Special Education Data
In the Era of Accountability & District Improvement
Steve Smith
ODE IDEA Data Manager
Fall 2007
Fall 2007 Steve Smith, ODE IDEA Data Manager 2
Know where to find essential information regarding ODE data collections
Understand the relationship between data collected by ODE and their use in federal, state, and public reporting
Understand how ODE data collections interface w/ SPR&I reports
Understand how SPR&I reports relate to each other and can aid in data analysis & program improvement
Objectives
Fall 2007 Steve Smith, ODE IDEA Data Manager 3
Overview
Schedule of Due Dates IDEA State Reported Data - 618 SPP/APR Data Special Education Report Card SPR&I Reports Determinations Fiscal Data/Reports Questions
Fall 2007 Steve Smith, ODE IDEA Data Manager 4
Schedule of Due Dates
Location: https://district.ode.state.or.us/apps/info/
Important Information: Open & Close Dates Audience Collection Description (hyperlink) Contact Person (e-mail & phone)
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Schedule of Due Dates
Special Education Collections (sorted by “open” date) Early Intervening Services (EIS) 06-07 EI-ECSE Monthly Child Count 07-08 Private School Enrollment 07-08 Post School Outcomes: Exit Interviews 07-08 High Cost Disability 06-07 December Special Education Child Count (SECC) 07-08 Extended Assessments (M, R, S, W) 07-08 Post School Outcomes: 1 yr. Follow-up 07-08 June Special Education Exit Collection 07-08 Special Ed Pre-Kindergarten Student 07-08 IDEA Annual Application for Federal Funds 08-09 Special Ed Child Find (Indicator 11) 07-08
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Schedule of Due Dates
Non Special Education Collections (sorted by “open” date) SSID Early Leavers 06-07 Fall Student Membership 07-08 Free and Reduced Lunch 07-08 Second Quarter ADM 07-08 Staff Position 07-08 Spring Student Membership 07-08 Discipline Incidents 07-08 Annual ADM 07-08 High School Completers 07-08
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Data Collection Listservs
Special Education Data Collection Listserv e-mail [email protected]
Data Collection Committee and/or IT Managers Listserv e-mail [email protected]
Agency Information Form http://www.ode.state.or.us/search/page/?id=47 Submit anytime there is a change!
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IDEA State Reported Data (618)
Part B Child Count (2/1) Personnel (11/1) Implementation of
FAPE (2/1) Exiting (11/1) Discipline (11/1) State Assessments
(2/1) Dispute Resolution
(11/1)
Part C Infant & Toddler Count
(2/1) Program Settings (2/1) Exiting (11/1) Dispute Resolution
(11/1) http://www.ode.state.or.
us/search/page/?id=903
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Data Sources for 618 Data
Part B Child Count (2/1) Personnel (11/1) Implementation of
FAPE (2/1) Exiting (11/1)
Discipline (11/1) State Assessments
(2/1) Dispute Resolution
(11/1)
ODE Collection SECC Staff Position SECC June Special
Education Exit SET & SECC Assessments, Spring
Membership, SECC Dispute Resolution
Database
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Data Sources for 618 Data
Part C Infant & Toddler Count
(2/1) Program Settings (2/1)
Exiting (11/1)
Dispute Resolution (11/1)
ODE Collection SECC
SECC
June Special Education Exit
Dispute Resolution Database
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SPP/APR Data
State Performance Plan (SPP) Six year state level plan 20 indicators for Part B 14 indicators for Part C Heavy emphasis on
timely & accurate data Oregon’s plan located at:
http://www.ode.state.or.us/search/results/?id=260
Annual Performance Report (APR) Annual report of
progress toward targets
Identical indicators to SPP
Heavy emphasis on timely & accurate data
“Trees of Influence” http://
www.rrfcnetwork.org/content/view/241/344/
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IDEA Purpose(d)(1)(A) to ensure that all children with
disabilities have available to them a free appropriate public education that emphasizes special education and related services designed to meet their unique needs and prepare them for further education, employment and independent living.
34 CFR §300.1(a)
SPP/APR
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an Accountability
Mechanismand a
Blue Print for Improvement
SPP/APR
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SPP/APR - Part C
Steve Smith, ODE IDEA Data Manager
August 2007Technology * Economics * Political Systems * Environment * Social Issues
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Tree of Influence
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SPP/APR - Part C
Steve Smith, ODE IDEA Data Manager
August 2007Technology * Economics * Political Systems * Environment * Social Issues
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EarlyIntervention
Services
How do you know the early intervention
services you provide contribute toward
achieving the purpose of IDEA?
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SPP/APR- Part C Tree of Influence
A starting point…
Indicator 5:% of infants and
toddlers B-1 with IFSPs
Indicator 7:Percent of eligible
infants and toddlers with evaluation and
assessment within 45 days of timeline
Indicator 6:% of infants and
toddlers B-3 with IFSPs
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SPP/APR- Part C Tree of Influence
Intermediate Outcomes
Indicator 1:IFSP services in a
timely manner
Indicator 2:Early Intervention
Services are provided with typically
developing children
Indicator 7
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SPP/APR - Part C Tree of Influence
Exiting the Educational System:
Indicator 1 Indicator 2
Indicator 3:% of infants and
toddlers who demonstrate improved
outcomes (a, b, c)
Indicator 4:% of families participating in Part C who report that services have helped the
family…
Indicator 8:% of all children exiting Part
C who receive timely transition planning by their
3rd birthday
Part B Services General Education Services
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Indicator 2: Early Intervention Services are provided with typically
developing children
Indicator 3: Percent of infants and
toddlers who demonstrate improved
outcomes (a, b, c)
Indicator 8: Percent of all children
exiting Part C who receive timely transition planning
by their 3rd birthday
Indicator 6: Percent of infants and toddlers B–3
with IFSPsIndicator 7:
Percent of eligible infants and toddlers with evaluation and
assessment within 45 days of timeline
Indicator 5: Percent of infants and toddlers B–1
with IFSPs
Indicator 4: Percent of families
participating in Part C who report that services have helped the family…
Indicator 1: IFSP services in a
timely manner
SPP/APR - Part C
Steve Smith, ODE IDEA Data Manager
August 2007Technology * Economics * Political Systems * Environment * Social Issues
9,
10
, 1
1,
12
, 1
3,a
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Tree of Influence
Part B Services General Education Services
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SPP/APR - Part B Tree of Influence
Where special education resides…
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SPP/APR - Part B
Steve Smith, ODE IDEA Data Manager
August 2007Technology * Economics * Political Systems * Environment * Social Issues
Fall 2007 Steve Smith, ODE IDEA Data Manager 23
SPP/APR - Part B
Steve Smith, ODE IDEA Data Manager
August 2007Technology * Economics * Political Systems * Environment * Social Issues
Special Education Services
How do you know the special education
services you provide contribute toward
achieving the purpose of IDEA?
Fall 2007 Steve Smith, ODE IDEA Data Manager 24
SPP/APR - Part B Tree of Influence
A starting point…
Fall 2007 Steve Smith, ODE IDEA Data Manager 26
SPP/APR - Part B Tree of Influence
Intermediate Outcomes
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SPP/APR - Part B Tree of Influence
Exiting the Educational System:
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Th
is is
a w
ork
in
pro
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SPP/APR - Part B
Steve Smith, ODE IDEA Data Manager
August 2007
Tree of Influence
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From the results on the SPP, can we say…
…We have prepared the children for
“further education, employment and independent living”?
34 CFR §300.1(a)
SPP/APR - Part B
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SPP/APR - Part B
The Emphasis of IDEA
“Improving educational results for children with disabilities is an essential element of our national policy of ensuring equality of opportunity, full participation, independent living, and economic self-sufficiency for individuals with disabilities”
(sec. 1400 (c) (1))
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SPP/APR - Part B
Accountability in IDEA“The primary focus of Federal and State monitoring
activities described in paragraph (1) shall be on— ‘‘(A) improving educational results and functional
outcomes for all children with disabilities; and ‘‘(B) ensuring that States meet the program
requirements under this part, with a particular emphasis on those requirements that are most closely related to improving educational results for children with disabilities.”
Section 616 (a) (2)
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Special Education Report Card
2005-06 (1st year) District & EI/ECSE formats
http://www.ode.state.or.us/data/ReportCard/spedrc.aspx
District/program data compared to state target Data verified in February 2007 Reports released in March 2007
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Special Education Report Card
2006-07 New indicators added to both formats Development of “How to Read” document Planned development of Technical Manual Data Verification in March 2008 Public Release on April 1, 2008
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EI/ECSE Report Card
2005-06 Timely EI Services Timeline for EI IFSP IFSP (B-1; B-3) Services in Natural
Environments (EI) Services in Typical
Settings (ECSE) Timely Transition
2006-07 2005-06 Elements + Family Survey Results
(EI) Parent Survey Results
(ECSE) Timeline for ECSE
Eligibility
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District Report Card
2005-06 Students Graduating High School Dropout LRE for School Age Academic
Achievement Participation by
Students w/ IEPs AYP Suspension/Expulsion
2006-07 2005-06 Elements + Students Receiving
Special Education Services (disproportionate representation)
Timeline for Eligibility Transition Goals &
Services Parent Survey Results
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SPR&I Reports
Child Identification (B-1), (EI 0-2), ECSE (3-4+) SECC, US Census, Population Research Center
Discipline Report SET, SECC
Assessment Report Assessment, AYP, Spring Membership, SECC
Leaver Report SECC, June SpEd Exit, High School Completer, Early
Leaver, Fall Membership
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SPR&I Reports
Primary Disability Distribution SECC
Federal Placement Distribution SECC
Ethnicity (Disproportionality) SECC, Fall Membership
Primary Disability by Ethnicity (Disproportionality) SECC
Federal Placement by Ethnicity (Disproportionality) SECC
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SPR&I Reports
Due Process Hearings Report Dispute Resolution Database
Mediation Report Dispute Resolution Database
Complaint Report Dispute Resolution Database
Complaint and Due Process Issues Report Dispute Resolution Database
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District Determinations
2005-06 (Fall 2007) Timely Correction of
Non-Compliance (B15)
Graduation (B1) Dropout (B2) Participation &
Performance on State Assessments (B3)
Discipline (B4) Least Restrictive
Environment (B5)
2006-07 (Fall 2008) Disproportionate
Representation (B9 & B10)
Child Find (B11) IEP Transition Goals
(B13)
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Program Determinations
2005-06 (Fall 2007) Timely IFSP Services
(C1) 45-day Timeline (C7) EI ECSE Transition
(C8/B12) Timely Correction of
Non-Compliance (C9) EI Services in Natural
Environments (C2) IFSPs B-1 (C5) IFSPs B-3 (C6) ECSE Services in Typical
Settings (B6)
2006-07 (Fall 2008) No New Elements
Forthcoming
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Fiscal Data/Reports
Annual Application for Funds (State) Annual Application (District/Consortium) Federal IDEA Estimates Federal IDEA Distributions
Early Intervening Services Proportionate Share for Private Schools
11% Cap Waiver High Cost Disability http://www.ode.state.or.us/search/page/?id=894
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Fiscal Data/Reports
IDEA Funding for Districts Must have at least one student on SECC to receive
funds Base payment of IDEA funds based on FY 1999 85% of remaining IDEA funds based on public/private
enrollment (Fall Membership, Private School Enrollment)
15% of remaining IDEA funds based on children living in poverty (Free & Reduced Lunch)
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11% Cap / High Cost Disability
Michael Wiltfong 503.947.5914 [email protected]
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Special Education Data Unit
Steve W SmithIDEA Data Manager
Sara BerscheitResearch Analyst
Trish BlackResearch Analyst
Alex TothResearch Analyst
Claire KemmererData Unit Support