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I n t e g r i t y - S e r v i c e - E x c e l l e n c e

482 FIGHTER WING HOMESTEAD AIR RESERVE BASE

QA TRAINING MAR/APR 12

Sherlyn McCauley

5 Apr 12


Agenda

Metrics Reviews Discrepancy Tracking Financial Management Checklist -AFIA (Air Force

Inspection Agency)


Lost Discounts

Oct-11 Nov-11 Dec-11 Jan-12 Feb-12 Mar-12 Apr-12 May-12 Jun-12 Jul-12 Aug-12 Sep-12 $-

$100.00 $200.00 $300.00 $400.00 $500.00 $600.00 $700.00 $800.00 $900.00

$1,000.00 $1,100.00 $1,200.00 $1,300.00 $1,400.00 $1,500.00

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$-

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$1

02

.42

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$-

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$-

$-

$-

$-

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0 0 0 0 1 0 0 0 0 0 0 0

482 FW/FMPERFORMANCE INDICATORS FOR

LOST DISCOUNTS for FY 12

(Metric = 0)

Finance DFAS Other Number of Lost DiscountsFinance- $102.42 FebNo lost disc Mar


Travel Timeliness

Date Range: 01-FEB-2012 - 29-FEB-2012

# Vouchers

# Vouchers

Avg. # # Paid Within 10

Business Days

Processed Reviewed Days to Complete

436 436 6.43 435


MAFR Accuracy

Oct-11 Nov-11 Dec-11 Jan-12 Feb-12 Mar-12 Apr-12 May-12 Jun-12 Jul-12 Aug-12 Sep-120

100200300400500

600700800900

1000

11001200130014001500

252

353 327

173

450

0 0 0 0 0 0 02 13 9 9 3 0 0 0 0 0 0 0

99% 96% 97% 95% 99% 0% 0% 0% 0% 0% 0% 0%

482 FW/FMTRAVEL ACCOUNTING MAFR REJECT CHART

for FY 12Metric = >90%

Total Transactions Number of Rejects Percent Correct


IAPS Interest

Oct-11 Nov-11 Dec-11 Jan-12 Feb-12 Mar-12 $-

$100.00

$200.00

$300.00

$400.00

$500.00

$600.00

$700.00

$800.00

$900.00

$1,000.00

$1,100.00

$1,200.00

$1,300.00

$1,400.00

$1,500.00

482 FW/FMPERFORMANCE INDICATORS FORCommercial Services Interest Chart

for Oct - Dec FY 12

DFAS Non-DFAS Total Interest Paid Amount Per MillionDFAS-$0.00NON DFAS- $292.59 FebNON DFAS- 41.13 Mar


Outstanding Orders/Advances

Oct-11 Nov-11 Dec-11 Jan-12 Feb-12 Mar-12 Apr-12 May-12 Jun-12 Jul-12 Aug-12 Sep-120

50

100

150

200

18 21 2133

20

0 0 0 0 0 0 01 1 1 0 2 0 0 0 0 0 0 0

482 FW/FMOUTSTANDING

TRAVEL ORDERS AND ADVANCESfor FY 12

Metric = <50 for Orders, 0 for Advances

Outstanding Orders Outstanding Advances

Orders

Advances

Outstanding Orders Dollars - $14,031.23Outstanding Advances Dollars - $497.63


10AF Past Due Accts and Dollars

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Red Font-Serviced by Ellsworth

Objective: Track delinquencies by open accountsMeasures: Percentage of delinquencies for Open AccountsData Source: Citibank

Details

AS

SE

SS

ME

NT

Countermeasure Commander’s

attention

HQ 10A

F

940

ARW -

BEALE A

FB

477

FG - ELM

ENDORF AFB

926

FW -

NELLIS

AFB

513

ACG - TIN

KER AFB

310

SPACE WIN

G- SCHRIE

VER AFB

307

BW- B

ARKSDALE A

FB

301

FW -

CARSWELL

AFB

943

RQG - DAVIS

MONTHAN A

FB

919

SOW-E

GLIN

419

FW -

HILL

AFB

482

FW -

HOMESTEAD A

RB

944

FW -

LUKE A

FB

920

RQW -

PATRICK A

FB

442

FW -

WHIT

EMAN A

FB

0.00%

0.50%

1.00%

1.50%

2.00%

2.50%

3.00%

3.50%

4.00%3.57%

2.13%

1.67%

2.87%

2.01% 1.89%

Open Accounts Analysis 210 delinquent accts

(21%): Drivers- HQ 10AF(21), Carswell AFB (43), Beale(20), Homestead(28), Whiteman (28),

83 accts in salary offset (40%); 3 acct in reduced payment plan

26 accts are voucher related issues (12%)

68 accts are overcharges, misuse and no split disbursements (32%)

7 accts are voucher processing issues (3%)


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Command-wide snapshot

• Total Open GTCC Accounts – 49,472• AF total open GTCC accounts – 204,001

• Total AFRC credit limit - $300M

• AFRC delinquent accounts – 1,000• Represents 31% AF delinquent accounts

• AFRC rate = 2.0%

• AF rate = 1.6%

• AFRC GTCC delinquent dollars - $968,489

• Represents 31% of AF dollar delinquencies

• AFRC rate = 9.2%

• AF rate = 5.3%


DISCREPANCY TRACKING

Discrepancy Tracking Forms- Electronic Copies Needed- if you have a discrepancy make sure that you generate the DTF for ECD**

Banking Liaison Needed for Disbursing Office

RPO –Long Tour Certification (UCI)

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Updated Discrepancy Tracking

Billeting (Local Area)

Dormant Obligations

PCS VHA entitlements

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DISCREPANCY TRACKING

We have reviewed the records of those in PCS status to ensure they were getting the correct BAH

Local commuting travel payments-No billeting should be paid when the member resides in the local area (exception aircrew for crew rest)

Ensure that you are turning in your orders with your time card when in military status- this should be a given

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Miscellaneous Indicators

RTS open Debts- 28 (Increase of 2) NULO’s- None Outstanding CMS- None Dormant Obligations- No detail information

available in FM Suite- BOS contract will be modified for FY 09 completed for 07 & 08

Unpaid Invoices- 2 Past Due/ 9 current (As of 28 Mar 12)


Miscellaneous Indicators

There is increased surveillance on the quarterly reviews completed by the QAM

You must return the information on all corrections by the due date- please provide a copy of the corrected document (come on folks)

This will be tracked to ensure there is no systemic problem

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Transformation Update

Migration no date set

DTS is on track for Jun 2012 deployment

CSA (Controlled Spend Account) will not replace the GTC (Government Travel Card) The program will revert back to the GTC



Audit Team will be returning in Jun 12 to review our processes- Operation Green Swindle

Cash Collections are being automated and the CashLink System will be eliminated

DTS is still on track to be deployed without the CSA card deployment

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ORE will be 1-7 May 12

I will review and validate MICT checklists NLT 6 Apr 12 (date change)

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UCI

UCI tracking through 31 Oct 12- review pending

Note:

AF Forms 938 when reservist have completed their tour/assignment, are they required to send in the complete 938 to include the second page and all amendments ( will be tracked ECD 31 Oct 12)

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AFIA

All of the checklists we are required to completet are an effort to achieve audit readiness:

1) Identify and evaluate the risk of material misstatements then implement a process to limit the risk of material misstatements

2) Support account balance with sufficient and appropriate audit evidence-supporting documentation

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AFIA

Eight Comptroller Truths

1) Vision without resources is hallucination

2) Money in motion is money at risk

3) Resources not justified are resources lost

4) If it isn’t in the database, it didn’t happen

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AFIA

5) If you don’t execute you will lose it- now and probably in the future

6) Comptroller’s have long memories and perceptions equal reality

7) Truth has a Date and Time Stamp

8) Strategy should lead resourcing- but the books must balance

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AFIA

MICT has a 175 question checklist that will be reviewed in addition to the ones you are working

Some of the items will be the same and quite a few may be not applicable because the item does not pertain to the reserve (i.e. family housing or separations, DTS)

Identification of Material weaknesses- None exists at this time

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AFIA

The Air Force Inspection Agency (AFIA) checklist items for review are to ensure we are in compliance and have audit ready records

AFIA conducts process improvements and integration for the Air Force. Identifies systemic AF deficiencies and Command Interest Items

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AFIA

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The implementation of new business systems could jeopardize the DOD audit goals without the correct systems in place it will be harder to get clean audit

DEAMS

1) Is intended to provide the entire spectrum of financial management

2) Will include collections, commitments, obligations, cost accounting, fund control, billing and disbursement

3) Intended to control and account for $148 billion in spending

I n t e g r i t y - S e r v i c e - E x c e l l e n c e 25

AFIA

Expeditionary Combat Support System (ECSS):

1) Intended to provide capability in the area of product support, supply chain management

2) The system is intended to control and account for $13 billion of working capital (intergovernmental revolving Fund)

3)The system will also account for approximately $33 billion in general fund authority for logistics (ordinary operations of the gov’t)


AFIA

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Air Force - Integrated Personnel and Pay System (AF-IPPS):

1) Intended to provide a comprehensive, web-based solution to integrate personnel and pay

2) The system is self service

3The system will also track and report funds related to compensation for the Reserves $1.7 Billion budget

Note: Originally part of the DIMHRS which was to integrate personnel and pay for all military- each service will do their own


AFIA

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For many of the questions on the checklist I will have to get with the functional area for review

Comptroller Budget FSO (heavily weighted travel, mil pay, DDO)

Bring up “Checklist” in MICT


AFIA

Question 1-5 refer to the GTC and BLO

Questions 6-9 refer to Reserve operations and training

Questions 10 Audit Focal Point

Questions 11-13 MICP

Questions 14-15 Comptroller NAF responsibility

Questions 16-31 Budget execution and RA Training

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AFIA

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Questions 32-48 ODL review

Questions 49-53 Tri-Annual Review

Questions 54-57 PRA (Pay Record Accessibility)

Questions 58-89 Military Pay (Separations, Leave, Indebtedness, Court Martial's, BAH, Flt Pay)

Questions 90-106 Travel Pay (DTS, PCS Orders, Date Stamp)


AFIA

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Questions 107-110 CSR- Civilian Pay

Questions 111-146 DDO (Checks, Security Management, Cash Authority, Collections)

Questions 147-159 NAFAA (MWR)

Questions 160-173 Military Pay (Separations, Leave, Indebtedness, Court Martial's, BAH, Flt Pay)

Questions 174-175 Leave Web & TASO Review


AFIA

Bottom Line is we will be moving closer to audit

readiness which will be influenced by: The ”tone at the top” for effective internal controls Identified internal and external risk factors (i.e.

software, new systems) Policies and procedures for effective control Relevant, reliable and timely information getting

communicated Monitoring via periodic reviews, reconciliations and

comparison of data to ensure proper controls

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Conclusion

***Get your checklist Completed***

Make sure that you are attaching all pages of the 938’s when processing any modifications. The effort is much better per the recent reviews

Training will be placed on the “P” drive and every one should have access (working with Comm on that) Who has checked to ensure they have it?

We will continue to follow up on discrepancies and the action that needs to be taken

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Conclusion

Changes on the horizon

Jacklyn has moved to Melissa Cox job

Projected newcomer is Rietta Signoor (sp?) ART

There will probably be an interim Comptroller – Lt Col

Projected- No Uniform Allowances for the Security Forces next FY

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Conclusion

Thom’s last day is 13 Apr 12

Sybil is the Civilian Of The Year for the base

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482d FW Mission Statement

Provide quality programs, services and recognition to our Citizen Airmen. Provide ready on-call humanitarian support. Provide ready, trained and equipped combat air power and agile combat support forces to the joint warfighter.

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482d FW/FM Mission Statement

Serve with integrity as the financial advisor by providing high-quality support to decision makers on budgetary, financial, cost and economic issues and nonappropriated fund oversight, while continuously improving the quality, efficiency, and customer focus of Air Force financial services and operations and financial management activities to equip combat air power and agile combat support forces to the joint warfighter and provide ready on call financial humanitarian support.


LAST COMPTROLLER CALL

Open Forum “One Team One Fight” This will be Mercy last QA meeting with us

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QUESTIONS

?38


COMMENTS

THANK YOU!!

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