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Agenda What is a QuickBooks (QB) Import What are the tools we use to import
or QB Import Wizards How to import using:
Transaction Pro Importer (TPI) QB Import List QB Import Batch QB Bank Feed
QuickBooks Import Training
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What is a QB Import? Bring data into QuickBooks without re-keying the
information . Can be done for Chart of Accounts, Vendor lists, Customer Lists, Class Lists, Journal Entries, Credit Card transactions, Bank Transactions, etc.
QBs Import
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Lists or Transactio
ns
Import using QB or Tool
QuickBooks
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Why is a QBs Import Helpful? Increases efficiency and saves time
Importing 100+ transactions 5 minutes versus inputting four hours
Copy and paste transactions from Excel to QuickBooks in seconds to eliminate hours of typing
Eliminate data entry errors Allows transfer of data from virtually any
source - can transfer data from other subsidiary applications and/or excel
Can be used with Excel, Access, databases or comma separated value formats (CSV) to prepare data to import
Provides ability to Edit existing data before importing to QuickBooks
QBs Import
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QBs Import functions via: Import Data Type How Access
1 Transaction Pro Importer (TPI)
All types of data – JEs, trial balances, A/R detail or summary transactions, COA, etc.
Third Party Application
2 QB import list from Excel (*exe)
Chart of Account (COA), Vendor List, Customer List, Item List
QB import list in QB
3 QB Batch – Copy/Paste from Excel (*exe)
Checks, Deposits, Credit Card Charges/Credits, Invoices, Credit Memos, Bills, and Bill Credits
QB batch feature in QB
4 QB Bank feed - Web-Connect Files (*qbo)
Checking/Saving transactionsCredit card transactions
QB bank feed in QB
QBs Import Wizards
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Client Name QB’s Import Wizard *Time Spent Time Saved
The Tony Blair Africa Governance Initiative US
QBs Transaction Pro Importer (TPI)
100 Trans. Import takes less than < 30 Minutes
> 3 hours
K.I.D.S./ Fashion Delivers, Inc.
QBs Transaction Pro Importer (TPI) & QB import list from Excel (*exe)
Any size of list import takes less than <15 minutes
> 1 Days
Example QB’s Import used by Our Clients
* Time spent indicates only excel (exe) ready files to be imported Prepared By Kiwi Partners, Inc.
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Client Name QB’s Import Wizard *Time Spent Time Saved
English Speaking Union NY
QBs Transaction Pro – Converts from Peachtree, Import from RE
Import takes less than < 4 hour
> 3 Days
Center for Popular Democracy (CPD)
QB Batch – Copy/Paste from Excel (*exe)
100 Trans. Copy/paste takes less than < 5 Minutes
> 3 hours
Dwana Smallwood Performing Arts Center, Inc.
QB Bank feed - Web-Connect Files (*qbo)
100 Trans. Import takes less than < 45 Minutes
> 3 hours
Example QB’s Import used by Our Clients
* Time spent indicates only excel (exe) ready files to be imported
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Steps to import Journal Entries, Lists, COA to QB from Excel or comma separated text file (CSV)1. Open QB’s company file2. Open Transactions Pro Importer (TPI)3. Select File Source 4. Select Import type = Account List or Journal Entries or Any Other
Type5. Map data from excel file to QB fields6. Mapped data will be shown along with an error code if data needs
correction 7. Review the ready to be imported screen8. Click Finish to import data into QBs9. Close the window when the task is completed10. Verify imported data
Transaction Pro Importer (TPI)
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Steps to import lists: Back up your QBs company file! File->Utilities->Import->Excel Files 1. Set up the import by specifying the import file and how the contents
of the file will be mapped to your QuickBooks data2. Click the Preferences tab and specify how QuickBooks will handle
errors and duplicate entries3. Preview the data and make any necessary corrections & Click Import 4. Use the error log to correct any errors Or* Lists->Add/Edit Multiple List Entries 1. Compare the columns in the Add/Edit Multiple List Entries window to
the columns in your spreadsheet and copy/paste data2. You can Add/Remove columns though customize column button
QB import list from Excel (*exe)
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* Accountant Version and Enterprise you can import Checks, Deposits, and Credit Card Charges/Credits, Invoices, Customer Memos, Bills, and Vendor Memos1. Select Accountant in the menu bar, then Batch Enter
Transactions2. Select data (Checks, Bills/Bills Credits, Credit Card
Charges/Credits, Invoices/Credit Memos) from pre-set-up excel worksheet to copy/paste into “Batch Enter Transactions” module
3. Paste information into this form from Excel4. If there is an error, or a field left blank that QuickBooks fills
in for you, it will be highlighted in red.5. When you are done entering data, click the Save
Transactions button
Copy/Paste List Data from Excel to QBs (*exe)
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* Bank Feed through Direct Connect or Web Connect1. Setting Up a Connection To The Bank2. Banks via Bank feed feature can allow 2 different ways to connect:
a. Direct Connect featureb. Express Web Connect feature –import transactions downloaded qbo file
3. Can create a rule to assign GL code to the expense or deposit (Auto coding)
4. Has a built-in Smart Coding function when system recognizes transaction5. Add or verify the account from your chart of accounts for each transaction6. You can also add/approve or ignore transactions in a batch7. Change the Status Options to see which transactions were automatically
matched8. Once you are finished, you can close the Bank Feeds window
QB Bank feed - Web-Connect Files (*qbo)
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Data conversion from other accounting software into QuickBooks will improve the range of data that can be imported beyond lists
Ongoing import of transactional data will save hours of time and improve accuracy
QuickBooks new file setups can be easily transferred to add to the opening Accounts Receivable and Accounts Payable balances
A countless number of other special projects can aid in the streamlining of processes for internal staff and clients
Summary
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