Royal Mail Business Mail 1st ClassRoyal Mail Business Mail
Overview
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Definition
Business Mail 1st Class and Business Mail will typically contain general correspondence and items of a personalised nature for transactional, contractual or relationship purposes. Generally they are for mailings that do not qualify for Advertising Mail , Sustainable Advertising Mail or Publishing Mail .
Business Mail 1st Class is for urgent general correspondence including bills / statements that require a next working day delivery
Business Mail is for general correspondence including bills / statements
Product specification
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Sortation options
•Unsortedwith no additional options
•UnsortedMachine-readable;
Optical Character Reference (OCR),
Mailmark Barcode and Customer Barcode
Machine-readable Advanced
•SortedLow Sort OCR
Low Sort Mailmark
Low Sort Barcode
High Sort
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Delivery speed• Unsorted options
1st Classdelivery aim of next working day
2nd Classdelivery aim within three working days after posting
• Sorted options
1st Classdelivery aim of next working day 2nd Classdelivery aim within two working days after posting
Economy (sorted only)Delivery aim within four working days after posting
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Formats
•Unsortedletter
large letter
•Sortedletter
large letter
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Formats
Max 240mm
Max 165mm
Max 5mmthick
Max 25mmthick
Max 250mm
Max 353mm
Letter Large Letter Large letter – machine readable
Weight Bands
Fixed Price 0 - 100g Fixed Price 101 - 250g 251 - 750g (in steps of 1g from 251gms)
Weight Bands
Fixed Price 0 - 100g Fixed Price 101 - 250g251 - 750g(in steps of 1g from 251gms)
Weight Bands
0 - 100g Fixed Price
Max245mm
Max 10mmthick
Max 345mm
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Volumes – minimum posting
Unsorted
500 letters or 250 large letters
Unsorted Advanced500 letters
Sorted4,000 letters or 1,000 large letters
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Address and postcode accuracy
Unsortedminimum 90% address & postcode accuracy
Advanced:minimum level of discount dependant on address & postcode accuracy to Postal Address File (PAF)
Sorted: Minimum 90% address & postcode accuracy
Product sortation
The Royal Mail Selection Files
Low Sort: machine-readableSort to 86 selections
OCR & Mailmark Barcode for letters and large letters
Customer Barcode for letters
High Sort: manual
Sort to 1529 Direct selections and/or
86 Residue selections
Minimum items per direct selection (sortation discount)
50 letters10 large letters
Sortation criteria – Low Sort
• one level of sortation
• * if trays are to be used then an average number of items across all selections mailed to in that posting must be a minimum of
100 letter or 25 large letters
if this cannot be achieved then bags must be used
Selections
minimum postcode & address accuracy level
(inc DPS)
Minimum volume* (trays)
Minimum volume (bags)
OCR 86 90% 100 letters
25 large letters
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Barcode 86 90% 100 letters 1Mailmark 86 90% 100 letters
25 large letters
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Sortation criteria – High Sort• Two levels of sortation available• Presentation*:
if trays are to be used then an average number of items across all selections mailed to in that posting must be a minimum of100 letter or 25 large lettersif this cannot be achieved then bags must be used
• Pricing:Minimum of 50 letters required for a ‘Direct’ discountMinimum of 10 large letters required for a ‘Direct’ discount
Selectionsminimum postcode & address accuracy level
Presentation - Minimum volume* (trays)
Pricing - Minimum no of items
Residue 86
90%
100 letters
25 large letters
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Direct 1529 100 letters
25 large letters
50 letters
10 large letters
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•Combining separate client’s postings into a single posting
• Single set of direct
selections
• Single set of residue
selections
• Single computer
planning report
• Single line listing
• Consolidator’s Post
Paid Indicia number
• Consolidator’s
account number
Consolidation
Product presentation
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Mailpiece design
• Payment channel
Post Paid Indicia (PPI) and stamps - sorted options
PPI and meter – unsorted options
• Service indicator
PPI – 1, 2 or M
• Return address
• Standard selection code (SSC)
Optional for High Sort and Low Sort
• Design constraints
OCR, Mailmark and Barcode
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Presentation options - unsorted
Option A
YORK
FACE & BUNDLE SECURELY
BAG & LABEL
Option B
YORK
TRAY & LABEL
FACE CORRECTLY
Option C
IF OVER 10mm THICK, DO NOT
BUNDLE
BAG ALP
YORK
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Presentation options - sorted
Option A
CAGE
FACE & BUNDLE SECURELY
BAG & LABEL
SORT
Option B
CAGE
TRAY & LABEL
FACE CORRECTLY
SORT
Option C Option D
SORT
FACE & BUNDLE
SECURELY
CAGE
SORT
IF OVER 10mm THICK AND MIN OF 200 ITEMS
PER SELECTION, DO NOT BUNDLE
BAG ALP
CAGE
Containers
Unsortedtrays for letters
trays for large letters up to 10mm in thickness
bags or Auto Levelling Parcel containers (ALP)’s for large letters over 10mm
Sortedtrays* or bags for letters
trays* or bags for large letters up to 10mm in thickness
bags or ALPs * * for large letters over 10mm
large letters or High Sort letters may be unbagged
*you need an average of 100 letters or 25 large letters across all selections mailed to, if you cannot meet this then use bags
* * only with pre-agreement
Presentation - summaryTraysmandatory for all machine-readable unsorted postings
not permitted for large letters over 10mm
for sorted postings - can only be used if there is an average number of items per selection across all selections being mailed to
100 Letters25 Large Lettersif you cannot meet this requirement then you must use bagsthis criteria will not apply to International
Bagspermitted for all sorted products
ALPS machine-readable Large Letters over 10mm thick
Segregated Bundles permitted as current including for Low Sort Large Letters, not Low Sort Letters
Unwrapped permitted as current for High Sort
Payment & pricing
Payment
•All PPI indicia remain the same i.e. 1st 2nd and M (for economy mailings) indicating service speed and including the ‘Delivered by Royal Mail’ logo
•Posting cheques are only allowed for Business Mail with no additional options (previously known as STL)
•Meters are no longer permitted for any of the sorted product options
•Stamps are still permitted for sorted products & P3484 must accompany the posting
•Volume Related Discounts will now be allowed on some Residue sort products
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Payment indicia
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Discounts
• Machine-readabilityletters & large letters
Sorted options and non-sorted options
Advanced option
• SortationDirects & Residues
• Volume Related DiscountsLow Sort
Directs & Residues – High Sort
unsorted
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Volume Related Discounts - Residue• Residue VRDs do apply to:
Business Mail 1st Class with High Sort options
Business Mail with High Sort options
Other account offerings which are not related to Business Mail, Advertising Mail or Publishing Mail
other Account product offerings1st and 2nd Class (VAT exempt)
• BPL – Online Business Account (OBA) product code1st Class and 2nd Class
• No volume requirements• No additional options
No Volume Related Discounts availableNo options for sorting No mail machine-readable options
• Presentation trays or bags permittedNo sortation
• PPI 1st or 2nd Class indicia as current including ‘Delivered by Royal Mail’
• Compensation as currently available for stamps and meters
NB: Do not use BM Advanced envelopes for the VAT exempt product offering
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IN SUMMARY…….
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•Options availableBusiness Mail with no options
Business Mail with sortation
Business Mail with machine-readable options
•Formatsletters
large letters
•Machine readabilityletters – OCR, Mailmark Barcode and Customer Barcode
large letters – OCR and Mailmark Barcode
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Royal Mail Support
Account handler
Product literature
User Guide
Royal Mail Technical helpline 0207 371 6957
Technical Consultant - Mark Pearce 07801 777 503
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Questions?