Background• Council requested an OPP Costing in January 2015• The moratorium on costings was lifted in November 2015• First meetings with OPP occurred in April 2016• Site visit of our police station in July 2016• Various discussions, correspondence and site visits occurred with
the final proposal being received and presented at a public meeting of council on September 20, 2017
• November 9th, 2017 OPP attended council for a Q&A session on the proposal
• Building cost estimates received December 1, 2017• March 20, 2018 – OPP Presentation on billing model• Due to circumstances an extension was requested for Espanola’s
response time to be extended from March 20th, 2018 to May 22, 2018
OPP Contract Proposal Costing Summary
OPP Contract Proposal Costing Summary
Salaries and Benefits
Uniform Members (Note 1) $/FTE Positions $ Inspector . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 155,356 0.20 31,071 Staff Sergeant . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129,918 0.20 25,984 Sergeant . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116,535 2.00 233,070 Constables. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98,826 9.00 889,434 Uniform Position (Rank to be determined). . . . . . . .
. . (Note 2) 98,826 1.00 98,826 Total Uniform Salaries 12.40 1,278,385 Overtime. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . (Note 3) 69,161 Statutory Holiday Payout . . . . . . . . . . . . . . . . . . . . . . 3,499 43,388 Shift Premiums . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . (Note 4) 681 8,172 Benefits . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . (Note 5) 345,902
Total Uniform Salaries & Benefits 1,745,007
Detachment Civilian Members (Note 1) Positions $ Detachment Administrative Clerk . . . . . . . . . . . . .
. . . Full-time 64,326 1.00 64,326 Total Detachment Civilian Salaries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64,326 Benefits (25.17% of Salaries) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . (Note 5) 16,191
Total Detachment Civilian Salaries & Benefits 80,517
Support Costs - Salaries and BenefitsCommunication Operators . . . . . . . . . . . . . . . . . . . . . 6,322 78,393 Prisoner Guards . . . . . . . . . . . . . . . . . . . . . . . . . . 1,698 21,055 Operational Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4,520 56,048 RHQ Municipal Support . . . . . . . . . . . . . . . . . . . . . . . 2,358 29,239 Telephone Support . . . . . . . . . . . . . . . . . . . . . . . . . . . 123 1,525 Office Automation Support . . . . . . . . . . . . . . . . . . . . . 628 7,787 Mobile and Portable Radio Support . . . . . . . . . . . . . . . 168 2,083
Total Support Staff Salaries and Benefits Costs 196,131
Total Salaries & Benefits 2,021,655
OPP Contract Proposal Costing Summary
OPP Contract Proposal Costing Summary
Other Direct Operating Expenses
Communication Centre . . . . . . . . . . . . . . . . . . . . . . . . . 203 2,517 Operational Support . . . . . . . . . . . . . . . . . . . . . . . . . . . 807 10,007 RHQ Municipal Support . . . . . . . . . . . . . . . . . . . . . . . . 219 2,716 Telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1,289 15,984 Mobile Radio Equipment Repairs & Maintenance . . . . . . 286 3,546 Office Automation - Uniform . . . . . . . . . . . . . . . . . . . . . 1,854 22,990 Office Automation - Civilian . . . . . . . . . . . . . . . . . . . . . . 1,689 1,689 Vehicle Usage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4,768 59,123 Detachment Supplies & Equipment . . . . . . . . . . . . . . . . . . . . . 505 6,262 Accommodation & Cleaning Contract. . . . . . . . . . . . . . . (Note 6) 1,188
-
Uniform & Equipment . . . . . . . . . . . . . . . . . . . . . . . . . . (Note 7) 1,938 24,031
Total Other Direct Operating Expenses 148,865
Sub-total Estimated Gross Policing Costs 2,170,519
Uniform & Equipment Year-One Adjustment (Note 7/8) (23,644)
Estimated Annual Policing Costs $ 2,146,876
OPP Contract Proposal Costing Summary
OPP Contract Proposal Costing Summary
Salaries and BenefitsUniform Members (Note 1)
Total Uniform Salaries & Benefits 1,745,007 Detachment Civilian Members (Note 1)
Total Detachment Civilian Salaries & Benefits 80,517 Support Costs - Salaries and BenefitsTotal Support Staff Salaries and Benefits Costs 196,131 Total Salaries & Benefits 2,021,655 Other Direct Operating Expenses Total Other Direct Operating Expenses 148,865 Sub-total Estimated Gross Policing Costs 2,170,519 Uniform & Equipment Year-One Adjustment (Note 7/8) (23,644) Estimated Annual Policing Costs 2,146,876$ Uniform, Equipment and Vehicle Initial Costs (Note 8) 325,539 Total Estimated Policing Costs Including Initial Costs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2,472,415$
OPP Contract Proposal Initial CostsUniform, Equipment and Vehicle Quantity Unit price Total price
Uniform and equipment - non-commissioned 12 $ 4,207 $ 50,481
Firearms (including use of force equipment) - uniform 12 $ 1,112 $ 13,339
C8A2 close quarter battle carbine per vehicle 4 $ 2,455 $ 9,820
Taser 6 $ 1,550 $ 9,302
Taser air cartridge operational - four per taser 24 $ 53 $ 1,279 Taser X2, Power Magazine, PPM - two per taser 12 $ 94 $ 1,122
Patrol vehicle 4 $ 37,555 $ 150,221 Mobile radio package opp-2 with repeater includes initial installation 4 $ 13,101 $ 52,404
Portable radio 12 $ 863 $ 10,356
Dragon eye technologies speed lidar (handheld laser) 2 $ 2,990 $ 5,980 Decatur genesis ii select dual antenna radar moving radar 2 $ 2,967 $ 5,934
Dräger 7410 glc - alcohol screening device 4 $ 575 $ 2,300 Intoxilyzer 8000c instrument 1 $ 9,880 $ 9,880
Simulator require 2 2 $ 1,560 $ 3,120
Total Uniform, Equipment and Vehicle Costs $ 325,539
Espanola Police Service2017
Administration (budget)
Main office Operations
Police Services Board 18,970
Police Chief 215,500
Office Operations 70,500
Civilian Personnel 470,720
775,690
Officers
Officers 1,261,240
Ride 8,902
Community Policing Program 146,650
Safe Communities Program 146,600
Court Security 21,908
1,585,300
Espanola Police Service cont’dFacility Maintenance (Utilities, Janitorial, Bldg Mtce) 43,800
Stores & Supplies(Equipment, Firearms, Drug Prevention & Training) 16,000
59,800
OtherEnforcement (Gas, Oil, Licence, record checks, commun equip, snow mach) 46,340
Revenues:Enforcement (parking, bylaw, alarm fees, misc.) (10,100)Civilian (Criminal Record Checks $9,000, dispatch & 911) (55,737)RIDE (8,902)Community Policing Program (30,000)Safe Communities Program (70,000)Court Security & Prisoner Tspt (21,908)
(196,647)
Net Department Costs 2,270,483
Transition Period Comparison (Years 1 -3)
Transition Period Comparison (Years 1 -3)
2018 2019 2020 2021
EPS - Status Quo 2,511,250 2,565,550 2,616,860
OPP 2,173,450 2,216,520 2,260,480
Net savings - 337,800 349,030 356,380 One-Time Transition Costs
Uniform, equipment and vehicle 325,539 Severance, pension, other costs 1,219,936 Legal - OCPC Hearing 25,000 Building Renovation/Construction 450,000
2,020,475 - - -
Cumulative savings (cost) (2,020,475) (1,682,675) (1,333,645) (977,265)
Post-transition/OPP Billing Model
Billing Model Components• Base Calls• Calls for Service• Overtime• Court Security• Prisoner Transportation • Accommodation/Cleaning Services• Enhancements
Base Service
HH Cost 2022
Estimated costs under OPP Billing Model
Base ($191.35 for 2018 * 2% CPI) $ 191.35
Households 2,437
Commercial & Industrial 157 2,594 $516,220
Calls for Service• EPS logs an average of 3,470 calls/incidents under the Uniform Crime
Reporting system• Approximately 1,677 of these are counted in the OPP Calls for Service Cost
Estimate (48%) the remainder do not transfer over to the OPP template• This is the result of
– Highway Traffic Act calls included in the Base Service – items which are logged into the UCR system but may not necessarily be
considered a Call for Service i.e. Criminal Record Checks– Other items which may be considered a provincial responsibility
• Approximately 52% of items recorded in the UCR system do not correspond to the OPP Calls for Service Estimate, this supports the rationale for a 3 year transition period to obtain consistent reporting
• There is a risk that actual calls for service could be recorded differently by OPP and actual costs could vary significantly than estimated
Billing Model• Calls for Service - Indexed 2% per year from 2018
– 2022• Overtime estimated at OPP provincial average of
5.41%• Court Security – assumed 1 Full-time equivalent
(FTE)• Prisoner Transportation – indexed at 2% per year
to year of transition• Contract enhancements – provincial average of
6.5% of total base plus calls for service
Billing Model (Year 4 -10)Estimated costs under OPP Billing Model HH 2022 2023 2024 2025 2026 2027 2028
Base ($191.35 for 2018 * 2% CPI) $ 191.35 Households 2,437
Commercial & Industrial 157 2,594 516,220 526,540 537,070 547,810 558,770 569,950 581,350
Calls for Service 766,780 782,120 797,760 813,720 829,990 846,590 863,520
Overtime 5.41% 69,410 70,800 72,210 73,660 75,130 76,630 78,170
Court Security (1 FTE) 136,480 139,210 141,990 144,830 147,730 150,680 153,690
Prisoner Transportation (2018 cost - $2.19) $ 2.19 6,140 6,260 6,390 6,520 6,650 6,780 6,920
Contract Enhancements (6.5%) 83,400 85,100 86,800 88,500 90,300 92,100 93,900
OPP Costs 1,578,430 1,610,030 1,642,220 1,675,040 1,708,570 1,742,730 1,777,550 Estimated Policing Costs including Board and facility costs 1,646,140 1,678,710 1,711,890 1,745,720 1,780,280 1,815,490 1,851,380
Other on-going costs
Bylaw enforcement 88,320 90,090 91,890 93,730 95,600 97,510 99,460
Total Costs 1,734,460 1,768,800 1,803,780 1,839,450 1,875,880 1,913,000 1,950,840
Revenues: 2022 2023 2024 2025 2026 2027 2028Enforcement (parking, bylaw, alarm fees, misc.) (11,150) (11,370) (11,600) (11,830) (12,070) (12,310) (12,560)Criminal Record Checks (9,930) (10,130) (10,330) (10,540) (10,750) (10,970) (11,190)RIDE (9,830) (10,030) (10,230) (10,430) (10,640) (10,850) (11,070)Court Security & Prisoner Tspt (27,660) (28,210) (28,770) (29,350) (29,940) (30,540) (31,150)
(58,570) (59,740) (60,930) (62,150) (63,400) (64,670) (65,970)
Net Department Costs 1,675,890 1,709,060 1,742,850 1,777,300 1,812,480 1,848,330 1,884,870
Billing Model (Year 4 -10)
Post-transition/OPP Billing Model
2022 2023 2024 2025 2026 2027 2028
EPS - Status Quo 2,632,170 2,718,520 2,812,900 2,777,370 2,884,920 2,942,590 3,000,380
OPP 1,675,890 1,709,060 1,742,850 1,777,300 1,812,480 1,848,330 1,950,840
Net savings 956,280 1,009,460 1,070,050 1,000,070 1,072,440 1,094,260 1,067,020
Cumulative savings (cost) (20,985) 988,475 2,058,525 3,058,595 4,131,035 5,225,295 5,651,763
KPMG independently reviewed the projections and verified the key assumptions utilized in the analysis.
Cumulative Costs/Savings
(3,000,000)
(2,000,000)
(1,000,000)
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028
OPP Projected Costs in Comparison to Other Communities
OPP Projected Costs in Comparison to Other Communities
• If Espanola was an OPP policed community that fell under the existing model, it is estimated our per property costs would be $572/property
• 2018 OPP policed communities range from $245 -$721/property
• A sample of six similar sized Section 10 communities ranged from $269 - $632
• The current estimate appears reasonable in comparison
• Another measure to consider in determining where Espanola may fall within the range of other OPP policed communities in terms of cost is a long-term comparison of the overall crime severity index
OPP Projected Costs in Comparison to OPP Projected Costs in Comparison to Other Communities
2030405060708090
100110
2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016
Crime Severity Index Averages for - Espanola, Municipal, OPP, and Ontario
Espanola OPP AverageOntario Average Municipal Average
Crime Severity Index
• Overall Crime Severity Index is comparable to OPP policed communities, the Ontario average and a sample of municipalities
• Espanola’s statistics may fluctuate a little more due to a smaller population size than the larger groups in the comparison
• Espanola’s crime statistics do not indicate a significant need for calls for service which would negatively impact the projected costs
OPP Utilization of Facilities
• It is expected that the following positions would physically be located at the current EPS Facility– Detachment Commander (.2 FTE)– Analyst– Crime Unit Detective Sergeant (.2 FTE)– Administrative– Community Safety Officer– Court Officer/Court Security– 2 Detective Constables
• The Highway 17 location would be the reporting location for which the Constables would report in/out
Contacting Police
• The current Espanola Police Station is open to the public 24/7
• If OPP is providing the service the office would be open for regular office hours and there would be a phone outside which will automatically call police if the visit is outside of these hours
• Criminal reference checks for residents can be requested during regular office hours.
Summary• EPS is a community based police service• OPP provides an integrated policing model• One time transition costs are estimated to be $2,020,475• Bylaw enforcement will be required• Savings during the Transition period will range from $337,800 in
2019 to $356,800 in 2021• It is estimated the transition costs will be fully recovered in Year 5
(2023)• Savings under the current billing model could be approximately $1
million per year after the transition period• Approximately 90% of policing costs are wages and benefits, Year 4
cost reductions may come with a reduction in FTE’s
• Estimated savings over the 10 year period amount to $5,651,763
• This assumes the billing model will remain the same or similar for the period
• There will be no significant impact to policing costs or grants
• Financial projections are best estimates at a point in time and subject to changes
Summary Cont’d
Cynthia Townsend, CPA,CA,CMACAO/[email protected] ext. 2102