M AY 2 0 1 4
SBDM TRAINING WEBINAR
OBJECTIVE FOR TODAY’S WEBINAR
To assist School-Based Decision Making trainers and coordinators in serving and supporting SBDM Councils within their school district.
AGENDA
• SBDM Training Modules and KDE provided resources
• Elections• Legislative Update• SBDM Verifications• Staffing Allocations• Online Training
SBDM TRAINING MODULES
2014 SBDM Handbook Table of Contents
Chapter Title Page1 School-based Decision Making Statute, 62 Other Kentucky Statutes Related to School Councils Work 223 Bylaws and Policies 284 Roles for School-based Decision Making Stakeholders 345 School Councils and Boards of Education 406 School Council Elections 427 Requirement for SBDM Member Training
528 Communicating with Families and the Community 559 Open Meetings 5810 Committees 6711 Consensus Decision Building 7312 Open Records 7713 Communicating with the Media 8214 Personnel and Staffing Allocations 8515 Minority Educator Recruitment and Retention 9116 Achievement Gaps and Planning Requirements 10317 School Councils and Budgets 10918 Principal Selection (overview) 102
KDE SBDM TRAINING MODULES
• Introduction to SBDM – (6 hours)• SBDM and Budgets (3 hours)• Bylaws & Policies (3 hours) • Family & Community Engagement (3 hours)• TELL KY (3 hours)• Closing The Achievement Gap (3 hours)• Advanced SBDM Training 2014 (3 hours)• Continuous Improvement Planning (3 hours)
INTRODUCTION TO SBDMObjectives
To understand:• The purpose of school-based decision making• The basics of the Kentucky statutes and regulations on school-
based decision making• The basic composition of the membership • The required policies • The required decisions • The school council meeting process• The requirements for personnel consultation and principal
selection• The improvement planning process• School council budgeting and funds available
INTRODUCTION TO SBDM
Included in Module: • Participant Handbook• Facilitators Guide• PowerPoint Presentation
BUDGETS MODULE
Objectives: • Understanding budget responsibilities of the district,
the school council and school• Understanding components of an effective budget
policy• Reviewing budget advice from KDE
Included in Module: • Participant Handbook• Facilitators Guide• PowerPoint Presentation
BYLAWS AND POLICIES
Objectives: • understand how bylaws make school council work
more efficient, consistent, open and fair to all stakeholders
• understand how policy development can improve student achievement
• awareness of the school council policy criteria tools and resources
• understand how to address school council policy challenges
BYLAWS AND POLICIES
Included in Module:• Participant Handbook• Facilitator Guide• Sample Bylaws• Sample Policies• PowerPoint Presentation
FAMILY AND COMMUNITY ENGAGEMENT (FCE)
Objectives: • Overview • The Missing Piece of the Proficiency Puzzle • Barriers to Parent and Community Engagement • Is Your School Friendly • Family Engagement Policies • Family/Community Engagement Next Steps
FAMILY AND COMMUNITY ENGAGEMENT (FCE)
Included in the Module:• FCE Participant Handbook• Facilitators Guide• Family Friendly School Checklist• Sample Parent Involvement Policy• PowerPoint Presentation
TELL KENTUCKY SURVEY
• Outlines the Kentucky TELL survey, data usage, and looks to provide a better understanding of the benefit and importance of the survey.
CLOSING GAPS FOR ALL STUDENTS
Objectives: • Provide an overview of the Unbridled Learning • Define gap and unduplicated group • Understand the expectations defined in
Guidelines for Closing the Gaps for All Students • Discuss and select strategies to close the
achievement gap most appropriate to assist with your school improvement plan
CLOSING GAPS FOR ALL STUDENTS
Included in Module:• Participant Handbook• Facilitator Guide• Achievement Gap Resources• PowerPoint Presentation• Guidelines for Closing the Gaps for All Children
(developed by the Commissioner'sRaising Achievement/Closing Gaps Council)
ADVANCED SBDM
Objectives:• Understand the school council’s role within
Kentucky’s Unbridled Learning Accountability Model
• Understand how school council members are legally selected
• Understand school council composition and how school council meetings can be open and inclusive for all stakeholders
• Understand the school council’s role in budgets
ADVANCED SBDM
Module Includes:• Participant Handbook• Facilitator Guide• Role Playing Resources• PowerPoint Presentation
CONTINUOUS IMPROVEMENT PLANNING
Objectives: • The WHY, The WHAT, and The HOW • ASSIST Basics • What makes a good plan? • The School Report Card • From Data to Improvement Planning
CONTINUOUS IMPROVEMENT PLANNING
Included in Module:• Participant Handbook• Facilitator Guide• Continuous Improvement Planning Resources• Continuous Improvement Planning Participant’s
Supplement• PowerPoint Presentation
KDE PROVIDED RESOURCES
• Election Handbook (updated 4/14)• Council Resource Booklet (updated 4/14)• Frequently Asked Questions Booklet
(updated 3/14)• Required Policies and Decisions Checklist
(updated 2/14)• Selecting a Principal Guidebook• Sample Policies (some on the web with
more to come this year)
ELECTION HANDBOOK
Includes:• Parent Basics Chart• Minority Election Guide• Minority Representative Flow Chart• Parent Election Checklist• Sample Parent Ballot• Teacher Basics Chart• Teacher Election Checklist• Sample Election Protocols
COUNCIL RESOURCE BOOKLET
Includes:• Kentucky’s Curriculum Framework for Students• Kentucky Board of Education Goals• School and District Improvement Planning Process• SBDM Required Policy Areas• ASSIST information• SBDM Required Decision Areas• Kentucky’s Open Meeting Statutes• Records Retention Schedule
FREQUENTLY ASKED QUESTIONS BOOKLET
Includes Questions Regarding:• Roles and Responsibilities• Elections• Council Member Training and Verifications• Meetings• Record Keeping• Consultation and Job Classifications• Principal Selection• Budgets
REQUIRED POLICIES AND DECISIONS CHECKLIST
• Checklist for councils to ensure they are adhering to all Required Policies and Required Decisions, of councils and schools.
SELECTING A PRINCIPAL GUIDEBOOK
Guidebook Includes:• Legal Requirements for Principal Selection• Principal Selection FAQs• Summary of Kentucky’s Open Meetings Statutes• ISSCL Standards• Steps for Principal Selection• Sample Criterion• Sample Process of Gathering Information• Sample Interview Questions• Acceptable and Unacceptable Questions• Sample Performance Events/Writing Samples• FAQs on Requesting an Interim Principal
SAMPLE POLICIES
Found under number 3.4 of the Bylaws and Policies Module Current Samples Include:• Sample Emergency Plan Policy• Assignment of Staff Time• Assignment of Students to Classes and Programs• Determination of the Schedule• Consultation in the Selection of Personnel By the
Principal
OTHER KDE PROVIDED SAMPLES
• Sample Sign In Sheet• Sample New Member Training Evaluation• Sample Experienced Member Training Evaluation• Sample Election Protocols• Sample Parent Nomination Form• Library Media Program Rubric
ELECTIONS
WHO IS ELIGIBLE
as a teacher representativeAll certified staff members, as defined by the Educational Professional Standards Board (EPSB), in the school, including itinerant teachers, part time teachers, counselors and library media specialist are eligible to serve as a teacher representative on the school council and to vote in a school council election.Curriculum Coaches/Instructional Coaches may be considered a teacher for the purpose of SBDM as long as they do not have administrative powers/duties
WHO IS NOT ELIGIBLE
as a teacher representative• Principals, assistant principals and other
administrative staff with evaluative duties
WHO IS ELIGIBLE
as a parent representative• parent candidates must have a student enrolled
or preregistered to attend the school for the year they will be serving on the school council. The candidate must be a parent, stepparent, foster parent, or a person who has legal custody of a student pursuant to a court order and with whom the student resides.
WHO IS NOT ELIGIBLE
as a parent representative• Parent who is an employee of the school in which
they wish to serve or a relative of an employee in the school
• An employee or a relative* of an employee in the district administrative offices
• A local board of education member or member’s spouse.
*A relative, as defined in statute, includes father, mother, brother, sister, husband, wife, son, daughter, aunt, uncle, son-in law and daughter-in law.
MINORITY ELECTIONS
When must a school have a special election for minority representatives?• If a school has 8% or more minority enrollment as
of the October 1 preceding the initial parent or teacher election, the school must have minority representation on the school council. If a minority member is elected to the school council in the initial parent or teacher elections, or if the principal is a minority, then the school council is not required to elect additional minority members.
MINORITY ELECTIONS
• Otherwise, an additional election to select a minority parent and a minority teacher must be held.
• An election for minority representation will result in an increase from six members to eight on a single council. This does not require an Alternative Model application to be filed.
MINORITY ELECTIONSWas a minority representative elected or is there a minority
administrator?
No
A special election is needed and the principal will be responsible for the following:
Organizing a special election to elect a minority parent representative. The principal shall call for nominations and shall notify the parents of the students of the date, time, and location of the election to elect a minority parent to the council by ballot.
Once the election is completed, and a minority parent member has been elected, there is no need to apply for an Alternative Model and that representative will serve their 1 year term.
Allowing the teachers in the building to select one (1) minority teacher to serve as a teacher member on the council.
There are no minority teachers employed at the school.
An additional faculty member shall be elected by majority vote of all the teachers to serve as an additional teacher representative but not as a representative of the minority population.This is to ensure that the council membership is increased proportionately.
There is only one minority teacher employed at the school.
Teachers must select and offer the position to that teacher.
Teacher accepts the position and will remain on the council until the next election.
The teacher is unable or unwilling to accept the position. The position is listed as vacant.
There are multiple minority teachers employed at the school.
A special election is held and the minority teacher with the majority of votes is elected to the council and will serve the 1 year term.
Yes
Your council has minority representation and there is no need to have a special election.
LEGISLATIVE UPDATE
LEGISLATIVE UPDATE 2014
• The General Assembly for 2014 has come to an end. Several bills directly (or indirectly) affecting SBDM were proposed. However, none of the bills passed both the Senate and the House of Representatives. So, at present, no changes to the SBDM statute will materialize.
• As for the state budget, including the reference to Section 6 allocation: The budget bill (HB 235) does include the provision for a school district to allocate Section 6 funds at no less than$100 per ADA.
SBDM DATA COLLECTION AND THE SCHOOL REPORT CARD
WHAT WE WILL COVER
• Submission process of staffing allocations by May 1 deadline.
• SBDM Verifications and correlating it to the School Report Card.
STAFFING ALLOCATIONS
March 1 Tentative Allocations due
to Councils for next budget year
702 KAR 3:246 Section 2(1)The local school district shall provide
notice to school councils of a tentative allocation
by March 1,
May 1Final Allocation Draft due
to SBDM councilsand notice of an updated allocation by
May of each year for the funds andpositions identified in Sections 4, 5, 6, and 8 of this administrative regulation
for the nextbudget year in accordance with this
administrative regulation.
May 1Board Approved
Allocations due to Kentucky Department of
Education702 KAR 3:246 Section 4(2)
Any revisions of staffing policy or guidelines for the next school year shall be
adopted bythe local board and submitted to the
Kentucky Department of Education by May 1 of each year.
April 15th
Allocations Submitted to the Kentucky Department of Education
for ‘REVIEW’
STATUTES FOR DECISION AREAS FOR SCHOOL COUNCILS
KRS 158.031(4) – primary programming
KRS 160.345(2)(f) – job classification determinationKRS 160.345(2)(g) – determining textbooks, instructional materials, and student support servicesKRS 160.345(2)(j) – annual review of school assessment data
FLOW OF INFORMATION
EXAMPLE
ABC School District Allocation Formula 2014-15 All Calculations are based on the enrollment at the end of the 5th month of school.
District Name
When will numbers be counted?
EXAMPLE
Teachers
Elementary and Middle Schools Certified Classrooms Staffing (Certified teaching staff shall be rounded up to the nearest 0.5 teacher.)
Kindergarten to Grade 3 24:1
Grade 4 28:1
Grade 5 and 6 29:1
Grades 7 and 8 25:1
Library Media Specialist
Student Membership Allocated Library Media Specialist
0 – 250 students 0.5 Library Media Specialist
251 – 500 students 1.0 Library Media Specialist
500 students or greater 1.5 Library Media Specialist
Each school will be allocated 1 principal. Classified Classroom Staffing – Kindergarten Assistants 24:1
Library
PrincipalKindergarten
SBDM VERIFICATION
Coordinator Handbook, Chapter 1, page 18, section 6 states Council verification data will be entered into the database by November 1.
SBDM TRAINING VERIFICATIONS
Resources
FREQUENTLY ASKED QUESTIONS
When should training
verification data be
uploaded onto your database?
If I make a mistake, how can I fix it?
We’re calling for minority nominations and still need to train new members,
should I wait?
SBDM MEMBERSHIP ON THE SCHOOL REPORT CARD
ONLINE TRAINING OPTIONS
• New member training is available online through KET for a $95 fee.
For information visit: ket.org/education/professional/training.htm#sbdm
you can also contact Cynthia Barton at 859-258-7271 or [email protected]
ONLINE TRAINING OPTIONS
• Experienced member training is also available through KET however there is no fee for experienced member training.
For information visit: ket.org/education/professional/training.htm#sbdm
HOW TO RECEIVE YOUR EILA AND BE ADDED TO THE ENDORSED TRAINER’S LIST
Send the following message to the SBDM Mailbox:
SBDM Staff:I have viewed the SBDM Trainer Webinar and would like to be included on the Endorsed Trainer List.
KDE SBDM STAFF
Zack [email protected]
502-564-3791 ext. 4007
Sharma Aitken [email protected] ext. 4028