Can you scan to a cloud?
The benefits of scanning documents to electronic storage
repositories
Document Management andCollaboration Software
Dial-in Information:Toll-free 877-723-9502Passcode: 7445577
Today’s Presenters
James TillCMOXythos Software
Michael StrausSenior Product ManagerXythos Software
Agenda
• Cloud computing and ECM• Benefits of scanning to the cloud• Scanning / imaging options to consider• Evaluating what’s right for your
organization• Recommendations• Questions / discussion
James TillCMOXythos Software
Cloud Computing – Hype Cycle or just Hype
• IT services delivered via the Web in a massively scalable format▪ Computing (EC2)▪ Storage (S3)▪ Applications (Salesforce)
• Flexible & Elastic▪ Significant economies of
scale
• External & Internal Clouds▪ Google Apps▪ Xythos
Industrialized IT Services
Adapting to a changing world
Satisfies mainstream
and early adopter needs
Legacy
• Core applications that stay in place
• Leverages emerging applications and trends• Addresses
infiltration of new technologies• Limits lock-in
Services
• Services that make sense to put "in the cloud" (learning, e-mail and conferencing)
Best of Breed
Does a cloud have benefits?
• Minimum capital expenditure• Device and location independence• Easier integration with other cloud-based
systems• Shared resources and costs among large
pool of users• Good option for disaster recovery• Meets scalability demands quickly• Central data store and better resource
utilization
Why move my documents to the cloud?
• Reduce storage and transportation costs
• Minimize errors and loss
• Avoid archive deterioration
Why move my documents to the cloud?
• Accelerate discovery and re-use
• Improve responsiveness and speed
• Achieve business and IT flexibility
What does this mean for my organization?
“Don’t assume that scanners are all you
need to go ‘paperless.’ Document imaging technology has two main components; a
capture solution and a repository where
images are stored to await further action.”
Leading analyst firm
“Don’t assume that scanners are all you
need to go ‘paperless.’ Document imaging technology has two main components; a
capture solution and a repository where
images are stored to await further action.”
Leading analyst firm
Anyone can scan to the cloud
Desktop Scanner Network Scanner
MFP
External CloudInternal Cloud
Content Repository
Practical Uses
Document Management andCollaboration SoftwareFor the Enterprise
Mike StrausSenior Product ManagerXythos Software
Evaluating Your Options
Document Management andCollaboration SoftwareFor the Enterprise
Evaluating your options
• Desktop scanners▪ Best for individual document-heavy scanning responsibilities▪ HP, Kodak▪ Scan to the cloud with Xythos through Xythos Drive, Xythos Filer
• Network scanners▪ Best for small businesses, transactional-based processes, etc.▪ Fujitsu, Xerox▪ Scan to the cloud with Xythos through Xythos Filer
• Multi-function Printers (MFP)▪ Best for ad-hoc scanning and workgroup situations▪ Brother, HP, Ricoh▪ Scan directly to the cloud with Xythos
• High-volume imaging solutions▪ Best for document-heavy workflow, processes, etc.▪ Captiva, Kofax, Lanier▪ Scan directly to the cloud with Xythos
And it’s green…
“Citizens are able to search through meeting minutes online instead of going to the city office to submit a request for the minutes, pay a fee and wait for it.
This is a more responsible use of taxpayer dollars. The city is not just
using less paper and saving trees, they are saving the citizens themselves
money as taxpayers.”City of Temecula, California
Recommendations
• Test the cloud▪ Encourage consumer technology experimentation
• Data first - not applications▪ Preserve investments in training, software, etc.
• Avoid vendor “lock-in”; look for solutions that provide an open repository
• Remember that it's not what you buy; it's how you use it▪ Use the cloud to eliminate barriers
• Design around outcomes, not products
Questions / Discussion
Document Management andCollaboration SoftwareFor the Enterprise
For more information:[email protected]
Document Management andCollaboration SoftwareFor the Enterprise
External cloud computing
• External Cloud: A cloud computing environment that is external to the boundaries of the organization. Although it often is, an external cloud is not necessarily a public cloud. Some external clouds make their cloud infrastructure available to specific other organizations and not to the public at-large.
Internal cloud computing
• Work with existing physical and virtual resources in data center
• Let you specify whether apps are virtualized or not
• Wouldn’t require that sensitive data be hosted outside
• Internal security and configuration management processes
The Architecture of Web-Oriented Collaboration
Outer Core Independent Collaboration Services
PeripherySingle Information and Interaction Space
PeripherySingle Information and Interaction Space
Inner Core
Web OrientationAddressable resources in Web-native formats
HTTP, URL, REST, HTML, JSON, XML Microformats
Mashups Tag Clouds
Tags
Alerts
Web Office
Wikis
Blogs
BookmarksSocial Network
Feeds
Web Mail
Web-oriented collaboration takes place around interconnected resources that are created, organized, changed and used in a single logical information and interaction space.