Choose New.
2. Compose your
message.
Create and send a new emailWith just a few steps, your new message will be on its way.
Preview Pane
View messages
for quick review
and response.
Responses
Reply, reply to all,
or forward from
within the
Preview Pane.
Word 2013 and Office 365
Your Office 365 for business subscription gives you a suite of powerful online services—including the latest version of Office desktop apps. Office 365 lets you:
• Install Office desktop apps on as many as five computers.
• Create, view and edit documents from anywhere using Office Online.
• Work offline and your changes automatically sync when you’re back online. • Use mobile Office apps on your Windows Phone, Android, iPad, or iPhone.
How do I use Word in Office 365?
You can use the Word 2013 desktop app, Word Online, or device-specific Word apps. So
how do you decide which to use? If you’re using a computer, Word 2013 has the most
features. On a device, the Word mobile app has the most features. However, for many
tasks, the web-based Word Online may meet your needs.
Word 2013* Word Online Word mobile app
Use it if • Your Office 365 plan includes it.
• You want offline
access.
You need a
quick way to
read and make
simple edits.
You want the most editing
features available on your
device.
Runs on Laptop and desktop
computers
Your browser Specific devices
How to
get it
Comes with some,
but not all Office 365
plans (*Word 2016
for Mac)
Browse from
OneDrive or
Sites
Windows Phone
iPad iPhone
Android phone and tablet
Find your way around
From anywhere in Office 365, click the app launcher for quick access to all
services, including all the Office Online apps:
How do I sign in to Office 365?
1. From your web browser, go to http s : //portal.office.co m .
2. Enter your work or school account and password, and then
choose Sign in
Sites
Access
team sites.
Yammer
Connect with
co-workers.
OneDrive for Business
Store your business
documents.
Calendar
Schedule meetings
and appointments.
Outlook
Read and
send email.
People
Get contact
information.
Office Online
Create and collaborate on
documents from your browser. Adapted by
What’s new on the Word 2013 ribbon?Word 2013 desktop includes a new Design tab that lets you quickly set the themes and
styles of your documents.
Add media to your documents by inserting videos and pictures that you find
online from sources such as YouTube, Bing, Flickr, and Office.com Clip Art.
Install Office 2013 desktop appsIf Office is not already on your computer, you can install it from Office 365.
1. Sign in to Office 365, and then choose Install now.
2. Choose Run, and then follow the rest of the installation instructions.
For more information, see Install Office using Office 365 for business
(http://go.microsoft.com/fwlink/p/?LinkId=272460).
Install apps on
your PC
Install apps on
your device
Use Office Online
Create and edit
documents from
your browser.
Creating and saving documents
OneDrive for Business is your
online file storage location.
Documents saved here are
private until you share them
with others. Plus, you can
open and edit them from
almost anywhere.
Create a document using Word 2013Word 2013 provides templates
you can use to create documents
or you can start with a blank
document. You can also learn
more from the Word 2013 Quick
Start Guide
(http://go.microsoft.com/fwlink/p
/?LinkId=272051).
Save to OneDrive for Business
Whether you start from your Word 2013 desktop app or Office 365 for business, you
can create documents and then store them in your OneDrive for Business or
SharePoint document library.
Save to your SharePoint document librarySharePoint sites include a document
library by default. You can save
documents here and anyone with
access to that site can view and
work together on documents.
Create a document from Office 365You don’t need the Word 2013 desktop app to create a new document. If you’ve got OneDrive for Business or a SharePoint document library on a team site, you can
create a document from there. Word Online lets you do basic tasks and
automatically saves the document to that location.
2. Choose New.
3. Choose Word document.
You can also create Excel
workbooks, PowerPoint
presentations, and more.
1. Choose the app launcher , and
then choose OneDrive or Sites.
Opening and deleting documentsOpen a document from Office 365Quickly open documents from OneDrive for Business or a SharePoint team site.
Open a document from Word 2013
You’ll notice a few differences when you first start Word 2013. You can choose
from a blank document, a list of
available templates, your Recent
documents with their locations, or Open
Other Documents to get to your
OneDrive for Business and a team site
document libraries.
Delete a document from Office 365Deleting documents from OneDrive for Business and SharePoint is just as simple.
Word Online
Choose the
document
name to
automatically
open it in
Word Online.
Word 2013
Select a document
and then choose
Edit to open it in
Word 2013.
1. Select the
document
you want to
delete.
2. Choose Manage.
3. Choose Delete.
OneDrive for Business
Use this location to get
to your online storage.
SharePoint
Open your document from
a SharePoint team site.
OneDrive.com
Sign in with a Microsoft
account to access
personal documents.
Recent Documents
Get quick access to documents
in their default locations.
Choose the location of your document, and then open it.
The first time you sync, it takes a little longer to download your documents on your
desktop or other device. You can now work offline without losing your changes.
Anytime you make a change, those changes are automatically uploaded.
After you sync OneDrive for Business or a team SharePoint site, you get an associated
folder on your device Favorites containing the documents that you have synced.
How does Sync work?
OneDrive for Business
Lists the documents in
your OneDrive for
Business library.
Your device
Shows the location
containing copies of
the documents you
synced from your
OneDrive for Business
library.
Working offline
Sync a libraryYou can sync the entire library of your OneDrive for Business and SharePoint team site.
1. Choose the app
launcher , and
then choose
OneDrive or Sites.
Need to work somewhere without an Internet connection? You can sync documents
or entire folders to your computer before you go. When you’re back online, your changes will automatically sync.
3. Choose Sync.
2. Select the
document
you want to sync.
Sync a document or folderOr, you can sync only the documents or folders you’re working on.
2. Choose Sync.
1. Choose the app launcher ,,
and then choose OneDrive or
Sites.
Working with others
Does a coworker not have Word on their computer? Or do they use a Mac? No
problem! With Word Online, you can do basic co-edits in the same document at
the same time. You can see who is editing and what changes they have made.
Share documents
Wherever your document is stored, it’s easy to share it with others—whether they’re part of or outside of your organization. When you share, the people who need to
review or edit get an email with a link to the document. With just a quick click, you
and your reviewers can open it from nearly anywhere and on practically any device.
2.Choose Share.1. Select your
document.
3.Enter your reviewer’s name or email address.
4.Choose
Share.
No Save button?
Don’t worry, Word Online automatically saves your
document while you work.
Share
Work on the same
document with others
simultaneously.
Changes
See comments
and changes from
all reviewers.
Need more options?
Open in Word 2013 to
access all of the features
of Word.
Word Online
Who’s editing?See the names of
others editing if they
have signed in.
Excel 2013 and Office 365
You Office 365 for business subscription gives you a suite of powerful online services—including the latest version of Office desktop apps. Office 365 lets you:
• Install Office desktop apps on as many as five computers.
• Create, view and edit documents from anywhere using Office Online.
• Work offline and your changes automatically sync when you’re back online. • Use mobile Office apps on your Windows Phone, Android, iPad, or iPhone.
How do I use Excel in Office 365?
You can use the Excel 2013 desktop app, Excel Online, or device-specific Excel apps. So
how do you decide which to use? If you’re using a computer, Excel 2013 has the most
features. On a device, the Excel mobile app has the most features. However, for many
tasks, the web-based Excel Online may meet your needs.
Excel 2013* Excel Online Excel mobile app
Use it if • Your Office 365 plan includes it.
• You want offline access.
You need a
quick way to
read and make
simple edits.
You want the most
editing features available
on your device.
Runs on Laptops and desktops Your browser Specific devices
How to
get it
Comes with some, but not all Office 365 plans (*Excel
2016 for Mac)
Browse from
OneDrive or
Sites
Windows Phone
iPad iPhone
Android phone and tablet
Find your way around
From anywhere in Office 365, click the app launcher for quick access to all
services, including all the Office Online apps:
How do I sign in to Office 365?
1. From your web browser, go to s http : //portal.office.co m .
2. Enter your work or school account and password, and then
choose Sign in .
Sites
Access
team sites.
Yammer
Connect with
co-workers.
OneDrive for Business
Store your business
documents.
Calendar
Schedule meetings
and appointments.
Outlook
Read and
send email.
People
Get contact
information.
Office Online
Create and collaborate on
documents from your browser.
Adapted by
What’s new on the Excel 2013 ribbon?
The Insert tab has new buttons that help you choose the best charts and PivotTables.
And now you can easily create timelines and slicers with the Filters group.
Select a chart and options appear next to the chart along with the conditional Design tab
for Chart Tools on the ribbon. Choose the buttons to fine-tune your chart.
Install Office 2013 desktop appsIf Office is not already on your computer, you can install it from Office 365.
1. Sign in to Office 365, and then choose Install now.
2. Choose Run, and then follow the rest of the installation instructions.
For more information, see Install Office using Office 365 for business
(http://go.microsoft.com/fwlink/p/?LinkId=272460).
Install apps on
your PC
Install apps on
your device
Use Office Online
Create and edit
documents from
your browser.
Creating and saving workbooksNo matter if you start from your Excel desktop app or from Office 365, you can create a
workbook and then store it in your OneDrive for Business or SharePoint document library.
OneDrive for Business is your
online file storage.
Workbooks saved here are
private until you share them
with others. Plus, you can
access them from almost
anywhere.
Save to SharePoint document library
Create a workbook using Excel 2013
Excel 2013 provides templates
you can use to create new
workbooks or you can start
with a blank workbook. You
can also learn more from the
Excel 2013 Quick Start Guide
(http://go.microsoft.com/fwli
nk/p/?LinkId=272044).
Save to OneDrive for Business
Create a workbook from Office 365You don’t need the Excel desktop app to create a new workbook. If you’ve got OneDrive for Business or a SharePoint document library, you can create a workbook from there.
Excel Online lets you co-edit and automatically saves your workbook to that location.
SharePoint sites include a document
library by default. You can save
workbooks here and anyone with
access to that site can see and
collaborate on documents and
workbooks.
1. Choose the app launcher ,
and then choose OneDrive
or Sites.
2. Choose New.
3. Choose PowerPoint
presentation.
Open a workbook from Excel 2013Choose the location of your workbook, and then open it.
Opening and deleting workbooks Open a workbook from Office 365Quickly open a workbook from OneDrive for Business or a SharePoint team site.
You’ll notice differences when you first open Excel 2013. You can choose
from a blank workbook, a list of
available templates, your Recent
workbooks with their location, or
Open Other Workbooks to get to
your OneDrive for Business and a
team site document libraries.
SharePoint Open your workbook from a SharePoint team site.
OneDrive for Business Use this location to get to your online storage.
OneDrive.comSign in with a Microsoft account to access personal workbooks.
Recent WorkbooksGet quick access to workbooks in their default locations.
Delete a workbook from Office 365Deleting workbooks from OneDrive for Business and SharePoint is just as simple.
Excel OnlineChoose the workbook name to automatically open in Excel Online.
Excel 2013Select a workbook and then choose Edit to open in Excel 2013.
1. Select the workbook you want to delete.
2. Choose Manage.
3. Choose Delete.
Working offline with ExcelNeed to work somewhere without an Internet connection? You can sync documents
or entire folders to your computer before you go. When you’re back online, your changes will automatically sync.
The first time you sync, it takes a little longer to download your documents on your
desktop or other device. You can now work offline and not lose your changes.
Anytime you make a change, those changes are automatically uploaded.
After you sync OneDrive for Business or a team SharePoint site, you get an associated
folder on your device Favorites with the documents that you have synced.
Sync a libraryYou can sync the entire library of your OneDrive for Business and SharePoint team site.
How does Sync work?
OneDrive for BusinessLists the documents in your OneDrive for Business library.
Your desktopShows the location containing copies of the documents you synced from your OneDrive for Business library.
Sync a document or folderYou can sync only the documents or folders you’re working on.
2. Choose Sync.
1. Choose the app launcher ,
and then choose OneDrive or
Sites.
2. Select a document or folder.
3. Choose Sync.
1. Choose the app
launcher , and
then choose
OneDrive or Sites.
Working with othersShare workbooks
Excel OnlineDoes a coworker not have Excel on their computer? Or do they use a Mac? No problem!
With Excel Online, you can do basic co-edits in the same document at the same time.
Excel Online
shows who is
editing and
what changes
they have
made.
Wherever your workbook is stored, it’s easy to share it with others—whether they’re part of or outside of your organization. When you share, the people who need to
review or edit get an email with a link to the workbook. With just a quick click,
reviewers can open it from nearly anywhere and on practically any device.
1. Select your workbook.
2. Choose Share. 3. Enter your reviewer’s name or email address.
4. Choose Share.
Who’s editingSee the names of others editing if they have signed in.
ChangesSee who has changed what cells in the workbook.
ShareIf everyone is working in Excel Online, you can co-edit the same workbook simultaneously.
Need more options?Open in Excel 2013 to use advanced options such as charts and PivotTables.
No Save button? Don’t worry, Excel Online automatically saves your workbook.
PowerPoint 2013 and Office 365
Your Office 365 for business subscription gives you a suite of powerful online
services—including the latest version of Office desktop apps. Office 365 lets you:
• Install Office desktop apps on as many as five computers.
• Create, view and edit documents from anywhere using Office Online.
• Work offline and your changes automatically sync when you’re back online. • Use mobile Office apps on your Windows Phone, Android, iPad, or iPhone.
How do I use PowerPoint in Office 365?
You can use the PowerPoint 2013 desktop app, PowerPoint Online, or device-specific
PowerPoint apps. So how do you decide which to use? If you’re using a computer,
PowerPoint 2013 has the most features. On a device, the PowerPoint mobile app has the most
features. However, for many tasks, the web-based PowerPoint Online may meet your needs.
PowerPoint 2013* PowerPoint
Online
PowerPoint mobile
app
Use it if • Your Office 365 plan includes it.
• You want offline
access.
You need a quick
way to read and
make simple
edits.
You want the most editing
features available on your
device.
Runs on Laptop and desktop
computers
Your browser Specific devices
How to
get it
Comes with some,
but not all Office 365
plans (*Word 2016
for Mac)
Browse from
OneDrive or Sites
Windows Phone
iPad iPhone
Android phone and tablet
Find your way around
From anywhere in Office 365, click the app launcher for quick access to all
services, including all the Office Online apps:
How do I sign in to Office 365?
1. From your web browser, go to http://portal.office.com
2. Enter your work or school account and password, and then
Choose “Sign In”
Sites
Access
team sites.
Yammer
Connect with
co-workers.
OneDrive for Business
Store your business
documents.
Calendar
Schedule meetings
and appointments.
Outlook
Read and
send email.
People
Get contact
information.
Office Online
Create and collaborate on
documents from your browser.
What’s new on the PowerPoint 2013 ribbon?
You can apply and see changes to the theme of your entire presentation with the Design
tab. And you have more control of the color scheme with the Variants group.
Some tabs are contextual and appear only when you need them. For example, when you
insert or select an audio file, you’ll see the Audio Tools Format and Playback tabs. You
now have specific options for audio files. Other contextual tabs appear when working with
video, charts, and pictures.
It’s a whole new perspective with PowerPoint as your presentations
now use the new widescreen size
by default. If you need to display
on an older projector or monitor,
you can change the size.
Widescreen
The new default
slide size.
Variants
Change theme colors.
Install Office 2013 desktop appsIf Office is not already on your computer, you can install it from Office 365.
1. Sign in to Office 365, and then choose Install now.
2. Choose Run, and then follow the rest of the installation instructions.
For more information, see Install Office using Office 365 for business
(http://go.microsoft.com/fwlink/p/?LinkId=272460).
Install apps on
your PC
Install apps on
your device
Use Office Online
Create and edit
documents from
your browser.
Creating and saving presentationsNo matter if you start from your PowerPoint desktop app or from Office 365, you can
create a presentation and then store it in your OneDrive for Business or SharePoint
document library.
OneDrive for Business is your online file
storage. Presentations saved here are
private unless you share them with others.
Plus, you can access them from almost
anywhere on almost any device.
Save to a SharePoint document library
Create a presentation using PowerPoint 2013
PowerPoint 2013 provides templates
you can use to create new
presentations or you can start with a
blank presentation. You can also
learn more from the PowerPoint
2013 Quick Start Guide
(http://go.microsoft.com/fwlink/p/?Li
nkId=272047).
Save to OneDrive for Business
Create a new presentation from Office 365You don’t need the PowerPoint desktop app to create a new presentation. If you’ve got OneDrive for Business or a SharePoint document library, you can create a new
presentation from there. PowerPoint Online provides the basic tasks and automatically
saves your presentation to that location.
By default, SharePoint sites include a
document library. You can save your
presentation here. Anyone with access to
that site can see and work with you on
presentations and other Office documents.
1. Choose the app launcher ,
and then choose OneDrive
or Sites.
2. Choose New.
3. Choose PowerPoint
presentation.
Open a presentation from PowerPoint 2013Choose the location of your presentation, and then open it.
Opening and deleting presentationsOpen a presentation from Office 365Quickly open a presentation from OneDrive for Business or a SharePoint team site.
You’ll notice differences when you first open PowerPoint
2013. You can choose from
the list of available templates,
your Recent presentations
with their location, or Open
Other Presentations to get
to your OneDrive for Business
and team site document
libraries.
Delete a presentation from Office 365Deleting presentations from OneDrive for Business or a SharePoint is just as simple.
OneDrive for Business
Use this location to get
to your online storage.
Recent Presentations
Get quick access to
presentations in their
default locations.
SharePoint
Open a presentation
from a SharePoint
team site.
PowerPoint Online
Choose the presentation
name to automatically open
it for basic editing in
PowerPoint Online.
PowerPoint 2013
Select a presentation and
then choose Edit to open in
PowerPoint 2013.
1. Select the
presentation you
want to delete.
OneDrive.com
Sign in with a Microsoft
account to access
personal presentations.
3. Choose Delete.
2. Choose Manage.
1. Choose the app launcher ,
and then choose OneDrive or
Sites.
Working offline with PowerPointNeed to work somewhere without an Internet connection? You can sync documents or
entire folders to your computer before you go. When you’re back online, your changes will automatically sync.
Sync a libraryYou can sync the entire library of your OneDrive for Business and SharePoint team site.
How does sync work?
The first time sync, it takes a little longer to download your documents on your
desktop or other device. You can now work offline without losing your changes or
juggling multiple copies.
Anytime you make a change, those changes are automatically uploaded.
After you sync OneDrive for Business or a team SharePoint site, you get an associated
folder on your device Favorites with the documents you have synced.
2. Choose Sync. OneDrive for BusinessLists the documents in your OneDrive for
Business library.
Your desktop
Shows the location
containing copies of
the documents you
synced from your
OneDrive for
Business library.
Sync a document or folderYou can sync only the presentations or folders you’re working on.
2. Select a
document or
folder.
3. Choose Sync.
1. Choose the app
launcher , and
then choose
OneDrive or Sites.
Working with others
Share presentations
PowerPoint OnlineDoes a coworker not have PowerPoint on their computer? Or do they use a Mac? Not a
problem! With PowerPoint Online, you can do basic co-edits in the same presentation at
the same time.
PowerPoint Online shows who is editing and what changes they have made.
Wherever your presentation is stored, you can share it with others—whether they're
part of or outside of your organization. When you share, the people who need to
review or edit get an email with a link to the presentation. With just a quick click,
reviewers can open it from nearly anywhere and on practically any device.
Share
Work on the same
presentation with
others
simultaneously.
Need more options?
Open in PowerPoint 2013
to get advanced options
such as more transitions,
more animations, and
Presenter View.
No Save button?
Don’t worry, PowerPoint Online automatically saves
your presentation. 1. Select a
presentation. 2. Choose Share.
4. Choose
Share.
3. Enter
reviewer’s name or email
address.
Who’s editingSee if others are
editing the same
presentation.
Changes
See what slides
others are editing in
your presentation.