Polaris Acceptance Locator / Transfer
• System Processes data using your Polaris Acceptance Dealer number. The Buying dealer should provide their Polaris Acceptance Dealer number to the Selling Dealer.
• Both Selling and Buying dealers must confirm before the transfer can be completed.
• Only units open on COMS can be transferred using COMS.
• Units are transferred at the dollar amount open on COMS.
• Transfer Locator may be restricted on those dealers not eligible to participate.
Control Parameters
High Level Functionality
• Locate• Seller Initiate• Buyer Approve• Auto Repurchase Completed
Overnight• View Activity / Details
Customer Online Management System
Log on to
COMS
Buying Dealer
Select your dealer number
Buying Dealer
Inventory Locator
Inventory Locator, Initiate Transfer and Transfer Activity are accessible from this drop down menu
Select Locate
Buying Dealer
Locator Search
1. Select Mfg
3. Click the State(s) you want to search and the State will appear in the field to the right
2. Enter Model number(s)
4. When all are Selected Click Search
You can also Select All or Clear All to modify search
Opt out will disable Locator Transfer
Buying Dealer Locator Results
Using the information provided below the Buying dealer contacts the Selling dealer and negotiates details of the transfer.
The Search Criteria Summary and Search By drop down menu can further limit your search.
1. Only open units can be transferred using COMS
2. Units are transferred at the dollar amount remaining in COMS
Selling Dealer Initiates Transfer
Selling Dealer selects Initiate Transfer
Selling Dealer Initiates Transfer
1. Select the “Product Group” (MFG)
2. In the “Search By” down menu, select what best allows you to locate the unit to be transferred
3. Enter the appropriate information to complete the search.
4. Select “GO” to initiate
Selling Dealer Initiate Transfer
2. Select unit to Transfer
3. Enter the Buying Dealer number. Make sure the number is their Polaris Acceptance dealer number
4. Select Initiate Transfer
1. Click on Hyperlink to change FFP sort .
Selling Dealer Initiate Transfer Transfer Transaction Form
Dealer views the Transfer details prior to confirming Please make sure the Buying dealer is accurate.
1. Enter your PIN number if required
2. Click on Confirm Transfer
Cancel Transfer
Selling Dealer Initiate Transfer Reference ID Number
System provides a confirmed reference ID number to track the transfer . Keep a copy for your records.
Selling Dealer Review Transfer Status
Transfer Activity allows you to see status of transfer
Selling Dealer Transfer Activity
Pending System Approval indicates transfer is confirmed and waiting for the system to move the product.
It is now OK to release product to Buying Dealer .
Buying Dealer Home
Buying Dealer Number
Indicates a Pending Transfer item .
Click for Short Cut to Transfer Activity Page
OR
Buying Dealer Transfer Activity
Buying dealer Selects “ Transfer Activity” to confirm transfer
Buying Dealer Transfer Activity Pending Buy Approval
2. Select Status : “Pending Buy Approval” to view Pending confirmations.
3. Select Status Aging: ALL
Select “GO” to initiate Search
Dealer can view status of ALL Transfers associated with their business or they can limit the detail.
1. Select Mfg
Buying Dealer Transfer ActivityTransfer Status
Note Transfer Status below
Click on the Hyperlink under Reference ID to select an item to review for confirmation
Buying Dealer Transfer Activity Buyer Confirmation
1. Select Approve or Deny and
2. Enter PIN number if required
3. Select Confirm Action to Confirm
Dealer is provided with a complete detail of the transfer prior to confirmation. Please verify the transfer is accurate before confirming
Buying Dealer Transfer ActivityConfirmed
Page indicates transfer has been successfully approved by Buying Dealer
Review Status of Transfer Activity
Users can Review Transfer Status under Transfer Activity
Transfer Waiting Buyer Approval
4. Transfer Status Waiting for Buyer Approval
1. Dealer can view Status of Transfer by selecting various Status
2. Set Status Aging to ALL
3. Select GO to initiate Search
Transfer Waiting PA Approval
Transfer Status waiting for PA approval
Buying Dealer Transfer Activity Pending System Approval
Approved and waiting for system to move product
Transfer System Error
Transfer Status System Cancelled Please notify your CSR.
Dealer Transfer Transaction
Please retain this Dealer Transfer Transaction for your records.
Contact Information
• Contact your Polaris Acceptance Client Service Representative for assistance with the Locator Transfer at 1-800-330-9407