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ShellyCashman:Microsoft Word2016Module3: CreatingaBusinessLetterwithaLetterheadandTable
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• Changemargins
• Insertandformatashape
• Changetextwrapping
• Insertanonlinepictureandformatit
• Insertasymbol
• Addabordertoaparagraph
• Clearformatting
• Convertahyperlinktoregulartext
Objectives (Slide1of2)
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• Applyastyle
• Setandusetabstops
• Insertthecurrentdate
• Create,modify,andinsertabuildingblock
• InsertaWordtable,enterdatainthetable,andformatthetable
• Addressandprintanenvelope
Objectives (Slide2of2)
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• Roadmap• Createandformataletterheadwithgraphics• Specifytheletterformatsaccordingtobusinessletterguidelines• Insertatableintheletter• Formatthetableintheletter• Insertabulletedlistintheletter• Addressanenvelopefortheletter
Project-BusinessLetterwithaLetterheadandTable(Slide1of2)
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• ToChangeMarginSettings• DisplaythePAGELAYOUTtab• ClicktheAdjustMarginsbuttontodisplaytheAdjustMarginsgallery• ClickthedesiredsettingintheMarginsgallerytochangethemargins
Project-BusinessLetterwithaLetterheadandTable (Slide2of2)
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• ToInsertaShape• DisplaytheINSERTtab• Clickthe‘DrawaShape’buttontodisplaytheDrawaShapegallery• Clickthedesiredshape, whichremovesthegallery.Thepointerchangestotheshapeofacrosshairinthedocumentwindow• Positionthepointer(acrosshair)intheapproximatelocationfortheupper-leftcornerofthedesiredshape• Dragthemousetotherightanddownwardtoformtheboundariesoftheshape
CreatingaLetterhead (Slide1of17)
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CreatingaLetterhead (Slide2of17)
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• ToChangeanObject’sPosition• Withtheshape selected,clickthePositionObjectbuttontodisplaythePositionObjectgallery• Clickthedesiredposition
CreatingaLetterhead (Slide3of17)
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• ToChangeanObject’sTextWrapping• Withtheshapestillselected,clicktheLayoutOptionsbuttonattachedtothegraphictodisplaytheLayoutOptionsgallery• ClickthedesiredoptionintheLayoutOptionsgallery• ClicktheClosebuttonintheLayoutOptionsgallerytoclosethegallery
• ToApplyaShapeStyle• Selecttheshape,andclicktheMorebuttonintheShapeStylesgallerytoexpandthegallery• Clickthedesiredstyletoapplytheselectedstyletotheshape
CreatingaLetterhead (Slide4of17)
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• ToAddTexttoaShape• Right-clicktheshapetodisplayaminitoolbarand/orshortcutmenu• ClickAddTextontheshortcutmenutoplaceaninsertionpointintheshape• Typethedesiredtextintheshape
CreatingaLetterhead (Slide5of17)
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• ToUsethe‘IncreaseFontSize’Button• Selectthetextofwhichyouwishtoincreasethefontsize• DisplaytheHOMEtab• Repeatedlyclickthe‘IncreaseFontSize’buttonuntilthetextisthedesiredfontsize
• ToChangetheDocumentTheme• DisplaytheDESIGNtab• ClicktheThemesbuttontodisplaytheThemesgallery• Clickthedesiretheme
CreatingaLetterhead (Slide6of17)
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• ToInsertanOnlinePicture• Positiontheinsertionpointwhereyouwanttoinserttheclipartimage• DisplaytheINSERTtab• ClicktheOnlinePicturesbuttontodisplaytheInsertPicturesdialogbox• TypethedesiredsearchtextintheSearchbox• ClicktheSearchbuttontodisplayalistofclipartthatmatchestheenteredsearchtext• Clickthedesiredclip• ClicktheInsertbuttontoinserttheselectedclipartinthedocumentatthelocationoftheinsertionpoint
CreatingaLetterhead (Slide7of17)
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• ToResizeaGraphictoaPercentoftheOriginalSize• Withthegraphicselected,clicktheAdvancedLayout:SizeDialogBoxLaunchertodisplaytheLayoutdialogbox• IntheScalearea,double-clickthecurrentvalueintheHeightboxtoselectit• TypethedesiredheightintheHeightboxandthenpresstheTABkeytodisplaythesamepercentvalueintheWidthbox• ClicktheOKbuttontoclosethedialogboxandresizetheselectedgraphic
CreatingaLetterhead (Slide8of17)
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• ToChangetheColorofaGraphic• Withthegraphicselected,clicktheColorbuttontodisplaytheColorgallery• Clickthecolortochangethecoloroftheselectedgraphic
• ToSetatransparentColorinaGraphic• Withthegraphicselected,clicktheColorbuttontodisplaytheColorgallery• Click‘SetTransparentColor’intheColorgallerytodisplayapenpointerinthedocumentwindow• Clickthelocationofthegraphicwhereyouwantthecolortobetransparent
CreatingaLetterhead (Slide9of17)
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• ToAdjusttheBrightnessandContrastofaGraphic• Withthegraphicselected,clicktheCorrectionsbuttontodisplaytheCorrectionsgallery• Clickthedesiredcorrectiontochangethebrightnessandcontrastoftheselectedgraphic
• ToChangetheBorderColoronaGraphic• Withthepictureselected,clickthePictureBorderbuttonarrowtodisplaythePictureBordergallery• ClickthebordercolorinthePictureBordergallerytochangethepicturebordercolor
CreatingaLetterhead (Slide10of17)
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• ToMoveaGraphic• Positionthemousepointerinthegraphicsothatthemousepointerhasafour-headedarrowattachedtoit• Dragthegraphictothedesiredlocation
CreatingaLetterhead (Slide11of17)
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• ToUsePasteOptions• ClickthePastearrowontheHOMEtabtodisplaythePastegallery• Clickthedesiredpasteoptiontopastetheobject
• ToFlipaGraphic• Withthegraphicselected,taporclicktheRotateObjectsbuttontodisplaytheRotateObjectsgallery• Taporclickthedesiredrotateoption
CreatingaLetterhead (Slide12of17)
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• ToInsertaSymbolfromtheSymbolDialogBox• DisplaytheINSERTtab• ClicktheInsertSymbolbuttontodisplaytheInsertSymbolgallery• ClickMoreSymbolsintheInsertSymbolgallerytodisplaytheSymboldialogbox• Selectthedesiredfontandsubset• Clickthedesiredsymboltoselectit,andthenclicktheInsertbuttontoplacetheselectedsymbolinthedocumenttotheleftoftheinsertionpoint• ClicktheClosebuttontoclosethedialogbox
CreatingaLetterhead (Slide13of17)
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CreatingaLetterhead (Slide14of17)
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• ToInsertaSymbolfromtheInsertaSymbolGallery• Clickthe‘InsertaSymbol’buttontodisplaytheInsertaSymbolgallery• ClickthedesiredsymbolintheInsertaSymbolgallerytoinsertthesymbolatthelocationoftheinsertionpoint
• ToBottomBorderaParagraph• DisplaytheHOMEtab• Withtheinsertionpointintheparagraphtoborder,clicktheBordersarrowtodisplaytheBordersgallery• ClickBottomBorderintheBordergallerytoplaceaborderbelowtheparagraphcontainingtheinsertionpoint
CreatingaLetterhead (Slide15of17)
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• ToClearFormatting• Clickthe‘ClearAllFormatting’buttonontheHOMEtabtoapplytheNormalstyletothelocationoftheinsertionpoint
CreatingaLetterhead (Slide16of17)
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• ToConvertaHyperlinktoRegularText• Right-clickthehyperlinktodisplayashortcutmenu• ClickRemoveHyperlinkontheshortcutmenutoremovethehyperlinkformatfromthetext
CreatingaLetterhead (Slide17of17)
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• ToApplyaStyle• Withtheinsertionpointpositionedintheparagraphtobeformatted,clickthedesiredstyleintheStylesgallerytoapplytheselectedstyletothecurrentparagraph
• ToSetCustomTabStops• Ifnecessary,clickthetabselectorattheleftedgeofthehorizontalruleruntilitdisplaysthetypeoftabyouwishtouse• Clickthelocationontherulerwhereyouwanttoplaceatabstop
CreatingaBusinessLetter (Slide1of15)
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• ToInserttheCurrentDateinaDocument• DisplaytheINSERTtab• Clickthe‘InsertDateandTime’buttontodisplaytheDateandTimedialogbox• Selectthedesiredformat• Ifdesired,clicktheUpdateautomaticallycheckbox• ClicktheOKbuttontoinsertthecurrentdateatthelocationoftheinsertionpoint
CreatingaBusinessLetter (Slide2of15)
©2017CengageLearning.AllRightsReserved.Maynotbecopied,scanned,orduplicated,inwholeorinpart,exceptforuseaspermittedinalicensedistributedwithacertainproductorserviceorotherwiseonapassword-protectedwebsiteforclassroomuse.
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• ToCreateaBuildingBlock• Selectthetexttobeabuildingblock• Clickthe‘ExploreQuickParts’buttonontheINSERTtabtodisplaytheExploreQuickPartsgallery• Click‘SaveSelectiontoQuickPartGallery’intheExploreQuickPartsgallerytodisplaytheCreateNewBuildingBlockdialogbox• TypethenameofthebuildingblockintheNametextbox• ClicktheOKbuttontostorethebuildingblockentryandclosethedialogbox
CreatingaBusinessLetter (Slide3of15)
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• ToModifyaBuildingBlock• Clickthe‘ExploreQuickParts’buttonontheINSERTtabtodisplaytheExploreQuickPartsgallery• Right-clickthebuildingblocktodisplayashortcutmenu• ClickEditPropertiesontheshortcutmenutodisplaytheModifyBuildingBlockdialogbox• MakethedesiredchangesintheModifyBuildingBlockdialogbox• ClicktheOKbuttontostorethebuildingblockentryandclosethedialogbox• ClicktheYesbuttonwhenaskedifyouwanttoredefinethebuildingblockentry
CreatingaBusinessLetter (Slide4of15)
©2017CengageLearning.AllRightsReserved.Maynotbecopied,scanned,orduplicated,inwholeorinpart,exceptforuseaspermittedinalicensedistributedwithacertainproductorserviceorotherwiseonapassword-protectedwebsiteforclassroomuse.
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• ToInsertaBuildingBlock• Positiontheinsertionpointwhereyouwishtoinsertthebuildingblock• Typethedesiredtext,includingthebuildingblockname• PresstheF3keytoinstructWordtoreplacethebuildingblocknamewiththestoredbuildingblockentry
CreatingaBusinessLetter (Slide5of15)
©2017CengageLearning.AllRightsReserved.Maynotbecopied,scanned,orduplicated,inwholeorinpart,exceptforuseaspermittedinalicensedistributedwithacertainproductorserviceorotherwiseonapassword-protectedwebsiteforclassroomuse.
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• ToInsertaNonbreakingSpace• PressCTRL+SHIFT+SPACEBARtoinsertanonbreakingspace
CreatingaBusinessLetter (Slide6of15)
©2017CengageLearning.AllRightsReserved.Maynotbecopied,scanned,orduplicated,inwholeorinpart,exceptforuseaspermittedinalicensedistributedwithacertainproductorserviceorotherwiseonapassword-protectedwebsiteforclassroomuse.
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• ToInsertanEmptyTable• Clickthe‘AddaTable’buttonontheINSERTtabtodisplaytheAddaTablegallery• Clickthecellrepresentingthedesirednumberofrowsandcolumnsinthetable
CreatingaBusinessLetter (Slide7of15)
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• ToEnterDatainaTable• Clickthecellinwhichyouwanttoenterdata,andtypethedata• PresstheTABkeytoadvancetheinsertionpointtothenextcell
CreatingaBusinessLetter (Slide8of15)
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• ToApplyaTableStyle• Placetheinsertionpointinthetable• ClicktheMorebuttonintheTableStylesgalleryontheTABLETOOLSDESIGNtabtoexpandthegallery• Clickthedesiredtablestyle
CreatingaBusinessLetter (Slide9of15)
©2017CengageLearning.AllRightsReserved.Maynotbecopied,scanned,orduplicated,inwholeorinpart,exceptforuseaspermittedinalicensedistributedwithacertainproductorserviceorotherwiseonapassword-protectedwebsiteforclassroomuse.
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• ToResizeTableColumnstoFitTableContents• Withtheinsertionpointinthetable,displaytheTABLETOOLSLAYOUTtab• ClicktheAutoFit buttontodisplaytheAutoFitmenu• ClickAutoFitContentsontheAutoFitmenu,sothatWordautomaticallyadjuststhewidthsofthecolumnsbasedonthetextinthetable
• ToSelectaColumn• Positionthepointerattheboundaryabovethecolumntobeselectedsothatthepointerchangestoadownwardpointingarrowandthenclicktoselectthecolumn
CreatingaBusinessLetter (Slide10of15)
©2017CengageLearning.AllRightsReserved.Maynotbecopied,scanned,orduplicated,inwholeorinpart,exceptforuseaspermittedinalicensedistributedwithacertainproductorserviceorotherwiseonapassword-protectedwebsiteforclassroomuse.
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• ToAlignDatainCells• Selectthecellscontainingdatatoalign• ClickthedesiredalignmentoptionontheTABLETOOLSLAYOUTtabtoapplythealignmentoption
CreatingaBusinessLetter (Slide11of15)
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• ToCenteraTable• Positionthemousepointerinthetablesothatthetablemovehandleappears• Clickthetablemovehandletoselecttheentiretable• ClicktheCenterbuttonontheminitoolbartocentertheselectedtablebetweentheleftandrightmargins
CreatingaBusinessLetter (Slide12of15)
©2017CengageLearning.AllRightsReserved.Maynotbecopied,scanned,orduplicated,inwholeorinpart,exceptforuseaspermittedinalicensedistributedwithacertainproductorserviceorotherwiseonapassword-protectedwebsiteforclassroomuse.
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• ToInsertaRowinaTable• Clickthe‘InsertRowsAbove’buttonontheTABLETOOLSLAYOUTtabtoinsertarowabovetherowcontainingtheinsertionpointandthenselectthenewlyinsertedrow
CreatingaBusinessLetter (Slide13of15)
©2017CengageLearning.AllRightsReserved.Maynotbecopied,scanned,orduplicated,inwholeorinpart,exceptforuseaspermittedinalicensedistributedwithacertainproductorserviceorotherwiseonapassword-protectedwebsiteforclassroomuse.
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• ToMergeCells• Withthecellstomergeselected,clicktheMergeCellsbuttonontheTABLETOOLSLAYOUTtabtomergethecellsintoonecell
CreatingaBusinessLetter (Slide14of15)
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• ToBulletaListasYouType• PresstheASTERISKkey(*)asthefirstcharacterontheline• PresstheSPACEBARtoconverttheasterisktoabulletcharacter• Typethetextforthelistitem• PresstheENTERkeytoplaceanotherbulletcharacteratthebeginningofthenextline• Repeattheprevioustwostepsfortheremainderofthelist• Aftertypingthelastlistitem,presstheENTERkeytwotimestoturnoffautomaticbulletsasyoutype
CreatingaBusinessLetter (Slide15of15)
©2017CengageLearning.AllRightsReserved.Maynotbecopied,scanned,orduplicated,inwholeorinpart,exceptforuseaspermittedinalicensedistributedwithacertainproductorserviceorotherwiseonapassword-protectedwebsiteforclassroomuse.
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• ToAddressandPrintEnvelopes• Dragthroughtheaddressinthelettertoselectit• DisplaytheMAILINGStab• ClicktheCreateEnvelopesbuttontodisplaytheEnvelopesandLabelsdialogbox• Ifnecessary,clicktheEnvelopestab• Typethedesiredaddress• Insertanenvelopeinyourprinter• ClickthePrintbuttontoprinttheenvelope
AddressingandPrintingEnvelopesandMailingLabels
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