Palomar College Environmental Health & Safety
Introduction The Injury and Illness Prevention Plan in compliance with Cal-OSHA
General Industry Safety Order 3203, effective July 1, 1991, is a written
"safety" program designed to help Palomar College staff and students
maintain a safe and healthy working and learning environment.
This presentation will describe the goals, authority and responsibilities
of all employees and students under the program. We will address
compliance, hazard identification, accident reporting and
investigation, hazard mitigation, training, communication and program
documentation. By making employee safety a priority, we will reduce
injuries and illnesses, increase productivity and generally promote a
safer, healthier environment for all individuals at Palomar.
GoalsThe purpose of the Injury and Illness
Prevention Plan is to decrease the potential
risk of disease, illness, injuries and harmful
exposures by protecting the health and safety
of employees through training and
heightened awareness.
ResponsibilityThe Superintendent/President of the Palomar
Community College District has the ultimate
authority and responsibility for the Injury and
Illness Prevention Plan. They delegate this
authority through the normal chain of command; to
the Vice Presidents, Deans, Directors, Department
Chairpersons, and to each Palomar College
Employee. Each employee is responsible for
ensuring his or her safety.
Administrative ResponsibilitiesIt is the responsibility of Vice Presidents, Deans,
Directors and Managers to ensure that individuals
under his or her management have authority to
implement appropriate health and safety policies,
practices, and programs.
Administrators support health and safety programs and
practices by ensuring that areas under their
management are in compliance with health and safety
policies.
Supervisor Responsibilities Supervisors are responsible for protecting the health and safety of
employees and students under their supervision.
Supervisors implement district and department health and safety
policies, practices, and programs ensuring that the work
environment and equipment are safe and well maintained.
Supervisors will Investigate and report all accidents and near
misses that occur.
Identify and correct hazardous conditions.
Insure that all employees receive and understand safety training
so that they may perform their job duties safely.
Employee & Student Responsibilities The most preventative measures lie in the ability of employees and
students to perform their work safely by being informed of conditions
affecting his or her health and safety. After participating in training
programs provided by supervisors or instructors, Employees and Students
are expected to perform their work in compliance with occupational safety
and health standards and regulations that apply to their specific jobs,
working in a safe and efficient manner with regard for the safety of
themselves and others.
Employees and Students are expected to use and maintain required
Personal Protective Equipment and keep their work area neat and orderly.
All staff is required to immediately report all accidents, no matter how
slight, to his or her supervisor.
ComplianceEmployee compliance will be reinforced by one
or more of the following:
Appropriate comments on performance
evaluations.
Recognition at safety meetings.
Written commendations or letters of
recognition.
Employee Non-ComplianceEmployee non-compliance will be addressed by one
or more of the following:
An immediate discussion between the supervisor
and the employee who is discovered working in an
unsafe manner.
Corrective safety training, and/or:
Appropriate disciplinary action, reporting to
Human Resources
Identification of HazardsSafety inspections are necessary in order to
reduce unsafe conditions that may expose
students, staff, faculty or visitors to situations
that may result in personal injuries or
property damage. Each department is
encouraged to conduct periodic self-
motivated inspections.
Primary Methods for Identifying Hazards1. Preventative Maintenance Inspections.
Each area will be inspected at minimum twice a year.
Periodic Safety inspections are incorporated into the
existing Preventative Maintenance program. These
inspections will be performed by qualified personnel
from the Facilities department. Subsequent Periodic
Maintenance reports are turned in to the Building
Services Supervisor which are then prioritized and
assigned to Building Services staff for immediate repair.
Primary Methods for Identifying Hazards (Cont.)2. Health & Safety Inspections.
Safety inspections will be conducted by Facilities or Environmental Health & Safety staff. Inspections
will be motivated according to the following:
High potential hazard area or department
A complaint received about a certain area
Any injury or a history of injuries occurring in an area
A request for an inspection.
A new or previously unrecognized hazard is brought to that attention of the Environmental Health &
Safety Office.
Verbal reports from staff and students.
Employee or Supervisor’s request for a workstation evaluation
It is the supervisor’s personal responsibility to report new activities or hazards to the Environmental
Health & Safety Office.
Changes in processes, room usage, new construction, repeated complaints, may require some
areas may be inspected more frequently than others.
Hazard Identification FormA hazard identification form is located on the
Environmental Health and Safety webpage at
http://www.palomar.edu/ehs/. Staff, Students
and visitors are encouraged to use this form
to report potential hazards.
Procedures for Investigating Occupation Injuries & Illnesses All accidents, injuries and near misses, no matter how small, must be reported to the
supervisor for investigation. Investigation of all injuries, near misses, or illnesses will
be carried out by the area Supervisor with assistance from the Environmental Health
and Safety Department.
All accidents and injuries must be reported to the Environmental Health & Safety
Office as soon as possible.
Copies of all Health Services accidents and injury reports are to be forwarded to the
Environmental Health & Safety Office in a timely manner.
Investigations should begin as soon as possible after the occurrence of the injury.
The investigation will focus on
what happened,
why it happened, and
Identification of any unsafe act/condition or both.
Injuries & Illnesses (Cont.)The Environmental Health & Safety Office and
the Safety & Security Committee will review
all accidents and injuries to look for trends
and make sure that any necessary corrections
have been made.
Injuries & Illnesses (Cont.)An injury to a student, no matter how seemingly
unimportant will be referred to Health Services for
evaluation. The instructor should insist that the injury be
reported. If the student refuses evaluation, a report to that
effect is signed by both student and instructor, and the report is
filed and maintained by the department. This is essential for
the College insurance policy to cover any required
treatment
(An Accident/Incident Report form is included, for your
convenience, as the last page of the Injury Illness Prevention
Plan.)
Correction of Unsafe Conditions Supervisors have the responsibility to correct hazards and unsafe working
practices involving employees assigned to their supervision.
Unsafe conditions which cannot be corrected by the supervisor or manager
must be reported to the next level of higher management.
Means of correcting discovered hazards and/or protecting employees from
the hazards shall be determined and implemented promptly.
The District's priorities in the correction of hazards will be given first to
those hazards which pose imminent danger, and secondly to those hazards
which pose a health, safety, or environmental risk.
If continued use of an area or equipment must be is required, then affected
personnel will be provided with the proper training, protective equipment
or other safeguards deemed necessary to protect them from the hazard.
TrainingTraining is mandatory under General Industry Safety Order
3203. Training will occur:
Upon initial employment with the District.
When an employee receives a new job assignment.
When a new substance, process, procedure, or equipment
representing a new hazard is introduced.
Whenever the District or Department becomes aware of a new or
previously unrecognized hazard.
Whenever the supervisor or Environmental Health & Safety Office
believes additional training is necessary.
Training (Cont.)Training will be administered to personnel and
students for protection from hazards in their
working environment. Training will include:
General health and safety practices, policies, and
regulations.
Recognition and assessment of job-specific health and
safety practices, hazards and risks.
How to minimize risks through sound safety practices
and use of protective equipment.
Training DocumentationTraining will be thoroughly documented and
records will be maintained by supervisors
with copies forwarded to the Environmental
Health and Safety Department.
Communication of Health & Safety IssuesCommunication of safe working conditions, safe work practices and
the content and purpose of the Injury Illness Prevention Program
will be included in initial training. New employees will be informed
through new employee orientation. Other methods of employer to
employee communications regarding safety topics will include:
Supervisor instructions
Specific training topics
Postings
Written communications (letters, fliers, etc.)
Videotapes and Power Point presentations.
Training SessionsThe primary source of communication on safety issues
is the supervisor. Training sessions are an
opportunity to exchange ideas and communicate
safety issues and concerns. Training sessions could
consist of district-wide workshops, seminars on and
off campus, or individual departmental training. The
Safety & Security Committee meetings are an
additional opportunity to exchange concerns and
ideas on safety issues.
Employee Handbook ComplianceIn accordance with Title 8, California Code of Regulations, District employees that fail to
use safe and healthful work practices will be subject to retraining programs.
Continued failure could subject employee to District disciplinary procedures. District
disciplinary procedures are outlined in the:
Administrative Association Handbook
Classified Employee Handbook
Confidential and Supervisory Team Handbook
Faculty Manual
Supervisors may encourage compliance to safety rules and precautions in their sphere
of responsibility through training, encouragement, counseling and/or recognition.
Any disciplinary measures including verbal or written warnings must be documented.
Copies of documentation must be submitted to Human Resources.
DocumentationDepartments are responsible for retaining records in compliance with General Industry
Safety Order 3203 and presenting them to Cal/OSHA representatives upon request.
Documentation includes, but is not limited to:
Accident Investigation Reports
Documentation of Hazard Corrections including: work orders, work tickets, E-mails
Reported Safety Hazards
Safety Inspection Forms
Safety Meeting Agenda and Minutes
Safety Training Records
Records required by GISO 3203 shall be kept in writing and maintained for at least three
years, except for specified job safety categories which have longer periods under other
code sections.
ConclusionIn this workshop we’ve covered responsibilities
including Administrators, Supervisors, Staff and
Students. We’ve covered training compliance and
documentation. The bottom line is safety for you
the employee, for students and visitors. Remember
that without employee participation, no safety
program can ever be 100% effective. Thank you
and Be Safe!
IIPP QUIZ
CLICK ON THE ADDRESS
http://www.palomar.edu/facilities/pdfs/A09020IIPPQuiz.pdf