1
SERVICE DELIVERY AND
BUDGET IMPLEMENTATION PLAN
2016/2017
TO 2017/2018
Approved: ------------------------------ Date: 28 June 2016
Her Worship the Mayor
Cllr MP Myeni
2
CONTENTS
MFMA Extract ………………………………………………………………………………………………….. 4
Acronyms and Abbreviations ………………………………………………………………………………... 7
Glossary ……………………………………………………………………………………………………….. 9
Section 80 Committees ………………………………………………………………………………………. 11
Placement ……………………………………………………………………………………………………... 13
SDBIP ………………………………………………………………………………………………………….. 14
Process ………………………………………………………………………………………………. 14
Contents ……………………………………………………………………………………………… 14
Requirements ………………………………………………………………………………………… 14
Linkages ………………………………………………………………………………………………. 14
Performance Management System ………………………………………………………………… 15
Approval Process ………………………………………………………………………………………………. 17
Approval …………………………………………………………………………………………………………. 18
New ward delineation ………………………………………………………………………………………….. 19
Administrative Organisational Structure ……………………………………………………………………… 20
Top Level / Institutional Scorecard ………………………………………………………………….. 21
Revenue by Source…………………………………………………………………………………… 31
Capital ………………………………………………………………………………………………….. 49
Expenditure by Type …………………………………………………………………………………. 50
Municipal Manager…. …………………………………………………………………………………………. 54
Performance Indicators ……………………………………………………………………………… 55
Corporate Services …………………………………………………………………………………………….. 60
Performance Indicators …………………………...…………………………………………………. 61
Chief Financial Officer...………………………………………………………………………………………… 74
Performance Indicators ……………………….……………………………………………………… 75
Economic Development and Planning…………………………………….………………………………… 83
Performance Indicators …………………………...………………………………………………….. 84
Community Services ……………………………………………………………………………………………. 89
Performance Indicators ………………………………………………………………………………90
Technical Services…...…………………………….………………………………………………………….. 102
Performance Indicators ………………………………………………………………………………103
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MUNICIPAL FINANCE MANAGEMENT ACT NO. 56 OF 2003 (MFMA)
MFMA EXTRACT
Definition
“Service delivery and budget implementation plan” means a detailed plan approved by the mayor of a municipality in terms of section 53(1)(c)(ii) of the Municipal Finance Management Act (MFMA) for implementing the municipality’s delivery of municipal services and its annual implementing the municipality’s delivery of municipal services and which must indicate-
(a) projections for each month of- (i) revenue to be collected, by source; (ii) operational and capital expenditure, by vote;
(b) service delivery targets and performance indicators for each quarter; and (c) any other matters that may be prescribed, and includes any revisions of such plan by the
mayor in terms of section 54(1)(c) of the MFMA;
Budget processes and related matters
53. (4) The mayor of a municipality must-
(a) provide general political guidance over the budget process and the priorities that must guide the preparation of a budget;
(b) co-ordinate the annual revision of the integrated development in terms of section 34 of the Municipal systems Act and the preparation of the annual budget, and determine how the integrated development plan is to be taken into account or revised for the purposes of the budget; and
(c) take all reasonable steps to ensure-
(i) that the municipality approves its annual budget before the start of the budget year;
(ii) that the municipality’s service delivery and budget implementation plan is approved by the mayor within 28 days after the approval of the budget; and
(iii) that the annual performance agreements as required in terms of section 57(1)(b) of the Municipal Systems Act for the municipal manager and all senior managers-
(iv)
(aa) Comply with this Act in order to promote sound financial management; (bb) are linked to the measurable performance objectives approved with the
budget and to the service delivery and budget implementation plan; and
(cc) are concluded in accordance with section 57(2) of the Municipal Systems Act.
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(5) The mayor must promptly report to the municipal council and the MEC for finance in the province any delay in the tabling of an annual budget, the approval of the service delivery and budget implementation plan or the signing of the annual performance agreements.
(6) The mayor must ensure-
(a) That the revenue and expenditure projections for each month and the service delivery targets and performance indicators for each quarter, as set out in the service delivery and budget implementation plan, are made public no later than 14 days after the approval of the service delivery and budget implementation plan; and
(b) that the performance agreements of the municipal manager, senior managers and any other categories of officials as may be prescribed, are made public no later than 14 days after the approval of the municipality’s service delivery and budget implementation plan. Copies of such performance agreements must be submitted to the council and the MEC for local government in the province.
Budgetary control and early identification of financial problems
54. (1) On receipt of a statement or report submitted by the accounting officer of the municipality in
terms of section 71 or 72 of the MFMA, the mayor must-
(a) Consider the statement or report; (b) check whether the municipality’s approved budget is implemented in accordance with the
service delivery and budget implementation plan; (c) consider and, if necessary, make any revisions to the service delivery and budget
implementation plan, provided that revisions to the service delivery targets and performance indicators in the plan may only be made with the approval of the council following approval of an adjustments budget;
(d) issue any appropriate instructions to the accounting officer to ensure-
(i) that the budget is implemented in accordance with the service delivery and budget implementation plan; and
(ii) that spending of funds and revenue collection proceed in accordance with the budget;
(e) identify any financial problems facing the municipality, including any emerging or impending
financial problems; and (f) in the case of a section 72 report, submit the report to the council by 31 January of each
year. (2) If the municipality faces any serious financial problems, the mayor must-
(a) promptly respond to and initiate any remedial or corrective steps proposed by the accounting officer to deal with such problems, which may include-
(i) steps to reduce spending when revenue is anticipated to be less than projected in
the municipality’s approved budget; (ii) the tabling of an adjustments budget; or
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(iii) steps in terms of Chapter 13 of the MFMA; and
(d) alert the council and the MEC for local government in the province to those problems. (3) The mayor must ensure that any revisions of the service delivery and budget implementation
plan are made public promptly.
Budget Implementation
69. (1) The accounting officer of a municipality is responsible for implementing the municipality’s
approved budget, including taking all reasonable steps to ensure-
(a) that the spending of funds is in accordance with the budget and is reduced as necessary when revenue is anticipated to be less than projected in the budget or in the service delivery and budget implementation plan; and
(b) that revenue and expenditure are properly monitored. (2) When necessary, the accounting officer must prepare an adjustments budget and submit it to
the mayor for consideration and tabling in the municipal council. (3) The accounting officer must no later than 14 days after the approval of an annual budget
submit to the mayor-
(a) a draft service delivery and budget implementation plan for the budget year; and (b) drafts of the annual performance agreements as required in terms of section 57(1)(b) of the
Municipal Systems Act for the municipal manager and all senior managers.
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Acronyms
Acronyms and Abbreviations
# Number ESM An economically sustainable municip. ABET Adult Basic Education and Training FCR Flenters, Concordia and Robololo Acc Accumulated FM Financial Management AG Auditor General FSM A financially sound municipality AIDS Acquired Immune Deficiency Syndrome G Governance AR Annual Report GFS Government Finance Statistics / Government functions and Sub- Functions
ASM An attractive and sustainable municipality GGPP Good Governance and Public Participation
BP Business Plan BPR Business Process Re-Engineering GP’s General Plans
BSD Basic Service Delivery GRAP Generally Recognised Accounting
Practice CBD Central Business District HDI Historically Disadvantaged Individual CCM A caring and content municipality HH Household CDW Community Development Worker HIV Human Immunodeficiency Virus Clr. Councillor IDC Industrial Development Corporation Cnl. Council IDP Integrated Development Plan CO Carried Over IHS Integrated Human Settlements
Collab Collaborator (Municipal document IHSS Integrated Human Settlements management system) Strategy COMAF Communication of Audit Finding IT Information Technology CRR Capital Replacement Reserve
DBSA Development Bank of South Africa km kilometers DMP Disaster Management Plan KPA Key Performance Area
DoRA Division of Revenue Act KPI Key Performance Indicators
DUI Driving Under the Influence kW Kilowatt DWAF Department of Water Affairs and Forestry kWh Kilowatt-hour DWM A dynamic and welcoming municipality LDV Light Delivery Vehicle
EIA Environmental Impact Assessment LED Local Economic Development EC Executive Committee LGSETA Local Government Sector Education and Training Authority
EMP Environmental Management Plan LI Labour Intensive EMS Environmental Management System LLF Local Labour Forum EMT Executive Management Team LR Labour Relations EPWP Extended Public Works Programme MBRR Municipal Budget and Reporting Regulations
MFMA The Municipal Finance Management Act MEC Member of Executive Council MFPFA Municipal Fiscal Powers and Functions Act s. Section MFVM Municipal Financial Viability and Management S/Wtr. Storm Water MIG Municipal Infrastructure Grant SALGA South African Local Government
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Association
MI Megalitres SANRAL South African National Roads Agency Limited
M Municipal Manager SANS South African National Standards
MOU Memorandum of Understanding SAP South African Police
MSA Municipal Systems Act SARS South African Revenue Service MTID Municipal Transformation and Institutional SC Spatial conditions Development MTREF Medium Term Revenue and Expenditure SCM Supply Chain Management Framework MVA Megavolt-amperes SD Service Delivery
NER National Energy Regulator SDBIP Service Delivery and Budget Implementation Plan
NERSA National Energy Regulator of South Africa SDF Spatial Development Framework
NRP Neighbourhood Revitalisation Programmes Sec Section NT National Treasury SMME’s Small, Medium and Micro Enterprises Sector OH & S Occupational Health and Safety SOP Standard Operating Procedure
OPEX Operational Expenditure SP Service Provider SRM A successful and respected municip. SS Substation PCA Provincial Cultural Affairs Str. Street PDI Previously Disadvantaged Individual PGDS Provincial Growth and Development Strategy TAS Turn Around Strategy PHB Provincial Housing Board TASK Tuned, Assessment of Skills and Knowledge
PI Performance Indicator TB Tuberculosis PMS Performance Management System / Public TPW Department of Transport Scorecard Works UM uMngeni Municipality
Prov. Province VCP Vehicle Check Point PT Provincial Treasury VIP Ventilated Improved Pit (toilet) PTA Provincial Transport Authority VTC Vehicle Testing Centre R&M Repairs & Maintenance
RBAP Risk Based Audit Plan
Rds. Roads
RFM A reliably functioning municipality
ROD Record of Decision
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GLOSSARY
Adjustments budget Prescribed in section 28 of the MFMA. The formal means by which a municipality may revise its annual budget during the year. Allocations Money received from Provincial or National Government or other municipalities. Budget The financial plan of the Municipality Budget Related Policy of a municipality affecting or affected by the budget, examples include Policy tariff policy, rates policy and credit control and debt collection policy. Capital Expenditure Spending on assets such as land, buildings and machinery. Any capital expenditure must be reflected as an asset on the Municipality’s balance sheet. Equitable Share A general grant paid to municipalities. It is predominantly targeted to help with free basic services. GFS Government Finance Statistics. An internationally recognised classification system that facilitates like for like comparison between municipalities. GRAP Generally Recognised Accounting Practice. The standard for municipal accounting. IDP Integrated Development Plan. The main strategic planning document of the Municipality. KPI Key Performance Indicators. Measures of service output and/or outcome. MFMA The Municipal Finance Management Act – No. 53 of 2003. The principle piece of legislation relating to municipal financial management. MTREF Medium Term Revenue and Expenditure Framework. A medium term financial plan, usually 3 years, based on a fixed first year and indicative further two years budget allocations. Also includes details of the previous and current year’s financial position. Operating Expenditure Spending on the day to day expenses of the Municipality such as salaries and wages. Quarterly Period made up of three months July – September, October – December, January – March and April – June. Rates Local Government tax based on the assessed value of a property. To determine the rates payable, the assessed rateable value is multiplied by the rate in the rand. SDBIP Service Delivery and Budget Implementation Plan. A detailed plan comprising quarterly performance targets and monthly budget estimates.
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Strategic Objectives The main priorities of the Municipality as set out in the IDP. Budgeted spending must contribute towards the achievement of the strategic objectives. uMngeni Vision 2030 Long term development plan Vote One of the main segments into which a budget is divided, usually at department level.
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Section 80 Committees
Section 80 Committees
The uMngeni Municipal Council has resolved to establish the following section 80 committees:-
Management Cluster Committee
Portfolio;
Finance,
Institutional,
Legal,
Human Resources,
Customer Care Matters,
Ward Committees,
Public Participation,
Internal Audit, and
Risk Management
Technical Cluster Committee
Portfolio;
Provision of Electricity
Public Works,
EPWP,
Storm water Management
Town Planning and Building Control;
Integrated Development Planning (IDP),
Integrated Human Settlements,
Waste Management,
Roads
Parks and Horticulture
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Social & Economic Development Cluster Committee
Portfolio;
Local Economic Development (LED)
Environmental Management
Traffic,
Licensing,
Law Enforcement,
Libraries,
Arts, Culture and Museums,
Tourism,
Sport and Recreation,
Special Programmes (Youth, Gender, Disabled and Women), and
Disaster Management
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SDBIP PLACEMENT
Placement
Diagram 1: SDBIP within the Municipality
uMngeni
Vision 2030
SDF
IDP Strategic Objectives
Capital Budget
Rates Tariffs
Operational Budget
MTREF
Institutional
Scorecard
SDBIP
Revenue and expenditure by Vote
Ward Information
Three Year Capital Works
Programme
Cash flows
Performance Indicators
Annual Performance
Agreements
Monthly Reports
Quarterly
Reports
Mid Year Review
Financial
Statements
Annual
Reports
PMS
Institutional Transformation and Financial
Viability
Environmental Planning and Management
Infrastructure
Development
Community
Services
Local Economic
Development
Refer to the IDP page 84
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SDBIP
The SDBIP gives effect to the Integrated Development Plan (IDP) and budget of the municipality and will be possible if the IDP and budget are fully aligned with each other, as required by the MFMA. While the budget gives effect to the strategic priorities of the municipality and is not a management or implementation plan. The SDBIP therefore serves as a “contract” between the administration, council and community expressing the goals and objectives set by the council as quantifiable outcomes that can be implemented by the administration over the next twelve months. This provides the basis for measuring performance in service delivery against end of-year targets and implementing the budget. (see Diagram 2).
Diagram 2: The SDBIP Contract
Adapted from MFMA Circular 13: Service Delivery Budget Implementation Plan
Process
Adoption of the Service Delivery and Budget Implementation Plan
In terms of Section 53(1)(c)(ii) of the MFMA the Service Delivery and Budget Implementation Plan must be approved by the Mayor within 28 days after the final approval of the budget. The Municipal budget was approved by Council on the 31 May 2016; 28 days thereafter falls on the 28 June 2016. The SDBIP was approved and signed by the Mayor on the 28 June 2016 to ensure implementation at the beginning of 2016/2017 financial year.
Council
Administration IDP Budget
Monthly reports Mid-year performance assessment Annual Report
SDBIP Service delivery targets (by General Manager and by ward) Performance indicators Revenue and Expenditure by vote
Employee contracts and annual performance agreements for the municipal manager & senior managers
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Contents
The SDBIP must contain monthly projections of income and expenditure and quarterly projections of measurable performance objectives.
Requirements
The SDBIP is essentially a business plan and is an integral part of the financial planning process. Although its approval is required after the budget, its preparation occurs in tandem with the budget process. The SDBIP is the connection between the strategic plan, IDP, budget and management performance agreements, and includes detailed information on how the budget will be implemented, by means of forecast cash flows and service delivery targets and performance indicators.
Linkages From 3-5 November 2014, the municipal council together with the administration conducted a strategic planning session which was instrumental in reviewing IDP goals and strategic objectives. The strategic planning session was further carried out as part of the municipality’s performance management process to allow for proper review and planning in order to enhance the Municipality’s service delivery efforts. The outcomes of the engagements are to serve as a framework for the Municipality’s long term development plan. It is essential that the municipality responds to the current government policy framework. Hence the linkage between the National Key Performance Areas, the Provincial Growth and Development Strategy, the IDP goals of uMngeni Municipality and the strategic objectives. The Municipality has developed 6 IDP goals and strategic objectives which are aligned to the 7 provincial goals as contained in the PGDS and also aligned to the National Key Performance Areas. Table 1 below reflect on the linkages of the KPA`s, KZN PGDS with the IDP Goals. Table 1: KPAs, PGDS Goals and IDP Goals KEY PERFOMANCE AREAS PGDS GOALS IDP GOALS
Cross Cutting Spatial Equity Environmental Sustainability
Spatial planning and environmental sustainability
Municipal Transformation and Organisational Development
Human Resource Development Human resource development and management
Basic Service Delivery and Infrastructure Development
Strategic Infrastructure Promote human settlement and infrastructure development
Local Economic and Social Development
Job Creation Human and Community Development
Transformation of the main economic sectors
Municipal financial viability and management
Governance and Policy Financially sound and sustainable municipality
Good Governance and Public Participation
Governance and Policy Good corporate governance
Table 2 below provides an outline of the reviewed municipal goals and strategic objectives that are linked to the 6 Key Performance Areas. uMngeni Municipality’s IDP strategic objectives act as the linkage between the IDP and the SDBIP.
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Table 2: KPAs, IDP Goals and Strategic Objectives KEY PERFOMANCE AREA IDP GOAL STRATEGIC OBJECTIVES
A - Municipal Transformation
and Institutional
Development
1. Human resource
development and
management
1. Maintain good labour
relations
2. Promote employment
equity
3. Enhance human
resource
management
B - Good Governance and
Public Participation
2. Good corporate
governance
4. Optimise information
communication and
technology solutions
5. Maintain law
enforcement
6. Strengthened
oversight functions
7. Ensure stakeholder
engagement
C - Local Economic
Development
3. Sustainable socio-
economic development
8. Maintenance of roads
and storm water
infrastructure
9. Construction and
extension of electricity
network to businesses
10. Support and grow the
economy for
investment and job
opportunities
11. Support and promote
tourism development
12. Coordination of
agricultural
development
13. Enhance human
development
14. Facilitate youth
career development
D - Basic Service Delivery
4. Promote human
settlements and infrastructure
development
15. Coordinate and
facilitate provision of
housing
16. Construction of roads
and storm water
infrastructure
17. Construction and
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KEY PERFOMANCE AREA IDP GOAL STRATEGIC OBJECTIVES
extension of electricity
network to all
households
18. Management of
cemeteries
19. Comprehensive waste
management
20. Management of all
public open spaces
E- Municipal Financial
Viability and Financial
Management
5. Financially sound and
sustainable municipality
21. Increase and diversify
municipal revenue
streams
22. Effective budget
preparation and
implementation
23. Effective, efficient
and transparent
procurement of
goods and services F - Cross Cutting 6. Spatial planning and
environmental sustainability
24. Manage and regulate
integrated
development and
spatial planning
25. Conservation and
management of
natural resources
Performance Management System The SDBIP is utilised as the basis of Councils Performance Management System (PMS) and as such prescribes to the following principles
o Facilitates strategy (IDP) deployment throughout the municipality and align the organisation in executing its strategic objectives – Vision, mission and IDP into clear measurable outcomes.
o Tool for assessing, managing, and improving the overall health and success of business processes and systems.
o Create an organisational performance culture (culture of best practices); o Provide early warning signals; o Promote accountability o Develop open and constructive relationship between customers, leadership and employees; o Encourage reward for good performance; o Manage and improve poor performance; o Link performance to skills development and career planning, therefore encourage learning and
growth; and o Replace existing assessment models with a consistent approach to performance measurement
and management o Sustainable improvements in Service Delivery
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o Comply with legislative framework
SDBIP APPROVAL PROCESS
APPROVAL PROCESS
MFMA SDBIP APPROVAL PROCESS 2016/2017
I
D
P
/
M
T
R
E
F
Section 53(iii)(bb) are linked to the
measurable performance
objectives approved with the budget and to the service delivery
and budget implementation
plan; and
Performance Manager
projections for each
month of- revenue to be
collected, by source; and
operational and capital expenditure, by vote;
service delivery targets and performance indicators for each quarter; and
any other matters that may be prescribed, and includes any revisions of such plans by the mayor in terms of section 54(1)(c);
o of -
Accounting Officer
Section 69(3) the accounting officer must no later that 14 days after the approval of an annual budget submit to the mayor- (a) a draft service delivery and budget implementation plan for
the budget year;
Mayor
Section 53(ii) of the municipality’s service delivery and budget implementation plan is approved by the mayor within 28 days after the approval of the
budget;
Section 53(3)(b) of the performance agreements of the municipal manager, senior managers and any other categories of officials as may be prescribed, are made public no later than 14 days after the approval of the municipality’s service delivery and budget implementation plan. Copies of such performance agreements must be submitted to the council and the MEC for local
government in the province.
Time Line for Approval
30 May - Annually
Budget Approved including
Organisational
Scorecard
June - Annually
Submitted to EXCO
30 June - Annually
SDBIP to be approved by Mayor
Submit General Manager’s
performance agreements
31 July - Annually.
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SDBIP APPROVAL
Approval
Approval of the Service Delivery and Budget Implementation Plan
The Service Delivery and Budget Implementation Plan for 2016/2017 as set out on pages 1 to 45 (with Scorecard attached
as an annexure) is hereby approved in terms of section 53(1)(c)(ii) of the MFMA
--------------------------
Mayor
Councillor M. Myeni
28 June 2016
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WARDS
Ward delineation
In terms of Section 3 of the Local Government: Municipal Demarcation Act, 1998, the Municipal
Demarcation Board is responsible for determining municipal boundaries and to delimit wards for local
elections. These administrative and geographical boundaries and wards are based upon various
aspects and are integral to the IDP process. uMngeni Municipality has within its jurisdiction 12 wards.
Ward 1 Councillor J.A. Mkhasibe
Ward 2 Councillor J.E. Holmes
Ward 3 Councillor J.M. Zondi
Ward 4 Councillor S.D. Nkuna
Ward 5 Councillor J. Lewis
Ward 6 Councillor C.R.W. Millar
Ward 7 Councillor P.A. Passmoor
Ward 8 Councillor S.T.J. Ndlovu
Ward 9 Councillor G.T. Dlamini
Ward 10 Councillor S.R. Majozi
Ward 11 Councillor T.G. Nxele
Ward 12 Councillor B.A. Zuma
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Organisational Structure
Municipal
Manager
Chief Financial
Officer
General
Manager:
Corporate
Services
General
Manager:
Technical
Services
General
Manager:
Economic
Development &
Planning
General
Manager:
Community
Services
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ORGANISATIONAL SCORECARD
In an effort to reduce the amount of performance indicators at the executive level the top level PI’s have been grouped in an Institutional Scorecard. The scorecard is the primary focus of performance delivery within the municipality and forms the basis of the General Manager’s performance agreements as well as their performance indicators. The Organisational Scorecard is a synopsis of the SDBIP for the medium term 2016/2017 to 2018/2019. The scorecard has been aligned with National KPA’s and the Municipal IDP Goals. Organisational Scorecard,
General Managers’ Scorecards, Financial
Indicators
Performance Indicators
Departmental performance,
Managers and next levels
Performance agreements
(PMS)
Departmental SDBIP’s are for operational function and are included under the various departments and been assigned to individuals and will form part of their performance agreements for 2016/2017.
Organisational
Scorecard
Capital Projects Operating Income /
Expenditure
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UMNGENI MUNICIPALITY - SCORECARD FOR 2016/2017 - 2018/2019 (Based on the IDP implementation plan)
Co
lou
r
Co
de
s
OM
M
Co
rpo
rate
Se
rvic
es
Fin
an
ce
Co
mm
un
it
y S
erv
ice
s
Tec
hn
ica
l
Se
rvic
es
Mo
re t
ha
n
1
de
pa
rtm
e
nt
16/1
7
Bu
dg
et
(R)
2016/1
7
2017/1
8
2018/1
9
(‘000)
KP A
1:
A1.1
.1
Number of reports with
LLF recommendations
submitted to
Management Cluster
quarterly
N/A
4/a
nn
um
Ne
w
N/A
4 4 4 Report and minutes
of the Management
Cluster Meeting.
O
N/A
N/A
Co
rpo
rate
Se
rvic
es
A1.1
.2
Date of approval by
MANCO-
Employee Wellness
programme
Developed and
approved
N/A
30-S
ep
-16
Ne
w
N/A
30-S
ep
-16
Re
vie
w &
Imp
lem
en
tatio
n
Re
vie
w &
Imp
lem
en
tatio
n MANCO resolution
and copy of the
programme
O
R 2
93 1
50
N/A
A1.2
.1
Promote
employment
equity
% of the employment
equity plan (EEP)
targets achieved
quarterly
N/A
100%
TBC
N/A
80%
100%
100% EEP report O
N/A
N/A
1. Human
resource
development
and
management
Bu
ildin
g C
ap
ab
le L
oc
al G
ove
rnm
en
t In
stitu
tio
ns
Ec
on
om
ic
De
v a
nd
Pla
nn
ing
De
ma
nd
UMNGENI MUNICIPALITY - ORGANISATIONAL SCORECARD FOR 2016/2017
IDP R
ef. N
o
IDP Goal Means of verification
CA
PEX
/ O
PEX
So
urc
e
Ba
ck
to
Ba
sic
s Pilla
r
Ba
ck
log
Re
spo
nsi
bilit
y
Strategic
Objectives
Performance Indicator
(Outputs)
Ba
selin
e 2
015/2
016
3 Year Targets
Wa
rd (
in
2016/2
017)
Municipal Transformation and Institutional Development
Maintain good
labour relations
23
A.1
.3.1
1. Human
resource
development
and
management
Number of Critical
posts filled (Municipal
Manager and S56
Managers)
N/A
6 5 1 1
N/A
N/A HR report/Payrol
report
O
R 9
229
226
,38
ULM
Co
rpo
rate
Se
rvic
es
A.1
.3.2
Number of WSP
beneficiaries trained
quarterly
N/A TBC
TBC
TBC
TBC
TBC
TBC Report on WSP
expenditure
O
A.1
.3.3
% WSP budget spent
quarterly N/A TBC
TBC
TBC
TBC
TBC
TBC Report from Skills
development office
and finance
O
A.1
.3.4
% of applications for
study assistance
approved
N/A TBC
TBC
TBC
TBC
TBC
TBC WSP progress report
with details on
beneficiaries
O
A.1
.3.5
Number of
Performance
Agreements signed by
MM and all S56
managers by 01 July
annually
N/A
6
5 (M
M is
cu
rre
ntly
vac
an
t)
N/A
6 6 6 Council resolution
and copies of
performance
agreements
O
A.1
.3.6
% Performance
Assessments
conducted quarterly
(Q1 and Q3 informal
Q2 formal with only
MM (superv isor) and
Q4 formal with the
Evaluation panels.
N/A
100%
100%
N/A
100%
100%
100% Copies of
assessments' reports
and Council/ EXCO
Resolution
O
A.1
.3.7
Date of adoption of
the Performance
Management Policy
rev iew
N/A
Ma
y-1
7
Ne
w
N/A
Ma
y-1
7
Imp
lem
en
tatio
n
Imp
lem
en
tatio
n Council resolution
and copy of the
policy
O
A.1
.3.8
Number of weekly
Management
Committee Meeting
conveined to improve
performance of the
Municipal
Administration
We
ekl
y 48
TBC
N/A 4
8
48
48 MANCO Minutes and
attendance register N/A
N/A
N/A
OM
M
Bu
ildin
g C
ap
ab
le L
oc
al G
ove
rnm
en
t In
stitu
tion
s
R 2
47 7
82
ULM
R 6
1 57
7
ULM
& S
ETA
OM
M
Enhance human
resource
management
24
KP
A: 2
B.2
.4.1
2. Good
corporate
governance
Number of ICT Steering
Committee Meetings
convened monthly
N/A 1
2
TBC 12
12
12
Minutes of the
meeting and
recommendations
thereof
O
B.2
.4.2
% uptime for all
Information &
Communication
Technology Systems
N/A
100%
TBC
N/A
70%
100%
100% Council resolution
and Copy of the
revised master plan
O
B.2
.4.3
Number of Master
Systems Plan projects
achieved quarterly
N/A
TBC
TBC
TBC
TBC
TBC
TBC Manco resolution
and copy of the
report
O
B.2
.5.1
Maintain Law
enforcement
% Traffic bylaws
implemented
All
100%
TBC
TBC
100%
100%
100% Report on fines
issued, roadblock
carried out, and
licencing
department's reports
(including issuing of
permits)
O
TBC
TBC
Fin
an
ce
/Ec
on
om
ic
De
ve
lop
me
nt
an
d
Pla
nn
ing
B.2
.6.1
Strengthened
oversight
functions
% Audit Committee
issues resolved
quarterly
N/A
100%
TBC
TBC
100%
100%
100% Updated AC
recommendations
Action Plan
O
R 2
47 7
82
ULM
OM
M
B.2
.6.2
Number of Monthly
Council Meetings held
quarterly
N/A
4
12
N/A 1
2
12
12 Council minutes
N/A
N/A
N/A
OM
M/C
orp
ora
te
Se
rvic
es
B.2
.6.3
% Council resolutions
resolved/
implemented quarterly
N/A
100%
90%
10%
100%
100%
100% Updated council
resolutions register
and council
resolutions on the
update reports
O
So
me
ha
ve
fin
an
cia
l
imp
lec
atio
ns
(ie
serv
ice
de
live
ry
ULM
OM
M
B.2
.6.4
Number of portfolio
committee meetings
held bi-monthly
N/A 2
4
TBC
N/A 2
4
24
24 List with dates of all
portfolio meetings
hels and Minutes of
the meetings
N/A
N/A
N/A
OM
M/C
orp
ora
te
Se
rvic
es
B.2
.6.5
Number of MPAC
Meetings held Bi-
monthly
N/A
6
TBC
N/A
6 6 6 MPAC Minutes
N/A
N/A
N/A
OM
M/C
orp
or
ate
Se
rvic
es
Go
od
Go
ve
rna
nc
eOptimise
information
communication
and technology
solutions
R 5
50 0
00
ULM
Good Governance and Public Participation
Co
rpo
rate
Se
rvic
es
25
B.2
.6.6
Strengthened
oversight
functions
Date of Oversight
Committee report
approval by Council
N/A
30-M
ar-
17
18-M
ar-
16
N/A
30-M
ar
30-M
ar
30-M
ar Oversight committee
report,
recommendations
(on the report) and
Council resolution
O
R 2
47 7
82
ULM
OM
M
B.2
.6.7 Date of Annual Report
approval by Council N/A
30-M
ar-
17
18-M
ar-
16
N/A
30-M
ar
30-M
ar
30-M
ar Council resolution
and copy of draft/
annual report
O
R 8
50 0
00
ULM
OM
M
B.2
.6.8 Date of approval of
the Risk Management
Strategy rev iew
N/A
30-M
ar-
17
TBC
N/A
30-M
ar
30-M
ar
30-M
ar Council resolution
and copy of RMS
review
N/A
N/A
ULM
OM
M
B.2
.7.1
Ensure
Stakeholder
engagement
Date of completion-
Construction of a
Community Hall in
Ward 8
8
30-J
un
-17
Ne
w
N/A
30-J
un
-17
N/A
N/A Progress reports and
(in the end)
Completion
certificate
C
R 1
706 1
33
ULM
Tec
hn
ica
l
Se
rvic
es
B.2
.7.2
% functionality of all
Ward Committees (12
wards) per quarter
All
100%
TBC
TBC
100%
100%
100% COGTA functionality
report and minutes of
ward committee and
public meetings
O
R 8
48 6
62
ULM
OM
M
B.2
.7.3 Number of quarterly
Public Meetings (incl
all wards)
All
48
TBC
TBC 48
48
48 Minutes of public
meetings
O
ULM
OM
M
B.2
.7.4
% public complaints
attended to per
quarter (as per the
complaints
management system)
For
all
wa
rds
100%
Ne
w
N/A
100%
100%
100% Correspondance to
complainant and
reports to MANCO
(with resolution)
N/A
N/A
OM
M
B.2
.7.5
Number of monthly
reports on functionality
of rapid response team
submitted to MANCO
N/A
4
Ne
w
N/A
4 4 4 Reports and MANCO
resolution
B.2
.7.6
Number of quarterly
Stakeholders’ forum
meeting
N/A
4
TBC
TBC 4 4 4 Minutes of
stakeholders forum
meetings
O
ULM
OM
M
Go
od
Go
ve
rna
nc
e2. Good
corporate
governance
Pu
ttin
g p
eo
ple
first
R 4
00 0
00
26
B.2
.7.7 2. Good
corporate
governance
Ensure
Stakeholder
engagement
Number of IDP rep
forum meetings
convened per annum
N/A
1 1
N/A
1 1 1 Minutes of IDP Rep
forum meetings
O
IDP
Bu
dg
et
ULM
Ec
on
om
i
c
De
ve
lo
pm
en
t
B.2
.7.8
Date of approval of
the communication
strategy rev iew by
Council
N/A
30-M
ar-
17
Re
vie
w in
pro
gre
ss
N/A
30-M
ar-
17
Imp
lem
en
ta
tio
n
Imp
lem
en
ta
tio
n Council resolution
and copy of the
communication
strategy
O
B.2
.7.9
% of compliance
documents publicised
on media publications
and Municipal Website
N/A
100%
100%
N/A
100%
100%
100% Copies of adverts
and website update
printout
O
Co
mm
un
ica
tio
n
Bu
dg
et
ULM
OM
M
Pu
ttin
g p
eo
ple
first
KP
A: 3
C.3
.8.1 3. Sustainable
socio-economic
development
KM of roads
resurfaced per month
quarterly
TBC
TBC
TBC
3.5
km
TBC
TBC C
Tec
hn
ica
l
Se
rvic
es
C.3
.8.2 M2 of potholes
repaired per quarter
TBC
TBC
TBC 6000M2
TBC
TBC C
Tec
hn
ica
l
Se
rvic
es
C.3
.9.1 Construction
and extension
of electricity
network to
businesses
Date of completion of
upgrade to the
Greendale to
Patterson MV
2
30-J
un
-17
Ne
w
TBC
N/A
30-J
un
-17
N/A Completion
certificate and
progress report by
contractor if the
work is still in
progress
C
R 8
000 0
00
ULM
Tec
hn
ica
l
Se
rvic
es
C.3
.10.1 Support and
grow the
economy for
investment and
job
opportunities
Number of Informal
economy trading stalls
replacements
2
TBC
TBC
TBC
To b
e
de
term
ine
d b
y
the
ass
ess
me
nt
rep
ort
Pro
vis
ion
Pro
vis
ion LED report with lists of
traders using the
stalls
O
ULM
Ec
on
om
ic
De
ve
lop
me
nt
an
d P
lan
nin
g
C.3
.10.2 Number of people
trained as part of
informal economy
development
All
rep
rese
nte
d
TBC
TBC
TBC
TBC
TBC
TBC Registers, training
schedule and
pictures
O
ULM
Ec
on
om
ic
De
ve
lop
me
nt
an
d P
lan
nin
g
Se
rvic
e D
eliv
ery Contractors reports/
completion
certificates and if
done internally then
the supervisors report
R 7
551 0
11
ULM
Local Economic Development
Maintenance of
roads and storm
water
infrastructure
As
pe
r n
ee
d id
en
tifie
d
R 4
00 0
00
27
C.3
.10.3 3. Sustainable
socio-economic
development
Number of people
trained as part of the
SMME capacity
(building)
development
All
rep
rese
nte
d
TBC
TBC
TBC
TBC
TBC
TBC Registers, training
schedule and
pictures
O
R 5
956
ULM
Ec
on
om
ic
De
ve
lop
me
nt
an
d P
lan
nin
g
C.3
.10.4 Number of jobs
created through
capital projects (incl
EPWP, Food fo Waste,
CWP) All
(wh
ere
th
e
pro
jec
ts a
re
imp
lem
en
ted
)
No
.
un
em
plo
ye
d
TBC
N/A 400
600
600 Copy of the
database of all
employed in capital
projects
O
R 2
596 2
00
Gra
nts
an
d
Ca
pita
l
Re
serv
es
Tec
hn
ica
l
Se
rvic
es
C.3
.10.5 Date of completion of
the capital investment
framework
N/A
N/A
Ne
w
N/A
Jan
-17
Imp
lem
en
tatio
n
Imp
lem
en
tatio
n Council resolution/
cluster
recommendation
and copy of the
framework/SDF
O
R 1
12 8
50
ULM
Ec
on
om
ic
De
ve
lop
me
nt
an
d P
lan
nin
g
C.3
.10.6 Date of rev iew of the
Industrial
Development
Incentive Scheme
N/A
N/A
N/A
31-M
ar-
16
Re
vie
w
Re
vie
w Council resolution/
cluster
recommendation
and copy of the
industril incentive
scheme
O
TBC
TBC
Ec
on
om
ic
De
ve
lop
me
nt
an
d P
lan
nin
g
C.3
.10.7 Date of progress
report on the
implementation of
Business retention and
expansion strategy
submitted to
Management Cluster
N/A
N/A
Ne
w
N/A
Bi-m
on
thly
Bi-m
on
thly
Bi-m
on
thly MANCO resolution/
cluster
recommendation
and copy of the
strategy
O
TBC
TBC
Ec
on
om
ic D
eve
lop
me
nt
an
d P
lan
nin
g
C.3
.10.8 Bi-monthly reports on
streetlights Installation
presented to
technical cluster
N/A
N/A
N/A
TBC
Bi-m
on
thly
Bi-m
on
thly
Bi-m
on
thly MANCO and
Technical Cluster
reports
C
R 1
258 5
51
ULM
Tec
hn
ica
l
Se
rvic
es
C.3
.10.9 Date of completion-
construction of Hilton
bus shelter
6
N/A
N/A
N/A
N/A
To lo
bb
y D
OT
N/A Completion report
by projects
manager/ certificate
by service provider
C
TBC
TBC
Tec
hn
ica
l Se
rvic
es
C.3
.10.1
0 Date of completion-
construction of
Nottingham road taxi
rank
3
N/A
N/A
N/A
N/A
To lo
bb
y D
OT
&
Dp
ub
lic W
ork
s
N/A Completion
certificate and
progress report by
contractor if the
work is still in
progress
C
TBC
TBC
Tec
hn
ica
l Se
rvic
es
Se
rvic
e D
eliv
erySupport and
grow the
economy for
investment and
job
opportunities
28
C.3
.11.1
3. Sustainable
socio-economic
development
Date of approval of
the LED Strategy
rev iew done in
2016/2017
N/A
N/A
Ad
op
ted
in 2
013
N/A
31-M
ar-
17
Imp
lem
en
tatio
n
Imp
lem
en
tatio
n Cluster
recommendation /
council resolution
and the copy of the
strategy
O
TBC
TCB
Ec
on
om
ic
De
ve
lop
me
nt
an
d
Pla
nn
ing
C.3
.11.2
% completion of the
Nelson Mandela
capture site
construction project
(Phase 2) (currently on
75%)
9
N/A
80%
N/A
100%
Ph
ase
3
On
go
ing Completion
certificate and
progress report
(indicating %) by
contractor if the
work is still in
progress
C
TBC
TBC
Tec
hn
ica
l Se
rvic
es
C.3
.11.3
Value of grants paid to
NGOs implementing
tourism programmes
N/A
N/A
360 0
00
TBC
360 0
00
360 0
00
360 0
00 Proof of payments
and lists of the NGOs
benefiting
O
TBC
TBC
Ec
on
om
ic
De
ve
lop
me
nt
an
d P
lan
nin
g &
Fin
an
ce
C.3
.11.4 Active Tourism Office
run by ULM - Number
of Bi-monthly reports
on the Howick Tourism
office submitted to
Cluster (falls v isitors
and statistics)
N/A
N/A
Ne
w
N/A
Bi-m
on
thly
Bi-m
on
thly
Bi-m
on
thly
Reports O
TBC
TBC
Ec
on
om
ic D
eve
lop
me
nt
an
d P
lan
nin
g
C.3
.12.1 Coordination of
agricultural
development
Quarterly progress
reports on
Establishment of an
Agri-hub facilitated by
ULM in partnership
with the Department
of Agriculture and
Department of Rural
Development
submitted to cluster
TBC
N/A
Ne
w
N/A
4 4 4 Progress Reports to
MANCO and Cluster
O
TBC
De
pa
rtm
en
t o
f R
ura
l
De
ve
lop
me
nt
an
d D
ep
art
me
nt
of
Ag
ric
ultu
re
Ec
on
om
ic D
eve
lop
me
nt
an
d
Pla
nn
ing
Se
rvic
e D
eliv
erySupport and
Promote tourism
development
29
C.3
. 13.1
3. Sustainable
socio-economic
development
Value (amount and %
of operating budget)
of Free basic serv ices
offered to indigent
citizens per month
(reported quarterly)
All
TBC
TBC
TBC
R 3
464 7
01
R 3
679 5
13
R 3
896 6
04 Finance report O
R 3
464 7
01
ULM
Co
mm
un
ity S
erv
ice
s
& F
ina
nc
e
De
pa
rtm
en
t
C.3
. 13.2
Bi-monthly reports
submitted to Social
Cluster on all
Operation Sukuma
Sakhe projects (incl.
ABC Walk, HIV/AIDS
workshop, war rooms)
N/A
N/A
N/A
N/A
Bi-m
on
thly
Bi-m
on
thly
Bi-m
on
thly Cluster reports and
reportson the
specific activities
O
R 2
48 1
22
ULM
Co
mm
un
ity S
erv
ice
s
De
pa
rtm
en
t
C.3
. 13.3
Bi-monthly reports
submitted to Social
Cluster on all Special
Programmes (incl.
back to school
campaign, Special
Programmes forum,
Operation MBO)
N/A
N/A
N/A
N/A
Bi-m
on
thly
Bi-m
on
thly
Bi-m
on
thly Cluster reports and
reportson the
specific activities
O
R 4
22 5
57
ULM
OM
M
C.3
. 13.4
% of issues raised by
the Special
Programmes Forum
addressed quarterlyA
ll
rep
rese
nte
d
N/A
60%
60%
80% Reports O
R 4
00 0
00
ULM
OM
M
Se
rvic
e D
eliv
eryPromote Social
Development
30
C.3
. 14.1
3. Sustainable
socio-economic
development
Date of completion of
the Merrivale TVET
College
10 a
nd
12
TBC
TBC
N/A
TBC
TBC
TBC Progress reports and
(in the end)
Completion
certificate
O
TBC
TBC
Ec
on
om
ic
De
ve
lop
me
nt
an
d
Pla
nn
ing
& T
ec
hn
ica
l
Se
rvic
es
C.3
. 14.2
Value of youth tertiary
registrations support by
the municipality
All
TBC
TBC
N/A
50 0
00
Re
vie
we
d a
nn
ua
lly b
ase
d
on
re
qu
est
s re
ce
ive
d
Re
vie
we
d a
nn
ua
lly b
ase
d
on
re
qu
est
s re
ce
ive
d List of youth assisted
(indicating personal
details, contact
details, tertiary
institution and cost of
registration)
O
OM
M
C.3
. 14.3
Number of youth
enrolled in youth skills
development
programmes
coordinated by the
municipality annually
(ie NYDA Youth (Build)
Project )
Yo
uth
fro
m a
ll w
ard
s
TBC
TBC
N/A 100
200
300 Database of youth
enrolment
O
OM
M
C.3
.14.4
Date of annual career
exhibition event
coordinated by the
youth office of the
municipality
Eve
nt
for
all
An
nu
ally
TBC
N/A
Ma
y-1
7
Ma
y-1
8
Ma
y-1
9 Registers, pictures
and report
O
OM
M
3 6
80 0
45
ULM
Facilitate youth
career
Development
31
KP
A: 4
D.4
. 15.1
4. Promote
human
settlements and
infrastructure
Number of new houses
constructed to
completion annually
4,9
,12
TBC
TBC
7500
100
TBC
TBC Completion/ and
handover
certificates
C
DH
S
Fun
din
g
De
pa
rtm
e
nt
of
Hu
ma
n
Tec
hn
ica
l
Se
rvic
es
D.4
. 15.2
Date of approval of
the Housing Sector
Plan (HSP) rev iew and
aligned to the
municipality's IDP
N/A
N/A
N/A
N/A
31-M
ar-
17
Re
vie
w
Re
vie
w Copy of the HSP,
Council resolution
O
N/A
N/A
Co
mm
un
ity
Se
rvic
es,
Tec
hn
ica
l
Se
rvic
es
an
d
D.4
.16.2
Date of approval by
Council - Roads Master
Plan Developed and
approved by Council
All
01-J
ul-17
Ne
w
Ne
w
30-J
un
-17
Imp
lem
en
tatio
n a
nd
revie
w
Imp
lem
en
tatio
n a
nd
revie
w Council resolution
and roads master
plan
C
TBC
TBC
Tec
hn
ica
l Se
rvic
es
KM of new roads and
stormwater lines
constructed
Se
e b
elo
w
TBC
TBC
TBC
4km
TBC
TBC Completion
certificate/ report
from service
provider and project
manager
C
R 1
9 8
66 0
00
MIG
Tec
hn
ica
l
Se
rvic
es
Mpophomeni Roads &
Stormwater
-Midlands Access
Roads (Cedara@R1m,
Emandleni@R500 000,
Tumbleweed@R1m,
Siphumelele@R866 000,
Lions River@R1m,
Lidgeton West@R1 500
000,Zenzani@R2m)
7,1
2,1
,4,9
,3
N3 Corridor link over
uMngeni Municipality,
N3 corridor Tweedie
7, 9,2
D.4
.16.1
Construction of
roads and storm
water
infrastructure
2016/2017: Progress on each project will be reported quarterly
To be implemented in the outer financial years
Se
rvic
e D
eliv
eryCoordinate and
facilitate
prov ision of
housing
Basic Service Delivery
32
D.4
.17.1
4. Promote
human
settlements and
infrastructure
development
Construction
and extension
of electricity
network to all
households
Number of new
households electrified
(rural farm dwellers,
tribal authority and low
cost housing)
Se
rvic
e D
eliv
ery
aff
ec
ted
wa
rds
TBC
TBC
TBC 12% of 30
000 (3600)
TBC
TBC Report with
household details
(from service
provider and
projects manager)
C
R 6
800 4
27
ULM
Tec
hn
ica
l Se
rvic
es
D.4
.18.1
Management of
cemeteries
Date of approval of
the cemeteries
management plan
N/A
N/A
N/A
N/A
30-M
ar-
17
Re
vie
w
Re
vie
w MANCO resolution
and copy of plan
O
R 5
1 2
35
ULM
Tec
hn
ica
l
Se
rvic
es
D.4
.19.2
Date of approval of
Waste Management
plan
N/A
N/A
N/A
N/A
30-M
ar-
17
Imp
lem
en
t
atio
n
Imp
lem
en
t
atio
n Plan to cluster and
recommendations
O TBC
ULM
Tec
hn
ica
l
Se
rvic
es
D.4
.19.3
Date of completion of
the Curry’s Post landfill
site upgrade
9
N/A
N/A
N/A
N/A
TBC
N/A Completion
certificate/ report
from service
provider and project
manager
O
R 9
5 0
00
ULM
Tec
hn
ica
l
Se
rvic
es
D.4
.20.1
Bi-Monthly reports to
Cluster on
maintanance of
public open spaces
All
N/A
Bi-m
on
thly
TBC
Bi-m
on
thly
Bi-m
on
thly
Bi-m
on
thly Reports to cluster O
TBC
TBC
Tec
hn
ica
l
Se
rvic
es
D.4
.20.2
Bi-monthly progress
reports on the
Mpophomeni
Sportsfield Phase I I
progress
11
N/A
Ph
ase
I
TBC
Bi-m
on
thly
Bi-m
on
thly
Bi-m
on
thly Management Cluster
report with report
from service
provider and project
manager
C
N/A
N/A
Tec
hn
ica
l
Se
rvic
es
D.4
.20.3
Bi-monthly report on
the Lidgeton West
Sportsfield and combi
court progress
4
N/A
N/A
N/A
N/A
Bi-m
on
thly
N/A Management Cluster
report with report
from service
provider and project
manager
C
R 1
000 0
00
MIG
Tec
hn
ica
l Se
rvic
es
D.4
.20.4
Bi-monthly progress
reports on completion
of Emandleni
Sportsfield
7
N/A
N/A
N/A
N/A
Bi-m
on
thly
N/A Management Cluster
report with report
from service
provider and project
manager
C
R 1
000 0
00
MIG
Tec
hn
ica
l Se
rvic
es
D.4
.20.5
Bi-monthly progress
reports on completion
of Swimming pool
upgrade
2
N/A
N/A
N/A
N/A
N/A
Bi-m
on
thly Management Cluster
report with report
from service
provider and project
manager
C
TBC
TBC
Tec
hn
ica
l
Se
rvic
es
Comprehensive
waste
management
Management of
all public open
spaces
33
KPA
:
5E.5
.21.1
5. Financially
sound and
sustainable
municipality
Increase and
diversify
municipal
revenue
streams
Number of Monthly
reports submitted to
MANCO on
implementation of the
Revenue
Enhancement strategy
per quarter
N/A
N/A
N/A
N/A 1
2
12
12 Reports on revenue
enhancement
O
TBC
ULM
Fin
an
ce
E.5
.22.1
% capital budget
actually spent on IDP
capital projects
Sp
ec
ifie
d
un
de
r
pro
jec
ts
100%
N/A
N/A
100%
100%
100% Finance report O
TBC
Re
serv
es
& G
ran
ts
Fin
an
ce
E.5
.23.1 % spent on actual
Repairs &
Maintanance against
budgeted Repairs and
Maintanace
N/A
100%
N/A
Ro
llove
rs
100%
100%
100% Report on R&M O
ULM
ULM
Fin
an
ce
E.5
.24.1
Effective,
efficient and
transparent
procurement of
goods and
serv ices
Date of SCM
procurement plan
approval by MANCO
N/A
N/A
TBC
N/A
30-S
ep
-16
30-S
ep
-17
30-S
ep
-18 Procurement plan
and MANCO
resolution
N/A
N/A
N/A
Fin
an
ce
E.5
.25.1 Financially
Viable
Municipality
% monthly collection
rate from debtors (in
the quarter under
rev iew)N
/A
N/A
TBC
TBC
95%
95%
95% O
N/A
N/A
Fin
an
ce
E.5
.25.2 % debtors outstanding
more than 120 days N/A
N/A
TBC
TBC
0%
0%
0% O
TBC
ULM
Fin
an
c e
E.5
.25.3
% Creditors paid within
30 days N/A
N/A
45 d
ays
Ne
ed
to
pa
y
with
in 3
0
100%
100%
100%
O/C
Bu
dg
et
ULM
&
Gra
nts
Fin
an
ce
E.5
.25.4
% of audit queries
dealt with as per AG
action plan
N/A
100%
TBC
TBC
90%
90%
100% Updated Action Plan
approved by
MANCO
O
TBC
N/A A
ll
De
pa
rtm
en ts
E.5
.25.5
% MIG expenditure
Sp
ec
ifie
d
un
de
r
pro
jec
ts
100%
TBC
TBC
100%
100%
100% Proofs of payment
and reports
C
TBC
MIG
Fin
an
ce
/
Tec
hn
ica
l
Se
rvic
es
Finance S71 Reports
(and any other
submited to Treasury)
So
un
d f
ina
nc
ial m
an
ag
em
en
t
Municipal Financial Viability and Financial Management
Effective
budget
preparation and
implementation
34
E.5
.25.6
5. Financially
sound and
sustainable
municipality
Financially
Viable
Municipality
% of annual operating
budget spent quarterly N/A
95%
TBC
N/A
95%
95%
95% Finance reports O
TBC
gra
nts
an
d
ULM
Fin
an
ce
E.5
.25.7
Level of cash backed
grants (for
sustainability)
N/A
TBC
TBC
TBC
Po
sitive
Po
sitive
Po
sitive Finance reports
O/C TBC
Gra
nts
Fin
an
ce
E.5
.25.8
% irregular, fruitless &
wasteful and
unauthorised
expenditure (norm is
0%)
N/A 0%
TBC
N/A 0%
0%
0% Report to
EXCO/Council incl.
resolution
O/C TBC
All
Bu
dg
et
Fin
an
ce
E.5
.26.1
Number of bi-monthly
reports on
maintenance of
municipal movable
assets submitted to
MANCO and
Management Cluster
N/A
6
TBC
TBC 6 6 6 MANCO reports and
resolutions and
cluster report on
movable assets
O
Ma
inta
na
nc
e
Bu
dg
et
ULM
Fin
an
ce
&
Co
rpo
rate
Se
rvic
es
E.5
.26.2
Number of Bi-monthly
reports on
maintenance of
municipal buildings
submitted to MANCO
and Management
ClusterA
ll 6
TBC
TBC 6 6 6 MANCO reports and
resolutions and
cluster report on
maintanance of
municipal buildings
O
TBC
uM
ng
en
i
Co
rpo
rate
Se
rvic
es
E.5
.26.3
Number of Bi-monthly
report on
maintenance of
municipal vehicles
submitted to MANCO
and Management
Cluster
N/A
6
TBC
N/A
6 6 6 MANCO reports and
resolutions and
cluster report on
maintanance of
municipal vehicles
O
TCB
ULM
Tec
hn
ica
l Se
rvic
es
E.5
.26.4 Date of Asset register
development and
approval by Council
N/A
N/A
TBC
N/A
30-S
ep
-16
Re
vie
w
Re
vie
w Asset register and
council resolution
O
TBC
ULM
Fin
an
ce
Effective Asset
Management
System
35
KPA
:
6F.
6.2
7.1
Manage and
Regulate
integrated
development
and spatial
planning
Date of the SDF
rev iew (incorporating
capital investment
framework) approval
by Council (with the
IDP)
N/A
N/A
Jun
-15
N/A
Jun
-17
Jun
-18
Jun
-19 Council resolution
and copy of SDF
O
TBC
TBC
Ec
on
om
ic
De
ve
lop
me
nt
an
d
Pla
nn
ing
F.6.2
7.2
Date of approval of
Mpophomeni Local
Area Plan by Council 8,9
,10,1
1
N/A
N/A
N/A
N/A
N/A Copy of the plan
and council
resolution
O
TBC
TBC
Ec
on
om
ic
De
ve
lop
me
n
t a
nd
Pla
nn
ing
F.6.2
7.3
Bi-monthly disaster
Management reports
presented to Social
Cluster on Disaster
Management
All
N/A
N/A
N/A
Bi-m
on
thly
Bi-m
on
thly
Bi-m
on
thly copy disaster
management report
presented to Cluster
and cluster
recommendation
O
TBC
ULM
Co
mm
un
ity
Se
rvic
es
F.6.2
7.4
Date of Strategic
Environment
Assessment (SEA) Plan
submission to Technical
Cluster for
recommendation to
council
N/A
N/A
N/A
N/A
31-M
ar-
17
Re
vie
w
Re
vie
w Copy of report to
Cluster and
recommendations
O
TBC
ULM
Ec
on
om
ic
De
ve
lop
me
nt
an
d
Pla
nn
ing
F.6.2
7.5
Date of Falls and CBD
rehabilitation Business
Plan Submission to the
Department of COGTA
2
N/A
N/A
N/A
2016-0
9-3
1
Re
vie
w
Re
vie
w Copy of business
plan and
receiptnote/corresp
ondance from
COGTA
O
N/A
N/A
Ec
on
om
ic
De
ve
lop
me
nt
an
d
Pla
nn
ing
Cross Cutting
Go
od
Go
ve
rna
nc
e6. Spatial
planning and
environmental
sustainability
36
UMNGENI MUNICIPALITY REVENUE BY SOURCE AND EXPENDITURE BY TYPE FOR THE FINANCIAL YEAR 2016/2017 Ref: Table 2 of 2016/2017 Budget document on page 5
37
Ref for table below: Table 44 of 2016/2017 Budget document on page 87
38
Ref for table below: Table 12 of 2016/2017 Budget document on page 25
KZN222 uMngeni - Table A2 Budgeted Financial Performance (revenue and expenditure by standard classification)
Standard Classification Description Ref 2012/13 2013/14 2014/15
R thousand 1Audited
Outcome
Audited
Outcome
Audited
Outcome
Original
Budget
Adjusted
Budget
Full Year
Forecast
Budget Year
2016/17
Budget Year
+1 2017/18
Budget Year
+2 2018/19
Revenue - Standard
Governance and administration 137 303 148 190 225 261 191 151 196 153 196 153 230 778 246 978 263 295
Executive and council 107 689 112 815 195 694 186 039 189 021 189 021 223 282 239 044 254 737
Budget and treasury office 28 232 34 542 28 601 4 207 6 258 6 258 6 564 6 945 7 510
Corporate services 1 382 832 965 905 874 874 932 989 1 048
Community and public safety 13 383 34 941 32 776 41 153 35 768 35 768 36 991 35 697 37 778
Community and social services 1 882 3 235 5 035 3 528 3 999 3 999 3 595 3 753 3 949
Sport and recreation 5 153 172 3 681 3 508 3 508 2 007 8 8
Public safety 11 497 31 553 27 569 33 943 28 261 28 261 31 389 31 936 33 821
Housing – – – – – – – – –
Health – – – – – – – – –
Economic and environmental services 357 541 629 24 780 19 753 19 753 20 896 24 600 25 811
Planning and development 357 541 629 1 031 1 004 1 004 1 030 1 094 1 158
Road transport – – – 23 749 18 749 18 749 19 866 23 506 24 653
Environmental protection – – – – – – – – –
Trading services 66 866 73 732 67 375 88 373 93 293 93 293 101 365 111 346 113 950
Electricity 53 823 59 281 56 907 76 936 81 917 81 917 88 947 97 804 99 316
Water – – – – – – – – –
Waste water management – – – – – – – – –
Waste management 13 042 14 451 10 468 11 437 11 375 11 375 12 418 13 541 14 634
Other 4 – – – – – – – – –
Total Revenue - Standard 2 217 909 257 403 326 042 345 457 344 966 344 966 390 030 418 621 440 834
Expenditure - Standard
Governance and administration 49 872 92 895 117 317 80 050 90 299 90 299 123 647 131 339 139 612
Executive and council 23 226 56 543 38 005 34 257 34 348 34 348 42 856 45 561 48 325
Budget and treasury office 16 452 20 162 61 113 20 655 32 282 32 282 50 256 53 467 56 925
Corporate services 10 194 16 190 18 199 25 138 23 669 23 669 30 535 32 312 34 362
Community and public safety 70 849 67 685 43 200 55 172 53 884 53 884 53 284 51 489 54 718
Community and social services 8 375 7 783 9 574 12 504 14 409 14 409 13 911 14 795 15 696
Sport and recreation 8 450 8 411 8 864 11 229 8 852 8 852 8 436 9 033 9 644
Public safety 10 149 23 984 23 645 29 556 29 773 29 773 28 678 25 249 26 807
Housing 43 875 27 508 1 117 1 883 849 849 2 258 2 413 2 570
Health – – – – – – – – –
Economic and environmental services 37 794 25 508 38 195 51 404 41 490 41 490 46 963 54 968 58 449
Planning and development 8 375 6 603 9 463 8 884 8 737 8 737 7 624 8 147 8 682
Road transport 29 419 18 904 28 731 42 520 32 753 32 753 39 339 46 821 49 767
Environmental protection – – – – – – – – –
Trading services 101 057 97 142 100 778 130 487 136 771 136 771 143 757 156 437 162 004
Electricity 84 350 80 456 80 391 99 981 108 716 108 716 122 042 133 340 137 507
Water – – – – – – – – –
Waste water management 3 685 2 740 3 006 5 688 2 557 2 557 – – –
Waste management 13 022 13 946 17 381 24 817 25 498 25 498 21 715 23 097 24 497
Other 4 51 5 5 71 6 6 6 6 7
Total Expenditure - Standard 3 259 623 283 234 299 494 317 183 322 449 322 449 367 656 394 240 414 789
Surplus/(Deficit) for the year (41 713) (25 831) 26 548 28 274 22 517 22 517 22 373 24 381 26 045
Current Year 2015/162016/17 Medium Term Revenue & Expenditure
Framework
39
Ref for table below: Table 46 of 2016/2017 Budget document on page 89 KZN222 uMngeni - Supporting Table SA27 Budgeted monthly revenue and expenditure (standard classification)
Description Ref
R thousand July August Sept. October November December January February March April May JuneBudget Year
2016/17
Budget Year
+1 2017/18
Budget Year
+2 2018/19
Revenue - Standard
Governance and administration 26 575 11 557 12 191 10 489 21 028 12 915 10 464 13 399 23 659 13 208 17 320 57 974 230 778 246 978 263 295
Executive and council 24 758 11 319 12 086 10 385 20 842 12 474 10 189 13 216 23 224 12 841 16 841 55 108 223 282 239 044 254 737
Budget and treasury office 1 809 176 105 103 128 385 163 125 378 255 354 2 582 6 564 6 945 7 510
Corporate services 8 61 0 0 58 56 112 58 56 112 125 285 932 989 1 048
Community and public safety 3 416 2 212 2 297 1 373 818 862 890 1 423 777 4 226 1 676 17 021 36 991 35 697 37 778
Community and social services 27 29 524 515 27 10 19 215 22 259 22 1 926 3 595 3 753 3 949
Sport and recreation 2 – 1 1 0 0 2 1 1 0 0 1 999 2 007 8 8
Public safety 3 387 2 183 1 772 857 790 852 869 1 207 755 3 967 1 654 13 096 31 389 31 936 33 821
Housing – – – – – – – – – – – – – – –
Health – – – – – – – – – – – – – – –
Economic and environmental services 169 612 208 218 147 422 349 940 574 684 33 16 540 20 896 24 600 25 811
Planning and development 8 10 20 20 – 0 11 215 358 25 10 351 1 030 1 094 1 158
Road transport 160 602 188 198 147 422 338 724 216 658 23 16 189 19 866 23 506 24 653
Environmental protection – – – – – – – – – – – – – – –
Trading services 9 973 6 328 6 137 5 610 10 131 6 123 5 730 6 399 8 575 6 616 7 123 22 619 101 365 111 346 113 950
Electricity 7 616 5 913 5 726 5 189 6 195 5 706 5 317 5 988 6 689 6 195 6 706 21 709 88 947 97 804 99 316
Water – – – – – – – – – – – – – – –
Waste water management – – – – – – – – – – – – – – –
Waste management 2 358 415 411 422 3 937 417 413 411 1 887 422 417 910 12 418 13 541 14 634
Other – – – – – – – – – – – – – –
Total Revenue - Standard 40 133 20 709 20 833 17 690 32 123 20 322 17 433 22 160 33 585 24 734 26 153 114 155 390 030 418 621 440 834 37 979 39 189 33 798 59 187 38 511 32 970 41 795 63 878 44 054 49 731
Expenditure - Standard
Governance and administration 4 501 6 060 6 760 7 182 6 531 6 192 7 070 9 277 7 231 9 498 8 377 44 966 123 647 131 339 139 612
Executive and council 1 765 3 012 2 350 2 327 2 028 2 860 2 116 4 535 3 327 4 028 2 860 11 647 42 856 45 561 48 325
Budget and treasury office 1 226 1 309 1 548 1 533 1 597 1 177 1 658 1 533 1 597 4 177 2 658 30 241 50 256 53 467 56 925
Corporate services 1 510 1 739 2 861 3 323 2 906 2 155 3 295 3 209 2 306 1 293 2 859 3 078 30 535 32 312 34 362
Community and public safety 2 181 4 821 3 991 3 265 2 538 5 139 2 400 4 039 3 343 3 016 8 687 9 863 53 284 51 489 54 718
Community and social services 755 613 659 1 652 905 733 1 132 1 543 855 915 1 487 2 662 13 911 14 795 15 696
Sport and recreation 653 675 684 677 771 821 652 751 548 – 2 203 – 8 436 9 033 9 644
Public safety 688 3 469 2 583 872 805 3 528 556 1 682 1 781 1 905 4 872 5 937 28 678 25 249 26 807
Housing 85 64 65 64 57 57 60 63 159 195 125 1 264 2 258 2 413 2 570
Health – – – – – – – – – – –
Economic and environmental services 1 511 1 906 1 469 2 627 2 310 6 266 1 836 1 989 10 903 1 805 3 187 11 153 46 963 54 968 58 449
Planning and development 444 562 351 644 651 560 562 744 562 651 644 1 249 7 624 8 147 8 682
Road transport 1 067 1 344 1 118 1 983 1 659 5 706 1 274 1 245 10 340 1 155 2 543 9 904 39 339 46 821 49 767
Environmental protection – – – – – – – – – – – – – – –
Trading services 12 129 19 422 10 827 12 079 9 722 6 647 12 019 7 745 11 546 8 028 3 743 29 850 143 757 156 437 162 004
Electricity 10 342 15 666 10 010 10 073 8 886 6 227 7 182 7 010 10 858 6 596 2 600 26 592 122 042 133 340 137 507
Water – – – – – – – – – – – – – – –
Waste water management – – – – – – – – – – – – – – –
Waste management 1 787 3 756 817 2 006 836 420 4 837 735 688 1 431 1 143 3 258 21 715 23 097 24 497
Other 0 0 0 – – – 0 – – 0 3 1 6 6 7
Total Expenditure - Standard 20 323 32 210 23 047 25 154 21 100 24 244 23 326 23 051 33 022 22 348 23 996 95 835 367 656 394 240 414 789
Surplus/(Deficit) before assoc. 19 810 (11 502) (2 214) (7 464) 11 023 (3 923) (5 893) (891) 563 2 386 2 156 18 320 22 373 24 381 26 045
Share of surplus/ (deficit) of associate – – – –
Surplus/(Deficit) 1 19 810 (11 502) (2 214) (7 464) 11 023 (3 923) (5 893) (891) 563 2 386 2 156 18 320 22 373 24 381 26 045
Budget Year 2016/17Medium Term Revenue and Expenditure
Framework
40
Ref for table below: Table 13 of 2016/2017 Budget document on page 27
KZN222 uMngeni - Table A3 Budgeted Financial Performance (revenue and expenditure by municipal vote)
Vote Description Ref 2012/13 2013/14 2014/15
R thousandAudited
Outcome
Audited
Outcome
Audited
Outcome
Original
Budget
Adjusted
Budget
Full Year
Forecast
Budget Year
2016/17
Budget Year
+1 2017/18
Budget Year
+2 2018/19
Revenue by Vote 1
Vote 1 - Executive and Council 107 689 112 815 195 694 186 039 189 021 189 021 223 282 239 044 254 737
Vote 2 - Finance 28 232 34 542 28 601 4 207 6 258 6 258 6 564 6 945 7 510
Vote 3 - Corporate Services 1 382 1 023 3 026 1 187 1 156 1 156 1 233 1 309 1 386
Vote 4 - Planning Services 357 541 629 1 031 1 004 1 004 1 030 1 094 1 158
Vote 5 - Community Services 9 303 29 434 27 435 36 893 31 481 31 481 32 667 32 504 34 396
Vote 6 - Technical Services 16 911 19 767 13 748 39 163 34 129 34 129 36 307 39 921 42 330
Vote 7 - Economic Development and Growth – – – – – – – – –
Vote 8 - Internal Audit 211 – – – – – – – –
Vote 9 - Electricity 53 823 59 281 56 907 76 936 81 917 81 917 88 947 97 804 99 316
Vote 10 - [NAME OF VOTE 10] – – – – – – – – –
Vote 11 - [NAME OF VOTE 11] – – – – – – – – –
Vote 12 - [NAME OF VOTE 12] – – – – – – – – –
Vote 13 - [NAME OF VOTE 13] – – – – – – – – –
Vote 14 - [NAME OF VOTE 14] – – – – – – – – –
Vote 15 - [NAME OF VOTE 15] – – – – – – – – –
Total Revenue by Vote 2 217 909 257 403 326 042 345 457 344 966 344 966 390 030 418 621 440 834
Expenditure by Vote to be appropriated 1
Vote 1 - Executive and Council 23 496 57 316 39 654 36 314 36 137 36 137 47 803 50 585 53 668
Vote 2 - Finance 16 452 20 162 61 113 20 655 32 282 32 282 50 256 53 467 56 925
Vote 3 - Corporate Services 10 194 13 438 16 429 23 981 24 213 24 213 27 451 29 261 31 104
Vote 4 - Planning Services 8 375 6 603 9 463 8 884 8 737 8 737 7 624 8 147 8 682
Vote 5 - Community Services 67 652 64 238 39 307 49 464 47 162 47 162 47 387 45 194 48 017
Vote 6 - Technical Services 44 979 38 188 49 715 74 195 61 600 61 600 61 054 69 918 74 264
Vote 7 - Economic Development and Growth 2 307 2 303 2 300 2 627 2 405 2 405 2 614 2 799 2 990
Vote 8 - Internal Audit 1 818 529 1 120 1 083 1 198 1 198 1 426 1 528 1 633
Vote 9 - Electricity 84 351 80 456 80 391 99 981 108 716 108 716 122 042 133 340 137 507
Vote 10 - [NAME OF VOTE 10] – – – – – – – – –
Vote 11 - [NAME OF VOTE 11] – – – – – – – – –
Vote 12 - [NAME OF VOTE 12] – – – – – – – – –
Vote 13 - [NAME OF VOTE 13] – – – – – – – – –
Vote 14 - [NAME OF VOTE 14] – – – – – – – – –
Vote 15 - [NAME OF VOTE 15] – – – – – – – – –
Total Expenditure by Vote 2 259 623 283 234 299 494 317 183 322 449 322 449 367 656 394 240 414 789
Surplus/(Deficit) for the year 2 (41 713) (25 831) 26 548 28 274 22 517 22 517 22 373 24 381 26 045
Current Year 2015/162016/17 Medium Term Revenue & Expenditure
Framework
41
Ref for table below: Table 45 of 2016/2017 Budget document on page 88
KZN222 uMngeni - Supporting Table SA26 Budgeted monthly revenue and expenditure (municipal vote)
Description Ref
R thousand July August Sept. October November December January February March April May JuneBudget Year
2016/17
Budget Year
+1 2017/18
Budget Year
+2 2018/19
Revenue by Vote
Vote 1 - Executive and Council 20 163 20 442 18 714 18 068 20 856 16 200 17 827 17 199 25 909 23 158 17 238 7 508 223 282 239 044 254 737
Vote 2 - Finance 1 809 176 105 103 128 385 163 125 378 255 354 2 582 6 564 6 945 7 510
Vote 3 - Corporate Services 28 85 23 23 82 63 130 126 260 58 125 231 1 233 1 309 1 386
Vote 4 - Planning Services 8 10 20 20 – 0 11 215 358 25 10 351 1 030 1 094 1 158
Vote 5 - Community Services 3 692 7 185 2 276 1 379 792 856 873 1 692 1 784 3 276 1 279 7 585 32 667 32 504 34 396
Vote 6 - Technical Services 2 223 1 021 598 592 13 624 839 751 3 798 9 892 2 084 839 48 36 307 39 921 42 330
Vote 7 - Economic Development and Growth – – – – – – – – – – – – – – –
Vote 8 - Internal Audit – – – – – – – – – – – – – – –
Vote 9 - Electricity 7 616 5 913 5 726 5 189 13 195 5 706 5 317 5 988 16 689 6 195 6 706 4 709 88 947 97 804 99 316
Vote 10 - [NAME OF VOTE 10] – – – – – – – – – – – – – – –
Vote 11 - [NAME OF VOTE 11] – – – – – – – – – – – – – – –
Vote 12 - [NAME OF VOTE 12] – – – – – – – – – – – – – – –
Vote 13 - [NAME OF VOTE 13] – – – – – – – – – – – – – – –
Vote 14 - [NAME OF VOTE 14] – – – – – – – – – – – – – – –
Vote 15 - [NAME OF VOTE 15] – – – – – – – – – – – – – – –
Total Revenue by Vote 35 538 34 832 27 461 25 373 48 677 24 048 25 071 29 143 55 270 35 051 26 550 23 014 390 030 418 621 440 834
Expenditure by Vote to be appropriated
Vote 1 - Executive and Council 3 765 3 012 6 350 3 327 3 028 4 860 3 116 4 535 3 327 4 028 4 860 3 594 47 803 50 585 53 668
Vote 2 - Finance 3 641 3 724 3 963 3 947 4 012 3 591 4 073 3 947 4 012 6 591 5 073 3 682 50 256 53 467 56 925
Vote 3 - Corporate Services 1 320 2 209 3 306 1 893 1 859 2 493 2 739 1 209 2 306 1 293 2 859 3 964 27 451 29 261 31 104
Vote 4 - Planning Services 744 562 651 644 651 560 562 744 562 651 644 649 7 624 8 147 8 682
Vote 5 - Community Services 1 002 1 002 7 611 4 189 2 350 5 107 3 924 3 322 2 389 7 457 1 507 7 526 47 387 45 194 48 017
Vote 6 - Technical Services 6 231 6 303 4 847 4 476 3 720 5 744 5 195 4 782 6 985 3 931 7 893 944 61 054 69 918 74 264
Vote 7 - Economic Development and Growth 186 266 271 169 167 166 186 266 271 269 267 130 2 614 2 799 2 990
Vote 8 - Internal Audit 119 119 119 119 119 119 119 119 119 119 119 119 1 426 1 528 1 633
Vote 9 - Electricity 14 342 20 666 10 010 10 073 8 886 6 227 7 182 7 010 10 858 8 596 9 227 8 965 122 042 133 340 137 507
Vote 10 - [NAME OF VOTE 10] – – – – – – – – – – – – – – –
Vote 11 - [NAME OF VOTE 11] – – – – – – – – – – – – – – –
Vote 12 - [NAME OF VOTE 12] – – – – – – – – – – – – – – –
Vote 13 - [NAME OF VOTE 13] – – – – – – – – – – – – – – –
Vote 14 - [NAME OF VOTE 14] – – – – – – – – – – – – – – –
Vote 15 - [NAME OF VOTE 15] – – – – – – – – – – – – – – –
Total Expenditure by Vote 31 350 37 863 37 128 28 838 24 793 28 868 27 096 25 934 30 830 32 936 32 449 29 573 367 656 394 240 414 789
Surplus/(Deficit) before assoc. 4 188 (3 031) (9 668) (3 464) 23 885 (4 819) (2 024) 3 209 24 441 2 115 (5 899) (6 559) 22 373 24 381 26 045
Taxation – – – –
Attributable to minorities – – – –
Share of surplus/ (deficit) of associate – – – –
Surplus/(Deficit) 1 4 188 (3 031) (9 668) (3 464) 23 885 (4 819) (2 024) 3 209 24 441 2 115 (5 899) (6 559) 22 373 24 381 26 045
Budget Year 2016/17Medium Term Revenue and Expenditure
Framework
42
UMNGENI MUNICIPALITY CAPITAL INVESTMENT PLAN
TABLE…: UMNGENI MUNICIPALITY CAPITAL EXPENDITURE BY VOTE FOR THE FINANCIAL YEAR 2016/2017
Ref: Table 10 of 2016/2017 Budget document on page 21
KZN222 uMngeni - Table A5 Budgeted Capital Expenditure by vote, standard classification and funding
Vote Description Ref 2012/13 2013/14 2014/15
R thousand 1Audited
Outcome
Audited
Outcome
Audited
Outcome
Original
Budget
Adjusted
Budget
Full Year
Forecast
Pre-audit
outcome
Budget Year
2016/17
Budget Year
+1 2017/18
Budget Year
+2 2018/19
Single-year expenditure to be appropriated 2
Vote 1 - Ex ecutiv e and Council – – – – 79 79 79 175 186 197
Vote 2 - Finance – – – – 127 127 127 139 148 157
Vote 3 - Corporate Serv ices – – – – 266 266 266 292 311 330
Vote 4 - Planning Serv ices – 2,462 32,312 – 20,031 20,031 20,031 114 122 129
Vote 5 - Community Serv ices – – 3,223 3,500 3,728 3,728 3,728 2,251 267 283
Vote 6 - Technical Serv ices 26,858 30,098 19,926 18,749 20,044 20,044 20,044 26,176 23,730 26,690
Vote 7 - Economic Dev elopment and Grow th – – – – – – – – – –
Vote 8 - Internal Audit – – – – – – – – – –
Vote 9 - Electricity – 575 815 5,000 135 135 135 – 8,000 8,000
Capital single-year expenditure sub-total 26,858 33,135 56,276 27,249 44,409 44,409 44,409 29,148 32,764 35,786
Total Capital Expenditure - Vote 26,858 33,135 56,276 27,249 44,409 44,409 44,409 29,148 32,764 35,786
Current Year 2015/162016/17 Medium Term Revenue &
Expenditure Framework
43
KZN222 uMngeni - Supporting Table SA28 Budgeted monthly capital expenditure (municipal vote)
Description Ref
R thousand July August Sept. October Nov. Dec. January Feb. March April May JuneBudget Year
2016/17
Budget Year
+1 2017/18
Budget Year
+2 2018/19
Multi-year expenditure to be appropriated 1
Vote 1 - Ex ecutiv e and Council – – – –
Vote 2 - Finance – – – –
Vote 3 - Corporate Serv ices – – – –
Vote 4 - Planning Serv ices – – – –
Vote 5 - Community Serv ices – – – –
Vote 6 - Technical Serv ices – – – –
Vote 7 - Economic Dev elopment and Grow th – – – –
Vote 8 - Internal Audit – – – –
Vote 9 - Electricity – – – –
Vote 10 - [NAME OF VOTE 10] – – – –
Vote 11 - [NAME OF VOTE 11] – – – –
Vote 12 - [NAME OF VOTE 12] – – – –
Vote 13 - [NAME OF VOTE 13] – – – –
Vote 14 - [NAME OF VOTE 14] – – – –
Vote 15 - [NAME OF VOTE 15] – – – –
Capital multi-year expenditure sub-total 2 – – – – – – – – – – – – – – –
Single-year expenditure to be appropriated
Vote 1 - Ex ecutiv e and Council – 175 – – – – – – – – – – 175 186 197
Vote 2 - Finance – – – 139 – – – – – – – – 139 148 157
Vote 3 - Corporate Serv ices – – – – – 292 – – – – – – 292 311 330
Vote 4 - Planning Serv ices 114 – – – – – – – – – – – 114 122 129
Vote 5 - Community Serv ices – – 1,548 – – – – 702 – – – 2,251 267 283
Vote 6 - Technical Serv ices – 538 6,907 1,427 4,690 – 6,581 – 2,584 – 3,449 – 26,176 23,730 26,690
Vote 7 - Economic Dev elopment and Grow th – – – – – – – – – – – – – – –
Vote 8 - Internal Audit – – – – – – – – – – – – – – –
Vote 9 - Electricity – – – – – – – – – – – – – 8,000 8,000
Vote 10 - [NAME OF VOTE 10] – – – – – – – – – – – – – – –
Vote 11 - [NAME OF VOTE 11] – – – – – – – – – – – – – – –
Vote 12 - [NAME OF VOTE 12] – – – – – – – – – – – – – – –
Vote 13 - [NAME OF VOTE 13] – – – – – – – – – – – – – – –
Vote 14 - [NAME OF VOTE 14] – – – – – – – – – – – – – – –
Vote 15 - [NAME OF VOTE 15] – – – – – – – – – – – – – – –
Capital single-year expenditure sub-total 2 114 713 8,455 1,566 4,690 292 6,581 – 3,287 – 3,449 – 29,148 32,764 35,786
Total Capital Expenditure 2 114 713 8,455 1,566 4,690 292 6,581 – 3,287 – 3,449 – 29,148 32,764 35,786
Budget Year 2016/17Medium Term Revenue and Expenditure
Framework
44
KZN222 uMngeni - Supporting Table SA36 Detailed capital budget
Municipal Vote/Capital project Ref Individually Approved
(Yes/No)
Asset Class Asset Sub-Class GPS co-ordinates
R thousand 4 6 3 3 5
Audited
Outcome
2014/15
Current Year
2015/16
Full Year
Forecast
Budget Year
2016/17
Budget Year
+1 2017/18
Budget Year
+2 2018/19Ward location New or renewal
Parent municipality:
List all capital projects grouped by Municipal Vote
Khayelihle Road and Stormwater Khayelihle Road and Stormwater Yes Roads, Pavements & Bridges Roads, Pavements & Bridges 2016 6 415 6 415 – 6 New
Main Road Howick Main Road Howick Yes Roads, Pavements & Bridges Roads, Pavements & Bridges 2015 1 000 1 000 – 0 2 New
Midlands Road Midlands Road Yes Roads, Pavements & Bridges Roads, Pavements & Bridges 2015 1 500 1 000 – 2 New
Mpophomeni Ward 8,10 and 11 Mpophomeni Ward 8,10 and 11 Yes Roads, Pavements & Bridges Roads, Pavements & Bridges 2018 10 000 9 749 12 000 23 506 26 453 8,10 and 11 New
Mpophomeni Sportsfield Mpophomeni Sportsfield Yes Sportsfields & stadia Sportsfields & stadia 2017 2 500 1 500 – 11 New
Mandela Capture Site Mandela Capture Site Yes Museums & Art Galleries Museums & Art Galleries 2018 34 861 19 927 – 9 New
Zenzani Zenzani Yes Roads, Pavements & Bridges Roads, Pavements & Bridges 2016 2 000 3 New
Lions River Lions River Yes Roads, Pavements & Bridges Roads, Pavements & Bridges 2016 1 000 9 New
Tumbleweed Tumbleweed Yes Roads, Pavements & Bridges Roads, Pavements & Bridges 2016 1 000 12 New
Emandlani Emandlani Yes Roads, Pavements & Bridges Roads, Pavements & Bridges 2016 500 7 New
Sphumelele Sphumelele Yes Roads, Pavements & Bridges Roads, Pavements & Bridges 2016 866 1 New
Lidgeton West Sportfield Lidgeton West Sportfield Yes Sportsfields & stadia Sportsfields & stadia 2017 2 000 4 New
Lidgeton West Lidgeton West Yes Roads, Pavements & Bridges Roads, Pavements & Bridges 2017 1 500 – 2 New
Cedara Cedara Yes Roads, Pavements & Bridges Roads, Pavements & Bridges 2017 – – – 1 000 5 New
Electricity upgrade Electricity upgrade No Infrastructure - Electricity Infrastructure - Electricity 2018 – – – – 8 000 8 000 2 New
Other – 7 282 – –
Parent Capital expenditure 1 29 148 31 506 34 453
Entities:
List all capital projects grouped by Entity
Entity A
Water project A
Entity B
Electricity project B
Entity Capital expenditure – – – – –
Total Capital expenditure 56 276 39 591 29 148 31 506 34 453
Project information
Program/Project descriptionProject
number
IDP
Goal
code
2
Prior year outcomes
Total Project
Estimate
2016/17 Medium Term Revenue & Expenditure
Framework
45
MUNICIPAL MANAGER
The roles and responsibilities of the Municipal Manager are comprehensively set out in
section 55 of the Municipal Systems Act. The responsibility of the Municipal Manager as
Accounting Officer is set out in Chapter 8 of the Municipal Finance Management Act, No.
56 of 2003.
The above roles are exercised through seven departments each headed by a General
Manager who reports directly to the Municipal Manager.
Position is currently vacant.
Contact Details:
Telephone: 033 239 9266
e-mail: [email protected]
Postal Address: P.O. Box 5, Howick (3290)
Website: www.umngeni.gov.za
46
C
olo
ur
Co
de
s
OM
M
Mo
re t
ha
n 1
de
pa
rtm
en
t
16/1
7
Bu
dg
et
(R)
2016/17 Q1 Q2 Q3 Q4
(‘000)
KPA
1:
A.1
.3.4 Number of Performance
Agreements signed by
MM and all S56
managers by 01 July
annually
N/A
6
5 b
ec
au
se M
M
is v
ac
an
t
N/A
6 (
on
ce
th
e M
M
is h
ire
d) 5
N/A
N/A
N/A Council
resolution and
copies of
performance
agreements
O
A.1
.3.5
% Performance
Assessments conducted
quarterly (Q1 and Q3
informal Q2 formal with
only MM (supervisor) and
Q4 formal with the
Evaluation panels.
N/A
100%
100%
N/A
100%
100%
100%
100%
100% Copies of
assessments'
reports and
Council/ EXCO
Resolution
O
A.1
.3.6
Date of adoption of the
Performance
Management Policy
review
N/A
Ma
y-1
7
Ne
w
N/A
Ma
y-1
7
N/A
N/A
N/A
Ma
y-1
7 Council
resolution and
copy of the
policy
OC
APEX
/ O
PEX
Re
spo
nsi
bili
ty
Enhance human
resource
management
Municipal Transformation and Institutional Development
Bu
ildin
g C
ap
ab
le L
oc
al G
ove
rnm
en
t In
stitu
tio
ns
IDP Goal Strategic
Objectives
Performance Indicator
(Outputs)
Ba
ck
to
Ba
sic
s Pill
ar
Wa
rd
(in
2016/2
017)
De
ma
nd
Ba
selin
e 2
015/2
016
Ba
ck
log
Annual
Targets
Means of
verification
So
urc
e
UMNGENI MUNICIPALITY - OFFICE OF THE MUNICIPAL MANAGER SCORECARD FOR 2016/2017
1. Human
resource
development and
management
IDP R
ef.
No Quartely Targets
ULM
OM
M
R 2
47 7
82
47
KPA
:
2% Audit Committee
issues resolved quarterly N/A
100%
TBC
TBC
90%
90%
90%
90%
90% Updated AC
recommendation
s Action Plan
ULM
Mu
nic
ip al
Ma
na
g er
Date of adoption of
annual internal audit
plan by audit
Committee
N/A
30-A
ug
-16
N/A
N/A
30-A
ug
-16
30-A
ug
-16
N/A
N/A
N/A Audit plan and
Audit Committee
Resolution
ULM
Mu
nic
ipa
l
Ma
na
ge
r
Date of adoption of
annual audit committee
plan by audit
Committee
N/A
30-A
ug
-16
N/A
N/A
30-A
ug
-16
30-A
ug
-16
N/A
N/A
N/A Audit committee
plan and Audit
Committee
Resolution
ULM
Mu
nic
ipa
l
Ma
na
ge
r
Date of adoption of
annual audit committee
charter by audit
Committee
N/A
30-A
ug
-16
N/A
N/A
30-A
ug
-16
30-A
ug
-16
N/A
N/A
N/A Audit Committee
Charter and
Audit Committee
Resolution
ULM
Mu
nic
ipa
l
Ma
na
ge
r
B.2
.6.2 Number of Monthly
Council Meetings held
quarterly
N/A
4
12
N/A 1
2 3 3 3 3 Council minutes
N/A
N/A
N/A
OM
M/C
orp
ora
t e
Se
rvic
es
B.2
.6.3
% Council resolutions
resolved/ implemented
quarterly
N/A
100%
90%
10%
90%
90%
90%
90%
90% Updated council
resolutions
register and
council
resolutions on the
update reports
O
So
me
ha
ve
fin
an
cia
l
imp
lec
atio
ns
(ie
serv
ice
de
live
ry
ULM
OM
M
B.2
.6.4
Number of portfolio
committee meetings
held bi-monthly
N/A 2
4
TBC
N/A 2
4
De
pe
nd
son
Co
un
cilC
ale
n
da
r
De
pe
nd
son
Co
un
cilC
ale
n
da
r
De
pe
nd
son
Co
un
cilC
ale
n
da
r
De
pe
nd
son
Co
un
cilC
ale
n
da
r
List with dates of
all portfolio
meetings hels
and Minutes of
the meetings
N/A
N/A
N/A
OM
M/C
orp
or
ate
Se
rvic
es
B.2
.6.5
Number of MPAC
Meetings held Bi-monthly N/A
6
TBC
N/A
6
1o
r 2 d
ep
en
ds
on
Co
un
cil
ca
len
da
r d
ate
s
1o
r 2 d
ep
en
ds
on
Co
un
cil
ca
len
da
r d
ate
s
1o
r 2 d
ep
en
ds
on
Co
un
cil
ca
len
da
r d
ate
s
1o
r 2 d
ep
en
ds
on
Co
un
cil
ca
len
da
r d
ate
s MPAC Minutes
N/A
N/A
N/A
OM
M/C
orp
ora
t
e S
erv
ice
s
B.2
.6.6 Date of Oversight
Committee report
approval by Council
N/A
30-M
ar-
17
18-M
ar-
16
N/A
30-M
ar
N/A
N/A
30-M
ar
N/A Oversight
committee
report,
recommendation
s (on the report)
and Council
resolution
O
R 2
47 7
82
ULM
OM
M
B.2
.6.7
Date of Annual Report
approval by Council N/A
30-M
ar-
17
18-M
ar-
17
N/A
30-M
ar
Dra
ft
De
asi
gn
an
d
layo
ut
30-M
ar
Dis
trib
u Council
resolution and
copy of draft/
annual report
O
Co
mm
un
i
ca
tio
n
bu
dg
et
ULM
OM
M
B.2
.6.8 Date of approval of the
Risk Management
Strategy review
N/A
30-M
ar-
17
TBC
N/A
30-M
ar
N/A
N/A
30-M
ar
N/A Council
resolution and
copy of RMS
review
N/A
N/A
ULM
OM
M
B.2
.6.1
2. Good
corporate
governance
R 2
47 7
82O
Good Governance and Public Participation
Go
od
Go
ve
rna
nc
eStrengthened
oversight
functions
48
B.2
.7.2 % functionality of all
Ward Committees (12
wards) per quarter
All
100%
TBC
TBC
100%
100%
100%
100%
100% COGTA functionality
report and minutes of
ward committee and
public meetings
O
R 8
48 6
62
ULM
OM
M
B.2
.7.3 Number of quarterly
Public Meetings (incl all
wards)
All
48
TBC
TBC 48
12
12
12
12 Minutes of public
meetings
O
ULM
OM
M
B.2
.7.4 % public complaints
attended to per quarter
(as per the complaints
management system)
For
all
wa
rds
100%
Ne
w
N/A
100%
100%
100%
100%
100% Correspondance to
complainant and
reports to MANCO
(with resolution)
N/A
N/A
OM
M
B.2
.7.5 Number of quarterly
reports on functionality of
rapid response team
submitted to MANCO
N/A
4
Ne
w
N/A
4 1 1 1 1 Reports and MANCO
resolution
B.2
.7.6 Number of quarterly
Stakeholders’ forum
meeting
N/A
4
TBC
TBC 4 1 1 1 1 Minutes of
stakeholders forum
meetings
O
ULM
OM
M
KPA
: 3
C.3
. 13.3 Bi-monthly reports
submitted to Social
Cluster on all Special
Programmes (incl. back
to school campaign,
Special Programmes
forum, Operation MBO)
N/A
N/A
N/A
N/A
Bi-m
on
thly
Bi-m
on
thly
Bi-m
on
thly
Bi-m
on
thly
Bi-m
on
thly Cluster reports and
reportson the
specific activities
O
R 4
22 5
57
ULM
OM
M
C.3
. 13.4 % of issues raised by the
Special Programmes
Forum addressed
quarterly
All
rep
rese
nte d
N/A
N/A
N/A
60%
60%
60%
60%
60% Reports O
R 4
00 0
00
ULM
OM
M
C.3
. 14.1 Bi-monthly progress
reports on the Merrivale
TVET College 10 a
nd
12
TBC
TBC
N/A B
i-
mo
nth
ly Bi-
mo
nth
ly Bi-
mo
nth
ly Bi-
mo
nth
ly Bi-
mo
nth
ly Progress reports and
(in the end)
Completion
certificate
O
TBC
TBC
Ec
on
om
i c
De
ve
lop
me
nt
an
d
Pla
nn
ing
&
C.3
. 14.2 Value (Financial) of youth
tertiary registrations
support by the
municipality
All
TBC
TBC
N/A
50 0
00
N/A
N/A
50 0
00
N/A List of youth assisted
(indicating personal
details, contact
details, tertiary
institution and cost of
registration)
O
OM
M
C.3
. 14.3 Number of youth enrolled
in youth skills
development
programmes
coordinated by the
municipality annually (ie
NYDA Youth (Build)
Project ) Yo
uth
fro
m a
ll w
ard
s
TBC
TBC
N/A 100
TBC
TBC
TBC
TBC Database of youth
enrolment
O
OM
M
C.3
. 14.4 Date of annual career
exhibition event
coordinated by the youth
office of the municipality
Eve
nt
for
all
An
nu
ally
TBC
N/A
Ma
y-1
7
Yo
uth
reg
istr
atio
n
on
da
tab
ase
Yo
uth
reg
istr
atio
n
on
da
tab
ase
Yo
uth
reg
istr
atio
n
on
da
tab
ase
Ma
y-1
7 Registers, pictures
and report
O
OM
M
2. Good
corporate
governance
Ensure Stakeholder
engagement
Promote Social
Development
3. Sustainable
socio-economic
development
Local Economic Development
Facilitate youth
career
Development
3 6
80 0
45
ULM
Go
od
Go
ve
rna
nc
e
R 4
00 0
00
49
GENERAL MANAGER: CORPORATE SERVICES
The Corporate Services Department consists of six sections, .i.e. Legal Services,
Administration, Human Resources, Operations, Committee Services, Registry and
Property Management.
Corporate Services is the secretariat of Council and supports the legislative and
executive functions of Council.
The General Manager: Corporate Services is Mr. H.S. Buthelezi.
Contact Details:
Telephone: 033 239 9210
e-mail: [email protected]
Postal Address: P.O. Box 5, Howick (3290)
Website: www.umngeni.gov.za
50
Co
lou
r
Co
de
s
Co
rpo
rat
e S
erv
ice
s
Mo
re
tha
n 1
de
pa
rtm
en
t
16 /1 7
Bu
(R )
2016/17 Q1 Q2 Q3 Q4
(‘000)
KPA
1:
A1
.1.1
Number of reports with
LLF recommendations
submitted to
Management Cluster
quarterly
N/A
4/a
nn
um
Ne
w
N/A
4 1 1 1 1 Report and
minutes of the
Management
Cluster
Meeting.
O
N/A
N/A
Date of approval by
MANCO-
Employee Wellness
Programme developed
and approved
N/A
31-M
ar-
17
Ne
w
N/A
31-M
ar-
17
31-M
ar-
17
N/A
N/A
N/A MANCO
resolution and
copy of the
wellness
programme
O
R 2
93 1
50
N/A
Date of Wellness
Employee Policy review N/A
30-S
ep
-16
Ne
w
N/A
30-S
ep
-16
N/A
N/A
N/A
% of the employment
equity plan (EEP) targets
achieved quarterly
N/A
100%
TBC
N/A
100%
10%
20%
30%
40% Appointment
letter, EEP
munerical
goals and
targets,
O
N/A
N/A
Quarterly Employment
Equity Forum meetings N/A
4 1 3 4 1 1 1 1 Minutes/
attendance
register
Ma
na
ge
r: L
ab
ou
r R
ela
tio
ns
1. Human
resource
development and
management
Bu
ildin
g C
ap
ab
le L
oc
al G
ove
rnm
en
t In
stitu
tio
ns
Ma
na
ge
r: H
R
De
ma
nd
So
urc
e
Quartely Targets
IDP Goal Strategic
Objectives
Performance Indicator
(Outputs)
Ba
ck
to
Ba
sic
s
Pill
ar
Wa
rd
(in
2016/2
017)
Ba
selin
e
2015/2
016
Ba
ck
log Annual
TargetsMeans of
verification
UMNGENI MUNICIPALITY - CORPORATE SERVICES SCORECARD FOR 2016/2017
CA
PEX
/ O
PEX
Re
spo
nsi
bili
ty
Municipal Transformation and Institutional Development
Maintain good
labour relations
Promote
employment
equity
IDP R
ef.
No
A1.1
.2A
1.2
.1
51
A.1
.3.1 Number of Critical posts
filled (Municipal
Manager and S56
Managers)
N/A
6 5 1 1 5 6 6 6 HR
report/Payrol
report
O
R 9
229 2
26,3
8
ULM
Number of WSP
beneficiaries trained
quartely
N/A
100%
TBC
TBC
100%
TBC
TBC
TBC
TBC Report on WSP
expenditure
O
% of WSP budget spent
N/A
100%
100% 0
100%
40%
20%
30%
10% Finance and
HRD reports
A.1
.3.3 % of applications for
study assistance
approved
N/A
100%
100%
0%
100%
100%
N/A
100%
N/A IFC resolution O
A.1
.3.8
Number of
departmental staff
meetings N/A
Mo
nth
ly
Mo
nth
ly
N/A 12 3 3 3 3
Minutes and
attendance
registers
N/A
N/A
N/A
GM
:Co
rp
ora
te
Se
rvic
es
1. Human
resource
development and
management
Bu
ildin
g C
ap
ab
le L
oc
al G
ove
rnm
en
t In
stitu
tio
ns
Ma
na
ge
r: H
R
R 6
1 5
77
ULM
& S
ETA
A.1
.3.2
Enhance human
resource
management
KP
A:
5E.5
.25.4 Effective budget
preparation and
implementation
% of audit queries dealt
with as per AG action
plan
N/A
100%
TBC
TBC
90%
90%
90%
90%
90% Updated
Action Plan
approved by
MANCO
O
TBC
N/A
GM
:Co
rpo
rate
Se
rvic
es
Date of approval of the
Buildings maintanance
plan by MANCO
All 6
TBC
TBC
30 S
pte
mb
er
2016
30-S
ep
-16
Imp
lem
en
tatio
n
Imp
lem
en
tatio
n
Imp
lem
en
tatio
n Copy of Plan
and MANCO
resolution
O
TBC
uM
ng
en
i
Ma
na
ge
r:
Co
rpo
rate
Se
rvic
es
Bi-monthly reports on
maintanance of
municipal buildings
submitted to
Management Cluster
All 7
TBC
TBC 6
Bi-m
on
thly
Bi-m
on
thly
Bi-m
on
thly
Bi-m
on
thly MANCO
reports and
resolutions and
cluster report
on
maintanance
of municipal
buildings
O
TBC
uM
ng
en
i
Ma
na
ge
r:
Co
rpo
rate
Se
rvic
es
E.5
.26.2
5. Financially
sound and
sustainable
municipality
Effective Asset
Management
System
Municipal Financial Viability and Financial Management
52
KPA
: 2
Number of ICT Steering
Committee Meetings
convened monthly
N/A 1
2
TBC
12 3 3 3 3
Minutes of the
meeting and
recommendati
ons thereof
O
% uptime for all
Information &
Communication
Technology Systems
N/A
100%
TBC
N/A
70%
70%
70%
70%
70% Council
resolution and
Copy of the
revised master
plan
O
Number of Master
Systems Plan projects
achieved quarterly
N/A
TBC
TBC
TBC
TBC
TBC
TBC
TBC
TBC Manco
resolution and
copy of the
report
O
B.2
.6.2 % availability of
secretariat services to
sitting of all Council
meetings for minute
capturing
N/A
100%
100%
0%
100%
100%
100%
100%
100% Minutes
N/A
N/A
N/A
OM
M/C
orp
ora
te
Se
rvic
es
B.2
.6.3 % Council resolutions
resolved/ implemented
quarterly
N/A
100%
90%
10%
90%
90%
90%
90%
90% Updated
council
resolutions
register and
council
resolutions on
the update
reports
O
So
me
ha
ve
fin
an
cia
l
imp
lec
atio
ns
(ie
serv
ice
de
live
ry
rela
ted
)
ULM
GM
:Co
rpo
rate
Se
rvic
es
B.2
.6.4 Number of bi-monthly
reports submitted to
Management cluster
N/A 12
TBC
12 3 3 3 3
Monthly
reports
N/A
N/A
N/A
GM
:Co
rpo
rate
Se
rvic
es
B.2
.4.1
Good Governance and Public Participation
Go
od
Go
ve
rna
nc
e2. Good
corporate
governance
Strengthened
oversight
functions
Optimise
information
communication
and technology
solutions
R 5
50 0
00
ULM
Co
rpo
rate
Se
rvic
es
53
CHIEF FINANCIAL OFFICER
The Finance Department manages the financial affairs of the Council to ensure the
optimum use of all Council assets. In essence, it is the protector and custodian of the
public purse as is levies taxes and charges on the public, collects the taxes and charges
from the public and administers the expenditure of those taxes and charges on goods,
services and assets on behalf of the public.
The Department is split into five separate sections as follows:
Budget & Treasury Office, Billing, Credit Control & Debt Collection, Expenditure and
Supply Chain Management.
The Chief Financial Officer position is Mr S Gwala.
Contact Details:
Telephone: 033 239 9225
e-mail: [email protected]
Postal Address: P.O. Box 5, Howick (3290)
Website: www.umngeni.gov.za
54
C
olo
ur
Co
de
s
Fin
an
ce
Mo
re t
ha
n 1
de
pa
rtm
en
t
16/1
7
Bu
dg
et
(R)
2016/17 Q1 Q2 Q3 Q4
(‘000)
KPA
: 3
C.3
. 13.1 3. Sustainable
socio-economic
development
Promote Social
Development
Value (amount and % of
operating budget) of
Free basic services
offered to indegent
citizens per month
(reported quarterly) Se
rvic
e D
eliv
ery All
TBC
TBC
TBC
R 3
464 7
01
TBC
TBC
TBC
TBC Finance report O
R 3
464 7
01
ULM
Ma
na
ge
r: R
eve
nu
e
KPA
:
5E
.5.2
1.1
Increase and
diversify municipal
revenue streams
Number of Monthly
reports submitted to
MANCO on
implementation of the
Revenue Enhancement
strategy per quarter
N/A
N/A
N/A
N/A 1
2 3 3 3 3 Reports on
revenue
enhancement
and MANCO
Resolutions
O
TBC
ULM
CFO
E.5
.24.1 Effective, efficient
and transparent
procurement of
goods and
services
Date of SCM
procurement plan
approval by MANCO
N/A
N/A
TBC
N/A
30-S
ep
-16
30-S
ep
-16
N/A
N/A
N/A Procurement
plan and
MANCO
resolution
N/A
N/A
N/A
Fin
an
ce
Local Economic Development
5. Financially
sound and
sustainable
municipality
So
un
d f
ina
nc
ial m
an
ag
em
en
t
Ba
ck
log
CA
PEX
/ O
PEX
Means of
verification
So
urc
e
Wa
rd
(in
2016/2
017)
De
ma
nd
Ba
selin
e 2
015/2
016
UMNGENI MUNICIPALITY - FINANCE SCORECARD FOR 2016/2017
Annual
TargetsQuartely Targets
Re
spo
nsi
bili
ty
IDP R
ef.
No
IDP Goal Strategic
Objectives
Performance Indicator
(Outputs)
Ba
ck
to
Ba
sic
s Pill
ar
Municipal Financial Viability and Financial Management
55
E.5
.25
.1
% monthly collection
rate from debtors (in the
quarter under review)
N/A
N/A
TBC
TBC
95%
95%
95%
95%
95% O
N/A
N/A
Fin
an
ce
E.5
.25
.2
% debtors outstanding
more than 120 days N/A
N/A
TBC
TBC
0%
0%
0%
0%
0% O
TBC
ULM
Fin
an
ce
E.5
.25
.3
% Creditors paid within
30 days N/A
N/A
45 d
ays
Ne
ed
to
pa
y w
ith
in
30 d
ays
100%
100%
100%
100%
100%
O/C
Bu
dg
et
ULM
&
Gra
nts
Fin
an
ce
E.5
.25
.4
% of audit queries dealt
with as per AG action
plan
N/A
100%
TBC
TBC
90%
90%
90%
90%
90% Updated
Action Plan
approved by
MANCO
O
TBC
N/A
CFO
E.5
.25.6 % of annual operating
budget spent quarterly N/A
95%
TBC
N/A
95%
95%
95%
95%
95% Finance reports O
TBC
gra
nts
an
d
ULM
Fin
an
ce
E.5
.25.7 Level of cash backed
grants (for sustainability) N/A
TBC
TBC
TBC
Po
sitive
Po
sitive
Po
sitive
Po
sitive
Po
sitive Finance reports
O/C TBC
Gra
nts
Fin
an
ce
E.5
.25
.8
% irregular, fruitless &
wasteful and
unauthorised
expenditure (norm is 0%)
N/A 0%
TBC
N/A 0%
0%
0%
0%
0% Report to
EXCO/Council
incl. resolution
O/C TBC
All
Bu
dg
et
Fin
an
ce
Effective Asset
Management
System
Date of Asset register
development and
approval by CouncilN
/A
N/A
TBC
N/A
30-S
ep
-16
30-S
ep
-16
N/A
N/A
N/A Asset register
and council
resolution
O
TBC
ULM
Fin
an
ce
Number of bi-monthly
reports on maintanance
of municipal movable
assets submitted to
MANCO and
Management Cluster
N/A
6
TBC
TBC 6
1o
r 2 d
ep
en
ds
on
Co
un
cil
ca
len
da
r d
ate
s
1o
r 2 d
ep
en
ds
on
Co
un
cil
ca
len
da
r d
ate
s
1o
r 2 d
ep
en
ds
on
Co
un
cil
ca
len
da
r d
ate
s
1o
r 2 d
ep
en
ds
on
Co
un
cil
ca
len
da
r d
ate
s MANCO
reports and
resolutions and
cluster report
on movable
assets
O
Ma
inta
na
nc
e B
ud
ge
t
ULM
Fin
an
ce
E.5
.26.1
5. Financially
sound and
sustainable
municipality
So
un
d f
ina
nc
ial m
an
ag
em
en
tFinancially Viable
Municipality
Finance S71
Reports (and
any other
submited to
Treasury)
56
GENERAL MANAGER: ECONOMIC & DEVELOPMENT PLANNING
This Department is responsible for planning and development which includes the co-
ordination of the Integrated Development Plan, designing of the future development of
the municipality, especially concerned with using land and resources to their best
advantage and preserving the character of the architecture.
The General Manager: Planning and Development is Mr. S.G. Simpson.
Contact Details:
Telephone: 033 239 9285
e-mail: [email protected]
Postal Address: P.O. Box 5, Howick (3290)
Website: www.umngeni.gov.za
57
Co
lou
r
Co
de
s
OM
M
16/1
7
Bu
dg
et
(R)
2016/1
7
Q1
Q2
Q3
Q4
(‘000)
KPA
:
2B
.2.5
.2
Maintain Law
enforcement
% Environmental bylaws
implemented
All
100%
TBC
TBC
100%
100%
100%
100%
100% Report on fines
issued,
roadblock
carried out, and
licencing
department's
reports
(including
issueing of
permits)
O
TBC
TBC
GM
ED
P
B.2
.7.7
Ensure Stakeholder
engagement
Number of IDP rep
forum meetings
convened per annumN
/A
1 1
N/A
1
N/A
N/A
1
N/A Minutes of IDP
Rep forum
meetings
O
IDP
bu
dg
et
ULM
Ma
na
ge
r:
IDP
Good Governance and Public Participation
IDP R
ef. N
o
IDP Goal Strategic
Objectives
Performance Indicator
(Outputs)
Ba
selin
e 2
015/2
016
Go
od
Go
ve
rna
nc
e
Ec
on
om
i
c D
ev
an
d
Pla
nn
ing
Mo
re
tha
n 1
de
pa
rtm
en
t
Ba
ck
to
Ba
sic
s Pill
ar
Wa
rd
(in
2016/2
017)
De
ma
nd
UMNGENI MUNICIPALITY - ECONOMIC DEVELOPMENT AND PLANNING DEPARTMENT SCORECARD FOR 2016/2017
Ba
ck
log
An
nu
al
Targ
ets
Qu
art
ely
Targ
ets
CA
PEX
/ O
PEX
Re
spo
nsi
bili
ty
Means of
verification
So
urc
e
2. Good
corporate
governance
58
K
PA
:3C
.3.1
0.1
Number of Informal
economy trading stalls
replacements
2
TBC
TBC
TBC
To b
e
de
term
ine
d
by t
he
ass
ess
me
nt
Ass
ess
me
nt
in p
rog
ress
Ass
ess
me
nt
in p
rog
ress
Re
pla
ce
me
n
t in
pro
gre
ss
Re
pla
ce
me
n
t in
pro
gre
ss Stalls assessment
report
O
ULM
Ec
on
om
ic
De
ve
lop
me
n
t a
nd
Pla
nn
ing
C.3
.10.2 Number of people
trained as part of
informal economy
development
All
rep
rese
nte d
TBC
TBC
TBC
TBC
TBC
TBC
TBC
TBC Registers,
training
schedule and
pictures
O
ULM
Ec
on
om
ic
De
ve
lop
m
en
t a
nd
Pla
nn
ing
C.3
.10.3
Number of people
trained as part of the
SMME capacity
(building) development
All
rep
rese
nte d
TBC
TBC
TBC
TBC
TBC
TBC
TBC
TBC Registers,
training
schedule and
pictures
O
R 5
956
ULM
Ec
on
om
ic
De
ve
lop
m
en
t a
nd
Pla
nn
ing
C.3
.10.5 Date of completion of
the capital investment
framework
N/A
N/A
Ne
w
N/A
Jan
-17
N/A
N/A
Jan
-17
N/A Council
resolution/
cluster
recommendation
and copy of the
framework/SDF
O
R 1
12 8
50
ULM
Ec
on
om
ic
De
ve
lop
me
nt
an
d P
lan
nin
g
C.3
.10.6 Date of review of the
Industrial Development
Incentive Scheme
N/A
N/A
N/A
31-M
ar-
17
N/A
N/A
31-M
ar-
17
N/A Council
resolution/
cluster
recommendation
and copy of the
industril
incentive scheme
O
TBC
TBC
Ec
on
om
ic
De
ve
lop
me
nt
an
d P
lan
nin
g
C.3
.10.7 Date of progress report
on the implementation
of Business retention and
expansion strategy
submitted to
Management Cluster
N/A
N/A
Ne
w
N/A
Bi-m
on
thly
Bi-m
on
thly
Bi-m
on
thly
Bi-m
on
thly
Bi-m
on
thly MANCO
resolution/
cluster
recommendation
and copy of the
strategy
O
TBC
TBC
Ec
on
om
ic
De
ve
lop
me
nt
an
d P
lan
nin
g
3. Sustainable
socio-economic
development
Support and grow
the economy for
investment and
job opportunities
R 4
00 0
00
Se
rvic
e D
eliv
ery
Local Economic Development
59
C.3
.11.1 Date of approval of the
LED Strategy review
done in 2016/2017
N/A
N/A
Ad
op
ted
in
2013
N/A
31-M
ar-
17
N/A
N/A
31-M
ar-
17
N/A Cluster
recommendation
/ council
resolution and
the copy of the
strategy
O
TBC
TCB
Ec
on
om
ic
De
ve
lop
me
nt
an
d P
lan
nin
g
C.3
.11.3 Value of grants paid to
NGOs implementing
tourism programmes
N/A
N/A
360 0
00
TBC
360 0
00
30 0
00
30 0
00
30 0
00
30 0
00 Proof of
payments and
lists of the NGOs
benefiting
O
TBC
TBC
Ec
on
om
ic
De
ve
lop
me
nt
an
d P
lan
nin
g
& F
ina
nc
e
C.3
.11.4
Active Tourism Office run
by ULM - Number of Bi-
monthly reports on the
Howick Tourism office
submitted to Cluster
(falls visitors and
statistics)
N/A
N/A
Ne
w
N/A
Bi-m
on
thly
Bi-m
on
thly
Bi-m
on
thly
Bi-m
on
thly
Bi-m
on
thly
Reports O
TBC
TBC
Ec
on
om
ic
De
ve
lop
me
nt
an
d
Pla
nn
ing
C.3
. 12.1 Coordination of
agricultural
development
Quarterly progress
reports on Establishment
of an Agri-hub
facilitated by ULM in
partnership with the
Department of
Agriculture and
Department of Rural
Development submitted
to cluster
TBC
N/A
Ne
w
N/A
4 1 1 1 1 Progress Reports
to MANCO and
Cluster
O
TBC
De
pa
rtm
en
t o
f R
ura
l
De
ve
lop
me
nt
an
d
De
pa
rtm
en
t o
f A
gric
ultu
re
Ec
on
om
ic D
eve
lop
me
nt
an
d
Pla
nn
ing
3. Sustainable
socio-economic
development
Se
rvic
e D
eliv
ery
Support and
Promote tourism
development
60
KPA
: 5
E.5
.25.4 5. Financially
sound and
sustainable
municipality
Financially Viable
Municipality
% of audit queries dealt
with as per AG action
plan
So
un
d F
ina
nc
ial
Ma
na
ge
me
nt
N/A
100%
TBC
TBC
90%
90%
90%
90%
90% Updated Action
Plan approved
by MANCO
O
TBC
N/A
All
De
pa
rtm
en
ts
KPA
: 6
F.6.2
7.1 Manage and
Regulate
integrated
development and
spatial planning
Date of the SDF review
(incorporating capital
investment framework)
approval by Council
(with the IDP)
N/A
N/A
Jun
-15
N/A
Jun
-17
N/A
N/A
N/A
Jun
-17 Council
resolution and
copy of SDF
O
TBC
TBC
Ec
on
om
ic
De
ve
lop
me
nt
an
d P
lan
nin
g
F.6.2
7.2 Date of approval of
Mpophomeni Local
Area Plan by Council
8,9
,10,1
1
N/A
N/A
N/A
31-M
ar-
17
N/A
N/A
31-M
ar-
17
N/A Copy of the plan
and council
resolution
O
TBC
TBC
Ec
on
om
ic
De
ve
lop
me
nt
an
d
Pla
nn
ing
F.6.2
7.4 Date of Strategic
Environment Assessment
(SEA) Plan submission to
Technical Cluster for
recommendation to
council
N/A
N/A
N/A
N/A
31-M
ar-
17
N/A
N/A
31-M
ar-
17
N/A Copy of report to
Cluster and
recommendation
s
O
TBC
ULM
Ec
on
om
ic
De
ve
lop
me
nt
an
d
Pla
nn
ing
F.6.2
7.5 Date of Falls and CBD
rehabilitation Business
Plan Submission to the
Department of COGTA2
N/A
N/A
N/A
2016-0
9-3
1
2016-0
9-3
1
N/A
N/A
N/A Copy of business
plan and
receiptnote/corr
espondance
from COGTA
O
N/A
N/A
Ec
on
om
ic
De
ve
lop
me
nt
an
d P
lan
nin
g
Cross Cutting
6. Spatial
planning and
environmental
sustainability
Municipal Financial Viability and Financial Management
Go
od
Go
ve
rna
nc
e
61
GENERAL MANAGER: COMMUNITY SERVICES
This Department’s primary responsibility is disaster management, traffic, and licensing,
housing, libraries, museums, sports development, law enforcement and Indigents.
The General Manager: Community Services is Mr B. Mpanza
Contact Details:
Telephone: 033 239 9336
e-mail: [email protected]
Postal Address: P.O. Box 5, Howick (3290)
Website: www.umngeni.gov.za
62
Co
lou
r
Co
de
s
Co
mm
un
ity
Se
rvic
es
Mo
re t
ha
n 1
de
pa
rtm
en
t
16/1
7
Bu
dg
et
(R)
2016/17 Q1 Q2 Q3 Q4
(‘000)
A.1
.3.8
1. Human
resource
development and
management
Enhance human
resource
management
Number of
departmental staff
meetings
N/A
Mo
nth
ly
Mo
nth
ly
N/A 12 3 3 3 3
Minutes and
attendance
registers
N/A
N/A
N/A
GM
:Co
mm
un
ity
Se
rvic
es
B.2
.6.4
Strengthened
oversight
functions
Number of bi-monthly
reports submitted to
cluster
N/A 12
TBC
12 3 3 3 3
Monthly reports
N/A
N/A
N/A
GM
:Co
mm
un
ity
Se
rvic
es
% Traffic bylaws
implemented
All
100%
TBC
TBC
100%
100%
100%
100%
100%
Report on fines
issued,
roadblock
carried out, and
licencing
department's
reports
(including
issuing of
permits)
O
GM
:Co
mm
un
ity S
erv
ice
s
Number of monthly joint
operation roadblocks
executed per annum
Done with external
N/A 12
12
N/A 12 3 3 3 3
Monthly
roadblock report
Number of prosecutions
carried out per quarter N/A
1200
TBC
TBC
1200
300
300
300
300 Trafman report
Number of speed
enforcement operation
of atleast 40hrs/ shift N/A
180
TBC
N/A
160h
rs
160h
rs
160h
rs
160h
rs
160h
rs Camera
Operator/user
reports
Number of speed
enforcement roadblocks
N/A 12
TBC
12 3 3 3 3
Roadblock
reports
UMNGENI MUNICIPALITY - COMMUNITY SERVICES DEPARTMENT SCORECARD FOR 2016/2017
Ba
ck
log
Annual
TargetsQuartely Targets
CA
PEX
/ O
PEX
Re
spo
nsi
bili
ty
Means of
verification
So
urc
e
IDP R
ef.
No
IDP Goal Strategic
Objectives
Performance Indicator
(Outputs)
Ba
ck
to
Ba
sic
s
Pill
ar
Wa
rd
(in
2016/2
017)
De
ma
nd
Ba
selin
e 2
015/2
016
TBC
TBC
Ma
na
ge
r: T
raff
ic a
nd
la
w
en
forc
em
en
t
Maintain Law
enforcement
O
KPA 1: Municipal Transformation and Institutional Development
2. Good
corporate
governance
KPA: Good Governance and Public Participation
B.2
.5.1
63
Bi-monthly reports
submitted to Social
Cluster on all Operation
Sukuma Sakhe projects
(incl. ABC Walk,
HIV/AIDS workshop, war
rooms)
N/A
N/A
N/A
N/A
Bi-m
on
thly
Bi-m
on
thly
Bi-m
on
thly
Bi-m
on
thly
Bi-m
on
thly
Cluster reports
and reportson
the specific
activities
O
R 2
48 1
22
ULM
Co
mm
un
ity
Se
rvic
es
De
pa
rtm
en
t
Number of quarterly
Local Aids Council
meeting for all
stakeholders doing
HIV/AIDS work within the
Municipality
All 4 3 1 4 1 1 1 1
Report,
Attendance
register and
minutes
ULM
Date of approval of the
uMngeni Local HIV/AIDS
strategy review
N/A
N/A
Dra
ft
N/A
30-M
ar-
16
Dra
ft r
evie
w in
pro
gre
ss
(co
nsu
lta
tio
n)
Dra
ft r
evie
w in
pro
gre
ss
30-M
ar-
16
Imp
lem
en
tatio
n
Draft plan,
correspondance
and Report
ULM
% Management of
library services within the
municipality 100%
100%
100%
100%
100%
100%
100%
100%
Library monthly
reports and
outreach reports
Number of new patrons
in all four libraries per
quarter TBC
TBC 0
600
150
150
150
150
Library monthly
(computer
generated)
reports
Number of outreach
programmes
implemented in al four
libraries per quarter
TBC
TBC 0
12 (
inc
l a
ll
libra
rie
s.
No
te t
ha
t
som
e a
re
1 p
er
libra
ry
1 p
er
libra
ry
1 p
er
libra
ry
1 p
er
libra
ry Outreach
programmes
reports, registers
and pictures
Number of library books
circulation in all four
libraries per quarter TBC
205712
0
208000
52000
52000
52000
52000
Library monthly
(computer
generated)
reports
O
% Management of the
municipal Museum
services 100%
100%
100%
100%
100%
100%
100%
100%
Library monthly
reports and
outreach reports
Date of re-establishment
of the Museum Advisory
Committee N/A
Q1
N/A
N/A
30-S
ep
-16
30-S
ep
-16
N/A
N/A
N/A
Approved list of
committee
members
Number of Museum
Advisory Committee
meetings held quarterly N/A 4
N/A
N/A 4 1 1 1 1
Minutes and
attendance
register
Number of Museum
Outreach programmes
held quartely
N/A 5
N/A
N/A 4 1 1 1 1
Outreach
programmes
reports, registers
and pictures
O
6,1
0,
1,
2
C.3
. 13.3
TBC
ULM
/De
pa
rtm
en
t o
f A
rts
an
d C
ultu
re
Promote Social
Development
3. Sustainable
socio-economic
development
O
C.3
.13.4
KPA: Local Economic Development
TBC
Ma
na
ge
r: S
oc
ial
De
ve
lop
me
ntC.3
. 13.2
O
Ma
na
ge
r: S
oc
ial D
eve
lop
me
nt
Ma
na
ge
r: S
oc
ial D
eve
lop
me
nt
ULM
/De
pa
rtm
en
t o
f A
rts
an
d C
ultu
re
TBC
64
Date of approval of the
Housing Sector Plan
(HSP) review and
aligned to the
municipality's IDP
N/A
N/A
N/A
N/A
31-M
ar-
17
N/A
N/A
31-M
ar-
17
N/A
Copy of the HSP,
Council
resolution
O
N/A
N/A
Co
mm
un
ity
Se
rvic
es,
te
ch
nic
al
Se
rvic
es
an
d
Ec
on
om
ic
De
ve
lop
me
nt
an
d
Pla
nn
ing
Thinktank meetings held
quartely
N/A 4 4
N/A 4 1 1 1 1
Minutes and
attendance
register
N/A
N/A
N/A
Issuing of title deeds
N/A
N/A
N/A
900
TBC
TBC
TBC
TBC
TBC
Title deeds
collection
register
N/A
N/A
N/A
Consumer education
workshops
N/A
N/A
N/A
N/A 4 1 1 1 1
Register and
reports or
minutes
TBC
TBC
TBC
Approval of the revised
Indigent Register
N/A
N/A
2015/2
016
N/A
01-J
ul-16
01-J
ul-16
Imp
lem
en
t
atio
n
thro
ug
h
Imp
lem
en
t
atio
n
thro
ug
h
Imp
lem
en
t
atio
n
thro
ug
h
fin
an
ce
Council
resolution and
register
TBC
TBC
TBC
E.5
.21.1
5. Financially
sound and
sustainable
municipality
Financially Viable
Municipality
% of audit queries dealt
with as per AG action
plan
N/A
100%
TBC
TBC
90%
90%
90%
90%
90%
Updated Action
Plan approved
by MANCO
O
TBC
N/A
All
De
pa
rtm
en
ts
Ma
na
ge
r: S
oc
ial D
eve
lop
me
nt
KPA 5: Municipal Financial Viability and Financial Management
KPA 4: Basic Service Delivery
D.4
. 15.2
Coordinate and
facilitate provision
of housing
4. Promote
human
settlements and
infrastructure
development
65
Bi-monthly disaster
Management reports
presented to Social
Cluster
All
N/A
N/A
N/A
Bi-m
on
thly
Bi-m
on
thly
Bi-m
on
thly
Bi-m
on
thly
Bi-m
on
thly
copy disaster
management
report presented
to Cluster and
cluster
recommendation
O
TBC
ULM
Co
mm
un
ity S
erv
ice
s
Implementation of the
disaster management
plan approved by
council
All
N/A
Se
cto
r p
lan
N/A
As
pe
r D
isa
ste
r m
an
ag
em
en
t
pla
n t
arg
ets
As
pe
r D
isa
ste
r m
an
ag
em
en
t
pla
n t
arg
ets
As
pe
r D
isa
ste
r m
an
ag
em
en
t
pla
n t
arg
ets
As
pe
r D
isa
ste
r m
an
ag
em
en
t
pla
n t
arg
ets
As
pe
r D
isa
ste
r m
an
ag
em
en
t
pla
n t
arg
ets
Disaster
management
plan reports and
evidence
attached
ULM
Date of approval of the
Complaints
management system
policy
N/A
N/A
N/A
N/A
30-J
un
-16
N/A
Dra
ft
Dra
ft in
pro
gre
ss
30-J
un
-16
Draft/ Final
policy document ULM
Number of quartely
advisory meetings
N/A 1 4
N/A 4 1 1 1 1
Recommendatio
ns sent to cluster
and bi-monthly
cluster reports
ULM
Manage and
Regulate
integrated
development and
spatial planning
6. Spatial
planning and
environmental
sustainability
Ma
na
ge
r: D
isa
ste
r M
an
ag
em
en
t
TBCO
KPA 6: Cross Cutting
F.6.2
7.3
66
GENERAL MANAGER: TECHNICAL SERVICES
The Technical Services Department consists of the Engineers Department. The
Department’s primary responsibility is the provision and maintenance of infrastructure.
The priority of the Department is to ensure that in the long term infrastructure can
accommodate the growth of the area and that planning of all infrastructure projects is
done according to the Integrated Development Plan (IDP). Low cost housing features
strongly in the municipality’s commitment to service delivery.
The General Manager: Technical Services is Mr. J.E. Svensson.
Contact Details:
Telephone: 033 330 5524
e-mail: [email protected]
Postal Address: P.O. Box 5, Howick (3290)
Website: www.umngeni.gov.za
67
Co
lou
r
Co
de
s
Tec
hn
ica
l
Se
rvic
es
Mo
re t
ha
n 1
de
pa
rtm
en
t
16/1
7
Bu
dg
et
(R)
2016/17 Q1 Q2 Q3 Q4
(‘000)
KPA
:
2
B.2
.7.1 2. Good
corporate
governance
Ensure
Stakeholder
engagement
Date of completion-
Construction of a
Community Hall in
Ward 8
P
utt
ing
pe
op
le f
irst 8
30-J
un
-17
Ne
w
N/A
30-J
un
-17
Wo
rk in
pro
gre
ss
Wo
rk in
pro
gre
ss
Wo
rk in
pro
gre
ss
30-J
un
-17
Progress
reports and
(in the end)
Completion
certificate
C
R 1
706 1
33
ULM
GM
: Te
ch
nic
al
Se
rvic
es
KPA
: 3
C.3
.8.1 KM of roads
resurfaced per month
quarterly365km
TBC
TBC
3.5
km
SC
M
Pro
ce
sse
s
SC
M
Pro
ce
sse
s
Re
surf
ac
ing
pro
jec
t
co
mm
en
ce
s
3.5
km
C
GM
:
Tec
hn
ica
l
Se
rvic
es
C.3
.8.2 M2 of potholes
repaired per quarter
TBC
TBC
TBC
6000M
2
1500M
2
1500M
2
1500M
2
1500M
2
C
GM
: Te
ch
nic
al
Se
rvic
es
C.3
.10.4 Number of jobs
created through
capital projects (incl
EPWP ince, Food for
Waste, CWP) All
(wh
ere
th
e
pro
jec
ts a
re
imp
lem
en
ted
)
No
. u
ne
mp
loye
d
TBC
N/A
400
100
100
100
100
Copy of the
database of
all employed
in capital
projects
O
R 2
596 2
00
Gra
nts
an
d
Ca
pita
l Re
serv
es
Ma
na
ge
r: P
MU
C.3
.10.8 Bi-monthly reports on
streetlights Installation
presented to
technical cluster
N/A
N/A
N/A
TBC
Bi-m
on
thly
Bi-m
on
thly
Bi-m
on
thly
Bi-m
on
thly
Bi-m
on
thly
MANCO and
Technical
Cluster
reports
C
R 1
258 5
51
ULM
GM
: Te
ch
nic
al
Se
rvic
es
C.3
.11.2 Support and
Promote tourism
development
% completion of the
Nelson Mandela
capture site
construction project
(Phase 2) (currently
on 75%)
9
N/A
80%
N/A
100% by the end
of Quarter 2
Construction in
progress
Aiming for 100%
by the end of
Quarter 2
N/A N/A
Completion
certificate
and progress
report
(indicating
%) by
contractor if
the work is
C
TBC
TBC
GM
: Te
ch
nic
al
Se
rvic
es
So
urc
e
UMNGENI MUNICIPALITY - TECHNICAL SERVICES CORECARD FOR 2016/2017
CA
PEX
/ O
PEX
Re
spo
nsi
bilit
y
IDP R
ef. N
o
IDP Goal Strategic
Objectives
Performance
Indicator (Outputs)
Ba
ck
to
Ba
sic
s Pilla
r
Wa
rd (
in
2016/2
017)
De
ma
nd
Ba
selin
e 2
015/2
016
Ba
ck
log
Annual Targets Quartely Targets
Means of
verification
Good Governance and Public Participation
Local Economic Development
Contractors
reports/
completion
certificates
and if done
internally
then the
supervisors
report
ULM
R 7
551 0
11
Maintenance of
roads and storm
water
infrastructure
Se
rvic
e D
eliv
ery
As
pe
r n
ee
d id
en
tifie
d
3. Sustainable
socio-economic
development
Support and
grow the
economy for
investment and
job
opportunities
68
K
PA
:
4D
.4. 15.1
Number of new
houses constructed
to completion
annually
4,9
,12
TBC
TBC
7500
100
Sig
nin
g o
f Tr
ipa
tite
On
ce
th
e T
rip
atite
is
sig
ne
d, w
ork
will
co
mm
en
ce
on
site
.
50 50
Completion/
and handover
certificates
C
DH
S F
un
din
g
De
pa
rtm
en
t o
f H
um
an
Se
ttle
me
nts
GM
: Te
ch
nic
al S
erv
ice
s
D.4
. 15.2
Date of approval of
the Housing Sector
Plan (HSP) rev iew
and aligned to the
municipality's IDP
N/A
N/A
N/A
N/A
31-M
ar-
17
N/A
N/A
31-M
ar-
17
N/A
Copy of the
HSP, Council
resolution
O
N/A
N/A
Co
mm
un
ity
Se
rvic
es,
Tec
hn
ica
l
Se
rvic
es
an
d
ED
P
Construction of
roads and storm
water
infrastructure
KM of new roads and
stormwater lines
constructed
Se
e b
elo
w
TBC
TBC
30km
4km
SC
M P
roc
ess
es
SC
M P
roc
ess
es
an
d
Co
nst
ruc
tio
n c
om
me
nc
es
(de
pe
nd
ing
on
ho
w m
an
y
co
ntr
ac
tors
are
ap
po
inte
d)
Co
nst
ruc
tio
n c
on
tin
ue
s
4km
Completion
certificate/
report and test
results from
service
provider and
monthly
progress
reports from
project
manager
C
R 1
9 8
66 0
00
MIG
GM
: Te
ch
nic
al S
erv
ice
s
6,7
,12,1
,4,8
, 9,3
D.4
.17.1
Construction and
extension of
electricity
network to all
households
Number of new
households
electrified (rural farm
dwellers, tribal
authourity and low
cost housing)
aff
ec
ted
wa
rds
TBC
TBC
TBC
250
Ob
tain
esk
om
ap
pro
va
l
Ob
tain
esk
om
ap
pro
va
l
100
150
Report with
household
details (from
service
provider and
projects
manager)
C
R 6
800 4
27
ULM
Tec
hn
ica
l Se
rvic
es
D.4
.18.1
Management of
cemeteries
Date of approval of
the cemetries
management plan
N/A
N/A
N/A
N/A
30-M
ar-
17
N/A
N/A
N/A
30-M
ar-
17
MANCO
resolution and
copy of plan
O
R 5
1 2
35
ULM
Tec
hn
ica
l
Se
rvic
es
D.4
.16.1
Mpophomeni Roads & Stormwater
-Midlands Access Roads (Cedara@R1m,
Emandleni@R500 000,
Tumbleweed@R1m, Siphumelele@R866
000, Lions River@R1m, Lidgeton
West@R1 500 000, Zenzani@R2m)
4. Promote
human
settlements and
infrastructure
development
Se
rvic
e D
eliv
ery
Basic Service Delivery
2016/2017: Progress on each project will be reported quarterly
Coordinate and
facilitate
prov ision of
housing
69
D.4
.19.1
Number of
households with
weekly waste
removal
All
N/A
15000
TBC
15000
15000
15000
15000
15000
Report to
cluster and
recommendati
ons
D.4
.19.2
Date of approval of
Waste Management
plan
N/A
Ma
r-17
N/A
N/A
30-M
ar-
17
N/A
N/A
N/A
30-M
ar-
17 Plan to cluster
and
recommendati
ons
Streetsweeping
(general cleaning of
the town- sweeping,
bins, litter picking)
TBC
TBC
TBC
TBC
Targ
ets
ba
sed
on
th
e
sch
ed
ule
Targ
ets
ba
sed
on
th
e
sch
ed
ule
Targ
ets
ba
sed
on
th
e
sch
ed
ule
Targ
ets
ba
sed
on
th
e
sch
ed
ule
Targ
ets
ba
sed
on
th
e
sch
ed
ule
Street
sweeping
schedule
Refuse Collection -
(Other) Collected
weekly
TBC
TBC
TBC
TBC
1550
1550
1550
1550
1550
Refuse
collection and
security
register
Recycling glass,
paper cardboard,
plastic, tins (shops,
BnBs, schools) -
Collected dailyTB
C
TBC
TBC
TBC
120 0
00 t
on
s
30000
30000
30000
30000
Printout from
Wildlands
D.4
.19.3
Landfill site
Committee quarterly
meetings
TBC
TBC
TBC
TBC
4 1 1 1 1
Minutes of the
landfill site
committee
4. Promote
human
settlements and
infrastructure
development
D.4
.19.1
O TBC
ULM
O TBC
ULM
Se
rvic
e D
eliv
eryComprehensive
waste
management
O TBC
ULM
70
D.4
.20.1
Curry's Post cemetary
Se
rvic
e D
eliv
ery
TBC
TBC
TBC
TBC
Imp
rove
me
nt
of
the
gra
ve
site
to
th
e
req
uire
d s
tan
da
rds
Are
a a
nd
gra
ve
blo
cks
Su
rve
ye
d
Fen
cin
g a
nd
sta
rt
of
ab
lutio
n f
ac
ility
Ab
lutio
ns
an
d
gu
ard
ho
use
co
mp
lete
d
Ac
ce
ss r
oa
ds
gra
din
g
Progress
reports
O
TBC
TBC
Maintanence of the
Swimming pool
TBC
TBC
TBC
TBC
Ma
inta
na
nc
e o
f m
ob
ile p
um
ps
an
d p
um
p
roo
m, h
yg
ien
ic a
blu
tio
n f
ac
ilitie
s, t
icke
t sa
les,
ma
inta
na
nc
e o
f g
rou
nd
s, li
fesa
vin
g,
ad
min
istr
atio
n o
f p
oo
l ch
em
ica
ls
Ma
inta
na
nc
e o
f m
ob
ile p
um
ps
an
d p
um
p
roo
m, h
yg
ien
ic a
blu
tio
n f
ac
ilitie
s, t
icke
t sa
les,
ma
inta
na
nc
e o
f g
rou
nd
s, li
fesa
vin
g,
ad
min
istr
atio
n o
f p
oo
l ch
em
ica
ls
Ma
inta
na
nc
e o
f m
ob
ile p
um
ps
an
d p
um
p
roo
m, h
yg
ien
ic a
blu
tio
n f
ac
ilitie
s, t
icke
t sa
les,
ma
inta
na
nc
e o
f g
rou
nd
s, li
fesa
vin
g,
ad
min
istr
atio
n o
f p
oo
l ch
em
ica
ls
Ma
inta
na
nc
e o
f m
ob
ile p
um
ps
an
d p
um
p
roo
m, h
yg
ien
ic a
blu
tio
n f
ac
ilitie
s, t
icke
t sa
les,
ma
inta
na
nc
e o
f g
rou
nd
s, li
fesa
vin
g,
ad
min
istr
atio
n o
f p
oo
l ch
em
ica
ls
Ma
inta
na
nc
e o
f m
ob
ile p
um
ps
an
d p
um
p
roo
m, h
yg
ien
ic a
blu
tio
n f
ac
ilitie
s, t
icke
t sa
les,
ma
inta
na
nc
e o
f g
rou
nd
s, li
fesa
vin
g,
ad
min
istr
atio
n o
f p
oo
l ch
em
ica
ls
Ticket sales
register, ticked
off pool
schedule
O
TBC
TBC
Facilitate removal of
Invasive allien
species
TBC
TBC
TBC
TBC
rem
ova
l of
alia
n
pla
nts
(b
y in
va
sive
alia
n s
pe
cie
s
pro
gra
mm
e)
rem
ova
l of
alia
n
pla
nts
(b
y in
va
sive
alia
n s
pe
cie
s
pro
gra
mm
e)
rem
ova
l of
alia
n
pla
nts
(b
y in
va
sive
alia
n s
pe
cie
s
pro
gra
mm
e)
rem
ova
l of
alia
n
pla
nts
(b
y in
va
sive
alia
n s
pe
cie
s
pro
gra
mm
e)
rem
ova
l of
alia
n
pla
nts
(b
y in
va
sive
alia
n s
pe
cie
s
pro
gra
mm
e)
CARA O
TBC
TBC
To ensure that the
Biodiversity
stewardship
programmes annual
operation plans are
carried out (in liason
TBC
TBC
TBC
TBC
An
nu
al o
pe
ratio
n
pla
n
An
nu
al o
pe
ratio
n
pla
n
An
nu
al o
pe
ratio
n
pla
n
An
nu
al o
pe
ratio
n
pla
n
An
nu
al o
pe
ratio
n
pla
n
Operational
Plan
O
TBC
TBC
Maintanence Public
open spaces and
parks
TBC
TBC
TBC
TBC
Op
era
tio
n
pla
n
Op
era
tio
n
pla
n
Op
era
tio
n
pla
n
Op
era
tio
n
pla
n
Op
era
tio
n
pla
n
Operational
Plan
O
TBC
TBC
Maintanence of
Sportfields and
stadiums
TBC
TBC
TBC
TBC
Op
era
tio
n
pla
n
Op
era
tio
n
pla
n
Op
era
tio
n
pla
n
Op
era
tio
n
pla
n
Op
era
tio
n
pla
n
Operational
Plan
Greening
programmes - Liason
with Wildlands,
vegetable gardens
TBC
TBC
TBC
TBC
Gre
en
ing
pro
gra
m
me
pla
n
Gre
en
ing
pro
gra
m
me
pla
n
Gre
en
ing
pro
gra
m
me
pla
n
Gre
en
ing
pro
gra
m
me
pla
n
Gre
en
ing
pro
gra
m
me
pla
n
Operational
Plan
D.4
.20.2
Bi-monthly progress
reports on the
Mpophomeni
Sportsfield Phase I I
progress
11
N/A
Ph
ase
I
TBC
Bi-m
on
thly
Bi-m
on
thly
Bi-m
on
thly
Bi-m
on
thly
Bi-m
on
thly Management
Cluster report
with report
from service
provider and
project
C
N/A
N/A
GM
:
Tec
hn
ica
l
Se
rvic
es
Management of
all public open
spaces
4. Promote
human
settlements and
infrastructure
development
D.4
.20.1
71
K
PA
:
5E.5
.25.4
% of audit queries
dealt with as per AG
action plan
N/A
100%
TBC
TBC
90%
90%
90%
90%
90%
Updated
Action Plan
approved by
MANCO
O
TBC
N/A A
ll
De
pa
rtm
en
ts
E.5
.25.5
% MIG expenditure
Sp
ec
ifie
d
un
de
r p
roje
cts
100%
TBC
TBC
100%
10%
of
the
100%
20%
+10%
fro
mQ
1=
30%
30%
+30%
fro
mQ
2=
60%
40%
+ 6
0%
fro
m Q
3=
100% Proofs of
payment and
reports
C
TBC
MIG
Fin
an
ce
/
Tec
hn
ica
l
Se
rvic
es
Number of Bi-monthly
report on
maintanance of
municipal vehicles
submited to MANCO
and Management
Cluster
N/A
6
TBC
N/A
6
1o
r 2 d
ep
en
ds
on
Co
un
cil
ca
len
da
r d
ate
s
1o
r 2 d
ep
en
ds
on
Co
un
cil
ca
len
da
r d
ate
s
1o
r 2 d
ep
en
ds
on
Co
un
cil
ca
len
da
r d
ate
s
1o
r 2 d
ep
en
ds
on
Co
un
cil
ca
len
da
r d
ate
s
MANCO
reports and
resolutions and
cluster report
on
maintanance
of municipal
vehicles
O
TCB
ULM
Date of approval of
the Vehicles
maintanance plan by
MANCO
All 6
TBC
TBC
30 S
pte
mb
er
2016
30-S
ep
-16
Imp
lem
en
tatio
n
Imp
lem
en
tatio
n
Imp
lem
en
tatio
n
Copy of Plan
and MANCO
resolution
O
TBC
uM
ng
en
iE.5
.26.3
Ma
na
ge
r:V
eh
icle
s
Municipal Financial Viability and Financial Management
Financially Viable
Municipality
Effective Asset
Management
System
5. Financially
sound and
sustainable
municipality