Reform Enterprise“your e-form solution”
Rated 5 stars by ZD Net
“Ease of Use”“Clean Interface”
“Uniqueness”
Reform is four products in one…
It allows you to design a electronic form that information (i.e.–variable data) will be placed into.
It automatically distributes the final document to multiple places, resulting in savings from distribution costs and time
It can be used to “convert” a print job originally designed for another printer to a MFP or printer (Data Stream Conversion)
Scan to Print
Are you tired of looking at the same format?
The document that Reform creates, replaces expensive multi-part forms or preprinted forms.
Reform enhances the look of documents, easily updating their look and feel.
Before After
Total Unattended Automation
Overlay
Process
Extract
Important
Information
MF
Ps
Prin
ters
Fax S
ystems
Em
ail System
s
Arch
ival Sto
rage
Bob's Premier Paints
Email: [email protected]
Fax: (617)234-5643
Captured
Documents
Once information is entered, simply click one button, and the document is routed to all the needed destinations.
The Reform document can automatically be:
Printed on a standard copier and printer.
Distributed via email and fax.
Stored to an online archive system.
Benefits of Reform Enhanced company image with more professional looking
documents
Improve control over document flow throughout the company and cut down on human error.
Save Time by eliminating: the need to hand deliver or mail hard copy documents waiting for slow dot matrix printers archaic, paper based filing cabinets
Save Money by eliminating: the need to order and store preprinted multi-part forms the high cost of labor to print, distribute and file preprinted
multi-part forms the expenses from maintaining old dot matrix systems the cost of mailing the different parts of a form
Intelligent Printing
Reform will connect in seconds to MFP/Printers
Full access to input and finishing capabilities: Advanced bin and tray selections Duplexing, Collating, Stapling, Mail Sorters Access codes (for added security).
Automated distribution to any printer or MFP on the Network, internet or intranet.
Perfect alignments every time; no more Post Script or PCL problems
Seamless Faxing
Increase productivity with unattended faxing
Distribution information is obtained right from the application’s print stream, ODBC or built-in cross reference database.
Automatic cover page is created by Reform.
Interfaces with the most popular enterprise fax systems.
Automatic E-mailing
Never type in destination information again. Reform pulls the needed fields directly from the system.
Reform supports several ways to send E-mail: Using the default MAPI e-mail system - MS Outlook, MS
Exchange, etc. SMTP server e-mail Secure SSL email
- Protects transmission of any confidential or protected information
- Using Omtool’s GeniDocs, e-mails comply with HIPAA requirements for secure email transmission
One click Archiving
Automatic and seamless archiving of critical transaction documents.
Enables advanced archiving technology to be introduced into a legacy network.
Custom index fields.
Perform full text searches.
Archiving function control.
Scanners
Scan to PrintAllows users to scan documents to specific printing devices
MFP2
MFP3
MFP4
PrintersServer
Reform Spooler
Reform spooler monitors the folders and automatically forwards to the
associated printer/MFP for printing (one to one relationship between
folder and printer)
MFP1
Scan to Print Benefits
Users can route documents through LAN, WAN or Internet.
Enables color transmissions and high resolutions.
Provides added security.
No cost compared to using fax lines.
Increased transmission speeds.
Typical Reform Enterprise Workflow
An order entered into the AS/400 host application needs to be distributed to the billing department, the warehouse, the customer,
and company archive system.Warehouse
Billing Dept
Customer
Archive System
A copy to the billing dept. copier
An fax to the warehouse
Confirmation to the customer via email
A copy to the online archive system
Once the document is printed from AS/400, Reform captures the print stream
Applies form overlay
Important information is extracted, i.e. – fax numbers & email addresses
Information is used to route the document to the specified devices.
Overlay
Process
Extract
Important
Information
MF
Ps
Prin
ters
Fax S
ystems
Em
ail System
s
Arch
ival Sto
rage
Bob's Premier Paints
Email: [email protected]
Fax: (617)234-5643
BEFORE
Captured
Documents
Billing Dept
A copy to the billing dept. copier
A hard copy is automatically sent to the billing department’s MFP with custom formats applied to the print job.
Archive System
A copy to the online archive system
InvoiceInformation
Invoice #
P.O. #
Date
0274
9321
02/05/2003
Auto Exchange
555 North Airport Blvd.
Park Valley, FL 32751
Bill To Ship To
Auto Exchange
555 North Airport Blvd.
Park Valley, FL 32751
Terms
Net 30
Due Date Ship Date Salesperson
04/02/2003 03/01/2003 John Smith
Description Barcode 3 of 9
Shipped
Unit Ext. Price
B & D Burner Kit
30ft. 5/8 hose
3
2
15.50
12.95
46.50
25.90
Tax
Total
4.34
$76.74
1023 Madison Ave
New York, NY 10017
Tel. (212)444-2323
A finance charge of 2% per month (24% per annum) will be added to all amounts past due.
Bridge Systems
3
Invoice Information
Unit Price Ext. PriceItem Description
BEFORE
Captured
Documents
A copy is also sent to the company’s electronic archive system for future retrieval.
Fax via Reform
connector
Reform seamlessly processes the order to
the fax system..
User defined business rules and delivery information are
extracted from the information and the design
overlay is applied
A fax to the warehouse
via SMTP MAPI or Secure SSL
Reform automatically emails a copy of the
purchase order to the customer through
Outlook
A confirmation to the customer via email
Within seconds…
Mary has sent documentation to the customer, warehouse, and billing department.
Mary has filed a copy in the online archive system
Order is Completed
A copy to the billing dept. copier
An fax to the warehouse
Confirmation to the customer via email
A copy to the online archive system
A Closer Look at Reform Enterprise
The Designer – Easy drag and drop customization
The visual design suite is feature rich and easy to use
Works with virtually all Accounting, ERP or form generating applications
Custom tailor any documents
Bar-codes
3 of 9 128 UPC EAN8 EAN13 PostNet 2D–PDF417
Include industry standard barcodes on labels or forms.
Link images to text
Image-link can dynamically apply graphics accordingto the text content of the print-job. For example, the
text ‘laptop’ prompted the
system to add the picture of the
laptop computer.
Compatibility
Works with all MFPs and printers.
Reform works unobtrusively with all operating systems & applications, including: Windows, DOS, AS/400 (IPDS,
APDS, SCS, AFPDS, ASCII ), Unix, VMS
SAP, PeopleSoft, Microsoft, JDE, Oracle and Dynamics.
Reform EnterpriseAutomatically delivers documents when, where and how they
are needed.
Saves time and money.
Reform is the ultimate printing engine!
Replace Preprinted Forms Automate Workflow&
Print Fax
Archive
Other Solutions from FabSoft
Tag Doc - efficiently automates the archival of document sets by combining barcode tagging with the scanning utility of any MFP or scanner.
Snap Doc - automates the organization of images taken with a digital camera and enables them to be distributed to printers, fax, email and archive systems.
MOST - Modular Object Scanning Technology, or “MOST” integrates with Ricoh MFPs and Sharp IMAGERs to provide distribution of scanned documents right from the MFP screen.
User Printing - Enables document distribution to be configured from the user's application to any device.
Postal Sorting - Addresses can be verified, corrected, and sorted accordingly for postal discounts of up to 9.5 cents per mail piece.
Along with the core product, Reform, FabSoft's innovative solutions also include: