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AGENDA
MAYOR AND CITY COUNCIL REGULAR SESSION
TUESDAY, SEPTEMBER 4, 2012 6:00 P.M.
1. CALL TO ORDER
2. PRAYER AND PLEDGE
3. REPORT FROM CITY MANAGER ON UPCOMING WORK SESSION
4. APPROVAL OF MINUTES
A. Regular Session #15 dated August 6, 2012
B. Work Session dated August 14, 2012C. Regular Session #16 dated August 20, 2012
5. ITEMS PRESENTED BY THE MAYOR AND CITY COUNCIL
6. PRIVATE EVENT PERMIT REQUESTS
Park Place Jewelers Treasure Hunt at the Beach September 22-23, 2012Presented by: Lisa Mitchell, Private Events Coordinator and Todd Ferrante, Park Place
Jewelers
7. PUBLIC HEARINGS
8. UNFINISHED BUSINESS
9. NEW BUSINESS
Introduction of Cricket Center Enough Abuse CampaignPresented by: Wendy Myers, Program Manager
10. REPORTS AND RECOMMENDATIONS FROM THE DEPARTMENT OF PLANNINGAND COMMUNITY DEVELOPMENT
11. APPOINTMENTS TO BOARDS, COMMISSIONS AND OTHER CITY ORGANIZATIONS
12. ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY SOLICITOR
A. First Reading Ordinance to Adopt Budget Amendment #2 for FY 2012
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13. ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY MANAGER
A. Request to Receive Proposals for Design of New 64th
Street Boat Ramp
B. Bid Award Recommendation for Inlet Lot Parking Control Consulting Services
14. COMMENTS FROM CITIZENS 5 MINUTE TIME LIMIT
15. COMMENTS FROM THE MAYOR AND CITY COUNCIL
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REGULAR SESSION -MAYOR AND CITY COUNCIL
TUESDAY, SEPTEMBER 4, 2012
3 REPORT FROM CITY MANAGER ON UPCOMING
WORK SESSION
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REGULAR SESSION -MAYOR AND CITY COUNCIL
TUESDAY, SEPTEMBER 4, 2012
4 APPROVAL OF MINUTES
A. Regular Session #15 dated August 6, 2012
B. Work Session dated August 14, 2012
C. Regular Session #16 dated August 20, 2012
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REGULAR SESSION -MAYOR AND CITY COUNCIL
TUESDAY, SEPTEMBER 4, 2012
6 PRIVATE EVENT PERMIT REQUESTS
Park Place Jewelers Treasure Hunt at the Beach
September 22 23, 2012
Presented by: Lisa Mitchell, Private Events Coordinatorand Todd Ferrante, Park Place Jewelers
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TOW N OF
The W h i t e Mar l i n Cap i t a l o f t he Wor ld
Agenda Item # 6
Council MeetingSeptember 4,
2012TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Lisa Mitchell, Private Events CoordinatorRE: Park Place Jewelers Treasure Hunt at the BeachDATE: August 28, 2012
I SSUE( S) : Requesting approval to hold the event Park Place JewelersTreasure Hunt at the Beach on the beach at 2nd Street.
SUMMARY: If approved, the event would consist of two treasure hunts on thebeach - one on Saturday, September 22 from 4-5 pm, and oneon Sunday, September 23 from 1-2 pm. People dig in the sandfor prize-filled bags within a fenced area. Participation is limited to100 per hunt.
FI SCAL I MPACT: None specified.
RECOMMENDATI ON: To approve the event as requested.
ALTERNATI VES: Do not approve the event or approve with revisions.
RESPONSI BLE STAFF: Lisa Mitchell, Private Event Coordinator
COORDI NATED W I TH: Appropriate staff, specifically Beach Patrol, OCPD and PublicWorks.
ATTACHMENT ( S): 1) September 2012 calendar2) Cover Sheet3) Application4) Site Layout
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Ocean City Special Events Private Events
Name of Event: Park Place Jewelers Treasure Hunt New Event: No
Date of Event: Sept. 22 and 23
Date Application Received: August 22, 2012 Application Fee Paid: Yes
Date Routed: August 22, 2012Date Returned from All Departments: August 28, 2012 Total Cost to Town: $220.00
Things to Note:
This event is a treasure hunt, which would take place within a 60x120area of the beach in frontof Park Place Jewelers, located on 2nd Street.
There would be two hunts, one on Saturday from 4:00 to 5:00 pm and one on Sunday, from 1:00until 2:00 pm.
Set-up would take place on Wednesday and Thursday, September 19 and 20.
Clean up would take place on Monday, September 24.
The number of participants would be limited to 100 people per hunt. Prizes would be given away consisting of jewelry and gift certificates to local businesses.
The event organizer would like to borrow a pole driver and some stakes from the Town of OceanCity.
This event would take place during Sunfest and the Sunfest Kite Festival.
Sponsors of this event are the Kite Loft, Shenanigans, Connors Beach Cafe and the Dough Roller.
Comments from Department Representatives:
BEACH PATROL If the Beach Patrol has to clear the beach for a dangerous weather condition,then the event must be postponed.
OCPD Will notify shift of the event.
RISK MANAGEMENT Insurance Certificate must be submitted prior to event.
RECREATION & PARKS Sunfest will be going on, but there does not appear to be a conflict. PUBLIC WORKS Will provide 10 sand fence posts and a pole driver, but the event organizer
must provide their own fencing wrap. Total cost to the department is estimated at $220.00
EMERGENCY SERVICES, TOURISM, POLICE, FIRE MARSHAL, CONVENTION CENTERand TRANSPORTATION - No comments or concerns.
Date on Council Agenda: Sept. 4, 2012
Date Applicant Notified of Meeting:
Date Insurance Certificate Received:
Beach Franchisee Notified:Event Approved or Denied:
Date Fees Received: Amount:
Date Permit Issued:
Other: ______
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PRIVATE EVENT APPLICATIONTown of Ocean City, Maryland
NON-REFUNDABLE APPLICATION FEE:$100.00 For Profit Applicants, $25.00 Non-Profit Applicants
RETURN APPLICATION TO: Private Events CoordinatorTown of Ocean CityRecreation and Parks200 125th StreetOcean City, MD [email protected]
This is an application for use and is not a permit of use. No guarantee of availability oruse is made or implied by the acceptance of the application and fee.
This application is to be completed and forwarded to the Ocean City Special Events
Department at least 90 days prior to the requested event. If an application is submittedless than 90-days prior to the proposed start date, a late submission fee of $100.00 will beassessed for both Non-Profit organizations and For-Profit promoters. A new applicationmust be submitted annually for recurring events.
Any misrepresentation in this application or deviation from the final agreed upon routeand/or method of operation described herein may result in the immediate revocation ofthe permit. Applicants attention is directed to the accompanying information packet,entitled Private Event Application Guidelines.
All questions on the application must be fully answered. Same as last year or similar
comments are not acceptable responses. If a question does not apply, please write N/Ain that space. The application will be returned if the information is incomplete. Pleasetype or print the information clearly. You may attach additional sheets as necessary.
A non-refundable application fee must accompany this document.$100.00 For-Profit Promoters and $25 Non-Profit Organizations
The minimum fee for City property usage is $150 per day for For-Profit promoters and$25.00 per day for Non-Profit organizations. For beach use this fee is applied per oceanblock, per day. Races/runs/walks on the beach do not require a per block charge. Set-upand breakdown days are also subject to this fee assessment.
1. TITLE OF EVENT: ____________________________________________________Park Place Jewelers Treasure Hunt at the Beach
2. IS THIS A NEW EVENT? ______________________________________________No
3. DATE(S) OF EVENT ____9/22/12 9/23/12_____________________________
4. STARTING & ENDING TIMES OF EVENT: _______________________________Sat. 4 m Sun. 1 m
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5. PROJECTED SET-UP DATE (S) & TIMES: ________________________________
_____________________________________________________________________9/19-20
6. PROJECTED CLEAN-UP DATE (S) & TIMES: ____________________________________________________________________________________________________9/24
7. LOCATION (Describe area in which event shall be contained; be specific as to howmuch area will be used, etc.): _______________________________________________________________________________________________________________________________________________________________________________________
In front of Park Place ewelers on the beach
_____________________________________________________________________ _______________________________________________________________________________________________________________________________________________________________________________________________________________
_____________________________________________________________________
8. APPLICANTS NAME: ________________________________________________Todd Ferrante9. ORGANIZATION REPRESENTING: _____________________________________
__________________________________________________________________________________________________________________________________________
same
10. MAILING ADDRESS: ______________________________________________________________________________________________________________________
209 N. Atlantic Ave. #123 OCMD 21842
11. WORK PHONE #_____________________HOME PHONE #__________________410-289-6500 410-430-6284
FAX: ___410-289-6700__________ E:MAIL: [email protected]
12. IF ORGANIZATION IS NONPROFIT, YOU MUST SUBMIT A LETTER OFPROOF OF NON-PROFIT STATUS: _______________________________________________________________________________________________________________________________________________________________________________
13. ON-SITE EVENT COORDINATOR: ______________________________________Todd Ferante
14. OCEAN CITY/LOCAL ADDRESS OF COORDINATOR: ____________________
__________________________________________________________________________________________________________________________________________Same as above
15. COORDINATORS CONTACT NUMBERS:HOME: ___________________________WORK: ________________________410-289-0015 410-289-6500
FAX:_____________________________CELL: __________________________E-MAIL ADDRESS: ________________________________________________
410-430-6284
OTHER: __________________________________________________________
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16. FULLY DESCRIBE THE EVENT AND ALL PROPOSED ACTIVITIES: ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
Digging in the sand for buried bags with prizes on them there will be a fenced in area0x100 for the people to dig in5
________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________*if more space is needed, please attach additional pages to the back of this application
17. WHERE WILL EVENT HEADQUARTERS BE LOCATED? _________________________________________________________________________________________________________________________________________________________Park Place Jewelers 2nd and 3rd St. Boardwalk
18. VEHICULAR ACCESS TO THE BEACH IS CONTROLLED. DO YOU
REQUIRE SUCH ACCESS? ______IF SO, WHERE? ____________________________________________________________________________________________
No
________________________________________________________________________________________________________________________________________
19. FULLY DESCRIBE THE UNLOADING AND LOADING OF SUPPLIES,EQUIPMENT, ETC. IN SUPPORT OF YOUR EVENT. (Include location, process,etc.): _______________________________________________________________________________________________________________________________________________________________________________________________________
Will set u Frida with stakes and
____________________________________________________________________
20. WILL YOU SET UP A JUDGING AREA, P.A. SYSTEM, TENTS,SCAFFOLDING, ETC.? IF SO, PLEASE ILLUSTRATE ON REQUIREDDIAGRAM AND DESCRIBE HERE: _____________________________________________________________________________________________________________________________________________________________________________No just stakes and fencing area with a megaphone for instructions. See diagram
________________________________________________________________________________________________________________________________________
21. DESCRIBE THE CROWD CONTROL PROCEDURES YOU INTEND TOEMPLOY: _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
Participants have to register in person and there will be a limited number of participants.he digging area will be comfortable for the number of people we have in the arenaT
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22. DESCRIBE ANY SPECIAL PARKING/TRAFFIC NEEDS ORCONSIDERATIONS (Be aware that additional charges may be assessed.):____________________________________________________________________________________________________________________________________________________________________________________________________________
____________________________________________________________________
none
____________________________________________________________________
23. HAVE ARRANGEMENTS BEEN MADE FOR MEDICAL ASSISTANCE? _____IF SO, WHAT TYPE? ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
No but we will monitor an issues and be read to call for assistance
24. WHAT IS YOUR RAIN POLICY? ___________________________________________________________________________________________________________
____________________________________________________________________No rain date
____________________________________________________________________
25. WHAT PROVISIONS WILL BE MADE FOR COLLECTION AND DISPOSINGOF SOLID WASTES, INCLUDING TRASH, GARBAGE AND RECYCLABLES?____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
26. WHAT PROVISIONS WILL BE MADE FOR PARTICIPANT COMFORT(TOILETS, HAND WASHING, ETC.)? __________________________________________________________________________________________________________________None___________________________________________________________________________________________________________________________________________________________________________________________
27. DESCRIBE CONCESSIONS/SALE ITEMS REQUESTED: ___________________________________________________________________________________________________________________________________________________________none
________________________________________________________________________________________________________________________________________
28. DESCRIBE ALL PRODUCT SAMPLING REQUESTED (SPECIFIC SIZES &QUANTITIES): ______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________N/A
____________________________________________________________________
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29. WILL REVENUE BE GENERATED FROM PARTICIPANT FEES,
CONCESSIONS, SPONSORSHIPS OR ANY OTHER SOURCE? ___none______IF SO, WHO WILL THE PROCEEDS BENEFIT? ______________________________________free event_________________________________________________
30. DESCRIBE EVENT PRIZES/AWARDS: __________________________________________________________________________________________________________________________________________________________________________Jewelry, gift certificates to restaurants, retail
________________________________________________________________________________________________________________________________________
31. WILL YOU BE OFFERING A RAFFLE AT YOUR EVENT? _________________Please forward a copy of the approved One Day Raffle Permit, to the Private Events
no
Coordinator.
32. WILL YOU BE ERECTING A TENT AT YOUR EVENT? _________________no
Please forward a copy of the approved Tent Permit, from the Office of the Fire Marshal tothe Private Events Coordinator.
33. WILL YOU BE HAVING AIR-INFLATED STRUCTURES AT YOUREVENT? _______no__________Please forward a copy of the approved Air Support/Air-Inflated Structures Permit, to thePrivate Events Coordinator.
34. WILL YOU BE HAVING A BONFIRE AT YOUR EVENT? _________________Please forward a copy of the approved Bonfire Permit, to the Private Events Coordinator.
no
35. WILL YOU BE HAVING FIREWORKS AT YOUR EVENT? _________________
Please forward a copy of the approved State of Maryland Fire Marshal Fireworks Permit, to
no
the Private Events Coordinator.
36. DO YOU EXPECT TO SERVE/SELL/DISTRIBUTE ALCOHOLIC BEVERAGESAT YOUR EVENT? ______no__IF SO, PLEASE DESCRIBE INTENT (includebeverage type, quantities, drink sizes, location, etc.):______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
____________________________________________________________________Please forward a copy of the approved One Day Alcohol Permit, if required, to the PrivateEvents Coordinator.
37. EXPECTED NUMBER OF PARTICIPANTS: ______________________________100 er contest
38. EXPECTED NUMBER OF SPECTATORS: ________________________________200 spectators
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39. IF YOUR EVENT TAKES PLACE ON THE BEACH, YOU MUST NOTIFY THE
APPROPRIATE BEACH FRANCHISE OWNER OF THE INTENDED EVENT.HAVE YOU DONE SO? __No_________WHO DID YOU CONTACT? _____________________________________________________________________________I will contact Drew
40. WHAT ASSISTANCE AND SUPPLIES WILL YOU BE REQUESTING FROMTHE TOWN OF OCEAN CITY (A refundable damage/repair bond of $100.00 isrequired for each major end-item borrowed from the Town of Ocean City):____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Just a stake pounder and some stakes
________________________________________________________________________________________________________________________________________
____________________________________________________________________________________________________________________________________________________________________________________________________________
41. A STATE HIGHWAY PERMIT MUST BE OBTAINED FOR USE OF ANYSTATE PROPERTY (ROADS, HIGHWAYS, ETC.) HAVE YOU ALREADYOBTAINED THIS PERMIT? ___________IF SO, PLEASE ATTACHED A COPYno
TO THE BACK OF THIS APPLICATION.Please forward a copy of the approved MDOT Highway Permit to the Private EventsCoordinator once you receive it.
42. For parade organizers only: EXPECTED NUMBER OF OVERSIZED VEHICLES
(LARGER THAN 12 FT TALL, 8 FT WIDE AND/OR 20 FT. LONG)TRAVELING THE PARADE ROUTE: _______________DESCRIBE: ______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
NA
43. LIST LOCATIONS AND DATES FOR PRIOR EVENTS HELD THE PAST FIVE(5) YEARS: ______________________________________________________________________________________________________________________________
____________________________________________________________________2009, 2010 and 2011 same location________________________________________________________________________________________________________________________________________
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44. LIST ALL SPONSORS ASSOCIATED WITH YOUR EVENT (Please read andcomply with the Town of Ocean Citys sponsorship policy. The application willnot be approved without sponsors. If no sponsors, please state No Sponsors in areaprovided below.): _________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________Dou h Roller Kite Loft Conners Beach Caf Shenani ans
45. LIST ADDITIONAL COMMENTS AND/OR REQUESTS NO COVERED IN
THIS APPLICATION: _____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________.
____________________________________________________________________
____________________________________________________________________________________________________________________________________________________________________________________________________________
46. PLEASE ATTACH A DETAILED DIAGRAM OF EVENT LAYOUT. MAKESURE YOU INCLUDE LOCATION OF HEADQUARTERS, PA SYSTEM,STAGE, CONCESSIONS, COURTS, BANDS, ETC.IS DIAGRAM INCLUDED WITH APPLICATION? YES________NO_______XX
An event diagram MUST be included for an event to be considered.
INSURANCE REQUIREMENT:For the protection of the public and the Mayor and City Council, the applicant mustobtain, at the applicants own expense, general liability insurance coverage, which shallinclude coverage for personal injury in the amount of one million dollars ($1,000,000)single limit. Said insurance coverage shall name the Mayor and City Council asadditional insureds, with the address on the certificate listed as 301 Baltimore Avenue,Ocean City, Maryland 21842. A copy of the Insurance Policy Addendum, showing theaddition of the Mayor and City Council as additional insured, is also to be provided. Thecertificate of insurance and the addendum shall be furnished to the Private EventsCoordinator, no later than 30-days before the private event.
INSURANCE CERTIFICATE AND ADDENDUM:
________INCLUDED WITH APPLICATION
XX_____TO BE OBTAINED AND FORWARDED NO LATER THAN THIRTY(30) DAYS PRIOR TO THE EVENT
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COCA-COLA EXCLUSIVE PRODUCT AGREEMENT DISCLOSURE:The applicant must comply with all provisions of the Towns agreement with Coca-ColaRefreshments as it pertains to the distribution or sales of beverages by the applicant onTown property. The applicant agrees to sell, dispense or serve only Coca-Cola beverageson Town premises for the duration of the permitted use.
The applicant is expressly prohibited from using the beverages of other suppliers, saidbeverages to include soft drinks, juices, sport drinks, specified energy drinks and bottledwaters. The permitted beverages include Coca-Cola, Diet Coca-Cola, Sprite, Pibb Xtra,Mello Yello, Nestea, Arizona Tea, Barqs Root Beer, Fanta, Minute Maid, PowerAde,Fuze Juice, Monster, Tum E Yummies, Dasani and other products that Coca-Cola mayprovide in accordance with its agreement with the Town of Ocean City.
I have read this disclosure and agree that I will comply with its provisions.
APPLICANTS SIGNATURE____________________________DATE______________Si nature on file 8/22/12
LOCAL ORDINANCE DISCLOSURE AND COMPLIANCEThe applicant agrees to comply with the provisions ofallapplicable ordinances of theTown of Ocean City. Specifically all permitted uses on or within 75 feet of theBoardwalk are required to comply with the provisions of chapter 62 of the Code whichexpressly prohibits the public sale, rental or exchange for a donation of any goods, wares,merchandise, foodstuffs, refreshments or other commodities or services.
I have read this disclosure and will comply with allprovisions of the local ordinancesincluding Chapter 62 of the Town Code.
APPLICANTS SIGNATURE___________________________DATE_______________Si nature on file 8/22/12
HOLD HARMLESS CLAUSE:Permitted (organization/applicant) shall assume all risks incident to or in connection withthe permitted activity and shall be solely responsible for damage or injury, of whateverkind or nature, to person or property, directly or indirectly arising out of or in connectionwith the permitted activity or the conduct of Permitteds operation. Permitted herebyexpressly agrees to defend and save the Town of Ocean City, its officers, agents,employees and representatives harmless from any penalties for violation of any law,ordinance, or regulation affecting its activity and from any and all claims, suits, losses,damages, or injuries directly or indirectly arising out of or in connection with thepermitted activity or conduct of its operation or resulting from the negligence orintentional acts or omissions of Permitted or its officers, agent and employees.
APPLICANTS SIGNATURE___________________________DATE_______________Si nature on file 8/22/12
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MANDATED CHANGES/CANCELLATIONApplicant understands that any event or event date can be changed or canceled at thedirection of the Mayor and City Council if the approved event interferes with Public
Works project(s) or any other necessary governmental function. Such action may bedirected at any time.
APPLICANTS SIGNATURE___________________________DATE_______________Si nature on file 8/22/12
PRIVATE EVENT APPLICATION COMPLIANCE REQUIREMENTThe applicant for the private event described in this application agrees to followguidelines provided and submit a complete application including all required submissionof materials.
The applicant agrees to take full responsibility for all city-owned property, whetherborrowed, leased or rented, and understands that necessary replacement and/or repair feesmay be assessed should such property be in an unacceptable condition.
The applicant agrees to abide by all provisions of the private event permit granted by theTown and agrees to pay all fees and costs assigned to the permit. The applicant furtheragrees to comply with all conditions of the use permit, which may be required by theMayor and City Council of the Town.
I have read and will copy with all special event application requirements.
APPLICANTS SIGNATURE___________________________DATE_______________Si nature on file 8/22/12
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REGULAR SESSION -MAYOR AND CITY COUNCIL
TUESDAY, SEPTEMBER 4, 2012
9 NEW BUSINESS
Introduction of Cricket Center Enough Abuse
Campaign
Presented by: Wendy Myers, Program Manager
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TOW N OF
The W h i t e Mar l i n Cap i t a l o f t he Wor ld
Agenda Item # 9
Council Meeting 9/4/12
TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerRE: Cricket Center Enough Abuse CampaignDATE: August 28, 2012
I SSUE( S) : Introduction of The Cricket Centers Enough Abuse Campaign
SUMMARY: The Cricket Center is a non-profit agency established by TheChild Advocacy Center of Worcester County. The Center staffs ateam of professionals to aid in investigating and prosecuting child
abuse in Worcester County. It also provides additional resourcesto families who require help as a result of abuse.
FI SCAL I MPACT: None
RECOMMENDATI ON: None
ALTERNATI VES: None
RESPONSI BLE STAFF: None
COORDI NATED W I TH: None
ATTACHMENT(S) : 1) Enough Abuse campaign information2) Overview of The Child Advocacy Center of Worcester County3) Signs of abuse4) 2012 statistics5) 2011 statistics
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Th e CRICKET Cen te r
W h o a r e w e?
We a r e The Chi ld Advocacy Center o f Wor ces ter Coun ty . (CAC)
W h at is a CAC?
A CAC is a One- s t op s a fe , ch i l d f r i end l y p lace wh ere ch i ld r en who a r e v ic t im s o f abu s e can t e l l
t h e i r s t o r y a n d g et h e l p f o r t h e m s e lve s a n d t h e i r n o n -o ffe n d i n g fa m i ly m e m b e r s .
Wh y d o c h i ld r e n n e e d a C AC?
A CAC i s ou r bes t r e s ou r ce a s a com m un i ty t o keep ou r ch i l d ren s a fe . Ch i ld r en a re a b l e t o te l lt he i r s t o ry ONE t im e t o a s pec i a ll y t r a i ned fo r ens i c in t e r v iewer . The i n t e rv i ew i s vi deo t apedwi t h s t a t e -o f -t he -a r t r eco rd i ng equ i pm en t s o t ha t t he d i ff e ren t agenc ie s m ay s ha re t h ei n fo rm a t i on w i t hou t ad d i ng t he t r au m a o f r e - i n t e rv i ewing t he ch i ld m u l t ip l e t im es .
Wh o wor ks a t The CRICKET Cen te r ?
The CRICKET Cen t e r i s s t a ff ed by ou r pa r t ne r i ng agenc ie s :
A t la n t ic Ge n er a l H o sp it a l p r o v id e s o n - s it e M e d i ca l e xa m s w h e n w a r r a n t e d .
La w En for cem en t The CRICKET Cen te r recen t ly secu red fund ing fo r an Off ice r t o be co - loca t ed w i th t h e Mul t i -D i scip li na r y Team a t ou r Cen te r .
L i fe Cr is is , I n c p rov ides Men ta l Hea l th eva lua t i ons fo r Ch i ld -v ic t im and non -o ffend ing fami ly m em ber s i nc lud ingpa r en t s , s i b l ings , e t c .
W o r c es t e r Co u n t y B o a r d o f E d u c a t i o n - p rov ides o f f- s it e se r v ices . Our Teache rs , Gu idance Coun se lo rs , and Schoo lAdm in i s t ra t i on pa r tne r t o i den t i fy a t - r i sk ch i l d ren .
W o r c es t e r Co u n t y D e p a r t m e n t o f S o c ia l S e r v i ce s p r ov ides spec i a l ly t ra ined fo rens i c i n t e rv i ewers f rom Ch ildPr otec t ive Serv ices .
W orces t e r Coun ty S ta t e s A t to rn ey s O f f ice - works w i th CPS and Law Enfo rcem en t t o p ro secu t e t hese c r im es aga in s tch i l d ren .
Wh o fun ds The CRICKET Cen t e r?
The CRICKET Cen t e r i s a 50 1(c ) (3 ) Non -Pr o f it Agency. We a r e fund ed t h ro ugh d on a t i ons an dg ran t s . We rece i ve NO fun ds f rom an y S t a t e , Fede r a l , o r Loca l budge t . We ha ve p rev ious l yr e c e ive d g r a n t f u n d s fr o m t h e f o llo w in g : Th e Co m m u n i ty F ou n d a t i o n o f T h e E a s t e r n S h o r e ,Nat ion al Chi ld r en s All ian ce , Vict im s of Cr im e Act , Gover n or s Office of Cr im e Cont r o l an dPr even t i on , The W om ens Com m i s s ion , Chop t an k E lec t r i c Fun d .
W h y is i t n e ce s s a r y t o a s k fo r C o m m u n i ty d o n a t i o n s a n d t o s e cu r e g r a n t f u n d i n g?
Our p a r t ne r i ng agenc i e s p rov i de s a la r y fo r t he i r em p l oyees . The da i ly ope r a t i ng cos t s , t r a i n i ngfo r M u l t i-D is c ip l ina ry Team , Com m un i t y Edu ca t ion , P r og ram M an ager s a l a r y , Adm i n i s t r a t i veAs s i st an t s a la r y, r eco rd i ng equ i pm en t , an d bu i ld i ng u t i li t ie s m us t be p r ov ided b y fund ra i s ing .
Wh y a re The CRICKET Cen t e r Se rv ices fr ee?
The CRICKET Cen t e r w i ll neve r cha rge an y fee fo r a ny s e r v ice p r ov ided by ou r t eam . Th i si n clu d e s m e n t a l a n d m e d i ca l t r e a t m e n t . W e b e lie ve e v e r y ch i ld d e s e r v e s a s a f e e n v ir o n m e n tan d t h e s am e acces s t o s e r v ices r ega r d l e s s o f t he i r f am i ly s ab i l it y t o pay .
The CRICKET Cen ter i s a Me m ber of Marylan d Chi ldren s Al l ian ce (MCA) an d Nat ion al Chi ldr en s All iance (NCA)
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TheCRICKETCenterreceivedfundingfromTheFamilyTreein2012for
communityeducation.(billboardonRoute#50inWestOC) Teamof10communityprofessionalsweretrainedinMarch2012forthe
EnoughAbusecampaign.
Asateam,wehavetrainedmorethan165Worcesterresidentsregarding
thesignsofchildsexualabuse,howtoreactresponsiblyifyoususpect
abuseorifachilddisclosestoyou,andhowtocometogetherasa
communitytomakeWorcestersafeforkids.
Wearecontinuingourmissiontotrainmorethan500Worcesterresidents
andask
for
help
from
our
community.
We
will
train
teachers,
healthcare
professionals,worshipleaders,communitycoachesandvolunteers,law
enforcementpersonnel,etc.Anyindividualwhocomesintocontactwith
childrenthroughworkorplayshouldheartheinformation.
ThemissionofTheCRICKETCenteristoinvestigateandprosecutechild
abuseinWorcesterCountyandtoprovideadditionalservicestofamilies
whorequirehelpasaresultofabuse.Wealsobelieveitisourresponsibility
to
our
community
to
provide
community
education
and
equip
families
with
thetoolstheyneedtopreventthisepidemicfromcontinuing.
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*TheCRICKETCenterisanonprofit501(c)(3)organizationandisaMemberofThe
MarylandChildrensAllianceandanAssociateMemberofNationalChildrensAlliance.
TheStateofMarylandrequireseveryCountyintheStatetoinvestigatechildabuse
throughaChildAdvocacyCenter,however,currentlythereisnofundingsetasideinany
State
or
local
budget
for
the
necessary
work
of
child
advocacy
centers.
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The CRICKET Center
Learn The Signs
1. Unexplained Injuries Visible signs of physical abuse may include unexplained
burns or bruises in the shape of objects. You may also hear unconvincing
explanations of a childs injuries.2. Changes in behavior Abuse can lead to many changes in a childs behavior.
Abused children often appear scared, anxious, depressed, withdrawn or more
aggressive.3. Returning to earlier behaviors Abused children may display behaviors shown at
earlier ages, such as thumb-sucking, bed-wetting, fear of the dark or strangers. Forsome children, even loss of acquired language or memory problems may be anissue.
4. Fear of going home Abused children may express apprehension or anxiety about
leaving school or about going places with the person who is abusing them.5. Changes in eating The stress, fear and anxiety caused by abuse can lead to
changes in a childs eating behaviors, which may result in weight gain or loss.
6. Changes in sleeping Abused children may have frequent nightmares or have
difficulty falling asleep, and as a result may appear tired or fatigued.
7. Changes in school performance and attendance Abused children may have
difficulty concentrating in school or have excessive absences, sometimes due toadults trying to hide the childs injuries from authorities.
8. Lack of personal care or hygiene Abused and neglected children may appearuncared for. They may present as consistently dirty and have severe body odor, or
they may lack sufficient clothing for the weather.9. Risk-taking behaviors Young people who are being abused may engage in high-
risk activities such as using drugs or alcohol or carrying a weapon.
10. Inappropriate sexual behaviors Children who have been sexually abused may
exhibit overly sexualized behavior or use explicit sexual language.
One with Courage
Contact Us: [email protected] or www.thecricketcenter.com
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The CRICKET Center 2012 January June
Number of investigations 49
Female 28
Male 21
Race
White 22
Black 16
Hispanic 3
Other 8
Offender
Parent 9
Step-Parent 2
Parent boy/girl friend 3
Other relative - 14
Other known person - 4
Unknown person 8
Trends:
2 female teen-aged victims attempted suicide in 2012
AMAC 3 cases in 2012
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TheCRICKETCenter2011Statistics
Totalnumberofinvestigations107
Femalevictim80
MaleVictim27
Victimage:
06years31
712years42
1318years34
RaceWhite 79
Black24
Hispanic3
Other1
AllegedOffenderParent13
Parentboyfriend/girlfriend13
Stepparent5
Otherknownperson7
Otherrelative19
Unknown14
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REGULAR SESSION -MAYOR AND CITY COUNCIL
TUESDAY, SEPTEMBER 4, 2012
12 ITEMS REFERRED TO AND PRESENTATIONS FROM
THE CITY SOLICITOR
First Reading - Ordinance to Adopt Budget Amendment
#2 for FY 2012
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TOWN OF
The White Marlin Capital of the World
TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City Manager
FROM: Jennie KnappRE: FY 12 Budget Amendment # 2, First ReadingDATE: 8/30/12
ISSUE(S): First Reading of Budget Amendment # 2 for FY 12
SUMMARY: General Fund revenue estimates were better than anticipated,
especially Room Tax. Additional revenue partially offsetallocations from Fund Balance for the Art League Building, streetpaving, the 4th street parking lot improvements and the GolfCourse irrigation system repairs. This amendment also covers
supplemental funding of the pension plans already approved bythe Council, expenses from Hurricane Irene, and the recognitionof grants and donations since the first budget amendment.
FISCAL IMPACT: The amount taken from prior year reserves (fund balance)increases $512,079, from $1,590,908 approved in Budget
Amendment # 1 to $2,102,987.
RECOMMENDATION: Approval of Budget Amendment # 2 for FY 12
ALTERNATIVES: None
RESPONSIBLE STAFF: Jennie Knapp, Budget Manager
COORDINATED WITH:
ATTACHMENT(S): 1) Budget amendment ordinance2) Detail of changes
Agenda Item # 12
Council Meeting 9/4/12
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AMENDMENT # 2 AMENDMENT # 2
SOURCE FIRST READING SECOND READING
Section II, Water Fund:
A. Anticipated Revenue:
Water Sales $ 3,177,023 $ 3,177,023
Water Fixture Charge 3,487,042 3,487,042
Service Charges 234,358 234,358
Capacity/Impact Fees 27,720 27,720
Prior Year Reserves 218,384 218,384
Total Revenue $ 7,144,527 $ 7,144,527
B. Anticipated Expenditures:
Personal Services $ 1,888,869 $ 1,888,869
Non-Personal Services 3,086,697 3,086,697
Debt Service 1,385,980 1,385,980
Capital Outlay 782,981 782,981
Total Expenditures $ 7,144,527 $ 7,144,527
Section III, Transportation Fund:
A. Anticipated Revenue:
Bus Revenue $ 2,754,180 $ 2,754,180
Train Revenue 1,092,339 1,092,339Federal and State Grants 1,796,672 1,796,672
Transfer-In From General Fund 1,537,171 1,537,171
Prior Year Reserves 19,596 19,596
Total Revenue $ 7,199,958 $ 7,199,958
B. Anticipated Expenditures:
Personal Services $ 3,487,310 $ 3,487,310
Non-Personal Services 3,262,475 3,262,475
Capital Outlay 450,173 450,173
Total Expenditures $ 7,199,958 $ 7,199,958
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AMENDMENT # 2 AMENDMENT # 2
SOURCE FIRST READING SECOND READING
Section IV, Wastewater Fund:
A. Anticipated Revenue:
Wastewater Treatment Charges $ 10,727,713 $ 10,727,713
Service Charges 941,261 941,261
Capacity/Impact Fees 48,400 48,400
Bond Proceeds 4,913,206 4,913,206
Prior Year Reserves 873,891 873,891
Total Revenue $ 17,504,471 $ 17,504,471
B. Anticipated Expenditures:
Personal Services $ 4,091,411 $ 4,091,411
Non-Personal Services 3,583,923 3,583,923
Debt Service 3,119,747 3,119,747
Capital Outlay 6,709,390 6,709,390
Total Expenditures $ 17,504,471 $ 17,504,471
Section V, Airport Fund:
A. Anticipated Revenue:
Fuel Sales $ 692,850 $ 692,850
Rents and Other Revenue 343,077 343,077
State and Federal Grants 447,751 447,751Service Charges 120,901 120,901
Transfer-In From General Fund 332,964 332,964
Prior Year Reserves 92,469 92,469
Total Revenue $ 2,030,012 $ 2,030,012
B. Anticipated Expenditures:
Personal Services $ 313,007 $ 313,007
Non-Personal Services 1,120,976 1,120,976
Debt Service 146,029 146,029
Capital Outlay 450,000 450,000
Total Expenditures $ 2,030,012 $ 2,030,012
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AMENDMENT # 2 AMENDMENT # 2
SOURCE FIRST READING SECOND READING
Section VI, Municipal Golf Course Fund:
A. Anticipated Revenue:
Service Charges $ 1,571,193 $ 1,571,193
Sales and Concessions 415,000 415,000
Advance From General Fund 200,000 200,000
Other Revenue 56,728 56,728
Prior Year Reserves 4,411 4,411
Total Revenue $ 2,247,332 $ 2,247,332
B. Anticipated Expenditures:
Personal Services $ 1,046,666 $ 1,046,666
Non-Personal Services 1,002,819 1,002,819
Capital Outlay 197,847 197,847
Total Expenditures $ 2,247,332 $ 2,247,332
Section VII, Convention Center Fund:
A. Anticipated Revenue:
Service Charges $ 1,762,500 $ 1,762,500
State and County Grants 1,412,065 1,412,065
Food & Beverage Tax 1,085,000 1,085,000
Transfer-In From General Fund 1,376,597 1,376,597
Prior Year Reserves 1,110,190 1,110,190
Contributed Equity 650,000 650,000
Total Revenue $ 7,396,352 $ 7,396,352
B. Anticipated Expenditures:
Personal Services $ 2,846,307 $ 2,846,307
Non-Personal Services 1,468,780 1,468,780
Debt Service 2,304,265 2,304,265
Transfer to Debt Service Reserves 100,000 100,000
Capital Outlay 677,000 677,000
Total Expenditures $ 7,396,352 $ 7,396,352
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AMENDMENT # 2 AMENDMENT # 2
SOURCE FIRST READING SECOND READING
Section VIII, Information Technology Fund:
A. Anticipated Revenue:
Service Charges To Other Funds $ 1,771,909 $ 1,771,909
Prior Year Reserves 73,704 73,704
Total Revenue $ 1,845,613 $ 1,845,613
B. Anticipated Expenditures:
Personal Services $ 900,012 $ 900,012
Non-Personal Services 945,601 945,601
Total Expenditures $ 1,845,613 $ 1,845,613
Section IX, Service Center Fund:
A. Anticipated Revenue:
Service Charges To Other Funds $ 5,019,622 $ 5,019,622
Prior Year Reserves 99,594 99,594
Total Revenue $ 5,119,216 $ 5,119,216
B. Anticipated Expenditures:
Personal Services $ 1,783,763 $ 1,783,763
Non-Personal Services 3,335,453 3,335,453
Debt Service 0 0
Capital Outlay 0 0
Total Expenditures $ 5,119,216 $ 5,119,216
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AMENDMENT # 2 AMENDMENT # 2
SOURCE FIRST READING SECOND READING
Section X, Vehicle & Equipment Trust Fund:
A. Anticipated Revenue:
Service Charges To Other Funds $ 2,311,893 $ 2,311,893
State and Federal Grants 2,688,850 2,688,850
Insurance Claim Payments 19,000 19,000
Sale of Assets 134,407 134,407
Prior Year Reserves 550,800 550,800
Total Revenue $ 5,704,950 $ 5,704,950
B. Anticipated Expenditures:
Non-Personal Services $ 802,165 $ 802,165
Debt Service 0 0
Transfers Out 0 0
Capital Outlay 4,902,785 4,902,785
Total Expenditures $ 5,704,950 $ 5,704,950
Section XI, Risk Management Fund:
A. Anticipated Revenue:
Service Charges To Other Funds $ 2,402,999 $ 2,402,999
Interest Earned 77,669 77,669Prior Year Reserves 7,882 7,882
Total Revenue $ 2,488,550 $ 2,488,550
B. Anticipated Expenditures:
Personal Services $ 233,258 $ 233,258
Non-Personal Services/Claims 2,255,292 2,255,292
Capital Outlay 0 0
Total Expenditures $ 2,488,550 $ 2,488,550
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AMENDMENT # 2 AMENDMENT # 2
SOURCE FIRST READING SECOND READING
Section XII, Pension Trust Funds:
A. Anticipated Revenue:
Employer Contributions $ 5,854,405 $ 5,854,405
Employee Contributions 1,850,000 1,850,000
Investment Earnings 2,897,882 2,897,882
Total Revenue $ 10,602,287 $ 10,602,287
B. Anticipated Expenditures:
Benefit Payments $ 3,675,000 $ 3,675,000
Non-Personal Services 525,000 525,000
Reserve for Employee's Retirement 6,402,287 6,402,287
Total Expenditures $ 10,602,287 $ 10,602,287
Section XIII, OPEB Trust Funds:
A. Anticipated Revenue:
Employer Contributions $ 3,675,007 $ 3,675,007
Employee Contributions 140,000 140,000
Investment Earnings 180,000 180,000
Total Revenue $ 3,995,007 $ 3,995,007
B. Anticipated Expenditures:
Benefit Payments $ 625,000 $ 625,000
Non-Personal Services 50,000 50,000
Reserve for Retiree Health 3,320,007 3,320,007
Total Expenditures $ 3,995,007 $ 3,995,007
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AMENDMENT # 2 AMENDMENT # 2
SOURCE FIRST READING SECOND READING
Section XIV, General Capital Projects Fund:
A. Anticipated Revenue:
General Fund Contribution 1,737,430 1,737,430
Private Contributions 200,000 200,000
Bond Proceeds 17,805,274 17,805,274
Inlet Lot Parking Revenue 300,000 300,000
Total Revenue $ 20,042,704 $ 20,042,704
B. Anticipated Expenditures:
Street Paving 889,430 889,430
Art League Building 800,000 800,000
4th St Parking Lot Improvements 1,455,176 1,455,176
Caroline St Comfort Station 1,005,980 1,005,980
Boardwalk Reconstruction 6,036,823 6,036,823St Louis Ave Reconstruction 4,525,393 4,525,393
Fire Station Improvements 5,029,902 5,029,902
Reserve for Future Capital Projects 300,000 300,000
Total Expenditures $ 20,042,704 $ 20,042,704
Section XV, All Funds Expenditure Summary:
General Fund $ 79,201,995 $ 79,201,995
Water Fund 7,144,527 7,144,527Transportation Fund 7,199,958 7,199,958
Wastewater Fund 17,504,471 17,504,471
Airport Fund 2,030,012 2,030,012
Municipal Golf Course Fund 2,247,332 2,247,332
Convention Center Fund 7,396,352 7,396,352
Management Information Services Fund 1,845,613 1,845,613
Service Center Fund 5,119,216 5,119,216
Vehicle & Equipment Trust Fund 5,704,950 5,704,950
Risk Management Fund 2,488,550 2,488,550
Pension Trust Funds 10,602,287 10,602,287
Sub Total $ 148,485,263 $ 148,485,263
LESS: Interfund Transfers (26,219,997) (26,219,997)
Total Expenditures $ 122,265,266 $ 122,265,266
Capital Projects Fund - General 20,042,704 20,042,704
Grand Total $ 142,307,970 $ 142,307,970
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Section XV, Special Authorization - Budget Manager:
The Budget Manager shall be authorized to reallocate departmental appropriations among the various
objects of expenditures as she deems necessary. Such changes shall be approved by the Finance
Administrator & City Manager.
Section XVI, Restrictions - City Manager:
A. The utilization of any contingency appropriation shall be accomplished only with prior
authorization from the Mayor and Council.
B. Utilization of appropriations established in the Capital Improvement Fund may be
accomplished only with the express approval of the Mayor and Council.
Section XVII, Tax Rate:
An Ad Valorem Tax Rate of $0.395 per $100 of assessed valuation of real property and a rate of $1.29
per $100 of assessed valuation of corporate and personal property tax is required to fund this budget.
INTRODUCED at a meeting of the City Council of Ocean City, Maryland held on September 4, 2012
ADOPTED AND PASSED, by the required vote of the elected membership of the City Council
and approved by the Mayor at its meeting held on September 17, 2012.
RICHARD W. MEEHAN, MAYOR
KELLY ALLMOND, CITY CLERK JAMES S. HALL, PRESIDENT
LLOYD MARTIN, SECRETARY
ADOPTED:
Date
MOTION TO ADOPT BY:
MOTION SECONDED BY:
VOTE: FOR: AGAINST:
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Changes:
General Fund:Revenue:
Other Taxes 472,026 440,000 Room Tax; 69,773 Income Tax; 17,299 Admissions Tax
(26.939) Casino Revenue; (28,107) Highway User Tax
Licenses and Permits 152,188 88,188 P&Z fees; 40,000 Stormwater Mitigation Fees- BUFFER;project; 14,000 Taxi Medallion transfer fees; 10,000 Cable TV fees
Revenue from Other Agencies 856,924 348,132 State Tourism grant; 161,610 additional County ambulance
grant; 35,000 Volunteer Fire grant; 120,112 Police reimbursement
grants; 62,000 Homeland security; 105,442 Hurricane Irene
reimbursement; 29,293 Emergency Management grants; (4,665)
Stormwater grant adjustment
Charges for Services 373,572 213,497 Parking revenue; 79,800 Winterfest revenue; 58,000
Recreation revenue; 30,000 EMS fees; 30,000 Fire Marshal fees;
18,000 Beach Stand Franchise fees; (45,725) Liquor Board sales;
(10,000) Corporate sponsorships
Fines and Forfeitures 37,220 Police Tow fines
Other Revenue (4,078) 41,000 Bench donations; 2,652 wheelchair donation; 13,000
Paramedic Foundation donation; 2,500 Police donation; 3,375 Treeof Life donation; (66,605) interest earnings
Prior Year Reserves 512,079 600,000 Art League Building; 350,000 street paving; 248,000 4th st
improvements; 200,000 Golf Course irrigation system; (738,064)
revenue exceeding budget; (139,580) transfer to Convention Center;
(8,277) Airport helicopter display
2,399,931
Expenses:General Government (87,927) (143,581) salary and benefit savings; (65,782) expense savings;
88,436 additional pension funding; 33,000 legal fees
Public Safety 984,750 485,319 additional pension funding; 300,000 additional worker's
compensation allocation; 120,112 Police reimbursement grants;
37,220 Police tow charges; 62,000 Homeland Securities grants;29,293 Emergency Management grants; 15,500 donations;
359,216 Hurricane Irene expenses; (348,751) health insurance
savings; (75,159) departmental savings
Public Works/Beach (217,458) (31,427) Springfest; (10,609) Winterfest; 41,000 Boardwalk bench
donations; (8,277) Airport helicopter expenses; (159,384) salary &
benefit transfers; (95,911) operational savings; 47,150 additional
pension funding
Sanitation & Waste Removal (65,084) (113,299) salary and benefit transfers; (11,446) operational savings
(12,382) pension under budget; 21,194 Transfer Station floor;
50,849 additional tipping fees
Highways & Streets 137,994 200,316 salary and benefit transfers; 35,212 additional pension
funding; (79,709) operational savings; (13,160) Sprinfest wages;
(4,665) Stormwater Management fundingEconomic Dev - Tourism 539,108 151,908 Winterfest; 52,350 Springfest; 348,132 State Tourism
grant; 5,000 Winterfest replacement storage trailer; 6,800 increase
Winterfest purchases for resale account; (7,898) pension reduction;
(2,096) salary and benefit savings; (15,000) operational savings
(88) Springest
Culture and Recreation (249,872) (141,299) Winterfest; (7,675) Springfest; 28,692 additional pension
funding; (45,907) salary and benefit savings; (89,784) operational
savings; 2,652 wheelchair donation; 3,375 Tree of Life donations
74 Tree of Life interest
Debt Service 0
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Transfers to Other Funds:
To Transportation 60,000 Revenue under budget
To Airport 40,000 Airport landscaping project (BUFFER)
To Golf Course 200,000 Irrigation system repair
To Convention Center (139,580) Expenses under budget
To Capital Projects 1,198,000 600,000 Art League Building; 248,000 4th Street parking lot
improvements; 350,000 street paving projects
2,399,931
Water Fund:
Revenue:Water Sales (113,355) Metered usage charges under estimated amount
Expenses:Personnel Costs (41,455) (47,436) pension under budget; 5,981 increases in salaries and
benefits
Non-Personnel Costs (71,900) (50,000) Energy costs; (21,900) operational savings
(113,355)
Transportation Fund:Revenue:Bus Revenue (235,939) (172,000) Bus Passenger revenue; (63,939) Bus Pass revenue
Train Revenue 63,939
General Fund Contribution 60,000
(112,000)
Expenses:Personnel Costs (177,257) (109,037 unemployment savings; (86,506) part-time salaries;
14,958 additional pension funding; 3,328 other salary & benefit
adjustments
Non-Personnel Costs 65,257 72,812 vehicle fuel, parts and labor; 14,486 bus advertising;
(15,270) energy costs; (6,771) operating expense savings(112,000)
Wastewater Fund:
Revenue:
WW Treatment Charges 121,353 Fixture charges exceeding estimate
Service Charges 7,000 Connection fees
Bond Proceeds 4,913,206 Funding for approved capital projects listed below
5,041,559
Expenses:Personnel Costs 329 34,858 additional pension funding; 647 other benefit increases;
(28,835) full-time salaries; (6,341) other salary and overtime savings
Non-Personnel Costs 128,024 77,310 building & equipment maintenance; 57,392 vehicle expenses
53,000 unbudgeted manhole and sewer repairs; 30,588 tipping fees
5,935 misc increases; (59,241) energy costs; (33,960) professional
services; (3,000) operational supplies
Capital Outlay 4,913,206 Bond projects: 2,716,146 pumping stations; 1,358,073 Clarigester
upgrade; 402,392 Winter influent pump upgrades; 436,595
St. Louis Avenue sewere main
5,041,559
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Airport Fund:Revenue:Fuel Sales 78,250 20,000 Jet Fuel sales; 58,250 100 LL Fuel sales
Rents and Other Revenue 2,505 8,277 helicopter display donation; 800 misc increases; (3,226)
tie-down revenue; (2,000) t-hangar rental; (1,346) commission
State and Federal Grants 9,001 Grant for boom mower attachment
Service Charges 26,051 concrete disposal and recycling fees
General Fund Contribution 40,000 Airport landscaping project. Funds transferred from StormwaterMitigation fees
155,807
Expenses:Personnel Costs (16,479) 11,086 additional pension contributions; (21,430) salary & benefit
savings; (6,135) unemployment
Non-Personnel Costs 172,286 64,318 purchases for resale fuel; 40,000 Airport landscaping
project; 22,500 concrete crushing fees; 17,000 building maintenance;
16,917 MDE update on concrete crushing site; 8,277 helicopter
display; 6,000 equipment maintenance; (2,726) operational savings
155,807
Municipal Golf Course:
Revenue:Advance from Gen'l Fund 200,000 Advance to cover irrigation system repairs; Funds to be repaid.
Expenses:Personnel Costs 27,711 25,851 additional pension funding; (15,104) group insurance;
(11,436) unemployment; 12,174 full-time salaries; 11,712 part-time
salaries; 2,153 irrigation system repairs; 2,361 other salary and
benefit increases
Non-Personnel Costs (25,558) 6,378 purchases for resale; 1,107 miscellaneous expense increases;
(19,000) building maintenance; (7,543) equipment maintenance;
(6,500) contracted servicesCapital Outlay 197,847 irrigation system repairs
200,000
Convention Center:
Revenue:Service Charges (46,000) Services supplied to events
State and County Grants (139,580) Operating deficit lower than anticipated
General Fund Contribution (139,580) Operating deficit lower than anticipated
(325,160)
Expenses:Personnel Costs (58,345) (94,517) salary and benefit savings from vacant positions;
12,030 part-time salaries; (22,000) interdepartmental labor;
(19,000) overtime; (19,000) unemployment; 79,505 additional
pension funding; 4,637 deferred compensation contributions;
Non-Personnel Costs (261,815) (150,000) energy; (60,500) operational supplies; (40,000)
equipment maintenance; (26,000) contracted services; 11,040
legal expenses; 3,080 vehicle labor; 565 miscellaneous increases
Capital Outlay (5,000) trash compactor less than budgeted
(325,160)
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Information Technology:Revenue:
Charges to Other Funds (77,134) 1/2 month's charges to other funds reversed; IT fund was under
budget
Prior Year Reserves 52,258 32,750 Gov Now module purchase; 11,199 Riskmaster software
upgrade; 7,620 desktop virtualization consultant; 689 misc
(24,876)
Expenses:
Personnel Costs 4,655 2,413 interdepartmental labor; 1,886 part-time salaries; 178 full-
time salaries; 2,590 overtime; (2,412) benefit savings
Non-Personnel Costs (29,531) (58,568) equipment maintenance; 32,750 Gov Now module purchase
11,199 Riskmaster software upgrade; (6,000) Communications
expense; (19,233) other operational supplies savings; 7,620 desktop
virtualization consultant; 2,701 contracted services
(24,876)
Service Center Fund:Revenue:
Charges to Other Funds (300,947) (185,137) Fuel Sales; (138,766) Parts; 22,956 labor charges
Prior Year Reserves 38,596 Additional personnel costs
(262,351)
Expenses:
Personnel Costs 67,184 59,893 additional pension funding; 6,739 group insurance; 4,082
deferred compensation contribution; (3,619) FICA; 89 salary
Non-Personnel Costs (329,535) (134,093) fuel purchases; (168,444) parts purchases; 7,707
building maintenance; (25,000) energy; (4,779) vehicle expenses(4,196) IT charges; (730) misc expense reductions
(262,351)
Equipment Trust Fund:
Revenue:
State and Federal Grants 244,099 517,937 grant # 100016 balance brought forward from prior year
(221,638) reduction of grant # 110016 to acutal amount spent
(52,200) reduction of budget for ADA van purchase
Insurance Claim Payments 19,000 Posi Track Insurance settlement
Sale of Assets 23,964 Recognition of funds over budgeted amount for posi track purchasePrior Year Reserves 57,549 local match of grant # 100016 prior yr balance brought forward
344,612
Expenses:
Capital Outlay 344,612 575,486 grant # 100016 balance brought forward; (246,265)
grant # 110016 reduction of grant to actual amount spent; 42,964
posi track replacement; 24,627 local match for grant # 110016;
(52,200) ADA van budget
344,612
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Risk Management Fund:Revenue:
Charges to Other Funds 300,000 Additional workers' compensation allocation to build reserves for
workers' compensation clairms
300,000
Expenses:
Personnel Costs 9,401 1,609 Full-time salaries; 1,248 Part-time salaries; 6,544 additional
pension funding
Non Personnel Costs 290,599 (9,401) legal expenses; 300,000 increased reserves for workers'
compensation claims
300,000
Pension Trust Funds:
Revenue:
Employer Contributions 802,118 Additional pension funding (as approved in November)
Investment Earnings (802,118) Reduction of estimate for investment earnings
General Capital Projects Fund:Revenue:
General Fund Contribution 1,198,000 600,000 Art League Building; 350,000 Street Paving; 248,000 4th
St Parking Lot improvements
Bond Proceeds 17,805,274 6,036,823 Boardwalk Reconstruction; 5,029,902 Fire Station
Improvements; 4,525,393 St. Louis Ave Reconstruction; 1,207,176
4th St Parking Lot improvements; 1,005,980 Caroline St Comfort
Station
Private Contributions 200,000 Art League Building19,203,274
Expenses:19,203,274 Capital projects funding as listed above
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REGULAR SESSION -MAYOR AND CITY COUNCIL
TUESDAY, SEPTEMBER 4, 2012
13. ITEMS REFERRED TO AND PRESENTATIONS
FROM THE CITY MANAGER
A. Request to Receive Proposals for Design of New 64th
Street Boat Ramp
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TOW N OF
The W h i t e Mar l i n Cap i t a l o f t he Wor ld
TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Terence J. McGean, PE City EngineerRE: Request to Receive Proposals for Boat Ramp DesignDATE: August 23, 2012
I SSUE( S) : Request to receive proposals for Design of the new 64th StreetBoat Ramp at the October 9, 2012 Work Session.
SUMMARY: The City has received grant funding from the MarylandDepartment of Natural Resources to compliment previous bondsale proceeds in order to construct a new boat ramp and trailerparking facility at 64th St. Staff is requesting permission to selectan engineering firm to design the project.
FI SCAL I MPACT: Estimated design fees: $145,000
RECOMMENDATI ON: Accept proposals on October 9, 2012
ALTERNATI VES: None
RESPONSI BLE STAFF: Terrance McGean, City Engineer
COORDI NATED W I TH: Maryland Dept. of Natural Resources, Public Works Dept.
ATTACHMENT(S) : 1) None
Agenda Item # 13A
Council Meeting 9/4/12
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REGULAR SESSION -MAYOR AND CITY COUNCIL
TUESDAY, SEPTEMBER 4, 2012
13. ITEMS REFERRED TO AND PRESENTATIONS
FROM THE CITY MANAGER
B. Bid Award Recommendation for Inlet Lot Parking
Control Consulting Services
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TOW N OF
The W h i t e Mar l i n Cap i t a l o f t he Wor ld
TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Terence J. McGean, PE, City EngineerRE: Inlet Parking Lot Control System ReplacementDATE: August 28, 2012
I SSUE( S) : Request to award engineering services contract for design andspecification of new Inlet Lot Parking Controls to Walker Parking
SUMMARY: The Council approved funding for the replacement of the InletLot Parking Control System to occur in the coming off-season.Three proposals from design professionals to assist in selectingand specifying the new system were received at the August 14,2012 Work Session.
FI SCAL I MPACT: $400,000 (entire project)
RECOMMENDATI ON: Staff is recommending award to Walker Parking Consultants inthe amount of $19,750.
ALTERNATI VES: None
RESPONSI BLE STAFF: Terence McGean, City Engineer
COORDI NATED W I TH: Richard Malone, Public Works Deputy Director
ATTACHMENT( S) : 1) Proposal evaluation form
Agenda Item # 13B
Council Meeting 9/4/12
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InletLotParkingControlConsultingServicesCategory WalkerParking WalterP.Moore DesmanFirmExperience(20) 20 17 15KeyPersonnelExperience(10) 9 7 10Schedule(10) 8 10 7Project
Approach/Understanding
(10) 10 6 9
PriceScore(50) 49.4 50.0 39.0TotalScore(100) 96.4 90.0 80.0Notes 1 2 3
PriceScoreCalcsPrice $19,750.00 $19,500.00 $25,000.00
LowestPrice $19,500.00 $19,500.00 $19,500.00Pricescore=LowPrice/Price*50 49.4 50.0 39.0
Notes
1verystrongfirmexperienceandspelledoutscopeofworkdemonstratedgoodunderstandingoftheproject.2goodexperiecebutnotasmuchlistedaswalker,lightonprojectapproachandunderstanding3Lightestoncontrolexperience,strongpersonnel,basicschedulebutstrongworkscopedescriptions
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REGULAR SESSION -MAYOR AND CITY COUNCIL
TUESDAY, SEPTEMBER 4, 2012
14 COMMENTS FROM CITIZENS - 5 MINUTE TIME
LIMIT
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REGULAR SESSION -MAYOR AND CITY COUNCIL
TUESDAY, SEPTEMBER 4, 2012
15 COMMENTS FROM THE MAYOR AND CITY
COUNCIL