Project Initiation Document
The potential for the biological control of wild ginger
(Hedychium gardnerianum) -Phase 5
Project Executive: Sean Murphy Project Manager: Corin Pratt
Date: 29/11/12PID Version: May 2011
Part A – Background (1)Executive Summary & Objectives
Project Objectives• To continue collaborations in India in order to facilitate surveys, collection and export of natural enemies • To survey the East Indian Himalayas, consolidate the inventory of natural enemies on wild gingers and export prioritised agents from H. gardnerianum specifically• To source and propagate test plants as agreed in the test plant list for each country •To initiate host range tests of the prioritised agents • To produce progress reports and a final report of recommendations• To promote the project at high profile conferences and solicit larger consortium
Executive SummaryThis project builds on previous phases funded by the same consortium into the potential biocontrol of Hedychium gardnerianum for Hawaii and New Zealand
Part A – Background (2)Key Stakeholders and Beneficiaries
● Stakeholders and Beneficiaries:-● Donor(s):The Nature Conservancy of Hawai’i (TNCH),
Landcare Research, New Zealand; respectively represented by Mark Fox (Director of External Affairs) and Lynley Hayes (Programme Leader)
● End-user(s): as donor● Partner(s): ICAR/NBPGR* India, DFEWM**● CABI Centres/Departments: CABI India, CABI E-UK
* National Bureau of Plant Genetic Resources (paid collaborators)
** Depmnt of Forests, Envmnt &Wildlife Management, Sikkim, India (unpaid collabs.)
Part B – Implementation (1)Proposed Organisation Structure
● Corporate Management: ● Project Board:-
● Project Executive: Sean Murphy● Senior Users: Richard Shaw● Senior Suppliers: Carol Ellison● Project Assurance: Norbert Maczey● CABI Budget-holder: Corin Pratt
Note that, if not the Project Executive, the CABI Budget-holder must have written confirmation from the Project Executive, and the Project Manager if required by Project Executive, prior to authorising payment.
● Project Manager: Corin Pratt● Team Managers: N/A
Part B – Implementation (2)Stages
StagesWork Packages / Deliverables in Stage, unless indicated in Stage Name
Stage
Completion DateCollaboration renewed with NBPGR and ICAR to facilitate project and export
Anticipated June 2012
2 surveys to Sikkim Months 1 and 5 (June and Oct. 2012)
Identifications, rearing/culturing of natural enemies and prioritisation of most promising species
Months 5-12
(anticipated Oct.2012-May 2013)
Interim report produced Month 7
(anticipated Dec. 2012)
Import + propagation of H. gardnerianum from invasive range
Month 1 (June 2012)
Host range testing of H. gardnerianum Month 2-11 (July 2012 – May 2013)
Final report produced Month 11-12 (end of project)
Part B – Implementation (3)CABI Resource RequirementsStaff(and/or role on project)
Time Required on Project(in Days)
Corin Pratt (management, survey, research, project development)
59
Norbert Maczey (survey, research assistant, project assurance)
18
Dick Shaw (senior researcher, senior user) 2.5
Marion Seier (senior researcher) 2
Suzy Wood (survey, research assistant) 23
Technician (plant maintenance) 11
Part B – Implementation (4)Customer Acceptance Criteria
Acceptance Criteria Target Measures
Scientifically sound research undertaken
Reports/ recommendations well received
Follow international standards and protocols
Project completed within budget and timeframe
Project delivered and report written in timely fashion
Surveys and host range activities planned with consideration, donors informed of any changes etc
Part B – Implementation (5)Project Exclusions & Interfaces
Exclusions● Climate conditions in India affecting successful outcome of survey ● Export documentations and survey permits required● Test plant sourcing in the UK● Insect rearing in quarantine affected by parasitism or facility malfunction
Interfaces● Share facilities with other projects ● Shared technical support● India office staff availabilities for negotiation
Part B – Implementation (6)Key Constraints & Assumptions
Constraints● Project dependent on successful survey and export from India● Project dependent on CABI India office administrative support prior to
project initiation as part of ongoing project collaboration with ICAR● Research dependent on establishment of insect cultures which may be
tempered by parasitism, lack of synchronous emergence or facilities malfunction
●
Assumptions● Continued collaboration in India and export approval● Technical facilities in working order● Plants successfully sourced● Internet access/phone communications possible during crucial work periods
and whilst in India
Part C – Reasons for CABI (1)Key Business Benefits - Strategic
● Continue strategic business links with key, long-standing New Zealand collaborators/donors
● Enhance business links with key US sponsors● Enhance/consolidate CABI’s global reputation in the field of
biological control of invasive species● Strengthen CABI’s strategic alliances with India, promote
collaborative research, help facilitate export and processes ● Enhance potential for a biocontrol project with additional
stakeholders worldwide for longer term Phase depending on outcome of research
● Potential for Phase 5 to springboard a longer project (anticipated duration of 2-3 years, estimated budget approx. £100-150K/yr)
● Contribute to delivery of 2012 UK Centre budget and operating plan
Part C – Reasons for CABI (2)Key Business Benefits – Financial (1)DONOR-FUNDED PROJECTS Full Project Budget –
PlannedComments
Donor Currency: US $ and NZ $
Overall contract value subject to small fluctuation either way depending on exchange rate at time of invoicing.
Exchange Rate to £: 0.6 - US
0.5 – NZ
Overall Contract Value in £ (if known): £55,000
Costs Billed to Project Donor (£)
Gross Income: £55,000
Payments to External Collaborators: £2,000
Net Income: £53,000
CABI Implementation Costs (£)
CABI Staff Costs: £22,752
Direct Costs:(other direct costs, for example travel, etc)
£18,217
Net Profit/Loss (Project Contribution): £12,031
Net Project Contribution (%): 28%
Note that the financials should match the information in the Project Financial Analysis (PFA) form.
Part C – Reasons for CABI (3/4)Key Business Benefits – Opportunities for …
Content for Plantwise
Potential new pest identifications, information for Zingiberaceae crops in India (same family as wild ginger). E.g. Cardamom and edible ginger
Sponsorship or Distribution of CABI Products
Product(s) Sponsorship Value (£)
End-User Group Duration of Access Additional Information
IS compendium Free access Conservation groups and national institutes in India
unlimited
Part D – Risks (1)Key Risks(for detail of Collaborator, Climate, Security, Technical Risks, see next slide)
Risk Owner Likelihood
(L)
(1=Low;
3=High)
Impact
(I)
(1=Low;
3=High)
Total
(L x I)
(1=Low; 9=High)
Management Strategy
(Prevention, Reduction, Contingency, Transference, Acceptance - and give brief description of how applied)
Failure to acquire export and/or survey permits
Project manager
2 3 6 Timely communications with collaborators and partners, precedence already set through initial phases, timely reports sent to collaborators/partners
Survey unsuccessful e.g due to adverse weather, lack of agents found
Project manager
2 3 6 Experienced scientists carry out survey, timing to avoid monsoon and landslides where possible, visit established sites, training given to partners and collaborators
Plant sourcing unsuccessful
Project manager
1 3 3 Timely communications with nurseries and online sellers, plant list established early with sponsors and iterative process if problems occur
Failure to rear agents
Project manager
2 2 4 Inherent risk in entomology, minimize by collecting as many specimens as possible and cleaning cultures (acceptance), carry out tests on the road
Part D – Risks (2)Collaborator, Climate, Security, Technical
Collaborator Name
(to be paid by CABI)
Has CABI worked with them before? (Yes / No)
Assessment of Collaborator Risk
Include, for example:• Their reputation;• Past experience of working with them (if appropriate).
Percentage of Total Payment to Collaborators
ICAR/NBPGR y Lengthy and convoluted bureaucratic process for export and authorizing surveys despite precedence for the project
Insect rearing competencies not always reliable and may impact identifications needs
No dedicated fee in 2011 but roll over from previous phases ~16%
Part E – Dissemination & Impact (1)Dissemination of Results
Dissemination Method(what, how, etc)
Target Results Measures
Reports to sponsors Sponsors receive reports and recommendations in timely fashion
Completed reports and identifications
Publications and presentations Conference participants and scientific peers/stakeholders informed of project progress
Oral presentations given at high profile meetings and newsletters, weed reports, concept notes, CABI project pages and annual report inputs written to highlight activities
Training of collaborators 2 students trained each accompanying field mission
Suitable college contacted for volunteer students and registration of interest
Part E - Dissemination & Impact (2)Impact of Project(Scientific, Technical, Commercial, Social, Environmental)
Impact Target Measures
Scientific credibility and reputation in biological control maintained and /or enhanced globally
Sound research undertaken and reported to the wider scientific community at workshops, international conferences, newsletters and through publications. New species described.
Social-publicity linked to the project to highlight the problems caused by wild gingers and raise awareness of impacts on biodiversity worldwide
Communications at stakeholder meetings and trickle down effect from sponsors through to the public as a result of project activities
Environmental –in the long term. If successful the project aims to see a release of a biocontrol agent against this pernicious weed which will hopefully help to alleviate negative impacts on native ecosystems and reduce the need for toxic chemicals
Technical-through training of local collaborators and partners
Survey missions carried out with students and collaborators provide opportunity to give scientific training and leave facilitate future research and collaborations
Part F – Reporting and Sign-off (1)Reporting
Information Provider Information Required Interested Parties Frequency
a)C. Pratt
b)
c)
a) Close out report
b)
c)
Corporate Management (CABI)
a) End of project
b)
c)
a)
b)
c)
a)
b)
c)
Project Board (CABI)
a)
b)
c)
a)C. Pratt
b)
c)
a) Website updates, drafts of flyers
b)
c)
Marketing (CABI) a) Throughout as needed
b)
c)
a)C. Pratt
b)
c)
a)Summary of project results
b)
c)
Collaborators (External) – paid by CABI
a)End of project
b)
c)
a) C. Pratt
b)
c)
a)Presentation and summarised final report
b)
c)
Partners (External) a)During survey and at End of project
b)
c)
a) C. Pratt
b) C. Pratt
c) C. Pratt
a)Presentation, newsletter inputs
b)Progress and Annual reports
c)Business plan + funding need for 2013/14
Donors / Funding Agency (External)
a)As required, b)Mid project, end of project
c)End of project
Part F – Reporting & Sign-off (2)Supporting Documentation
As a minimum to accompany the completed PID:● Project Financial Analysis (PFA)
Part F – Reporting & Sign-off (3)Authorisation
Project Executive: …Sean Murphy…………………………………………
Date: ………………29/11/12…………………………………………..
Corporate Management Sign-off : …………………………………………..
…………………………………………………………………………………...
Date: …………29/11/12……………………………………………………………….
Approval of: PID Development of Business Plan
Comments and/or Follow-on Actions: