REVISED May 2009STATE MATERIALS OFFICE
Goals in this Session
To understand:
The Sampling & Testing process
The Project Certification process
The EAR/DDM process
The Project Administrator’s Statement
What an Exception is, and
The certification tools available
Field S & T: An Overview
Does it meet Specs?
QC Testing
Verification Testing
EAR
Remove &
ReplaceNo
ResolutionNoDo they
Compare?
Yes
MaterialAccepted
Yes
Project Material CertificationMaterials Engineer’s Certification
Contractor’s FinalCertification
PA’s MaterialsStatement
Contractor’s MonthlyCertification
Approved EARFor failing Material
Passing & VerifiedQC results
Reported Test Results
What should you expect?
A notarized form─ “Construction Compliance with
Specifications and Plans” (700-020-02)
Approved EAR/DDMs Other documents NOTE: For the final certification, all of
the exceptions to QC sampling and testing must be shown on the form
Follow-up Actions by the Project Personnel
Verify the area represented contained acceptable material
Verify all material issues are resolved Verify Exceptions are complete and
accurate Verify the Exceptions match w/ Pay
penalties Verify all supporting certifications for
materials accepted by certification are received and meet specifications
A report prepared by an approved licensed engineer providing analysis of failing material left in place
Evaluation of affected material, e.g., Analysis of additional samples, Life Cycle Cost Analysis, etc
Reporting structural adequacy with reference to the design criteria
“Disposition of Defective Material” form
What is an EAR?
Form 700-011-01CONSTRUCTION
07/06
Florida Department of Transportation
Disposition of Defective MaterialSection A: Sample Information and Request for EAR – Project Administrator
Financial Project No.:Contract No:Federal Job No:
Material ID.: Sample No.: LIMS Sample ID.:
Pay Item No.: Quantity: Location:
Description of Defective Material:
□ EAR Scope attached
Section B: Proposal - Project Administrator/Resident Engineer
□ Remove and Replace Material □ Follow up Sample Passed (MM 3.1)
□ Send to DME for Concurrence with Proposal, EAR Scope attached
□ Concurs □ Rejects (See Comments Below) □ Leave in Place, EAR not required
Signature: Date:
Comments:
Section C: EAR Information – District Materials Engineer - Choose one and send form to DCE
□ Remove and Replace Material
□ Leave in Place – EAR not required, Send to DCE for Concurrence
□ Concur with EAR Scope (attached) – Submit EAR
Signature: Date:
Comments:
Bottom of the “DDM” formSection D: Material Disposition Recommendation – District Materials Engineer
□ EAR performed, DME recommendation: Chose one and send form to District Construction Engineer□ All material to be left in place. □ All material to be removed. □ Partial removal of material/OtherQuantity of material to be removed:____________________________________________________________Location of material to be removed:____________________________________________________________
DME Concurs with EAR Recommendations - Yes □ No □
Signature: Date:
Section E: Concurrence - District Construction Engineer
□ Concur with DME Recommendation – Send to Project Administrator
□ Do Not Concur with DME recommendation – Send to Director, Office of Construction□ DCE recommendation attachedComments:
Signature: Date:
Section F: Decision - Director, Office of Construction
□ Director, Office of Construction Decision (attached) - Send to Project Administrator
Signature: Date:
Section G: Record of Final Payment Determination: - Project Administrator
Material left in place at % payComments:
cc: District Materials Office
District Construction Office
State Construction Office
Financial Project #:
Federal Project #:
Contract #:
County:
All materials incorporated into the referenced project(s) were accepted in accordance with the STRG or pertinent contract documents and met all applicable requirements.
• Earthwork density test locations and results are in substantial compliance with the pertinent specification requirements of this project. A spot-check of the project density records indicate substantial compliance with the governing specifications, sampling and testing guides, and procedures.
• All Contractor Quality Control (QC) material test results have been verified in accordance with contract requirements. The final disposition of all material represented by QC results has been accurately documented.
• All required certifications and/or certified test reports have been received in accordance with contract requirements.
Project Administrator’s Materials Statement
• Earthwork density test locations and results are in substantial compliance with the pertinent specification requirements of this project. A spot-check of the project density records indicate substantial compliance with the governing specifications, sampling and testing guides, and procedures.
• All Contractor Quality Control (QC) material test results have been verified in accordance with contract requirements. The final disposition of all material represented by QC results has been accurately documented.
• All required certifications and/ or certified test reports have been received in accordance with contract requirements.
Exceptions
What are Exceptions?(to the Certification)
Material Not Meeting StandardsFor CQC Testing: Asphalt does not meet standards if C.P.F. for
a Lot is less than 90%
• However, we are now looking at failing tests at the request of the Bituminous technical unit
Concrete does not meet standards if “payment tests” do not pass
Earthwork does not meet standards if ‘QC’ tests do not pass and are not verified
What are Exceptions?(continued)
Material Not Meeting Standards (cont.)For Non-CQC Testing: Material does not meet standards if ‘V’
test does not pass.
Testing Frequency Material not tested, or tested at a
frequency, not in conformance with the Specifications and left in-place.
Qualifications Sampling and testing performed by unqualified
technicians (when specified in the Contract documents).
Testing performed at unqualified laboratories or at qualified laboratories during a time that they were removed from the list of Qualified Laboratories.
Materials produced when the production facility was not on the accepted list, and left in-place.
What are Exceptions?(continued)
You have an Exception, how do you report it?
Description
Location
Quantity
Resolution (and at what pay)
Concurrence…obtained?
Example of Format
Friction Course - Straightedge
When the friction course was straightedged, two irregularities were found as indicated.
Sta. 167+75, Lane 1 Left Roadway 1/2" High
Sta. 167+75, Lane 2 Left Roadway 1/2" High
An area of 2400 sq. ft. was left in-place at no pay.
The District and State Construction Engineers have concurred.
How about a Bio-Break?
CHECKLIST for Certification Contract For Lump Sum and Design Build: Job Guide Schedule Additional requirement for Design Build: Design and Construction Criteria PA Material Statement Final Construction Compliance Report form #700-020-02 Laser Profiler Reports and/or Final Straightedge Reports Final Sign Inspection Report (if not included in PA Statement) Final Commercial Inspection for Items Spec 450 (structural steel,
cantilevers, etc.) Certification for Prestress Items (Piling, Beams) DDM/EAR (Defective Material forms) with final disposition and signatures Core Out Reports Earthwork: Lot summary sheets from density log (if CQC project) Asphalt: Lot composite pay factor sheets (if CQC Project) Concrete: Spreadsheet by mix design that shows for all verification
samples (lots) what QC samples (lots) they represent (if not clear in LIMS) Required Certification Tracking Report from LIMS with items marked if not
used (no certs logged in LIMS)LIMS cleared up, all samples approved
Who?
How much?How often?
What?
Why?
1 400 4 15 CONC CLASS IV (MISCELLANEOUS) 2.00
Who?
How much?
How often?
What?
Why?
Random Sample
Tools we use for our Review
Project Info
Sample StateLocation
Material IDSample ID
(LIMS)
Wrap-up
We discussed: The Sampling & Testing process The Project Certification process The EAR/DDM process The Project Administrator’s Statement What an Exception is, and Tools to use
• Questions• Comments
Lab submits application to
DMO
DMO reviews accreditation
Inspection needed?
Lab is added to LIMS
Lab corrects deficiencies
Y
N
Inspection OK?
N Y
Producer submits QC Program to
DMO
DMO reviews QC Program
Inspection needed?
Producer is added to
LIMS
Producer corrects
deficiencies
Y
N
Inspection OK?
N Y
Contractor submits QCM
to SCO
DMOs & DCOs review
QCM
Is QCM OK?
QCM is added to Infonet
Contractor corrects
deficiencies
N Y
Contractor submits QCP
to PA
PA & DMO reviews QCP
Is QCP OK?
Contractor QCP is
Approved
Contractor corrects
deficiencies
N Y
Verification Testing & Inspection
Engineering AnalysisReport
Do they compare?
Resolution Testing
QC Testing &
Inspection
Y
N
Meet Specs?
Y
N
Contractor requests UserID
Contractor receives
LIMS training
Contractor gets
connectivity
PA processes request
Contractor obtains UserID
Contractor gets access to
LIMS
Construction Begins
Material Disposition
Contractor’s Monthly Material
Certification
Final Project Material
Certification
Fee
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ACCEPTANCEPROCESS
FLOWCHART