© 2012 Hill Tech Services, LLC - All Rights Reserved 2Ref: Ver: 1.0
Types of Lync Online MeetingsAd Hoc (Meet now)
• Starts with a phone call and escalates• Meeting request not sent in advance
Planned company or team meetings• Meeting requests are sent in advance• Everyone has Lync 2010
Webcasts or presentations• Meeting request sent in advance• Attendees may not have Lync 2010
Note that you can have 250 users in a meeting.
Users can be external or internal
Microsoft is upgrading to 1000 users
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• The meeting request• The user experience• Equipment • Demos in real time• Stuff you can do during the meeting
Ref: Ver: 1.0
Topics to consider
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• Meeting is access by the URL– Obtain from Lync 2010 (Meet Now), Outlook
Lync add-in or Lync Web Scheduler– https://webdir0a-ext.online.lync.com/
Scheduler/• There is no login/authorization facility• Optionally, people are placed in the “the
lobby”
Ref: Ver: 1.0
The Magic URL
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• When users click on the meeting URL– Lync 2010 is launched if you have itElse- Lync 2101 Attendee is launched if installedElse- Lync Web App is presented
- options to install Lync 2010 Attendee
Ref: Ver: 1.0
Meeting Clients
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• High fidelity experience• Provides audio and video• A good alternative to Lync
2010• Does require installation
Ref: Ver: 1.0
Lync 2010 Attendant
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• Requires Silverlight• Does not support
audio/video
Ref: Ver: 1.0
Lync Web App
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• Video! Is the stage set?• Testing – 1-2-3 – Mic test – hello – testing- testing
– Invest in a good sounding microphone• Upload slides ahead of time and click through• Prepare demos – rehearse application sharing• Use interactive features
– Polls– Whiteboards– Annotations
Ref: Ver: 1.0
Meeting Prep
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• Invest in a good mic
• Control the audio environment
• BE AWARE OF OPEN MICs
• Don’t use speakers
• Video? – Is the stage set?
Ref: Ver: 1.0
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• Tips:– If you’re late, annotate– Keep latency in mind
• Are users seeing what your seeing?• Setup a 2nd PC or browser and sign in as a client so
you can monitor your own presentation
– Get help– Learn how to mute specific or all users if
neededRef: Ver: 1.0
Live!
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Presenting SlidesSelect what to share
Annotations and actions Slide control
Click on slide to view
Stage
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• Since IM is in real time (not in a Q&A queue), take advantage and address questions
• Paste URLs!• Paste dial in information• IM if you’re starting late• Get help to field messages if needed
Ref: Ver: 1.0
IM during meeting
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• Attachments • Little known but way cool : paste image from
clipboard into stage• Recording!
Ref: Ver: 1.0
Fun Stuff