RSPO Principles & Criteria Main Assessment Report
Report Number CU820565
RSPOPC-MAREPORT.F01 EN (02) MAY012 Page 1 of 46
Control Union Certifications Meeuwenlaan 4-6, 8011 BZ Zwolle, P.O. Box 161, 8000 AD Zwolle, Netherlands
Tel: +31 (0)38 - 426 0100, Fax: +31 (0)38 - 423 7040, E-mail: [email protected]
RSPO Main Assessment Report PUBLIC SUMMARY
Palm Oil Mill
Pangkatan POM MP Evans Group PLC, PT Evans Indonesia,
Kabupaten Labuhan Batu, North Sumatera
This public summary has been prepared in accordance with RSPO requirements and the information included is the result of a full RSPO assessment of the Mills and supply base as included in the scope
of the certificate.
Report prepared by: David Ogg FICFor. (Lead Assessor)
Certification decision by: Gerben Stegman (Certifier)
Control Union Certifications (Head office) Meeuwenlaan 4-6,
P.O. Box 161. 8000 AD Zwolle. The Netherlands.
[email protected] Phone: 0031 38436 0100
Local Office Control Union (Malaysia) S/B
Persiaran Raja Muda Musa,Off Jalan Sg Berith, Teluk Gadong, 41100, Klang,
Selangor. Malaysia. Phone 03-3377 1600 / 1700
Control Union (Indonesia) JlKramat 3A,CilandakTimur
Jakarta Selatan 12560 Phone: 062-21-7884 2016
Control Union Certifications is a member of the Control Union World Group - an international
inspection and certification body. CU performs assessments and certification in many agricultural
based fields such as FSC, RSPO, and Organic production, Sustainable Textile Production, Organic
Exchange, GLOBALGAP, HACCP, BRC, GMP and GTP.
CUC is accredited by the Dutch Council of Accreditation (RVA) on the European quality standard EN
45011 for the inspection and certification of CUC Organic program (according to the EU regulation
2092/91) and EUREPGAP program. When requested a copy of the accreditation certificate can be
obtained from CUC.
www.controlunion.com
RSPO Principles & Criteria Main Assessment Report
Report Number CU820565
RSPOPC-MAREPORT.F01 EN (02) MAY012 Page 2 of 46
Control Union Certifications Meeuwenlaan 4-6, 8011 BZ Zwolle, P.O. Box 161, 8000 AD Zwolle, Netherlands
Tel: +31 (0)38 - 426 0100, Fax: +31 (0)38 - 423 7040, E-mail: [email protected]
Table of Contents
PART 1: SCOPE OF THE CERTIFICATION ASSESSMENT ........................................................ 4
1.1 COMPANY AND CONTACT DETAILS ................................................................................................. 4 1.2 NATIONAL INTERPRETATION OR LOCAL INDICATORS USED .................................................................. 4 1.3 RSPO MEMBERSHIP DETAILS ........................................................................................................ 4 1.4 MAIN ASSESSMENT DETAILS ......................................................................................................... 4 1.5 ASSESSMENT TYPE (MILL AND SUPPLY BASE) ................................................................................... 4 1.6 LOCATION OF THE PALM OIL MILL .................................................................................................. 4
1.6.1 Approximate tonnages certified and Capacity ....................................................................... 4 1.7 GENERAL DESCRIPTION OF SUPPLY BASE ......................................................................................... 5
1.7.1 Location of the Supply Base .......................................................................................... 5 1.7.2 Statistics of the Supply Base and Estimated Tonnes of FFB produced per Year .......... 5 1.7.3 Area of Planted Oil Palm by Age Range ........................................................................ 5 1.7.4 Percentage of Planted Oil Palm by different Age Ranges ............................................ 6
1.8 LOCATION MAP FOR THE CERTIFICATION UNIT .................................................................. 6
PART 2: PARTIAL CERTIFICATION ............................................................................................................ 8
2.1 MANAGEMENT STRUCTURE ........................................................................................................... 8 2.2 NON-COMPLIANCE IDENTIFIED WITH 2.1 ABOVE ............................................................................... 9 2.3 SUMMARY OF THE TIME BOUND PLAN ............................................................................................ 9 2.4 UN-CERTIFIED UNITS OR HOLDINGS .................................................................................. 10 2.5 SUMMARY OF THE FINDINGS FOR PARTIAL CERTIFICATION ................................................................ 12 2.6 PARTIAL CERTIFICATION AUDIT AGENDA ....................................................................................... 12
PART 3: AUDIT PROCESS ........................................................................................................................ 12
3.1 ABOUT THE CERTIFICATION BODY ................................................................................................. 12 3.2 AUDIT TEAM............................................................................................................................. 13
3.2.1 Qualifications of the Lead Auditor ....................................................................................... 13 3.2.1 Qualifications of the assessment team ................................................................................ 13
3.3 AUDIT METHODOLOGY ............................................................................................................... 14 3.3.1 General Overview ........................................................................................................ 14 3.3.2 Audit Agenda ............................................................................................................... 15
3.4 STAKEHOLDER CONSULTATION ..................................................................................................... 16 3.4.1 Summary of how the Stakeholder Consultation was organized ................................ 16 3.4.2 List of the National and International stakeholders contacted .................................. 17 3.4.3 Issues raised during stakeholder consultation and company responses ................... 17
3.5 DATE OF THE FIRST SURVEILLANCE VISIT ........................................................................................ 19
PART 4 ASSESSMENT FINDINGS............................................................................................................. 20
4.1 LEAD ASSESSOR’S SUMMARY AND RECOMMENDATION FOR CERTIFICATION ........................................ 20 4.2 SUMMARY OF THE FINDINGS BY PRINCIPLE AND A SAMPLE OF THE CRITERIA ......................................... 21
Principle 1: Commitment to Transparency ................................................................................... 21 Principle 2: Compliance with applicable laws and regulations ................................................... 21 Principle 3: Commitment to long-term economic and financial viability ..................................... 25 Principle 4: Use of appropriate best practices by growers and mills ........................................... 25 Principle 5: Environmental responsibility and conservation of natural resources and biodiversity
...................................................................................................................................................... 32 Principle 6: Responsible consideration of employees and of individuals and communities affected
by growers and mills ..................................................................................................................... 35 Principle 7: Responsible development of new plantings ............................................................... 40 Principle 8: Commitment to continual improvement in key areas of activity ............................... 40
4.3 NON-CONFORMITY REGISTER ...................................................................................................... 41 4.4.1 Audit NC Summary ............................................................................................................... 41 4.4.2 Status of non-conformities raised (both Minor and Major) ................................................ 41
RSPO Principles & Criteria Main Assessment Report
Report Number CU820565
RSPOPC-MAREPORT.F01 EN (02) MAY012 Page 3 of 46
Control Union Certifications Meeuwenlaan 4-6, 8011 BZ Zwolle, P.O. Box 161, 8000 AD Zwolle, Netherlands
Tel: +31 (0)38 - 426 0100, Fax: +31 (0)38 - 423 7040, E-mail: [email protected]
PART 5: RSPO SUPPLY CHAIN CERTIFICATION ..................................................................................... 43
PART 6: CERTIFIED ORGANISATION’S ACKNOWLEDGEMENT OF INTERNAL RESPONSIBILITY ............ 44
6.1 DATE OF NEXT ANNUAL SURVEILLANCE AUDIT. ............................................................................... 44 6.2 DATE FOR CLOSURE OF NON-CONFORMITIES .................................................................................. 44 6.3 SIGNING BY THE CLIENT .............................................................................................................. 44 6.4 SIGNING BY THE LEAD AUDITOR ................................................................................................... 44 6.5 SIGNING BY THE CERTIFIER .......................................................................................................... 44
PART 7: APPENDICIES ............................................................................................................................ 45
APPENDIX 1: LOCATION MAP FOR THIS CERTIFICATION UNIT (SEE 1.8 ABOVE) ................................................. 45 APPENDIX 2: LIST OF ABBREVIATIONS ........................................................................................................ 45
RSPO Principles & Criteria Main Assessment Report
Report Number CU820565
RSPOPC-MAREPORT.F01 EN (02) MAY012 Page 4 of 46
Control Union Certifications Meeuwenlaan 4-6, 8011 BZ Zwolle, P.O. Box 161, 8000 AD Zwolle, Netherlands
Tel: +31 (0)38 - 426 0100, Fax: +31 (0)38 - 423 7040, E-mail: [email protected]
PART 1: SCOPE OF THE CERTIFICATION ASSESSMENT
1.1 Company and Contact Details
Company name: PT Evans Indonesia
Business address: Gedung Graha Aktive Suite 1001, Jln. HR Rasuna said Kav 03, Blok X-1, Kuningan, Jakarta Selatan, Indonesia
Group name if applicable: MP Evans Group PLC.
Office telephone: +621-529 20 338
Contact person: Mr. Gunasekaran Uthiradam
Fax: (021) 52920338, (021) 52920339
e-mail: [email protected]
Web site: www.mpevans.co.uk
1.2 National Interpretation or Local Indicators Used
The management of the Palm Oil Mill and supply basewere assessed for compliance against the International
RSPO criteria as interpreted and endorsed for Indonesia.
1.3 RSPO Membership Details
RSPO membership number: 1-0027-06-000-00
Parent company as applicable: MP Evans Group PLC
Date of certification: TBD
Certificate number: C820565CU-RSPO-05-2012
Date of last audit: N/A
1.4 Main Assessment Details
Dates of this audit: May 14th
and 15th
, 2012
1.5 Assessment Type (Mill and Supply Base)
The RSPO P&C certification of 1 Palm Oil Mill and it’s supply base owned by PT Evans Indonesia.
1.6 Location of the Palm Oil Mill
Palm Oil Mill (POM) Location Address
GPS Reference
Name Longitude Latitude
Desa Perkebunan Pangkatan
Kecamatan Pangkatan, Kabupaten
Labuhan Batu, North Sumatera,
Indonesia.
99°56’44” E 02°06’44”S
1.6.1 Approximate tonnages certified and Capacity
The 12 month output is the average over any 12 month period and the actual production for the 12 months
from the date of certification will be included in the first annual summary. These figures exclude any output
product from non-certified suppliers.
Annual Output MT OER Mill Capacity
CPO 35,000 23.23% 40 MT/Hours
PK 8,250 5.68%
RSPO Principles & Criteria Main Assessment Report
Report Number CU820565
RSPOPC-MAREPORT.F01 EN (02) MAY012 Page 5 of 46
Control Union Certifications Meeuwenlaan 4-6, 8011 BZ Zwolle, P.O. Box 161, 8000 AD Zwolle, Netherlands
Tel: +31 (0)38 - 426 0100, Fax: +31 (0)38 - 423 7040, E-mail: [email protected]
1.7 General Description of Supply Base
The MP Evans Group PLC owns 5 estates in North Sumatra. The 3 estates included in the scope of this audit have
been plantations for almost 100 years with Pangkatan Estate being established circa 1900. MP Evans re-
acquired the property in 1982 and currently employs 372 local workers.
The Palm Oil Mill is located at Pangkatan estate and employs 88local workers.Bilah Estate was acquired in 1983
and employs 369 workers.Sennah estate was acquired in 2002 and employs 275 workers.
There is no outside crop and so the POM exclusively processes FFB from the 3 estates mentioned above.
1.7.1 Location of the Supply Base
Oil Palm Plantation (OPP) Location address GPS reference
CU Code Name Longitude Latitude
OPP 1 PT. Pangkatan Indonesia Desa Perkebunan Pangkatan, Kecamatan Pangkatan, Kabupaten Labuhan Batu, North Sumatera, Indonesia
99°55”07”- 99°58”09” E
02°04’13”- 02°07’’54 S
OPP 2 PT. BilahPlantindo Desa Perkebunan Bilah, Kecamatan Bilah Hilir, Kabupaten Labuhan Batu, North Sumatera, Indonesia
100°05”25”- 100°07”30” E
02°18’23”- 02°12’’01” S
OPP 3 PT. SembadaSennahMaju Desa Perkebunan Sennah, Kecamatan Bilah Hilir, Kabupaten Labuhan Batu, North Sumatera, Indonesia
100°02”44”- 100°04”17” E
02°18’31”- 02°12’57” S
1.7.2 Statistics of the Supply Base and Estimated Tonnes of FFB produced per Year
CU Code Name Area of oil palm (ha) EstTonnes
FFB/yr
Planting years Cycle (years)
Total area Mature area
OPP 1 PT. Pangkatan Indonesia
2,586 2,427 56,696 (23.08mt /
ha)
1977 - 2008 25
OPP 2 PT. BilahPlantindo
2,961 2,548 57,404 (24.17 mt /
ha)
1986 - 2011 25
OPP 3 PT. SembadaSennahMaju
1,813 1,485 35,175 (24.04 mt /
ha)
1995 - 2009 25
The 25 year cycle will be fully established over the next 3 years during which time the oil palm which is older than 25 years will be re-planted.
1.7.3 Area of Planted Oil Palm by Age Range
CU Code
1977-1980
1981-1985
1986-1991 1992-1995 1996-2001 2002-2006 2007-2011 Total
OPP 01 379 60 161 0 468 1,150 209 2,427
OPP 02 - - 1,011 549 148 464 684 2,856
OPP 03 - - - 209 306 767 399 1,681
Total 379 60 1,172 758 922 2,381 1,292 6,964
Note: There has been no new planting since 2005. The age structure reflects the periods of re-planting.
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Report Number CU820565
RSPOPC-MAREPORT.F01 EN (02) MAY012 Page 6 of 46
Control Union Certifications Meeuwenlaan 4-6, 8011 BZ Zwolle, P.O. Box 161, 8000 AD Zwolle, Netherlands
Tel: +31 (0)38 - 426 0100, Fax: +31 (0)38 - 423 7040, E-mail: [email protected]
1.7.4 Percentage of Planted Oil Palm by different Age Ranges
CU Code
1977-1980
1981-1985
1986-1991 1992-1995 1996-2001 2002-2006 2007-2011 Total
OPP 01 16% 2% 7% - 19% 47% 9% 100%
OPP 02 - - 35% 20% 5% 16% 24% 100%
OPP 03 - - - 12% 18% 46% 24% 100%
Total 5% 1% 17% 11% 13% 34% 19% 100%
1.8 Location Map for the Certification Unit
Map 1: Map showing the location of estates in Sumatera
RSPO Principles & Criteria Main Assessment Report
Report Number CU820565
RSPOPC-MAREPORT.F01 EN (02) MAY012 Page 7 of 46
Control Union Certifications Meeuwenlaan 4-6, 8011 BZ Zwolle, P.O. Box 161, 8000 AD Zwolle, Netherlands
Tel: +31 (0)38 - 426 0100, Fax: +31 (0)38 - 423 7040, E-mail: [email protected]
Map 2.Map showing the location of estates in neighbouring enities
PT. PANGKATAN INDONESIA
PT. SEMBADA SENNAH MAJU
PT. BILAH PLANTINDO
RSPO Principles & Criteria Main Assessment Report
Report Number CU820565
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Control Union Certifications Meeuwenlaan 4-6, 8011 BZ Zwolle, P.O. Box 161, 8000 AD Zwolle, Netherlands
Tel: +31 (0)38 - 426 0100, Fax: +31 (0)38 - 423 7040, E-mail: [email protected]
PART 2: PARTIAL CERTIFICATION
The rules for partial certification allow organizations that have a majority holding in and / or management control of more than one autonomous company growing oil palm to certify individual management units and / or subsidiary companies subject to certain rules.
2.1 Management Structure The holding company is MP Evans who is a member of the RSPO. The company has Oil Palm operations in Sumatra and East Kalimantan. This main assessment audit covers 1 palm oil mill and its 3 supply base estates in Sumatra. The partial certification audit covers the remaining operations. A summary of its management and operation structure is listed below: East Kalimantan Operations
Is divided into 2 PTs as follows: o PT Prima Mitrajaya Mandiri o PT Teguh Jayaprima Abadi
There is PLASMA in every estate amounting to some 3,686 ha (as at May 2012) and representing 28% of total area.
Approximately 1,400 ha’s of land is dedicated to conservation.
The management carries out socialisation and training of workers, contractors and locals on conservation.
Status and Approvals for both PTs:
PT Prima Mitrajaya Mandiri
Ijin Lokasi No. 47/DPN.K/IL-46/VI-2007, 26th
June 2007.
Ijin Usaha Perkebunan No. 503/50/SK-Disbun Kukar/VII/2007, 26th
July 2007.
Kadastral No.18/PB-64.200/V/2011, 3rd
May 2011 Kadastral map of HGU shows the exclusion of the forest areas which are logged over / degraded forests and amount to about 762 ha. These areas are included in the Ijin Lokasi map but excluded from HGU.
PT Teguh Jayaprima Abadi
Ijin Lokasi No. 100/DPN.K/IL-100/X-2008 and No. 101/DPN.K/IL-101/X-2008, 27th October 2008.
Ijin Usaha Perkebunan No. 503/53/SK-Disbun Kukar/VII/2007, 27th
July 2007 and No. 503/64/SK-Disbun Kukar/XII/2007, 4
th Dec 2007.
Pra-Kadastral map as above. Sumatra Operations
Is divided into 2 PTs as follows: o PT Simpang Kiri Plantation Indonesia o PT Gunung Pelawan Lestari
Status and Approvals for both PTs:
PT Simpang Kiri Plantation Indonesia
1 estate with 2,654 ha.
UKL/UPL: 660/198/UKL-UPL/2010.
HGU: 37/HGU/DA/1988 1,504 ha.
HGU: 83/HGU/BPN/1997 1,150 Ha.
PT Gunung Pelawan Lestari
4,500 ha planted since 2006.
The balance will be planted over the next 3 years and the palm oil mill is due to be commissioned in 2015.
Ijin Usaha Perkebunan. 188.45/118/1-TNH/2004. 20th
September 2004.
AMDAL. 188.44/195 A/BAPEDALDA/2008. A checklist was used to determine compliance with the rules for partial certification and the results are summarised below.
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Control Union Certifications Meeuwenlaan 4-6, 8011 BZ Zwolle, P.O. Box 161, 8000 AD Zwolle, Netherlands
Tel: +31 (0)38 - 426 0100, Fax: +31 (0)38 - 423 7040, E-mail: [email protected]
Section Criteria Yes/No If “Yes”. If “No”.
2.1.1 Is the certified operation (POM and supply base as detailed above) a stand-alone operation and there are no other plantations or mills owned by the same company?
No Section 2 is N/A.
Go to 2.1.2
2.1.2 Is the certified operation part of a simple structure of operations owned by one company?
Yes Go to 2.1.5 Go to 2.1.3
2.1.3 Are there statements of the ultimate controlling shareholders and directors in the managing agency company/companies:
a. Explaining the legal relationship and the management arrangements with the subsidiary companies and / or with any operating groups?
Yes Go to 2.1.4
Go to 2.2.1
2.1.4 b. A statement of commitment to complying with the spirit of the RSPO for all companies and subsidiaries involved with the growing of oil palm and for the production of palm oil?
Yes Go to 2.3 Go to 2.2.2
2.1.5 Is there a time bound plan in place for all subsidiaries, estates and palm oil mills?
- Go to 2.3 2.2.3
2.1.6 Is the parent company or one of its majority owned and / or managed subsidiaries a member of RSPO.
Yes
2.2 Non-compliance Identified with 2.1 Above
Section Non-compliance findings NC raised Category
2.2.1 There is no explanation as to the company’s structure and therefore it Is not possible to conduct an effective audit against the rules for partial certification.
- Major
2.2.2 There is no statement of commitment to complying with the spirit of the RSPO for all companies within the company structure.
- Major
2.2.3 There is no time bound plan in place for the certification for all subsidiaries, estates and mills.
- Major
2.2.4 No applicable membership of the RSPO. - Major
2.3 Summary of the Time Bound Plan
Section Requirement Findings and any action required Compliance
2.3.1 Does the plan include all subsidiaries, estates and mills?
Yes. See table below. Yes
Company name Location Comments Date for RSPO
PT TeguhJayaprimaAbadi Kaltim A pre-assessment is scheduled for mid-2012 2014
PT Prima MitrajayaMandiri Kaltim 2014
PT SimpangKiri Plantation Indonesia.
Aceh This is an independent estate in the sense that it sells its FFB to a POM not owned by MP Evans. It is therefore unclear if the estate can be certified if the POM does not become certified.
2015
PT GunungPelawan Lestari Banka Tuing Mill will be commissioned in 2014. 2015
Section Requirement Findings and any action required Compliance
2.3.2 Is the time bound plan challenging? Age of plantations. Location. Mill development.
A time-bound plan is in place and was fully
discussed with the managers. It is both
realistic and challenging.
Yes
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Control Union Certifications Meeuwenlaan 4-6, 8011 BZ Zwolle, P.O. Box 161, 8000 AD Zwolle, Netherlands
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Infrastructure. Compliance with applicable law.
2.3.3 Have there been any changes since the last audit? Are they justified?
Not applicable as this is the main assessment audit.
N/A
2.3.4 If there have been changes, what circumstances have occurred?
Not applicable as this is the main assessment audit.
N/A
2.3.5 Have there been any stakeholder comments?
Yes, see under PART 4 below on Stakeholder Consultation.
Yes
2.3.6 Have there been any newly acquired subsidiaries?
No N/A
2.3.7 Have there been any isolated lapses in the implementation of the plan?
Not applicable as this is the main assessment audit.
N/A
2.3.8 Has there been any systematic failure to proceed with the implementation of the plan?
Not applicable as this is the main assessment audit.
N/A
2.3.9 General statement as to progress made since the last audit:
Not applicable as this is the main assessment audit.
N/A
2.4 Un-Certified Units or Holdings
NOTE: Companies may demonstrate compliance by clear evidence of a self-audit (i.e. an internal audit for all subsidiaries, estates and palm oil mills.
Section Requirement Findings and any action required
2.4.1 Did the company conduct an internal audit? If so, has a positive assurance statement been produced?
Yes, the company have completed all legal requirements for the new plantings such as i) Legal: • Land titles/user rights (Site Permit Izin Lokasi), • Plantation Operation Permit (Izin Usaha Perkebunan). • Land Use Title (Hak Guna Usaha). ii) Environmental: • Environmental and social impact Assessment (AMDAL / UKL-UPL) and environmental management and monitoring reports. (Laporan RKL-RPL) iii) Social: • Documentation of social activities and community programs. • Health and Safety Plan. • Continuous improvement plan.
2.4.2 No replacement after dates defined in NIs Criterion 7.3 of:
Primary forest.
Any area identified as containing High Conservation Values (HCVs).
Any area required to maintain or enhance HCVs in accordance with RSPO criterion 7.3.
The Environmental and Social Impact assessment reports
and (AMDAL) for the estates were reviewed and the
following noted:
East Kalimantan:
KAKK/27/AMDAL/KELAPA SAWIT/2008.
KAKK/08/AMDAL/KELAPA SAWIT/2009.
AMDAL for the mill.
KAKK/33/ANDAL/PABRIK, TANGKI DAN DERMAGA
KHUSUS/XII/2010.
HCV assessments.
An environmental and Social impact assessment was
conducted in East Kalimantan in 2007 prior to land being
opened up. The following are taken from that report:
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“The development area does not contain any Primary
Forest although HCVs were considered to be present at
Riparian Forest and Residual Swamp Forest near the
Mahakam River. PT Evans Indonesia has indicated that
these areas will be set aside for conservation”.
HCV assessments were conducted in 2011 and HCV was confirmed in areas already retained as conservation areas by the company which included the Riparian Forest and Residual Swamp forest areas previously identified.
2.4.3 Any new plantings since January 1st
2010 must comply with the RSPO New Plantings Procedure.
There is no new planting since 2005.
2.4.4 Any Land conflicts are being resolved through a mutually agreed process, e.g. RSPO Grievance procedure or Dispute Settlement Facility, in accordance with RSPO criteria 6.4, 7.5 and 7.6.
The following was noted:
Kalimantan:
Interviews with local villagers and a review of the legal
documents indicate that there are no significant land
conflicts.
Sumatra: No issues raised during the stake-holder meeting and no issues were raised from an outside organisations. Other notes: Prior to this audit, back in 2011, there was a stakeholder complaint which directly involved the company’s local minority share partner. The complaint was lodged to RSPO, local authorities and the police by the local partner. The complaint highlights that the company’s East Kalimantan operations (PT Prima Mitrajaya Mandiri) was planted on forest area, impacting approximately 762 Ha’s. Subsequent to the complaint in 2011, MP Evans carried out an investigation which revealed that the documents furnished to support the sale had discrepancies and were inaccurate. During the RSPO pre-assessment exercise, it was observed that the required izin (permit) furnished at the time MP Evans bought over majority share, lands acquired in East Kalimantan did not fall into forest area and AMDAL was obtained which was facilitated and borne by the local partner. The local partner was not present during stakeholder consultation meeting for this main assessment. Although the izin (permit) provided did not fall into forest
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category, MP Evans has taken the 762 ha’s in question out of their application for HGU and is not part of PT Prima Mitrajaya Mandiri. The Kadastral map of HGU for PT Prima Mitrajaya Mandiri shows the exclusion of the forest areas which are logged over / degraded forests and amounts to about 762 ha’s. Again, this area although included in the Ijin Lokasi map but has been excluded from HGU. It was concluded that this isolated incident has no major implications towards partial certification and is currently being handled through established legal channels. This will be monitored regularly by the company and the audit team will follow up the outcome during the 1
st annual
surveillance audit, which is set to take place in Q2, 2013.
2.4.5 Any Labour disputes are being resolved through a mutually agreed process, in accordance with RSPO criterion 6.3.
No labour disputes noted.
2.4.6 Any Legal non-compliance is being resolved in accordance with the legal requirements, with reference to RSPO criteria 2.1 and 2.2.
No legal non-compliance found.
2.5 Summary of the findings for Partial Certification The audit team assessed compliance with the above requirements during this audit. Failure to address any non-compliance identified may lead to certification suspension.
The company has taken a very responsible approach to all of their plantation development with particular regard to conservation and social issues. With all legal steps taken for the development of the plantations.
2.6 Partial Certification Audit Agenda
Date Location Agenda 11/05 Loleng estate.
PT Mitrajaya Mandiri, East Kalimantan
Review of maps and discussion of the planting programme.
Review of all legal documents relating to the land development.
Interviews with workers and local village.
On-site inspection of conservation areas and plantation development.
15/05 Pangkatan Estate, North Sumatra
Review of the documentation associated with Sumatra plantations.
Open stake-holder meeting.
PART 3: AUDIT PROCESS
3.1 About the Certification Body
Control Union Certifications is a member of the Control Union World Group - an international inspection and certification body. CU performs Audits and certification in many agricultural based fields such as FSC, RSPO, and Organic production, Sustainable Textile Production, Organic Exchange, GLOBALGAP, HACCP, BRC, GMP and GTP. CU is accredited by the Dutch Council of Accreditation (RVA) on the European quality standard EN 45011 for the inspection and certification of CU Organic program (according to the EU regulation 2092/91) and EUREPGAP program. When requested a copy of the accreditation certificate can be obtained from CU.
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Control Union Certifications Meeuwenlaan 4-6, 8011 BZ Zwolle, P.O. Box 161, 8000 AD Zwolle, Netherlands
Tel: +31 (0)38 - 426 0100, Fax: +31 (0)38 - 423 7040, E-mail: [email protected]
3.2 Audit Team
Lead auditor: David Ogg FICFor.
Team member: Haeruddin
3.2.1 Qualifications of the Lead Auditor
Requirement Qualifications
A minimum of post high school (post-secondary
school) training in either agriculture/forestry,
environmental science or social sciences;
OND Forestry and Fellow of the Institute of Chartered
Foresters. (FICFor).
At least 5 years professional experience in area of
work relevant to the assessment (e.g., palm oil
management; agriculture/forestry; ecology; social
science);
Forestry management for 20 years.
Training in the practical application of the RSPO
criteria, and RSPO certification systems;
Development of systems for CUC and extensive audit
experience in Oil Palm since 2006.
Successfully completion of an ISO 9000:19011 lead
assessors course;
September 2007.
Training in the practical application of RSPO
certification systems.
RSPO lead auditor course 2011.
A supervised period of training in practical auditing
against the RSPO criteria or similar sustainability
standards, with a minimum of 15 days assessment
experience and at least 3 assessments at different
organisations.
FSC. PEFC. RSPO.
RSPO endorsed lead auditors course. September 2011.
Signed code of conduct. On file
General knowledge of:
RSPO P&C standards. Detailed knowledge.
CUC organizational structure. Detailed knowledge.
CUC quality systems. Detailed knowledge.
Lead auditor role. Detailed knowledge.
Report writing. Detailed knowledge.
Stakeholder consultation. Detailed knowledge.
Certification decision process. Detailed knowledge.
RSPO SCCS program manual. Detailed knowledge.
CUC filing systems. Detailed knowledge.
Correct use of RSPO trademarks. Detailed knowledge.
History and objectives of RSPO. Detailed knowledge.
CV available. Yes
Completion of CUC RSPO lead auditor training. Yes.
3.2.1 Qualifications of the assessment team
RSPO REQUIREMENT Team
member
QUALIFICATIONS
Fluent in main local languages
and English.
Haeruddin. Native language speaker.
Field working experience in the David Ogg A professional forester. Sat and passed the examinations
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Control Union Certifications Meeuwenlaan 4-6, 8011 BZ Zwolle, P.O. Box 161, 8000 AD Zwolle, Netherlands
Tel: +31 (0)38 - 426 0100, Fax: +31 (0)38 - 423 7040, E-mail: [email protected]
palm oil sector, or a
demonstrable equivalent.
necessary to be accepted as a member of the Institute of
Chartered Foresters in 1987. He was promoted to a Fellow of
the in 2004.
Haeruddin. Professional forester and oil palm plantation since 1995. Experience in RSPO, 4C, Global Gap, FSC, UTZ certified, and
Organic farming auditing.
Good agricultural practices
(GAP), integrated pest
management (IPM), pesticide
and fertilizer use.
David Ogg Management of private forestry estates in UK from 1981 to
2006.
6 years of auditing and observations in oil palm.
Haeruddin. Professional forester and oil palm plantation since 1995. Experience in audit RSPO, 4C, Global Gap, FSC, UTZ certified,
and Organic farming auditing.
Health and Safety auditing on
the farm and in processing
facilities. (For example OHSAS
18001 or occupational. Health
and safety assurance system).
David Ogg Professional forester involved with H&S of all contractors.
FSC group manager from 1998 to 2006. Auditing members for
Health and Safety. Auditing oil palm since 2006.
Haeruddin. Professional forester and oil palm plantation since 1995. Experience in audit RSPO, 4C, Global Gap, FSC, UTZ certified,
and Organic farming auditing.
Workers welfare issues and
social auditing experience. (For
example with SA8000 or
related social or ethical
accountability codes).
David Ogg Professional forester and auditing oil palm since 2006.
Haeruddin. Professional forester and oil palm plantation since 1995. Experience in audit RSPO, 4C, Global Gap, FSC, UTZ certified,
and Organic farming auditing.
Environmental and ecological
assessmenting. (For example
experience with organic
agriculture, ISO 14001 or
environmental management
systems).
David Ogg HCV assessments as a professional forester. Preparation of
management plans. Auditing oil palm since 2006.
Haeruddin. Professional forester and oil palm plantation since 1995.
Experience in audit FSC, 4C, FSC, UTZ certified, Global Gap,
Organic farming auditing.
Completely ISO 14001-EMS lead auditor training in December
2010.
Economic issues. David Ogg Managing director of previous company. Full financial control
and responsibility to share-holders.
3.3 Audit Methodology
3.3.1 General Overview
The Audit was carried out in conformity with the procedures as laid down in the CUC Procedure Manual and the RSPO Program Manual for the assessors and Certifier. During the Audit the qualified CUC assessors used the RSPO standard as endorsed for the country in which the Audit took place and recorded their findings. For each estate identified to be included in the sample for this audit, the original main Audit checklist was used, which includes any updates from previous main audit. Workers and local communities were interviewed and evidence sought to confirm ongoing compliance to include:
Chemical stores. Storage. MSDS leaflets. Herbicide mixing areas. PPE. Ventilation. Security.
Field inspections. Herbicide application programmes. Harvesting sites and efficiency. Fertilising operations. SOP’s. Soil maps. Land preparation. Ground cover. IPM. First aiders and boxes. Ground cover. Soil erosion. Field observations of all operations.
Worker interviews. OSH. Sexual, religious, racial harassment. Pay and contracts. Child labour. First aid. Awareness.
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Control Union Certifications Meeuwenlaan 4-6, 8011 BZ Zwolle, P.O. Box 161, 8000 AD Zwolle, Netherlands
Tel: +31 (0)38 - 426 0100, Fax: +31 (0)38 - 423 7040, E-mail: [email protected]
Re-planting sites. Zero burn.
HCV’s. Identification. Management plans. Environmental Impact Assessments. Implementation.
Riparian zones. Width. Current and future management. Non maintenance regimes.
Water management. Water courses. Water monitoring.
Road maintenance. Run off.
Social amenities. Social Impact Audits.
Local communities. Contributions made. Employment opportunities. Social impacts. Complaints procedures.
Workshops. Oil traps. Safe working environment. PPE. Diesel tanks. Environmentalwaste management.
Line sites. Interviews with householders. Inspection of water discharge points. Water improvement plans. Waste disposal.
Documentation review. Palm Oil Mill audits include:
Mill and workshop inspections. Documentation. Worker interviews.
Mill. SOP’s. Safe working environment. Gen sets. Walk ways. Signs. EFB. POME treatment. Emissions. Mass balance. Diesel tanks. PPE. Fire extinguishers. First aiders and boxes. Fuel and water usage.
OSH. Training. Management structure. First aiders.
Full document review. Completion of the checklist. Review and documentation of evidence.All aspects of RSPO P&C’s applicable.
Worker interviews. OSH. Sexual, religious, racial harassment. Pay and contracts. Verification: Verification of implementation was done through field observations, workshop and chemical store inspections, worker and community interviews and mill inspections as summarised above.
3.3.2 Audit Agenda
Date
2012
Location /main
sites
Main activities
14th May PangkatanEstate Opening meeting. Introduction by team leader. Introduction of
team members and assessment agenda.
Presentation of estates by respective managers.
Presentation by Oil Mill.
Source of FFB by respective managers.
Pangkatan Estate.
Sennah Estate
Chemical stores. Storage. MSDS leaflets. Herbicide mixing areas.
PPE. Ventilation. Security.
Field inspections. Herbicide application programmes. Harvesting
sites and efficiency. Fertilising operations. SOP’s. Soil maps. Land
preparation. Ground cover. IPM. First aiders and boxes. Ground
cover. Soil erosion. Field observations of all operations.
Worker interviews. OSH. Sexual, religious, racial harassment. Pay
and contracts. Child labour. First aid. Awareness.
New planting sites. Zero burn.
HCV’s. Identification. Management plans. Environmental Impact
Assessments. Implementation.
Riparian zones. Width. Current and future management. Non
maintenance regimes.
Water management. Water courses. Water monitoring.
Road maintenance. Run off.
Social amenities. Social Impact Assessments.
Local communities. Contributions made. Employment
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Control Union Certifications Meeuwenlaan 4-6, 8011 BZ Zwolle, P.O. Box 161, 8000 AD Zwolle, Netherlands
Tel: +31 (0)38 - 426 0100, Fax: +31 (0)38 - 423 7040, E-mail: [email protected]
opportunities. Social impacts. Complaints procedures.
Work shops. Oil traps. Safe working environment. PPE. Diesel tanks.
Environmental waste management.
Line sites. Interviews with householders. Inspection of water
discharge points. Water improvement plans. Waste disposal.
Document inspection and assessment.
Pangkatan estate. Open stake holder meeting.
15th
May Palm oil mill. Mill and workshop inspection. Documentation. Worker interviews.
Mill. SOP’s. Safe working environment. Gen sets. Walk ways. Signs.
EFB. POME treatment. Emissions. Mass balance. Diesel tanks. PPE.
Fire extinguishers. First aiders and boxes. Fuel and water usage.
OSH. Training. Management structure. First aiders.
Full document review. Completion of the checklist. Review and
documentation of evidence. All aspects of RSPO P&C’s.
Worker interviews.
OSH. Sexual, religious, racial harassment. Pay and contracts.
Document inspection and assessment.
Bilah Estate. Site specific audit.
15th
May. Pangkatan estate. Closing meeting. Chaired by the assessment team leader.
Welcome and introduction by the team leader.
Presentation of findings by the assessment team.
Questions and answers.
Final summary by team leader.
Number of assessors participating: 2
Number of days spent for the assessment on site: 2
Total number of person days used for the assessment on site: 4.
A full pre-assessment was conducted in December 2011.
3.4 Stakeholder Consultation
3.4.1 Summary of how the Stakeholder Consultation was organized
Number of stakeholders included in the companies application form to CUC and who were
included in the stakeholder consultation process:
26
Number of additional National and International stakeholders identified by the company and
by CUC and who were also included in the stakeholder consultation process:
11
Number of responses received: 0
Notification of the planned assessment was also posted on the CUC and RSPO web sites in accordance with the
RSPO requirements.
All stakeholders were sent a letter which included full details of the company to be assessed, the names and
addresses of all the mills and supply base, the dates of the assessment and the date time and place of an open
stakeholder meeting. They were invited to make any comments and given the following bullet points to assist
them.
1. Do you have any remarks on the RSPO standard?
2. What is your relation with the applicant?
3. Are there any plantation or mill management practices that affect you?
4. Do you consider any management is in conflict with the RSPO principles and criteria?
5. Do you have any suggestions for management?
6. Are you aware of any HCV in the plantations or in adjacent land?
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Control Union Certifications Meeuwenlaan 4-6, 8011 BZ Zwolle, P.O. Box 161, 8000 AD Zwolle, Netherlands
Tel: +31 (0)38 - 426 0100, Fax: +31 (0)38 - 423 7040, E-mail: [email protected]
7. Are you aware of any endangered or rare species?
8. Are there any adverse (or positive) effects on local communities?
9. Additional comments.
10. Are you likely to attend the open stakeholder meeting?
11. Do you have any comments about the assessment team and would you like to meet with them?
12. Do you have any comments of the applicants management of any other plantations?
Number of persons who attended the open stakeholder meeting: 27
Subsequently to the stakeholder meeting, the audit team discussed the issues raised with management
representatives of the company and follow up visits to specific sites were conducted. (See 3.3 below)
3.4.2 List of the National and International stakeholders contacted
WWF Agriculture Department
Sawit Watch Labour Department
Scale Up National Land Department
LSM Duta Sampit Police
Save Our Borneo Local Traditional Community Leaders
RSPO
3.4.3 Issues raised during stakeholder consultation and company responses
The subjects raised and responses by the company will be reviewed at the first annual surveillance assessment
Subject raised Company response and proposed
action to be taken
Assessment team
findings
All stakeholders: (Head of sub-district Bilah and Pangkatan, Head of village Pangkatan, Sidodadi, Bilah, Negeri Lama, and Kampung Padang, Comunity leader of Bilah village, LSM Roda Transparansi, Social contributions to all areas have been adequate and company’s responsiveness has been sufficient among the other palm plantation/mill located within the area
Positive findings.
Head of villages Sennah, Sidodadi, Bilah, Sidomulyo, Negeri Lama, and kampung Padang: Request for company’s contribution on: 1. Installment of potable water
equipment (Sennah village) 2. Prepare land and build the village’s
office (Bilah village) 3. Dredging of the ditch to prevent
flood in rainy season (Bilah village) 4. Hire of security for student across
the road, constructed of toilet, fence and water tank for school, as well as allowance for voluntary teachers (Pangkatan state Elementary school).
5. Constructed of toilet and artesian well for religion school and dredging ditch to prevent flood in
These requests will go through due
process. There is an annual budget
and the company can only do what
they can.
Positive response and action
taken to be reviewed at ASA1.
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Control Union Certifications Meeuwenlaan 4-6, 8011 BZ Zwolle, P.O. Box 161, 8000 AD Zwolle, Netherlands
Tel: +31 (0)38 - 426 0100, Fax: +31 (0)38 - 423 7040, E-mail: [email protected]
rainy season. (Sidomulyo village) 6. Construction of artesian well and
road access between 2 villages. (Negeri Lama village)
Head of Village Sidodadi Equal job opportunity is demonstrated well, information on the job vacancies are spread with announcement surrounding villages, but recruitment of workers from surrounding villages is not seen significantly.
Job vacancies are well advertised
and there is no intent not to
employ from surrounding villages.
Positive response and action
taken to be reviewed at ASA1.
Is there any land conflict or tenure found starting the establishment of PT Evans Indonesia in its current location? No land conflict or tenure was verified
No conflicts found.
CUC Q: Is there any issues of Gender? A: No any gender issues has been raised yet (Gender committee)
No action. No action.
CUC Q: Is there any labour dispute? A: No any labour issues has been
raised (Labour union)
No action. No action.
Stakeholder comments from pre-assessment:
All stakeholders: (Head of sub-district Bilah, Head of village Pangkatan, Head of Village Sidorukun, Head of Village Sidodadi, Head of Village Pondok Batu, Head of Village Bilah Hilir, LSM Roda Transparansi, Head of Sub-district Pangkatan, Head of Village Bilah) Social contributions to all areas have been adequate and company’s responsiveness has been sufficient among the other palm plantation/mill located within the area
Positive findings
Head of sub-district Bilah & Pangkatan, head of village Suka Mulia Request for company’s contribution on: 1. Maintenance’s on the office of the
head of village 2. Intangible program such as the
establishment of cooperative to build micro-economy or guidance program on local school as role model for good practices establishment
3. Maintenance on public road
Requests received from this meeting will be processed in accordance to management plan
Response from company is adequate
Head of Village Sidodadi Equal job opportunity is not demonstrated – information on the job vacancies are spread only word-by-mouth. No communication made to the representative of the villager.
So far the mechanism communication information regarding job vacancy has been spread through word-by-mouth. Improvement shall be made by using written announcement to nearby villages to ensure equal job
Change in the mechanism used in the process of worker’s selection and recruitment is found to be adequate to ensure equal job opportunity in the future.
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Control Union Certifications Meeuwenlaan 4-6, 8011 BZ Zwolle, P.O. Box 161, 8000 AD Zwolle, Netherlands
Tel: +31 (0)38 - 426 0100, Fax: +31 (0)38 - 423 7040, E-mail: [email protected]
opportunity
Representative NGO Roda Transparansi Clean water shortage in the state junior highschool (SMP 1 Pangkatan) – health concern due to non-hygienic condition
Construction for well has been made – Oct 2011
Company’s responsiveness to community’s needs is clearly demonstrated
Head of Village Suka Mulia Request for public road maintenance, especially in wet season prone to accidents
Consultation with the head of village has been made. Company will process such request when written proposal is received. Alternative road is also available and in better condition.
Company has demonstrated its responsiveness to community’s needs.
Head of Village Kampung Bilah Construction of the trenches surrounding the areas -> disturb road access
Trenches are constructed as safety measures to ensure no illegal activities take place. Explanation of the purpose of the trenches has been communicated in the stakeholder meeting
Company has responded to such issue through the use of stakeholder meeting. Efforts could be improved in the future to have better communication lines and relationship with the local community.
Is there any land conflict or tenure found starting the establishment of PT Evans Indonesia in its current location? No land conflict or tenure was verified
Positive findings
3.5 Date of the First Surveillance Visit
Projected Date: 9 to 12 months after main assessment certification. Tentatively: July 2013.
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Control Union Certifications Meeuwenlaan 4-6, 8011 BZ Zwolle, P.O. Box 161, 8000 AD Zwolle, Netherlands
Tel: +31 (0)38 - 426 0100, Fax: +31 (0)38 - 423 7040, E-mail: [email protected]
PART 4 ASSESSMENT FINDINGS
4.1 Lead Assessor’s Summary and Recommendation for Certification
The 3 estates included in the scope of this audit were the subject of a pre-assessment in late 2011 and the areas
of non-compliance found at that time have been fully addressed by the company. These estates are well
managed with particular attention to micro-management which has resulted in a small but steady rise in both
the yields per ha of FFB and the OER. Having been established for many decades, there are no land disputes or
customary rights still being practiced and the open stake-holder meeting was well attended and positive feed-
back was given to the audit team.
OSH has been well thought out and the use of herbicides and pesticides is carried out in accordance with best
practice. Environmental and social impact assessments are in place and management plans have been prepared
as a result of those assessments. HCVs are identified and protected. All labour is from local communities with
about 20% living in their villages adjacent to the plantations. Housing is provided for the majority of the workers
and a program of house improvements is underway.
The audit against the rules for partial certification did not reveal any non-compliance.
The company is applauded for their very positive attitude toward RSPO certification and it is noted that they
have decided to put into place the necessary systems and practices to demonstrate compliance to the RSPO
P&Cs for corporate reasons only as there is currently no demand for their CPO or PK to be RSPO certified.
One minor NC is raised and two observations were made during this audit.
It is therefore the recommendation of the lead auditor that:
A certificate of compliance is awarded.
Signed:
Name: David OggFICFor.
Date: 15th
May 2012.
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Control Union Certifications Meeuwenlaan 4-6, 8011 BZ Zwolle, P.O. Box 161, 8000 AD Zwolle, Netherlands
Tel: +31 (0)38 - 426 0100, Fax: +31 (0)38 - 423 7040, E-mail: [email protected]
4.2 Summary of the findings by principle and a sample of the Criteria
Principle 1: Commitment to Transparency
Summary of the findings for principle 1:
The company has an open door policy and access is afforded to anyone who requires information regarding
aspects of estate management. This policy extends to the processing of any complaints.
Criterion 1.1: Oil Palm growers and millers provide adequate information to other stakeholders on
environmental, social and legal issues relevant to RSPO criteria, in appropriate languages and forms to allow for
effective participation in decision making.
Summary of the findings for 1.1:
The open door policy is confirmed through an inspection of records and interviews. Non-commercially sensitive
information is available and records of all visitors are maintained.
Findings Comments Compliance
Records of all requests for information are
maintained.
Records of responses to those requests are
maintained and the action taken, dates and
persons involved.
The above records are maintained for a minimum
period as defined by the company.
Records of Information request are kept in the “BukuPermintaanInformasi” is available in estates and mill. The action taken in response to any request is also recorded. The retention date is described in SOP: PI/SOP/Umum-08, dated 2 May 2011 Rev.00 to be 10 years. The record keeping for such information begun in 2011.
Yes
Criterion 1.2: Management documents are publicly available except where this is prevented by commercial
confidentiality or where disclosure of information would result in negative environmental or social outcomes.
Summary of the findings for 1.2:
All management documents are publicly available. With the exception of any that are commercially sensitive.
Findings Comments Compliance
Public documents are available and include legal,
social and environmental documents and current
and past FFB prices.
Commercially sensitive documents are not
available as verified by the audit team.
For example: All legal permits: HGU (land title), Surat Pendaftaran Usaha Perkebunan – SPUP/IUP (Plantation Operatioal Permit), Aktependirianperusahaan (Establish permit), TDP (Company Register permit), NPWP, UKL-UPL (Environmental and Social Impact Assessment), izinberhubungandenganketenagakerjaan, perijinan(Permits related labour) and assessment of social (health & safety plan, social contribution) are available upon public request.
Yes
Principle 2: Compliance with applicable laws and regulations
Summary of the findings for principle 2:
The company has a comprehensive system for ensuring all estate and mill managers are up to date with the
applicable laws and they have an internal monitoring system to ensure compliance.
Criterion 2.1: There is compliance with all applicable local, national and ratified international laws and
regulations
Summary of the findings for 2.1:
Evidence of compliance was found with all legal indicators.
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Control Union Certifications Meeuwenlaan 4-6, 8011 BZ Zwolle, P.O. Box 161, 8000 AD Zwolle, Netherlands
Tel: +31 (0)38 - 426 0100, Fax: +31 (0)38 - 423 7040, E-mail: [email protected]
Findings Comments Compliance
Clear compliance with the law in all areas
sampled.
Good systems in place to track and implement
changes in the law.
The laws affecting the oil palm industry are listed
and available to all managers.
Prescribed in SOP PI/SOP/Umum-01 Effective date 2 May 2011 Rev 00. The procedure described the process starts with the Legal/HR dept of HO (Medan) responsible to check and evaluate any changes in regulation. Such changes will be forwarded to representative officer in each estate and revision shall be made accordingly. Written confirmation or response from estate back to HO to report the level of compliance. Mill: There is a list from the Government body which states all the laws that are applicable. The company also has a legal department and form Human Resource Dpt.
Examples:
1. IMB (Building permit) no 503.648/461/PEM/2003 from District Head of Labuhan Batu Nov 2003.
2. Surat Izin Usaha Industri (Mills operational permit) No 503/465/HUKUM/2003. from District Head of Labuhan Batu 6 Nov 2003.
3. Izin Prinsip Lokasi (Mill location permit) No 593/464/Hukum/2003, dated 6 November 2003.
4. NPWP (Tax permit) No. 01.001.796.0-058.000 valid 14 December 2013.
5. SK. Pengesahan P2K3 (OHS Approval from Labour Department of Labuhan Batu District, no..137/P2K3/D6TKT-4/2011, dated 1 November 2010.
6. SK pengesahan Lembaga Kerjasama BIPARTIT (Labour union agreement) no 560/75/D5TKT-03/2011, approval from Labour Department of Labuhan Batu District)
7. Permits of compressor, Sterilizer, genset, turbine, and radio communication were kept in Legal Comprehensive LGC/4.1/0.
Bilah Estate: 1. Akte pendirian perusahaan
(Establish permit) No 6 thn 2011. 2. Akte Notaris (Approval establish
Yes
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Control Union Certifications Meeuwenlaan 4-6, 8011 BZ Zwolle, P.O. Box 161, 8000 AD Zwolle, Netherlands
Tel: +31 (0)38 - 426 0100, Fax: +31 (0)38 - 423 7040, E-mail: [email protected]
permit) according Surat Keputusan Menteri Kehakiman dan HAM RI No: C-27.HT.03.01-Th.2004 issued 2 March 2004 regarding Pernyataan Keputusan Para Pemegang Saham Perubahan Anggaran dasar,
3. Tanda Daftar Perusahaan (Company Register Permit) No 09.03.1.01.64966 issue 9 June 2010.
4. Surat Keputusan Penetapan UKL-UPL (Enviromental and social impact assessment) No 660/175/BLH-LB/AP/2009 issued 22 May 2009.
5. Surat Pendaftaran Usaha Perkebunan (SPUP/IUP), no. 212/Menhutbun-VII/2000 issued 30 Maret 2000.
6. Keputusan Menteri Negara Penggerak Dana Investasi/Ketua Badan Koordinasi Penanam Modal No 448/T/Pertanian/1995 tentang Pemberian Izin Usaha Tetap.
7. HGU (land title) No 1, 1987 issued 2 April 1987 (North area 1,319.6 ha), Approval HGU no. 62/HGU/DA/86, renewal on 9 Dec 2011, no 31 thn 2011.
8. HGU (Land title) No. 1 thn 1988, dated 29 November 1988 (South area 1,641 ha), approval no. 62/HGU/DA/86.
Pengesahan Panitian P2K3 dan Bakortiba
(Labour approval) no 800/P2K3/DKST-
4/2011 issued on 11 Nov 2010.
Criterion 2.2: The right to use the land can be demonstrated and is not legitimately contested by local
communities with demonstrable rights
Summary of the findings for 2.2:
The estates have been plantations for many decades and the right to use the land is clearly demonstrated. No
customary rights (apart from HCV6) were noted.
Findings Comments Compliance
Land titles / country leases for all properties in
accordance with the law of the land.
Legal boundaries are identified and confirmed
on site.
The company has mechanism for the resolution
of conflicts and where there have been
disputes; there is proof of progress in an
acceptable manner to all parties.
Land acquisition has been with free prior and
informed consent.
For example:
Bilah Estate: 1. Akta pendirian perusahaan (Establish
permit) No 6 thn 2011. 2. Akta Notaris (Approval establish
permit) according Surat Keputusan Menteri Kehakiman dan HAM RI No: C-27.HT.03.01-Th.2004 issued 2 March 2004 regarding Pernyataan Keputusan Para Pemegang Saham Perubahan Anggaran dasar,
3. Tanda Daftar Perusahaan (Company Register Permit) No 09.03.1.01.64966
Yes
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Control Union Certifications Meeuwenlaan 4-6, 8011 BZ Zwolle, P.O. Box 161, 8000 AD Zwolle, Netherlands
Tel: +31 (0)38 - 426 0100, Fax: +31 (0)38 - 423 7040, E-mail: [email protected]
issue 9 June 2010. 4. Surat Keputusan Penetapan UKL-UPL
(Enviromental and scoial impact assessment) No 660/175/BLH-LB/AP/2009 issued 22 May 2009.
5. Surat Pendaftaran Usaha Perkebunan (SPUP/IUP), no. 212/Menhutbun-VII/2000 issued 30 Maret 2000.
6. Keputusan Menteri Negara Penggerak Dana Investasi/Ketua Badan Koordinasi Penanam Modal No 448/T/Pertanian/1995 tentang Pemberian Izin Usaha Tetap.
7. HGU (land title) No 1, 1987 issued 2 April 1987 (North area 1,319.6 ha), Approval HGU no. 62/HGU/DA/86, renewal on 9 Dec 2011, no 31 thn 2011.
8. HGU (Land title) No. 1 thn 1988, dated 29 November 1988 (South area 1,641 ha), approval no. 62/HGU/DA/86.
Criterion 2.3: Use of land for oil palm does not diminish the legal or customary rights of other users without their
free, prior and informed consent.
Summary of the findings for 2.3:
No issues noted.
Findings Comments Compliance
Due to the longevity of the establishment of the
plantations, any land disputes or customary
rights issues were resolved in the (distant) past.
No issues raised by stake-holders or workers.
Confirmed through interview and stake-
holder consultation.
Yes
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Control Union Certifications Meeuwenlaan 4-6, 8011 BZ Zwolle, P.O. Box 161, 8000 AD Zwolle, Netherlands
Tel: +31 (0)38 - 426 0100, Fax: +31 (0)38 - 423 7040, E-mail: [email protected]
Principle 3: Commitment to long-term economic and financial viability
Summary of the findings for Principle 3:
MP Evans Group PLC is committed to the long term economic and financial viability of the companies it owns.
Criterion 3.1: There is an implemented management plan that aims to achieve long-term economic and financial
viability.
Summary of the findings for 3.1:
There are projected budgets for up to 23 years and detailed implemented management plans for the current
year. The commitment is to long term financial viability whist ensuring proper social welfare and environmental
considerations.
Findings Comments Compliance
The company has a documented working plan
that covers a minimum period of 3 years from
the date of the assessment. It includes crop
yield projections; OER trends; costs and income.
There is a replanting programme projected for a
minimum of 5 years.
Both of the above are updated on a rolling
annual basis.
Budget Plan for mill from 2011-2021. Projection of production FFB in tons, percentage of OER and KER in monthly scale; POM Processing and Maintenance yearly costs cost per kg products. Individual budgets for each year which take into account predicted variables. PKT: A projected cash flow is given until
the year 2035 and takes into account a list
of variables such as the price of CPO. The
OER is shown for CPO and PK and
projected re-planting is shown. FFB trends
per ha are given.
Annual replanting programme to re-adjust
the age structure of the plantations to
conform to a 25 year rotation.
Yes
Principle 4: Use of appropriate best practices by growers and mills
Summary of the findings for Principle 4:
The company has a set of generic SOPs for the estates and mills and each estate and mill then produces its own
site specific work instructions as applicable. Risk assessments are conducted and the attention to OSH is high –
the result being a very low accident rate. Training is conducted for all workers and this includes contractors.
Criterion 4.1 Operating procedures are appropriately documented and consistently implemented and monitored.
Summary of the findings for 4.1:
SOPs are in place and field inspections confirmed that they are being implemented.
Findings Comments Compliance
The company has generic SOP’s, which are up to
date and which cover all plantation and mill
activities from seedling to the despatch of CPO
and PK.
The company has comprehensive annual
monitoring records.
The records of operational results are covered
by the monitoring records.
SOP covering all stages from land preparation until harvesting and other supporting activities in estates are available and documented. SOP Agronomi. There are 14 sections for agronomy and 24 general work including committees. 16 sections on Health and Safety. BLH: SOP for estate activities: SOP /3.1/1 to 12
(from nursery to harvesting and
transportation).
Mill: SOP covering all stages of operation activities and other supporting activities in
Yes
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Control Union Certifications Meeuwenlaan 4-6, 8011 BZ Zwolle, P.O. Box 161, 8000 AD Zwolle, Netherlands
Tel: +31 (0)38 - 426 0100, Fax: +31 (0)38 - 423 7040, E-mail: [email protected]
mill are available and documented. There are work instructions specific to the mill based upon the SOPs. The SOP’s consist of 15 SOP (from receiving FFB until despacth CPO) were covered in SOP 4.1/1 – SOP 4.1/15 and 13 additional SOP’s for laboratory activities SOP/4.2/1 to 10 & SOP/4.1/1 to 5 and general activities SOP/UMUM/1-13. K3 SOP/K3-1 to 14.
Criterion 4.2: Practices maintain soil fertility at, or where possible improve soil fertility to, a level that ensures
optimal and sustained yield
Summary of the findings for 4.2:
Good land preparation, the use of compost, water conservation terraces, ground cover and annual tissue
sampling all ensure soil fertility is improved. Micro-management is resulting in small but significant increases in
the yields per ha of FFB and of the OER. Target is 30 mt / yr FFB / ha.
Findings Comments Compliance
The company has records of regular leaf and
visual analysis. Leaf analysis is conducted on an
annual basis to determine fertiliser regimes.
All fertiliser regimes are well planned;
implemented and recorded.
Legume cover is used.
Compost application to areas determined by
the foliar analysis.
POME is used for land irrigation.
Good monitoring of fertiliser inputs.
PKT: Annual foliar analysis by Sumatra Bioscience. Certain fields will have monthly analysis if the agronomist recommends that this is necessary. 8
th November 2011 analysis. Ref:
142/PGE/IX/2011. For each block there is an analysis by N, P, K, Mg and Ca. Efforts to increase the soil fertility using various programs such as fertilizer, legume cover crops, land application of POME based on the soil and leaf analysis result Legume crops are maintained in area with immature plants. Land application of POME is applied on areas based on the soil analysis; i.e application of fertilizer Mop on 15 March 2011 is verified for BI873F field F11 was in accordance with the recommended dose in Bilah estate. POME and FFB is composted and used for land application. In 2011, 26,497 mt were produced and applied over an area of almost 2,000ha
Yes
Criterion 4.3: Practices minimise and control erosion and degradation of soils.
Summary of the findings for 4.3:
There are no fragile soils and peat is only found at Bilah Estate. Management systems are in pace to minimise
erosion control and spray patterns and intensity are planned to ensure maximum ground cover retention.
Findings Comments Compliance
Each estate has soil maps. No fragile soils.
SOP in place for plantings on steep slopes which
includes the use of terracing; Biomass recycling
(see above) fond placement and silt traps.
There is a comprehensive road maintenance
Erosion control program is implemented for area with higher risk of erosion and degradation of soil. Land terrain is categorized as flat terrain with slope between 2-6 degree (No management strategy is needed).
Yes
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Control Union Certifications Meeuwenlaan 4-6, 8011 BZ Zwolle, P.O. Box 161, 8000 AD Zwolle, Netherlands
Tel: +31 (0)38 - 426 0100, Fax: +31 (0)38 - 423 7040, E-mail: [email protected]
programme.
Peat soil management is in accordance with an
SOP which includes a documented water
management programme.
Pangkatan Estate (PKT): Nothing above 25
degrees. Moisture conservation terracing
on re-plant sites.
Record of road maintenance program annually is available, i.e: road maintenance/construction plan of Bilah estate in 2011. Road hardening program was realized 99.80% in July 2011. PKT: Month by month road maintenance
program which is for grading and rolling
and adding new material as necessary.
Bilah: Water monitoring level in Watergate area is performed and monitoring of the water level is recorded. PKT: No peatland.
Effort to regulate soil nutrients in peat soil is demonstrated through the use of Mop fertilizer. PKT: Compost is used and supplemented
with inorganic fertiliser. Frond stacking
and conservation terracing and trenches.
Criterion 4.4: Practices maintain the quality and availability of surface and ground water.
Summary of the findings for 4.4:
The riparian zones are identified and non-fertiliser / herbicide regimes are implemented. Water management
plans are in place and the use of water per tonne FFB processed is about 1:1. POME is analysed on a monthly
basis.
Findings Comments Compliance
Watercourses (and wetlands) are identified on
maps and management plans are in place for
restoring riparian buffer zones.
Water management includes the monitoring of
all water courses as they enter and leave the
estate(s).
BOD levels of effluent are monitored on a
regular basis.
Good levels of water usage per tonne of FFB
processed.
No drainage into protected areas.
PKT: SeiKundur runs through the estate
and is classified as an Anak Sungai
requiring 50m riparian zones. The estate
has classified the riparian zone as HCV 1.3
and where there is existing natural cover,
this is being preserved. Where there is oil
plam, a 50 m zone is identified in which
there is a zero fertiliser and herbicide
policy and the planting of jungle trees
takes place. At time of re-plant, the oil
palms will be poisoned and more jungle
trees will be planted.
PKT: Water is collected from a deep well for domestic and office use. This is analysed each year but to date no treatment has been necessary. Water conservation in the plantations is linked to erosion control. There are two measurement points on the SeiKundur. Upstream and downstream. Every 6 months, samples are sent for analysis. Results from 30
th December 2011
Yes
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Control Union Certifications Meeuwenlaan 4-6, 8011 BZ Zwolle, P.O. Box 161, 8000 AD Zwolle, Netherlands
Tel: +31 (0)38 - 426 0100, Fax: +31 (0)38 - 423 7040, E-mail: [email protected]
show almost no changes to the water as it passes through the estate. The compost program is a closed loop
system with regard to rainwater and
effluent discharge. All liquids are pumped
into a holding pond before being used for
land irrigation.
The BOD and COD is monitored monthly in all ponds and shows a dramatic reduction from over 12,000 mg/l in the first pond to less than 2,000 mg/l in the last pond. The legal limit for land irrigation is 5,000 mg/l in Indonesia. Any run-off from the composting program is recycled and used for land application and a monthly analysis is carried out. March 28
th 2012. Ph 7.46. COD K2CR2O7:
4,110.16. BOD: 2,320 mg/l.
Criterion 4.5: Pests, diseases, weeds and invasive introduced species are effectively managed using appropriate
integrated Pest Management (IPM) techniques
Summary of the findings for 4.5:
IPM starts with land preparation to eliminate Ganoderma and then includes a comprehensive range of
techniques.
Findings Comments Compliance
Documented and implemented IPM system.
Monitoring of IPM used, which includes the
training of staff and workers.
Planting of beneficial plants.
Record of pesticide use per ha.
Monitoring of pesticide toxicity units.
PKT: IPM starts with the land preparation for re-planting. The old palms are chipped and the root mass is exposed to sunlight to kill Ganoderma species. The site is then ploughed and harrowed to minimise the inoculation of the new palms with the fungus Ganoderma. Biological controls such as pheromone traps, planting of Cassia cobanensisand Turnerasubulata and the rearing of barn owls. Records of all programs are available. The use of compost also has a beneficial effect on the soils for IPM control. Beneficial plants are planted at up to 10m per hectare. Records are maintained with photographic evidence and a planting program adhered to. Barn owl boxes are monitored. PKT: There are 37 boxes with occupancy of 12 in April 2012 and a map to show their location. Rat census for rats. Every 10
th row every 3
months once. Leaf pest monitoring is done if damage is noticed.
Yes
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Control Union Certifications Meeuwenlaan 4-6, 8011 BZ Zwolle, P.O. Box 161, 8000 AD Zwolle, Netherlands
Tel: +31 (0)38 - 426 0100, Fax: +31 (0)38 - 423 7040, E-mail: [email protected]
Pest Management training takes place and
this is recorded.
The pesticide toxicity is measured every
month and records are available.
Criterion 4.6: Agrochemicals are used in such a way that does not endanger health or the environment. There is
no prophylactic use, and where agrochemicals are used that are categorised as World Health Organisation Type
1A or 1B, or are listed by the Stockholm or Rotterdam Conventions, growers are actively seeking to identify
alternatives, and this is documented.
Summary of the findings for 4.6:
Agro-chemicals are used in a responsible way and in accordance with best practice. No female workers are
employed for herbicide or pesticide application and all workers receive regular medical check-ups.
Findings Comments Compliance
Written justification for all agrochemicals used.
All pesticides are officially registered.
Good records of all pesticides used in
accordance with RSPO requirements.
Records show that the agrochemicals used are
appropriate and in accordance with product
label recommendations for target species.
Well ventilated and secure chemical stores with
MSDS leaflets and first aid.
All workers are trained in the use of
agrochemicals and this training is recorded.
Used containers and other waste materials are
stored in a safe way and disposed of in
accordance with laws and regulations.
The use of WHO type 1a or 1b chemicals, such
as paraquat are being demonstrably reduced.
Annual medical checkups are conducted and
recorded.
Records and interviews confirm that no work
for breast feeding or pregnant woman is
allowed.
Paraquat is being replaced.
No female workers used with agrochemcials.
Based on
KeputusanMenteriPertanian(Approval of
Agriculture Ministry) No
517/Kpts/SR.140/9/2007 regarding
“PerubahanNamaFormulasi, Kadar
BahanAktifPestisida”, chemicals used in
the estate are all included in the
permitted list. Verified for Garlon,
Supretox, Supremo, and RatGone.
The amount of chemical used per hectare is budgeted for in the annual accounts and is in accordance with the agronomist requirements. A monthly summary is for all herbicide issued.
The agronomist report is used to decide
which herbicides are to be used and what
strength. Field observations confirmed
that the prescribed herbicide is used and
interviews with workers confirmed that
they know what the active ingredient is
and that they have been trained in
spraying techniques.
Empty containers are triple rinsed and then stored in a secure scheduled waste store. They are removed by a licensed party: CV Arum who are licensed by the Environmental Ministry no: B-1507/Dep.IV-2/LH/02/2011. Records show the total scheduled waste removed including waste material from agrochemicals. RatGone (category 1A) and Supretox (act. Ingredient paraquat) are currently still used. Memorandum is issued on 20 June
Yes
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Control Union Certifications Meeuwenlaan 4-6, 8011 BZ Zwolle, P.O. Box 161, 8000 AD Zwolle, Netherlands
Tel: +31 (0)38 - 426 0100, Fax: +31 (0)38 - 423 7040, E-mail: [email protected]
2011 by top management as commitment to reduce the amount of paraquat used starting in 2012.
A monthly check up is performed by the
hospital assistant and an annual medical
check-up performed by a specialist
company (Anugerah IBU) from Medan.
Last performed 10 Feb, 2011 with no
medical problems detected. Result of the
check-up verified for members of the
spraying team.
Criterion 4.7: An occupational health and safety plan is documented, effectively communicated and implemented
Summary of the findings for 4.7:
The company takes a systematic approach to Health and safety. Each estate manager and the mill manager are
chairmen of their respective OSH committees and Gender committees are also organised and active.
Risk assessments are conducted for all sites and stations and the findings are acted upon.
Findings Comments Compliance
The company has an OSH plan, which is being
implemented in all estate offices and mill.
OSH committees are identified and responsible
persons for safety programs are included in
responsibility charts.
The company maintains records of all meetings
with workers and minutes show that health,
safety and welfare issues are included amongst
other matters.
Worker accident insurance is in place and up to
date.
Workers exposed to high risk are identified and
records show that regular health examination
takes place.
Risk assessments include all identified areas of
risk both in the plantations and mills with
preventative measures and responsibilities.
All workers have been trained in OHS and this is
regularly updated. Records include
photographic evidence and signed attendance
sheets.
Accident and emergency procedures are
included in the OHS plans and risk assessments.
Trained First aiders at all sites.
First aid kits at all places of work.
Training programmes.
Accident records are maintained and reviewed
at the OHS meetings. Further training and
OHS policy: issued on 2 Jan 2011 and signed by Top Management. Each estate manager is the Chairman of the OSH committee for their estate. There is a training program for all workers. Risk assessments are carried out and PPE specified and actions taken to avoid the risks identified. The POM has a safety committee of which
the mill manager is the chairman and
representatives from the workforce. There
is also a gender committee.
All workers are covered by Jamsostek
(health insurance coverage by govt.)
Records of payment by company is
available for review
(BuktiPembayaranJamsostek).
Monthly check-up performed for all workers in the estate’s clinic, verified for spraying workers. Records on the result of the check-up and the responses/aid given by the medical examiners are recorded. Mill: Once a month for all workers at the
clinic. Annual audiometric test for workers
in areas assessed as being above 85dbh.
Risk assessment is performed and
Yes
An
Observation
has been
raised below
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Control Union Certifications Meeuwenlaan 4-6, 8011 BZ Zwolle, P.O. Box 161, 8000 AD Zwolle, Netherlands
Tel: +31 (0)38 - 426 0100, Fax: +31 (0)38 - 423 7040, E-mail: [email protected]
preventative action is then considered and
implemented.
recorded as “AnalisaPenilaianResiko K3. Identification of dangers covers all estate activity. Procedure OHS is available SOP K3 Mill. All operations have been risk
assessed and on the basis of this, PPE is
issued as applicable. There is a
replacement program for PPE to ensure it
is up to date and not worn out. All
workers have special safety shoes.
Training is conducted in accordance with
the work. Some workers are trained 3
times a year and the minimum is once per
month. Every muster includes an OSH
briefing.
All mandors carry first aid boxes and first aid boxes are located strategically in all buildings. There is drinking water and clean water
for washing provided to the spraying
teams and emergency showers in the
chemical mixing areas.
First aiders are trained by the hospital
assistant and it was confirmed by
interview that first aid trained personnel
are available in both field and mill
operations.
The estates and mill produce a monthly
report on work related accidents.
OBSERVATION. Whilst there are records of
accidents, these are categorised as minor
and major and not all incidents such as
cuts and bruises are recorded. The
company could consider recording a wider
range of minor incidents.
Criterion 4.8: All staff, workers, smallholders and contractors are appropriately trained
Summary of the findings for 4.8:
Comprehensive training for all workers, including contractors.
Findings Comments Compliance
Training plans and records are in place as
appropriate for all staff and workers.
Contractors are trained in accordance with
Training plans and reports of the realized training are available for review. Mill: Theoretical training is followed by
practical training on site and this is
Yes
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Control Union Certifications Meeuwenlaan 4-6, 8011 BZ Zwolle, P.O. Box 161, 8000 AD Zwolle, Netherlands
Tel: +31 (0)38 - 426 0100, Fax: +31 (0)38 - 423 7040, E-mail: [email protected]
company procedures. applicable for the contractors as well as
full time workers. Training is repeated
every year.
The estates and the mill have files for each individual worker and all training is recorded. This includes contractors.
Contractors are used for FFB transport and Land preparation. They are all given a safety briefing and all contractors are “approved” prior to work by the estate manager. Mill. All contractors are trained in the same way as the workers. Contractors are generally used for fabrication purposes. Their training includes the use of PPE and general safety and site layout as well as training required specific to their work.
Principle 5: Environmental responsibility and conservation of natural resources and biodiversity
Summary of the findings for principle 5:
All estates and the mill have AMDAL (AnalisisMengenaiDampakLingkunganHidup) consisting of 3 (three) main documents;
1) Environmental Impact Assessment, 2) Environmental Management Plan, and 3) Environmental Monitoring Plan.
In addition to this, they have all prepared generic management plans which include the identification of
environmental risks and mitigating action to be taken.
HCV assessments have also been conducted in addition to the AMDAL.
Criterion 5.1: Aspects of plantation and mill management that have environmental impacts are identified, and
plans to mitigate the negative impacts and promote the positive ones are made, implemented and monitored, to
demonstrate continuous improvement
Summary of the findings for 5.1:
Documented impact assessments and positive work to reduce the impacts on the environment.
Findings Comments Compliance
Documented and implemented impact
assessments in accordance with RSPO and legal
requirements.
Regular reports are prepared on environmental
management in accordance with relevant
regulations.
Estates: Assessment on environmental impacts is available as UKL-UPL. This is a document prepared by an independent consultant and includes a list of all impacts with action to be taken. Mill: UKL-UPL for the mill. As a result of this report, a management plan and monitoring report has been prepared for the mill which identifies all the impacts station by station. One of the major issues was the disposal
of the excess fire that is not used in the
boiler. It is now used as part of the
compost system.
Yes
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Control Union Certifications Meeuwenlaan 4-6, 8011 BZ Zwolle, P.O. Box 161, 8000 AD Zwolle, Netherlands
Tel: +31 (0)38 - 426 0100, Fax: +31 (0)38 - 423 7040, E-mail: [email protected]
Every 6 months a full report is prepared in
accordance with the law.
Criterion 5.2: The status of rare, threatened or endangered species and high conservation value habitats, if any,
that exist in the plantation or that could be affected by plantation or mill management, shall be identified and
their conservation taken into account in management plans and operations
Summary of the findings for 5.2:
HCV assessments have been conducted and management plans prepared for each estate.
Findings Comments Compliance
HCV assessments completed, which include the
identification of any protected, rare, threatened
or endangered species if present.
Measures to protect any HCV’s, including RTE
species and habitats are in place.
Measures taken to protect species and habitats
are in accordance with local relevant laws and
the company takes responsible (and
reasonable) action to control illegal and
inappropriate hunting, fishing or collecting
activities.
Posters and information regarding protected
species are visible in the appropriate places.
Local socialisation.
The company has identified, trained and
appointed an individual person, or persons for a
number of estates, who monitor plans
associated with HCV and RTE species.
An HCV assessment was conducted in
October 2011 by EnviroLogic Consulting
for all estates. HCV areas are identified
and management options are given.
Periodic HCV monitoring is performed by
trained assigned personnel and the record
of monitoring is available. For example.
Pangkatan Estate. 14th
November 2011.
An action plan was prepared with the
location of HCV identified and the duties
of the individual managers stated in
relation to HCV. The file includes
templates for monitoring and review of
action taken.
Yes
Criterion 5.3: Waste is reduced, recycled, re-used and disposed of in an environmentally and socially responsible
manner.
Summary of the findings for 5.3:
Comprehensive identification of all waste but little in the way of recycling of household waste such as PET
bottles.
Findings Comments Compliance
Waste products have been identified and
documented.
Plans to avoid pollution are in place to include
careful mixing of agrochemicals, diesel tank
bunding, dedicated waste stores, concreted and
bunded workshops, oil traps and controlled
household waste disposal. Linesite discharge is
also included in the plans.
Hazardous waste is stored in a dedicated store
and disposed of by a licensed company in
accordance with product label and existing
regulation.
There are records of all disposals of waste.
There is a list of all locations with the waste and pollution associated detailed. There is also a map and diagram to show the physical location. Mill: For example: Genset emissions and
filters. Lubricants. Boiler. Clarification:
used rags and used oils. There is a detailed
diagram of the mill with the location of all
pollution and waste.
All estates have records of waste removed. The mill records all waste such as
batteries, oil and fuel filters etc. The waste
is stored at the mill and then transferred
Yes
An
Observation
has been
raised below
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Control Union Certifications Meeuwenlaan 4-6, 8011 BZ Zwolle, P.O. Box 161, 8000 AD Zwolle, Netherlands
Tel: +31 (0)38 - 426 0100, Fax: +31 (0)38 - 423 7040, E-mail: [email protected]
to the estate for disposal.
OBSERVATION: It is observed that waste
is Reduced, Re-used and disposed of….
However, there is little evidence of re-
cycling any household and office waste
such as PET bottles.
Criterion 5.4: Efficiency of energy use and use of renewable energy is maximised
Summary of the findings for 5.4:
It is in the commercial interest of the company to ensure efficient use of energy and efforts are made to reduce
the amount of diesel used for electricity generation as well as recycling fibre, shell and EFB in the mill.
Findings Comments Compliance
All energy used in the mills is monitored.
Fossil fuel records are maintained and trends
shown.
Biogas collection is under consideration.
Renewable energy is used by the POM only. Recycling fibre and shell as fuel for the boilers and EFB and POME is used for compost. A feasibility study of using bio-gas will be
done in late 2012 after the bio-fuel project
in Kaltim is commissioned.
Records of all fossil fuels used are available for all estates. The records show a downward trend for litres used per tonne of FFB but this is dependent upon weather conditions, roads and lorry maintenance. Mill: Diesel use is recorded monthly. Jan 2012: 11,095 litres. 1.07 l per tonne
FFB. The trend in the use of diesel is
steady.
Yes
Criterion 5.5: Use of fire for waste disposal and for preparing land for replanting is avoided except in specific
situations, as identified in the ASEAN guidelines or other regional best practice
Summary of the findings for 5.5:
Zero burning policy.
Findings Comments Compliance
The use of fire is not allowed for any land
preparation or for replanting.
Photographic records of zero burn.
The company has procedures in place to assist
in the event of land burning on neighbouring
land.
Zero burning statement is mentioned in various operational SOP. Mills, workshops and offices: Fire extinguishers noted in appropriate numbers. Inspections showed that they are all in date. Fire hydrants also in place.
Yes
Criterion 5.6: Plans to reduce pollution and emissions, including greenhouse gases, are developed, implemented
and monitored.
Summary of the findings for 5.6:
This criterion is closely linked to 5.3.1.
Findings Comments Compliance
The mill(s) have identified the sources of Monitoring of air, water and waste Yes
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Control Union Certifications Meeuwenlaan 4-6, 8011 BZ Zwolle, P.O. Box 161, 8000 AD Zwolle, Netherlands
Tel: +31 (0)38 - 426 0100, Fax: +31 (0)38 - 423 7040, E-mail: [email protected]
pollution and emissions.
Various and regular measurements are taken of
the emissions and pollutants.
Measurements of emissions obtained are used
to develop strategies for improvement.
POME is treated and used in mixture with EFB
to produce compost. Land irrigation with run-
off. BOD levels in compliance with the law.
discharge is performed through quality analysis by independent laboratory. Mill: Boiler emissions are monitored
continuously and every 6 months the
Government Body conducts a stack
analysis. The emissions are monitored and
assessed against the legal maximum. For
example: 2nd
December 2011. Particles:
184.9 mg/cum (Legal limit 350). 8 other
parameters are measured and all are
within legal limits.
Monitoring of air, water and waste
discharge is performed through quality
analysis by independent laboratory. The
government electricity supply is used for
lighting to reduce the use of the genset. If
the bio-gas project goes ahead thre will be
a reduction in Methane GHG emissions
and diesel use will further drop.
Principle 6: Responsible consideration of employees and of individuals and communities affected by growers
and mills
Summary of the findings for Principle 6:
A Social Impact Assessment was conducted in addition to the UKL-UPL and the findings are acted upon. Housing
is provided for up to 80% of the work force and is being improved in accordance with a program. No under-age
workers were observed and all pay is in accordance with the national minimum requirements.
The SOP on recruitment for the estates states that no new workers over the age of 45 should be employed. As
this is a form of discrimination, non-compliance has been raised.
Criterion 6.1: Aspects of plantation and mill management that have social impacts are identified in a
participatory way, and plans to mitigate the negative impacts and promote the positive ones are made,
implemented and monitored, to demonstrate continuous improvement
Summary of the findings for 6.1:
There is an SEIA in addition to the UKL-UPL and positive management is taken.
Findings Comments Compliance
Documented and implemented social impact
assessments prepared in participation with
affected parties, for plantations and mills.
Social impacts are both monitored and
managed with the participation of local
communities.
If the company’s operational scope changes,
then the EIA and SIA’s are revised and
documented.
The schedule for environmental management
monitoring and reporting is identified and
reports are prepared in accordance with this
schedule.
UKL-UPL report summarizes the assessment of environmental and social impact of the plantation on the surrounding area. Social impact assessment of the plantation is socialized to the local community in annual meeting, recorded as “Training, KonsultasidanSosialisasi SOP, Kebijakan, RSPO, LingkungandanSosialkepadaMasyarakatDesa di sekitarperusahaan”. A Social Impact Assessment was conducted by EnviroLogic Consulting in July 2011 and is complementary to the
Yes
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Report Number CU820565
RSPOPC-MAREPORT.F01 EN (02) MAY012 Page 36 of 46
Control Union Certifications Meeuwenlaan 4-6, 8011 BZ Zwolle, P.O. Box 161, 8000 AD Zwolle, Netherlands
Tel: +31 (0)38 - 426 0100, Fax: +31 (0)38 - 423 7040, E-mail: [email protected]
UKL-UPL. This report clearly lists areas of weakness and the company has responded by producing a management plan. There is evidence that it was prepared
with the participation of affected and local
parties.
Report UKL-UPL is submitted to
governmental agency BLH
BadanPengelolahanLingkunganLabuhanBa
tu (Environmental Dept. LabuhanBatu).
6.2 There are open and transparent methods for communication and consultation between growers and/or
mills, local communities and other affected or interested parties
Summary of the findings for 6.2:
The company was asked to invite stake-holders to an open stake-holder meeting and this is an indicator as to
how effective their communication is. 27 stake-holders attended the meeting and it was confirmed that the
company responds to local communities aspirations.
Findings Comments Compliance
Clear and transparent systems of consultation
and communication with local stakeholders.
A list of stakeholders is maintained with names
and addresses.
Identified lines of communication.
The company maintains records of meetings
with local community representatives and
issues raised. The action taken in response to
those issues is also recorded.
The company has identified and appointed a
person who is the main point of contact and
who is responsible for communicating with local
communities and stakeholders.
Procedure is described in SOP
“TransparansiInformasi” (Information
Transparency) BP/SOP/Umum-02 effective
date 2 May 2011 Rev. 00. Record of the
annual communication/consultation with
the communities is in the form of Training,
KonsultasidanSosialisasi SOP, Kebijakan,
RSPO,
LingkungandanSosialkepadaMasyarakatDe
sa di sebitarperusahaan”.
List of stakeholders is kept consisting of
contact person from nearby villages,
police dept. hospital/clinic, governmental
bodies, NGOs, suppliers and contractor,
etc.
Information and aspirations from local
communities brought up in the annual
community meeting are recorded in the
“Training, KonsultasidanSosialisasi SOP,
Kebijakan, RSPO,
LingkungandanSosialkepadaMasyarakatDe
sa di sekitarperusahaan PT
BilahPlantindo”. Verified for the report of
the meeting held on Sept 2011. 3 issues
brought up from Desa Perkebunan Bilah
were all responded and actions plan
resulted are realized and recorded in
Yes
RSPO Principles & Criteria Main Assessment Report
Report Number CU820565
RSPOPC-MAREPORT.F01 EN (02) MAY012 Page 37 of 46
Control Union Certifications Meeuwenlaan 4-6, 8011 BZ Zwolle, P.O. Box 161, 8000 AD Zwolle, Netherlands
Tel: +31 (0)38 - 426 0100, Fax: +31 (0)38 - 423 7040, E-mail: [email protected]
“Action Plan Konsultasi&Sosialisasi
Stakeholder”.
Criterion 6.3: There is a mutually agreed and documented system for dealing with complaints and grievances,
which is implemented and accepted by all parties
Summary of the findings for 6.3:
Complaints procedure is in place and explained to local communities through socialisation meetings.
Findings Comments Compliance
There is a complaints and dispute resolution
procedures which is demonstrably accepted by
potentially affected parties.
There are good records of complaints which
includes the action taken, the outcome of the
action taken and any follow up requirements.
Procedure is fully available.
No customary rights or compensation needed
for loss of customary rights.
Procedure for receiving and resolving complaints is described in SOP “Komplain Internal danEksternal” BP/SOP/Umum-05 Rev 00 effective date 2 May 2011. This procedure was explained to local
people during socialisation meetings and
these meetings are recorded.
Record of all complaints received and the
responses of the issues is the form of
“BukuKomplain Internal danEksternal.
SHE/3.1/4.
Yes
Criterion 6.4: Any negotiations concerning compensation for loss of legal or customary rights are dealt with
through a documented system that enables indigenous peoples, local communities and other stake holders to
express their views through their own representative institutions
Summary of the findings for 6,4:
Due to the length of time the estates have been plantations, all compensation was dealt with historically.
Findings Comments Compliance
No customary rights or land disputes as the land
has been plantations for over 100 years.
Stake holder consultation took place as part of
the SIA and no issues were raised.
No further comments. Yes
Criterion 6.5: Pay and conditions for employees and for employees of contractors always meet at least legal or
industry minimum standards and are sufficient to provide decent living wages.
Summary of the findings for 6.5:
Payment records show that the minimum wage and above is paid. Housing is provided.
Findings Comments Compliance
Contracts of pay and conditions are
documented and are in compliance with the
law.
Housing, water supplies, medical, educational
and welfare amenities supplied.
The written agreements with contractors
specify that contractors must abide by labour
laws.
Record of the worker’s payment (Slip Gaji)
are available. Copy of the payment is
given to the worker and inspection of
records show that all pay is above the
national minimum.
Housing facilities are available for portion
of the workers, constructions for more
housing facilities are in progress.
Adequate water supplies, clinic,
kindergarden, religious school are
provided. State elementary school is
found located in the estate to support
education programs of the worker’s
Yes
RSPO Principles & Criteria Main Assessment Report
Report Number CU820565
RSPOPC-MAREPORT.F01 EN (02) MAY012 Page 38 of 46
Control Union Certifications Meeuwenlaan 4-6, 8011 BZ Zwolle, P.O. Box 161, 8000 AD Zwolle, Netherlands
Tel: +31 (0)38 - 426 0100, Fax: +31 (0)38 - 423 7040, E-mail: [email protected]
children. Bus transportation is provided
for junior and senior high schoolers to
travel to the nearest school. Monthly
medical check-up is provided by the
estates for all workers.
Agreement letter with contractor “Surat PerjanjianKerja No. PI/PGM/04/2011/0005” included statement in clause 6 statement that both parties are required to comply with applicable laws. BLH: Agreement letter with contractor “Surat PerjanjianKerja No. 001/HO-BIE/I/2011” included statement in clause 6 statement that both parties are required to comply with applicable laws. All contracts specify compliance with the
law.
Criterion 6.6: The employer respects the right of all personnel to form and join trade unions of their choice and
to bargain collectively. Where the right to freedom of association and collective bargaining are restricted under
law, the employer facilitates parallel means of independent and free association and bargaining for all such
personnel
Summary of the findings for 6.6:
The company recognises the requirements of this criterion.
Findings Comments Compliance
Published statement recognizing freedom of
association.
Minutes of meetings with trade unions and
worker representatives.
Policy prepared on 2nd
January 2011
recognizing freedom of association and
registered with the labour department.
Meeting held whenever issues are
brought up by representative of labour
union. Meeting report is kept as record
Yes
Criterion 6.7: Children are not employed or exploited. Work by children is acceptable on family farms, under
adult supervision, and when not interfering with education programmes. Children are not exposed to hazardous
working conditions.
Summary of the findings for 6.7:
Minimum age of employment is 18 and this was confirmed through document inspection, observations and
intrviews.
Findings Comments Compliance
There is a documented and published company
policy on worker ages in accordance with
national laws.
The policy is being implemented.
No child labour. Child is defined as
younger than 18. Clear signs around the
estates, requirement about recruitment
process clearly state about minimum
worker age.
There is a register of all workers with their
photographs and dates of birth etc. An
Yes
RSPO Principles & Criteria Main Assessment Report
Report Number CU820565
RSPOPC-MAREPORT.F01 EN (02) MAY012 Page 39 of 46
Control Union Certifications Meeuwenlaan 4-6, 8011 BZ Zwolle, P.O. Box 161, 8000 AD Zwolle, Netherlands
Tel: +31 (0)38 - 426 0100, Fax: +31 (0)38 - 423 7040, E-mail: [email protected]
inspection of all records show that no one
under the age of 18 is employed and site
observations and worker interviews
further confirmed this.
Criterion 6.8: Any form of discrimination based on race, caste, national origin, religion, disability, gender, sexual
orientation, union membership, political affiliation, or age, is prohibited.
Summary of the findings for 6.8:
Employment SOP states maximum age to be 45 for new employees. Non-compliance raised as this is
discrimination.
Findings Comments Compliance
There is a publicly available equal opportunities
policy.
Sighted some discrimination in terms of
employment age. Efforts are made to ensure
workers are treated equally with regard to
working opportunities.
Company policy on equal opportunity is
documented dated 2nd
January 2011.
Jobs are advertised in local villages and
are open to all workers. There is a
procedure for engaging workers which
stipulates a maximum age of 45. This is
discrimination.
No
A Minor NC
has been
raised
Criterion 6.9: A policy to prevent sexual harassment and all other forms of violence against women and to
protect their reproductive rights is developed and applied.
Summary of the findings for 6.9:
No harassment noted or raised through stake-holder consultation and interview.
Findings Comments Compliance
Well displayed and clear policy on sexual
harassment and violence.
The company has a policy on the protection of
reproductive rights.
The sexual harassment policy is being
implemented.
The reproduction rights policy is being
implemented.
The company has set up a specific gender
committee to facilitate the grievance
mechanism.
The company policy regarding protection
of reproductive rights is found. SOP
PerlindunganReproduksiManusia
(BP/SOP/Umum-09) includes statement
for maternity leave before and after birth,
menstruation leave 2 days with specific
condition, nursing mothers are given
required time to feed their babies. Period
for the permitted paid-leave is stated in
the PerjanjianKerjaBersama clause VIII
(reference made to legal regulation).
Verified for worker ID 1565 teacher
(Baridah) received full payment for Oct
2011 with 2 days leave (menstruation
leave) when compared with Augustus
2011 when leave is recorded.
The grievances are handled with the same
procedure for handling complaints SOP
“Komplain Internal danEksternal”
BP/SOP/Umum-05 Rev 00 effective date 2
May 2011.
Yes
Criterion 6.10: Growers and mills deal fairly and transparently with smallholders and other local businesses.
RSPO Principles & Criteria Main Assessment Report
Report Number CU820565
RSPOPC-MAREPORT.F01 EN (02) MAY012 Page 40 of 46
Control Union Certifications Meeuwenlaan 4-6, 8011 BZ Zwolle, P.O. Box 161, 8000 AD Zwolle, Netherlands
Tel: +31 (0)38 - 426 0100, Fax: +31 (0)38 - 423 7040, E-mail: [email protected]
Summary of the findings for 6.10:
No outside crop is purchased.
Findings Comments Compliance
No purchase of FFB from any outside growers.
Contractual agreements are signed by both
parties to indicate understanding and
acceptance. Contracts inspected were fair, legal
and transparent.
Suppliers of services are paid in a timely
manner.
Legal agreement is made containing
information of the condition of the
agreement. Verified for
SuratPerjanjianKerja No 001/HO-
BIE/I/2011/- Pembangunan
PerumahanKaryawan with CV Kurnia Jaya
Mandiri.
Yes
Criterion 6.11: Growers and mills contribute to local sustainable development wherever appropriate.
Summary of the findings for 6.11:
The company is supportive of a wide range of local initiatives.
Findings Comments Compliance
The company makes contributions for local
development and records are maintained.
List of social activity conducted in 2011 is available “List BantuanTahun 2011”. Social contribution performed are such: 200 meter road rmaintenance in near by village (desaKampung Padang)8 May 2011 and contribution for school gate repair SDN Pangkatan 10 Oct 2011. Total contribution made Rp. 50,697,272 with 20 activities.Records of such activities realized are available. BLH: 13 activities during 2011 such as contribution building material for police station and donation for nearby villages DesaKp. Bilah, restoration river (sungaiKalundangDesaKampungBilah) with total Rp. 8,880,850. PKT: 2012 to date: Aprox USD1,000. Provision of chairs. Digging of drains. Cement for Mosque and for church and for different villages. Parking area in Mosque levelled and stoned. Lvelling road in a local village. 2011: USD 5,200 on 25 different projects.
Yes
Principle 7: Responsible development of new plantings
Summary of the findings for principle 7:
No new planting has taken place and so this Principle is Not Applicable.
Principle 8: Commitment to continual improvement in key areas of activity
Summary of the findings for principle 8:
The company is clearly committed to compliance with the RSPO and they have improvement plans for all esates.
Criterion 8.1: Growers and millers regularly monitor and review their activities and develop and implement
action plans that allow demonstrable continual improvement in key operations
RSPO Principles & Criteria Main Assessment Report
Report Number CU820565
RSPOPC-MAREPORT.F01 EN (02) MAY012 Page 41 of 46
Control Union Certifications Meeuwenlaan 4-6, 8011 BZ Zwolle, P.O. Box 161, 8000 AD Zwolle, Netherlands
Tel: +31 (0)38 - 426 0100, Fax: +31 (0)38 - 423 7040, E-mail: [email protected]
Summary of the findings for 8.1:
As above.
Findings Comments Compliance
Clear evidence of continual improvement in key
areas.
Reduction in the use of class 1a and class 1b
agrochemicals.
Environmental impacts.
Waste reduction.
Pollution emissions.
Social impacts.
Records are in place of follow up actions as a
result of both internal and RSPO audits.
Improvement plans for 2011 and their
realization is monitored as
“BuktiPemenuhan Program Peningkatan
2011”. Improvement programs in 2011
include increase in the frequency of
trainings, reduction in the amount of
paraquat usage, recycling used paper,
construction for bounding for high risk
areas such as chemical mixing and oil
storage warehouse, construction for traps
in the petroleum storage tank area,
application compost in replanting area
and, construction worker housing facility.
These improvements have been
demonstrably implemented.
Yes.
4.3 Non-conformity Register
This section gives an over view of non-conformities raised during this main assessment audit.
The company is given 12 months to close out all minor non-conformities before the 1st
annual surveillance audit
The company is given 60 days to close all major non-conformities
Observations may be noted and if not looked into, may lead to being raised as a non-conformity during future annual surveillances
4.4.1 Audit NC Summary
Date: May 15th
2012
Number settled: N/A
Number outstanding: 1
4.4.2 Status of non-conformities raised (both Minor and Major)
NC number: 01/2012
Client name: PT Evans Indonesia
Date raised: 15th
May 2012
Major or Minor: Minor
Raised by: David Ogg.
Aspect of standard:
6.8. Evidence of equal treatment in working opportunities for workers.
Evidence of non-conformity:
There is a procedure for engaging workers which stipulates a maximum age of 45.
Auditors signature:
Date: 15
th May 2012.
RSPO Principles & Criteria Main Assessment Report
Report Number CU820565
RSPOPC-MAREPORT.F01 EN (02) MAY012 Page 42 of 46
Control Union Certifications Meeuwenlaan 4-6, 8011 BZ Zwolle, P.O. Box 161, 8000 AD Zwolle, Netherlands
Tel: +31 (0)38 - 426 0100, Fax: +31 (0)38 - 423 7040, E-mail: [email protected]
Observation
Client name: PT Evans Indonesia.
Date raised: 15th
May 2012.
Raised by: David Ogg.
Aspect of standard:
4.7 An occupational health and safety plan is documented, effectively communicated and implemented.
Whilst there are records of accidents, these are categorised as minor and major and not all incidents such as cuts
and bruises are recorded. The company could consider recording a wider range of minor incidents.
Auditors signature:
Date: 15
th May 2012
Observation
Client name: PT Evans Indonesia.
Date raised: 15th
May 2012.
Raised by: David Ogg.
Aspect of standard:
5.3 Waste is reduced, recycled, re-used and disposed of in an environmentally and socially responsible manner
It is observed that waste is “Reduced, Re-used and disposed of…” However, there is little evidence of re-cycling
any household and office waste such as PET bottles.
Auditors signature:
Date: 15
th May 2012
RSPO Principles & Criteria Main Assessment Report
Report Number CU820565
RSPOPC-MAREPORT.F01 EN (02) MAY012 Page 43 of 46
Control Union Certifications Meeuwenlaan 4-6, 8011 BZ Zwolle, P.O. Box 161, 8000 AD Zwolle, Netherlands
Tel: +31 (0)38 - 426 0100, Fax: +31 (0)38 - 423 7040, E-mail: [email protected]
PART 5: RSPO SUPPLY CHAIN CERTIFICATION
The palm mill mentioned in the scope of the audit was audited against the requirements of the following: RSPO Supply Chain Certification Systems. November 2011. RSPO Supply Chain Certification Standard. November 2011.
5.1 POM included in the scope of the audit
CU code: Name of facility Location address Supply Chain Model
POM Desa Perkebunan
Pangkatan
Kecamatan Pangkatan, Kabupaten
Labuhan Batu, North Sumatera, Indonesia. IP
5.2 Summary report including a brief description of the scope of certification
The palm oil mill only sources all its FFB from the 3 estates owned by PT Evans Indonesia that has been captured this main assessment (Please also see 1.7above). Actual quantities of FFB delivered to the mill, and the actual quantities of CPO and PK produced are tracked and monitored on a daily basis. A full RSPO SCCS certification audit was used during this main assessment and the findings support the certification based on IP supply chain model.
5.3 Confirmation of the company’s summary of annual certified volume of RSPO certified Palm Oil and Palm Kernel over a specified period
Product: CPO (MT) PK (MT) Specified 12 month period
CU Code
POM 35,000 8,250
The 12 month output is the average over any 12 month period and the actual production for the 12 months from the date of certification will be included in the first annual summary. See also 1.6.1 above.
5.4 Final certification decision by Control Union for the RSPO SCCS Audit
Recommendations made: Yes
Summary of non-compliances:
Full compliance was found.
Certification status of client: The POM included in the scope of this audit demonstrated full compliance with the RSPO SCCS. With effect from the certification date given in the RSPOPC certificate, this POM mentioned in the scope of this report is considered to be certified in accordance with the RSPO SCCS.
RSPO Principles & Criteria Main Assessment Report
Report Number CU820565
RSPOPC-MAREPORT.F01 EN (02) MAY012 Page 44 of 46
Control Union Certifications Meeuwenlaan 4-6, 8011 BZ Zwolle, P.O. Box 161, 8000 AD Zwolle, Netherlands
Tel: +31 (0)38 - 426 0100, Fax: +31 (0)38 - 423 7040, E-mail: [email protected]
PART 6: CERTIFIED ORGANISATION’S ACKNOWLEDGEMENT OF INTERNAL RESPONSIBILITY
6.1 Date of next Annual Surveillance Audit.
The provisional date for the next ASA is: July 2013
6.2 Date for Closure of Non-Conformities
See sections above for details of NC’s, if any
All major NCs to be closed by: August28th
2012
All minor NCs to be closed by: Before or during the time of ASA1
6.3 Signing by the Client
I the undersigned, being the most senior relevant management representative of the operation seeking or holding certification, agree with the contents and audit findings as presented in this document . I also confirm:
Acceptance of liability in execution of the instructions given.
That this company was made aware that the findings of the audit team are tentative; pending review and decision making by the duly designated representatives of Control Union Certifications.
That during the closing meeting all agenda items was covered by the Lead Auditor.
Acknowledged by:
Name: Gunasekaran Uthiradam.
Position: Head of Operation Agronomy (SUMUT)
Date: 15th
May 2012 Signature
6.4 Signing by the Lead Auditor
I the undersigned, being the Lead Auditor, confirm that this report is an accurate record of the findings and of the closing meeting. I further confirm that the summary of the findings as presented in this report are a true representation of the actual findings of the audit team.
Acknowledged by:
Name: David Ogg FicFor.
Position: Lead Auditor
Date: 15th
May, 2012 Signature
6.5 Signing by the Certifier
I the undersigned, being the Certifier, confirm that the information and conclusions included in this report have been prepared in good faith and that the certification decision has been based upon this information.
Acknowledged by:
Name: Gerben Stegeman
Position: Certifier
Date: July 11th
2012 Signature
RSPO Principles & Criteria Main Assessment Report
Report Number CU820565
RSPOPC-MAREPORT.F01 EN (02) MAY012 Page 45 of 46
Control Union Certifications Meeuwenlaan 4-6, 8011 BZ Zwolle, P.O. Box 161, 8000 AD Zwolle, Netherlands
Tel: +31 (0)38 - 426 0100, Fax: +31 (0)38 - 423 7040, E-mail: [email protected]
PART 7: APPENDICIES
Appendix 1: Location Map for this Certification Unit (see 1.8 above)
Appendix 2: List of Abbreviations
AMDAL Analisis Mengenai Dampak Lingkungan
BOD Biological Oxygen Demand
BRC British Retail Consortium
CHRA Chemical Health Risk Assessment
CoC Chain of Custody
COD Chemical Oxygen Demand
CPO Crude Palm Oil
CSR Corporate Social Responsibility
CU Control Union
CUC Control Union Certifications
DOE Department of Environment
EFB Empty Fruit Bunch
EIA Environment Impact Assessment
ERT Endangered Rare or Threatened species
EU European Union
FFB Fresh Fruit Bunch
FSC Forest Stewardship Council
FSC COC Forest Stewardship Council Chain of Custody
FSC FM Forest Stewardship Council Forest Management
GGL Green Gold Label
GMP Good Manufacturing Practice
GOTS Global Organic Textile Standard
GTP Good Trading Practice
GPS Global Positioning System
HACCP Hazard Analysis and Critical Control Point
HCV High Conservation Value
HCVF High Conservation Value Forest
HGU Hak Guna Usaha
IPM Integrated Pest Management
JAS Japanese Agricultural Standard
MSDS Material Safety Data Sheet
NC Non Conformity
OE Organic Exchange
OER Oil Extraction Rate. (CPO as a % of the mass of FFB).
OSH Occupational Safety and Health
OSHAS Occupational Safety and Health Assessment Scheme
P&C Principle and Criteria
PEFC Programme for the Endorsement of Forest Certification
PET Polyethylene Terephthalate
PK Palm Kernel
POM Palm Oil Mill
POME Palm Oil Mill Effluent
PPE Personal Protective Equipment
RKL Rencana Pengelolaan Lingkungan Hidup
RPL Rencana Pemantauan Lingkungan Hidup
RSPO Roundtable on Sustainable Palm Oil
RSPO NI Roundtable on Sustainable Palm Oil National Interpretation
RTE Rare, Threatened, and Endangered
RSPO Principles & Criteria Main Assessment Report
Report Number CU820565
RSPOPC-MAREPORT.F01 EN (02) MAY012 Page 46 of 46
Control Union Certifications Meeuwenlaan 4-6, 8011 BZ Zwolle, P.O. Box 161, 8000 AD Zwolle, Netherlands
Tel: +31 (0)38 - 426 0100, Fax: +31 (0)38 - 423 7040, E-mail: [email protected]
SA8000 Social Accountability 8000
SEIA Social Environmental Impact Assessment.
SIA Social Impact Assessment
SOCSO Social Security Organisation
SOP Standard Operating Procedure
UKL/UPL Upaya Pengelolaan lingkungan (UKL) / Upaya Pemantauan Lingkungan (UPL)
USDA/NOP United States Department of Agriculture – National Organic Program
MT Metric Tonnes
WHO World Health Organization