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Appendix BCompendium Changes
Motion 1:
That the provisions under Appendix 1Local Committee Statusbe superseded with
the following proposed provisions:
Proposed
Text:Please refer to Motion 1 Proposed text
Original
Text:Please refer to Motion 1Original Text
Reason for
Proposal:
As per mandate passed at EOGM on 22nd
January 2011. To provide better clarity to
starting up and progression of expansion LCs and to ensure the criteria remains
relevant to the functioning of AIESEC Singapore.
Motion: That Motion 1 be passed
Proposer:
Seconder:
Votes FOR:
Votes AGAINST:
Votes ABSTAIN:
A simple majority was achieved in favour of the above motions and they were thus passed.
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Motion 2:That Appendix 11 on the Harmonised Voting System be included in the
Compendium
Proposed
Text:
Appendix 11 Harmonised Voting System
The following details out the voting procedures to be adopted during elections for MCP and voting of
confidence for MC Candidates according to Chapter 5 of the Compendium.
Voting Entities: The national plenary shall be classified into entities according to the respective Full
LCs notwithstanding that the Member Committee, members of the National
Support Team and EBs who are from a Probationary LC shall be classified as an
entity hereinafter referred to as National Entity.
Voting Eligibility: Only members of a Full LC or of the National entity who have fulfilled the
membership criteria stipulated under Appendix 7 shall be eligible to vote.
Voting Weight: The voting weight of each entity shall be equal. The calculation shall be as
follows:
The mathematical accuracy of the Voting Weight shall be rounded off to the
nearest two (2) decimal places and expressed as a percentage.
Votes Cast: The votes to be cast on a motion shall be:
Votes FOR
Votes AGAINST
Votes ABSTAIN
The votes shall be cast by secret ballot. All voting slips shall be collected, counted
and recorded according to their respective entities and type of vote(s) cast.
Vote Computation: Within each entity, the numerical quantities of the vote(s) cast shall be expressed
as a percentage of the total number of voters in that said entity and thereafter
multiplied with the Voting Weight to arrive at the . The total number of voters
in an entity shall be the number of voters (inclusive of proxies) present in that
said entity which will be taken at roll call. The calculation shall be as follows
for each entity:
( )
( )
( )
Numerical Accuracy: Unless otherwise specified in the Compendium or Constitution, all numerical
percentages are to be rounded off to the nearest one (1) decimal place.
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Original
Text:-
Reason for
Proposal:
As per mandate passed at EOGM on 22nd January 2011. To ensure that the opinions
of the different voting entities are factored into account on an equal basis.
Motion: That Motion 2 be passed
Proposer:
Seconder:
Votes FOR:Votes AGAINST:
Votes ABSTAIN:
A simple majority was achieved in favour of the above motions and they were thus passed.
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Motion 1Proposed Text
Appendix 1Local Committee Status
1. Minimum Criteria for each Local Committee Status
The following details the minimum criteria to be met by a Local Committee to qualify under the particular status that it isplaced under. In order to proceed to a higher class of Local Committee (if any), the said Local Committee has to meet the
criteria of that said class of Local Committee within the time period under observation.
Official Expansion Feasibility Study Criteria
Definition: The stage where a feasibility study is commissioned to evaluate the possibility of expanding into another
educational institution as defined under Chapter 3, Section 3.1 of the Compendium.
Official Expansion Initiative Feasibility Study
a) Members Minimum of two (2) persons to do the feasibility study; to be appointed by the Member Committee
b) Aspects of the
Feasibility
Study
Results of the Feasibility study shall be submitted to the Member Committee. The scope of the
feasibility study shall include, non-exhaustively:
School office endorsement letter and/or liaison contact within the institution
Member Recuitment Plan Work year operational & engagement plans
Financial budget
Official Expansion Criteria
The minimum guidelines for the qualification of an official expansion are as follows:
Official Expansion
Exchange
a) Numbers 2 TN Realised
10 EP Realised
b) Quality Realised TN & EP evaluation forms collected and analysed for improvement.
c) National Accounts NIL
People
a) Numbers Minimum 10 members
b) Conference attendance Minimum 20% of members attend National Leadership Development Conference.
Finance
a) Budget LC budget submitted
b) Financial statements Consolidated with the Member Committee.
Information Management
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Official Expansion
a) Communication and usage of
myaiesec.net
LCEB meeting minutes must be uploaded on myaiesec.net
All members to be subscribed on AIESEC.net
Organisational structure & Management
a) Leadership positions Minimum positions: LCP, LCHGS, LCVPF and any additional EB
b) National Planning & Mid-
term review attendance
Subject to MC discretion and LC conditions. Attendance is recommended for the above
mentioned minimum positions
c) LCP attendance in MCP
scheduled meetings
Subject to MC discretion and LC conditions.
d) LC Plan Submission of LC plan in July, before the start of AGM
e) Brand Proper usage of AIESEC logo, tagline, messages, to be consistent and following thebrand requirements.
Probationary Local Committee Criteria
The minimum guidelines for the qualification of a probationary LC are as follows:
Probationary LC
Exchange
a) Numbers 2 TN Realised
10 EP Realised
5 new EP Raised (within one term)
b) Quality Realised TN & EP evaluation forms collected and analysed for improvement.
c) National Accounts Support Servicing for National Accounts. Servicing is defined as the provision of intern
reception services. The involvement of the LCs shall be on a rotational basis to be
determined by the MC.
People
a) Numbers Minimum 15 members
b) Conference attendance Minimum 20% of members attend National Leadership Development Conference.
Finance
a) Budget LC budget submitted
b) Financial statements LC financial statements documented, filed and stored.
c) LC Affiliation fee Payments to be made in July and January.
Information Management
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Probationary LC
a) Communication and usage
of myaiesec.net
LCEB meeting minutes must be uploaded on myaiesec.net
All members to be subscribed on AIESEC.net
Organisational structure & Management
a) Leadership positions Minimum positions: LCP, LCHGS, LCVPF and any additional EB
b) National Planning & Mid-
term review attendance
100% EB elects attendance at national planning.
100% EB currents attendance at mid-term review.
Exceptions shall be made for absentee(s) with the following reason(s):
(a) Medical Reason (An Official Medical Certificate has to be provided)(b) Official University Exams(c) Compassionate Reasons (for immediate family only, a copy of the death
certificate has to be submitted)
(d) National Servicec) LCP attendance in MCP
scheduled meetings
80% LCP attendance at MCP scheduled meeting.
d) LC Plan Submission of LC plan in July, before the start of AGM
e) Brand Proper usage of AIESEC logo, tagline, messages, to be consistent and following the brand
requirements.
Full Local Committee Criteria
The minimum guidelines for the qualification to be a full LC are as follows:
Full LC
Exchange
a) Numbers 2 TN Realised
10 EP Realised
1 new TN Raised ( within one term)
5 new EP Raised (within one term)
b) Quality Realised TN & EP evaluation forms collected and analysed for improvement.
c) National Accounts Support Servicing for big National Accounts. Servicing is defined as the provision of
intern reception services. The involvement of the LCs shall be on a rotational basis to be
determined by the MC.
People
a) Numbers Minimum 15 members
b) Conference attendance Minimum 20% of members attend National Leadership Development Conference.
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Full LC
Finance
a) Budget LC budget submitted
b) Financial statements LC financial statements documented, filed and stored.
c) LC Affiliation fee Payments to be made in July and January.
Information Management
a) Communication and usage of
myaiesec.net
LCEB meeting minutes must be uploaded on myaiesec.net
All members to be subscribed on AIESEC.net
Organisational structure & management
a) Leadership positions Minimum positions: LCP, LCHGS, LCVPF and any additional EB
b) National Planning & Mid-
term review attendance
100% EB elects attendance at national planning.
100% EB currents attendance at mid-term review.Exceptions shall be made for absentee(s) of for the following:
(a) Medical Reason (An Official Medical Certificate has to be provided)(b) Official University Exams(c) Compassionate Reasons (for immediate family only, a copy copy of the death
certificate has to be submitted)
(d) National Servicec) LCP attendance in MCP
scheduled meetings
80% LCP attendance at MCP scheduled meeting.
d) LC Plan Submission of LC plan in July, before the start of AGM
e) Brand Proper usage of AIESEC logo, tagline, messages, to be consistent and following the
brand requirements.
2. LC Status Review
(a) LC Status shall be reviewed for all classes of LCs in the month of August. The results of this said review shall bepresented at the AGM in August. However, Official Expansion(s) and Probationary LC(s) may apply during a
special review period in December so that they may be promoted to a higher class of Local Committee at the next
available Extraordinary General Meeting should they fulfil the requisite criteria.
(b) LC Status Review shall be conducted in accordance with the criteria listed in this Appendix.(c) The MC HGS shall be responsible for conducting the LC Status Review, which constitutes:
i. Stipulating the required document submissions from the LCs in accordance with the criteria set forth in thisAppendix. The use of Finance LC Affiliation Fee criteria shall only be considered in the LC Status Reviewtaking place in the month of August. Any criteria that cannot be documented or tracked for LC Status
Review taking place in the month of December shall be duly waived by the MC HGS.
ii. Evaluating the LCs on the fulfilment of the criteriaiii. Reporting the outcome of the LC Status Review at each of the said general meeting(s) and executing the
changes in the status of a Local Committee, where appropriate.
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3. Time / Duration Limit for LC at each status
(a) Official ExpansionA LC can remain as an Official Expansion for a maximum duration of two (2) years. After the 2nd year, if the said
Official Expansion does not fulfil the requirements of either a probationary or a full LC, there will be a one-year
grace period given to the LC to achieve probationary or full LC status.
Failing which, a motion will be raised to disband the LC should it be unable of fulfilling the criteria for a
probationary or a full LC.
(b) Probationary LCA LC can remain under Probationary status for a maximum of two (2) years. After the aforementioned two (2) year
period, the said Probationary LC shall be demoted to an Official Expansion.
(c) Full LCA LC remains a Full LC insofar as it fulfils the criteria required of a Full LC.
A full LC that fails to maintain its status shall be given a one (1) years grace period to fulfil the criteria of a full LC.
Thereafter, should the LC not meet the said criteria, the LC shall be demoted to a Probationary LC.
4. Privileges for LC at each LC statusLC
Extension
Official
Expansion
Probationary LC Full LC
Recognition as
LC
Nil Nil LC account on AIESEC.net LC account on
AIESEC.net
Voting Rights Nil Voting rights for
the Expansion
Director
Voting rights for EBs who fulfil the membership
criteria.
Voting rights
for members
who fulfil
membership
criteria.
Apply for MC Nil Members from
O.E are not
eligible to apply
for MC.
Only EB members can apply and be elected for MC
on condition that the candidates obtain two (2) extra
endorsement letters; one (1) from their EB, one (1)
other MC member in addition to the endorsement
letters required under Chapter 5 of the
Compendium.
Members,
preferably from
EB can apply
and be elected
for MC
AIESEC.net
rights
Nil All members are
registered under
the name of a Full
LC on the system.
Obtain the approval of the MC to put the status of
EP and TN form(s) on Available
Able to upload
EP forms and
available
Invite to exclusive
corporate events (
e.g. HR summit ,
corporate
breakfast)
Nil Nil Nil Selected
members of the
Full LC have
priority
preference to
attend these
exclusive
corporate
events.
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Motion 1Original Text
Appendix 1Local Committee Status
1. Minimum Criteria for each Local Committee StatusThe following details the minimum criteria to be met by a Local Committee to qualify under that particular status.
Prospective Local Committee Criteria
LC Extension/Prospective LC
Exchange
a) Numbers
2 TN Realised
2 EP Realised
b) QualityRealised TN & EP evaluation forms collected and analysed for
improvement
c) National Accounts NIL
People
a) Numbers Min. of 15 members
b) Activities NIL
Finance
a) Budget LC budget submitted
b) Financial Statements LC financial statements documented, filed and stored.
Information Management
a)Communication and Usage of
myaiesec.net
Meeting minutes must be uploaded in myaiesec.net
All members to be subscribed to AIESEC Singapore wiki on
myaiesec.net
Organisational Structure & management
a) Leadership Positions Minimum positions: LCP, LCHGS, LCVPF and any additional EB
b) National Planning AttendanceSubject to MC discretion and LC conditions. Recommended for above
mentioned minimum positions
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c)LCP Attendance in MCP
scheduled meetingsSubject to MC discretion and LC conditions.
d) LC Plans Submission of LC plan in July, before the start of AGM
e) BrandProper usage of AIESEC logo, tagline, messages, to be consistent and
following the brand requirements.
Probationary Local Committee Criteria
The minimum guidelines for the qualification to be a Probationary LC are as follows:
Probationary LC
Exchange
a) Numbers
2 TN Realised
2 EP Realised
1 new EP raised (within one term)
b) Quality Realised TN & EP evaluation forms collected and analysed forimprovement
c) National Accounts Support Servicing for big National Accounts
People
a) Numbers
Min. of 15 members
All incoming EB to pass membership criteria
b) Activities At least 1 integrated learning activity in the LC
Finance
a) Budget LC budget submitted by July before AGM
b) Financial Statements LC financial statements documented, filed and stored.
c) LC Affiliation Fee Payments to be made in July and January
Information Management
a)Communication and Usage of
myaiesec.netMeeting minutes must be uploaded in myaiesec.net
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All members to be subscribed to AIESEC Singapore wiki on
myaiesec.net
Organisational Structure & management
a) Leadership Positions Minimum positions: LCP, LCHGS, LCVPF and any additional EB
b) National Planning Attendance 50% of LC EB to attend National Planning
c)LCP Attendance in MCP
scheduled meetings60% LCP attendance at MCP scheduled meetings
d) LC Plans Submission of LC plan in July, before the start of AGM
e) Brand Proper usage of AIESEC logo, tagline, messages, to be consistent andfollowing the brand requirements.
Full Local Committee Criteria
The minimum guidelines for the qualification to be a Full LC are as follows:
Full LC
Exchange
a) Numbers
2 TN Realised
2 EP Realised
1 new EP raised (within one term)
1 new TN raised (within the term)
b) Quality
Realised TN & EP evaluation forms collected and analysed for
improvement
c) National Accounts Support Servicing for big National Accounts
People
a) Numbers
Min. of 15 members
Minimum 30% of all LC members passing membership criteria
(inclusive of EBs)
b) Activities At least 1 integrated learning activity in the LC
Finance
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a) Budget LC budget submitted by July before AGM
b) Financial Statements LC financial statements documented, filed and stored.
c) LC Affiliation Fee Payments to be made in July and January
Information Management
a)Communication and Usage of
myaiesec.net
Meeting minutes must be uploaded in myaiesec.net
All members to be subscribed to AIESEC Singapore wiki on
myaiesec.net
Organisational Structure & management
a) Leadership Positions Minimum positions: LCP, LCHGS, LCVPF and any additional EB
b) National Planning Attendance 75% of LC EB to attend National Planning
c)LCP Attendance in MCP
scheduled meetings80% LCP attendance at MCP scheduled meetings
d) LC Plans Submission of LC plan in July, before the start of AGM
e) BrandProper usage of AIESEC logo, tagline, messages, to be consistent and
following the brand requirements.
2. Time / Duration Limit for LC at each LC status
Prospective/Extension LC
- A prospective/extension LC has a maximum of 4 years to progress and reach full LC status. (One work year iscounted as starting from one AGM to another as per the Chapter 3 Item 3.4 of the Compendium). Beyond which, a
motion will be raised to disband the LC
- An LC can remain as Prospective/extension status for a maximum of 1 year
Probationary LC
- An LC can remain as Probationary status for a maximum of 2 years
Full LC
- There is no limit to which an LC can stay as Full LC- A Full LC that fails to maintain its status will be give one years grace to recover its performance. If after one year
the Full LC status is not met, the LC will be demoted to Probationary LC accordingly
Demoted LC
- An LC that has been demoted has a maximum of 3 years to progress and reach full LC status. Beyond which, amotion will be raised to disband the LC
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3. Privileges for LC at each LC status
Prospective/
Extension LC
Probationary LC Full LC
Recognition as LC NIL NILFormally recognised as LC in Insight
XP
Voting Rights NIL NIL Voting rights for active members
Eligibility to run for MC
positionsNIL NIL
Members, preferably from EB can
run and be elected for MC
Surplus from exchange-
related projects organised
by the LC
Surpluses from exchange-related
projects of LCs can go into LC
account. Usage of this surplus is
subject to MC approval.
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