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Project Management Objectives
• Goals For Project Management II• Follow the Execution of A Project •Gain Some Detailed Microsoft Project Experience • Gain In Understanding Of Real-life Project Management
• Goals For Project Management I•Understand Project Management Techniques Needed to Lead Projects From Start to Finish • Display Competence In These Techniques
•Project planning (charter, Preliminary Plan, Detailed Planning.•Theory and practice of scheduling.
•Beyond The Scope Of Project Management I •Detailed Microsoft Project Experience•Complete Project Execution
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What is Project Management?
• The application of knowledge, skills, tools & techniques to project activities in order to meet or exceed stakeholder needs and exceptions for a project. (Cleland, PM - Strategic Design & Implementation, 1999.)
• The planning, organizing, directing and controlling of company resources for a relatively short-term objective that has been established to complete specific goals. (Kerzner - PM A systems Approach To Planning, Scheduling & Controlling - 2001.)
•“… the art of directing & coordinating human and material resources throughout the life of a project by using modern management techniques to achieve predetermined objectives of scope, costs, time quality and participant satisfaction.” (PMI BOK, 1996)
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What Is A Project?
• Any undertaking that has a definite, final objectives representing specified values to be used in the satisfaction of some need or desire. (Ralph Currier Davis)
• … simply a cluster of activities that is relatively separate and clear cut. Building a plant, designing a new package, soliciting gifts p $500,000 for a men's dormitory are examples. (Newman - The Process of Management: Strategy, Action, Results, 6th Edition. - Prentice Hall, 1987.)
•A project is a sequence of tasks with a beginning and end that are bounded by time, resources and desired results. Baker and Baker. The Complete Idiot’s Guide to Project Management., Alpha Books - 1998.)
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What Is A Project?
• Focused Resources - organize resources to create some product or service that is unique in some way.
•Focused Activities - Usually has definite start & end times, some specific mission or objective and is usually time and cost bound.
•Focused Objectives - The activities or steps usually have specific objectives completed within a set of specifications.
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Different Types of Project Examples:
• Developing a New Release of Software
•Deploying A Piece of Software.
•Running a political campaign
•Building a bridge
•Development of Italian High-speed train
•A military campaign.
•Re-engineering a business process.
•Executing a surgical procedure
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Ordinary Work Vs Projects
Ordinary Work ProjectsWriting a letter to aprospect
Writing and publishing abook
Hooking up a printer to yourcomputer
Deploying a set of networkprinters across the company
Responding to a customerrequest for information
Publishing a monthlycustomer newsletter
Meeting with an employeeto discuss a new procedure
Opening a new sales office
Working with customer tocreate a new bankingaccount
Creating and deploying newfinancial products to bankingoffices.
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Real-Life Project Examples:
•What technical performance capability is needed?
•What time is required?
•What will the project cost?
Operational Fit
Strategic Fit
Cos t
TIme
•Will the project results fit into the organizational strategies?
Project
TechnicalPerformance
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What is A Project Manager? Kerzner - Project Management a Systematic Approach
“… responsible for coordinating and integrating activities across multiple, functional lines.”
Needs to have – Strong communication skills– familiar with operations of each line organization– management as well as technical skills
“PM may have increasing responsibility, but very little authority. … can force them to “negotiate” with upper-management as well as functional management for control of company resources.”
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More On PM Role …Thomas A. Stewart, The Corporate Jungle Spawns a New Species:
The Project Manager”, Fortune, July, 10, 1995, pp 179-180.
Project managers are a class of managers that fill niche that used to be filled by mid-level management
Thomas A. Stewart, The Corporate Jungle Spawns a New Species: The Project Manager”, Fortune, July, 10, 1995, pp 179-180.
The role tends to include: – dedicated to delivering project on time within cost and
performance specification– Interfaces with people doing actual work (e.g.,
technologists, construction worker, tactical units, etc)– Setting priorities for project team members without
direct line-of-management control – Reporting status to management
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More On PM Role …
Project Management is industry independent project managers are not:
– The techniques and tools of project management are used in many industries
– project managers must know how to operate in the select business
and environment understand the tasks being accomplished gain respect of project members must understand the project management,
business management and technical aspects of project being managed
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Possible PM Mix Of Skills For 8 Person R&D Project
Technical
Business
Project Management
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Possible PM Skill Mix of IT Integration Project With Multiple Technologies and
60 Engineers
Technical
Business
Project Management
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IT Consulting Project Manager -1Listed http://www.monster.com - 11/20/00
XXXXX is looking for Project Managers who will be charged with leading the definition, development and implementation of a series of strategic projects. They will coordinate resources from the executive, marketing, customer service/operations, and technical teams to arrive at well-integrated solutions. Successful applicants will be resourceful, creative, and results-oriented people with high energy and positive attitudes.
PM is resultsresponsible anddriven
Looking for end-to-end project development
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Responsibilities:– Accountable for overall project integrity and project
deliverables– Develop the necessary project plans and coordinate all
project activities to ensure milestones and budget objectives are met
– Manage various business and technical projects through complete lifecycle
– Lead and facilitate the gathering of business and technical requirements and document those requirements
– Select, coordinate and manage vendors and consultants– Manage multi-functional project teams to meet phased
deliverables on time and within budget
IT Consulting Project ManagerListed http://www.monster.com - 11/20/00
More end-to-endresponsibilities
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Responsibilities:– Operationalize project requirements into detailed
design specifications for development (business, operations, and technical)
– Guide and set expectations with internal project clients and participants
– Coordinate ongoing communication between business and technology groups through design and development. Manage the change-control process
– Monitor the QA and testing processes
IT Consulting Project ManagerListed http://www.monster.com - 11/20/00
Coordinate client communicationsResponsible for
results
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PM Job Advertisement - I Posted 11/22/00 - htpp://www.monster.com
Due to our growing client list and project opportunities in the Chicago-area, we are in need of Senior Level IT Project Managers to lead our development teams in delivering high-quality, timely technological solutions.
Your responsibilities will include:– Overseeing the technical and administrative aspects of
projects– Preparing project plans and schedules– Identifying and resolving technical issues affecting the
project– Managing the project budget and maintaining effective
communication with the clients– Mentoring and training personnel assigned to projects
PM needs to understandtechnical area
Mentor role
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Another Job Advertisement From Financial Industry - II
Listed November 24, 2000 http://www.monster.com
Responsible for managing all activities associated with projects that are complex in nature. Functions include:
– managing the design, development and revision of project plans; – working with users on project priority, scope and delivery; – reviewing complex data to define and assign project tasks; creating and
delivering presentations on project goals and plans; – interacting with other departments and/or external sources to gather data
and accomplish tasks; – influencing and negotiating with all levels of management regarding project
goals and needs;– monitoring the tracking of project status and results; managing the
maintenance of established timelines;– directing the development and implementation assessment procedures to
determine revisions or enhancements for future projects.– May provide work direction and guidance to lower level project staff.
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Another Job Advertisement From Finacial Industry - III
Listed November 24, 2000 http://www.monster.com
Minimum Qualifications: Proven project management experience, excellent analytical,
interpersonal, communication and PC/Internet skills. Multitask, work well under tight
deadlines with attention to detail.
Preferred Skills: WE NEED YOU! on our Procurement Team. We're moving all our activities to the Internet, a very exciting time to join us.
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SIGs within The PMIAerospace & Defense
Manufacturing
Automation Systems
Marketing & Sales
Automotive
Metrics
Configuration Management
New Product Development
Consulting
Oil, Gas & Petrochemical
Design-Procurement-Construction
Pharmaceutical
Dispute Management
Quality in PM
Diversity
Real Estate Development
E-Business
Retail
Education & Training
Risk Management
Environmental Management
Service & Outsourcing
Financial Services
Students of PM
Global Communications Technologies
Troubled Projects
Government
Utility Industry
Hospitality Management
Web
Information Systems
Women in Project Management
International Development
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Project Management Functions
Project Definition, Project Planning, Project Control . . .
Project Definition - What is being done with who– What is the Project’s Objectives
purpose, goals and constraints
– What are The Basic Project Management Controls
Who is involved and what are their roles. What is the “chain of command”.
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Project Management Functions
Project Planning - Details of how to meet the goals
– What Risks Need to Be Managed– What is the Schedule – How long will this all take?
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Project Management Functions
Project Control - How to keep project moving towards its goals.
– Progress Management– Communication– Corrective Action
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Project Management Functions
•Sponsor•Stakeholders•Project Rules
Definition
•SOW•Responsibility Matrix•Communication Plan•Charter
•Risk Management•Detailed Planning•Scheduling
Planning
•Measure Progress•Communication•Corrective Action•Project Closure
Control
•Risk Plan•Schedule•Budget •Resource Plan
Corrective Action
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Product Development LifeCycle &
Projects
Requirements
Design
Test
Operate
Build
Requirements Design Build Test
Defn
Plan
Exec
Const
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Summation
• Defintion Of a Project
• Project Managemer’s Role
• Project Management Functions
• Relation Of Project Management to Product Development
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In - Class Exercise Break Up into small groups
– What are some examples of projects in your area?– Select one project to concetrate on for class.– What roles & responsibilities does the project
manager have? Does that include budget and schedule
responsibility? Does it include participating in tasks or
mentoring people? Does it include customer interfacing and/or
requirements definition? Is there an existing framework for project
management?