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Springfield Community Primary School
Admin & Data Officer Application Pack
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Springfield Primary school is committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment. We welcome applications from all sections of the community, regardless of gender, race, religion, disability, sexual orientation or age.
Contents Page 3. Welcome
4. About Us
5. More about us cont...
6. Working in Partnership
7. School Development Plan
8. Admin & Data Officer Job description
10.Personal Specification
11.Application Process
12.Where to find us
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Dear Applicant, Thank you very much for your interest in becoming the Admin & Data Officer at Springfield Community Primary School. I hope you will find this information a useful introduction to our school. Springfield Community Primary School is a thriving, successful school situated on the border of Hackney and Haringey. Our motto is that we learn together and grow together. We come from a wide range of different ethnic backgrounds and there are many different languages spoken in our homes. At Springfield we celebrate this diversity in every aspect of school life. Judged Outstanding by Ofsted, we have continued to develop innovative practice and year on year improve outcomes for pupils. The school is part of a federation of schools who share practice and skills and prioritise the development of our staff. We are looking for someone who is passionate and is continually striving to improve their own practice. Our new Admin & Data Officer will join a hard working and driven team who are committed to improving outcomes for all pupils and ensuring that they experience a rich and creative curriculum which prepares them well for the future. Please find further guidance on Springfield Community Primary School and details on how to apply for the post within this pack. We strongly recommend that you visit our school and also our website to learn more about us. If you are ambitious and driven by a desire to improve outcomes for all pupils, if you love helping the school community and are always striving to improve practices for our school and if you are keen to explore new ideas and ways of doing things we would like to hear from you. Yours sincerely Fiona Judge Headteacher
Welcome
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About Us
Our Mission
‘Learn together Grow together’
Our school aims to express our school motto in every
aspect of our work
We use a cooperative approach to support children from
our rich and diverse community to achieve educational
and personal success. We aim to prepare our children for
the world by bringing the world into the classroom. We
aim to create a safe and secure learning environment in
which children are known, valued and motivated to learn.
Springfield is a community primary school in the London Borough of Hackney. We are close to the borough of Haringey and
make regular use of local facilities, which include Springfield Park and Tottenham Marshes.
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Secondary School Links
We work in partnership with our local secondary schools.
Our older pupils often visit local schools and teachers visit
our school for specialist lessons.
Curriculum
We offer our children a rich, creative curriculum where
we prioritise opportunities for outdoor learning. We
have our own Forest School and an amazing outdoor
play space, which is about to be developed further
IOE & NCETM
We have formed excellent links with the Institute of
Education and also NCETM who use our school to video
Maths teaching for their website.
PTA
We have a dedicated PTA representing our diverse school
community, who run fundraising events throughout the
year.
Green Flag
We have achieved the Green Flag in recognition of the
work we have done to promote sustainability. We
host regular visits from other schools to look at our
work.
Links with overseas schools
As part of our curriculum, we aim to develop children’s awareness of global issues. Children make links with schools and communities in different parts of the world. We have recently developed links with a school in Trinidad and our teachers have visited Madrid to develop their Spanish
speaking skills further.
Rights Respecting School
We have worked with our local community to achieve
the UNICEF Rights Respecting Award and promote the
Rights of the Child within our community.
ESOL
We believe that the most successful education takes place when parents/carers and staff work together. We promote parental engagement and run ESOL classes and regular workshops for parents. We encourage parents to volunteer in classes.
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Primary Advantage Federation
Springfield Community Primary School is a part of the Primary
Advantage Federation.
We are a group of schools working together because we
believe our schools can gain many benefits from working
collaboratively and can achieve more by working together. We
have made a commitment to a shared responsibility to the
wider education community, the provision of good quality
education and the improvement of life chances for pupils in
the community beyond that of our own schools. Teachers,
support staff, school leaders and Governors have added
expertise in working alongside colleagues to improve provision
and outcomes for pupils.
WHAT IS OUR APPROACH?
We work in partnership, pooling our expertise and
resources in order to achieve collectively what we may
not be able to achieve individually
We believe passionately in improving the life chances
for our pupils
We do not tolerate low expectations
We match tried and tested strategies that we know
work to the needs of the schools and use our
experience of supporting schools in successfully
implementing them
We promote a collaborative approach whilst
developing the capacity of each school to serve its own
community and retain its distinct identity
We recognise the importance of individuality,
spontaneity and creativity in developing innovation
WHAT OUTCOMES DO WE WANT?
Every teacher is a good teacher; every school is a
good school
Teachers who use the most effective teaching methods
to motivate learners and raise aspirations. As a result
all pupils will make good or better progress
Quality learning environments where pupils feel safe
and secure, known and valued and motivated to learn.
Robust teaching and application of ICT skills ensure our
pupils are properly equipped for the next stage of
learning
Curriculum provision which inspires and motivates
pupils and broadens their horizons. Our curriculum
supports community cohesion through an international
curriculum strand
We work with precision and move incrementally
towards achieving outstanding grades in the majority of
aspects of each school’s work
Through pupil partnership work we continue to break
down locally perceived boundaries and help pupils to
work harmoniously with pupils from other areas of
Hackney
We seek to maximise the efficiency and effectiveness of
each school by capitalising on centralised services and
sharing systems
To find out more about Primary Advantage
Federation please visit:
www.primaryadvantage.co.uk
Working in Partnership
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Primary Advantage National Teaching Schools Primary Advantage National Teaching Schools
Teaching schools are outstanding schools that work with others to provide high-quality training and
development to new and experienced school staff. They are part of the government’s plan to give schools a
central role in raising standards by developing a self-improving and sustainable school-led system.
St John and St James, Holy Trinity and Springfield are designated teaching schools, working in collaboration
with the other three schools in the federation; St Matthias, Morningside and St John the Baptist. The school
works in partnership with primary schools across the borough and beyond and play a key role within the
Primary Advantage National Teaching Schools Alliance.
Primary Advantage is a federation of schools working together because we believe our schools can gain many
benefits from working collaboratively. We have made a commitment to a shared responsibility to the wider
school community, the provision of good quality education and the improvement of life chances for pupils in
the community beyond that of our own schools. Our work on
improving provision for children will continue to see us
working in partnership with schools in Hackney, across London
and into the County of Suffolk.
We will be working closely with our strategic partners, The
Institute of Education and Hackney Learning Trust, to
effectively deliver Initial Teacher Training (School direct and
PGCE), Continuous Professional Development, talent
management, school to school support, the brokering of
Specialist Leaders of Education and research and
development. Primary Advantage National Teaching School
Alliance will see all schools within the alliance achieving more together.
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School Development Priorities 2014-15
Achievement
Increase % of pupils who achieve L3 at the end of
KS1
Accelerate progress of identified groups in Y5,
with a particular focus on PPG pupils
Behaviour and Safety
Improve playtimes, increasing opportunities for
clubs and sports
Raise profile of e-safety with all stakeholders
Achieve L2 Rights Respecting Award
Teaching and Learning
Develop our approach to teaching writing,
embedding Talk for Writing principles into all les-
sons
Develop staff expertise in Foundation Subjects
Improve T&L through embedding work on Teacher
Triads and peer observations.
Develop teachers’ skills in teaching mental maths
strategies
Increase opportunities for CPD for support staff
Leadership and Management
Review and adapt curriculum
Develop phase 2 of outdoor playground, expanding Forest
School
Develop middle leader programme
Develop staff’s confidence teaching all aspect of computing
curriculum
Raise profile of website as a means of communication
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Job Description JOB SUMMARY:
To ensure the accurate
maintenance and management of
pupil and school data. Assist in
the provision of an efficient and
effective school administrative
function.
To provide support to
Headteacher and Finance &
Administration Manager
Manager/Bursar by ensuring that
all necessary information is up to
date and that requests are
followed up in a timely fashion.
Be responsible for the
maintenance of the database.
MAIN DUTIES AND RESPONSIBILITIES
Pupil Data:
To assist in coordinating staff
cover requirements.
Maintain robust processes and
manage a varied workload using a
structured, timely and prioritized
methodology. To become a SIMS
administrator / super-user.
Work alongside the Finance &
Administration Manager and
School Business Manager to
ensure the school has
appropriate systems, processes
and controls in place to maintain
and manage all aspects of pupil
data.
Be responsible for the annual
admissions procedure, including
all necessary communications
with parents, arranging parental
interviews and appeals with the
Headteacher.
Load the annual pupil intake into
SIMS in addition to administering
pupils when they arrive, leave or
transfer to the school.
Ensure the schools cash system
database is up to date.
Maintain individual pupil records
in accordance with PLASC
requirements. Produce PLASC
returns and ad hoc reports when
necessary.
Maintain the SIMS database of
pupil records for attendance and
punctuality, liaising with the
Heads of Year, the school Home
Support Worker and Attendance
Officer as appropriate and where
necessary.
Co-ordinate the updating of the
SIMS database and Assessment
Manager with pupil assessment
data on an annual and ad hoc
basis.
Manage the annual updating of
the SIMS database with the
annual timetable and class
changes.
Job Title: Administration & Data Officer
Reports to: Finance & Administration Manager
Accountable to: Headteacher
Based: Springfield Primary School
Key Contacts: Pupils, parents, external contractors, Executive Principal,
Headteacher, Finance Manager, other members of staff, the Governing Body,
LEA officers
Salary: Scale 6 (£26,337 - £27,879)
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Maintain records of all
disciplinary, behavioural and
special needs issues relating to
individual pupils and updating
SIMS where necessary.
Produce reports when required.
Resources:
Operate relevant equipment/
complex ICT packages.
Monitor and manage stock levels
within an agreed budget,
cataloguing resources and
undertaking audits as required.
To process orders, ensure orders
are checked for payment
according to the schools financial
procedures an circulated s
necessary.
Undertake complex financial
administration procedures.
Assist with the planning,
monitoring and evaluation of
budget.
Assist with the ensuring
expenditure is within an agreed
budget.
Manage administration of
facilities including use of school
premises.
General Administration:
Assist with the marketing and
promotion of the school.
To support the Admin Officer in
welcoming stakeholders and to
provide cover and support to the
Administration Officer as and
when required.
To plan and schedule meeting
rooms for any training and
meetings held at the school and
organize refreshments and
resources when necessary.
To oversee the typing of all pupil/
parent correspondence and
ensure information is presented
effectively through the use of
noticeboards, newsletters and the
school website.
To manager the schools website
and Social Media networks.
To support and coordinate work
experience and student
placements within the school
office.
To organize and maintain all site
archiving.
To manage the schools cash
collection systems and ensure
procedures are in accordance to
the schools financial procedures.
Other:
Self-review and critique all
systems and processes associated
with the role and to work
alongside the Business Manager/
Bursar to improve and develop
systems and processes where
appropriate.
Be responsible for own career
development and undertake
training as appropriate for the
further development of the post.
GENERAL:
This is not an exhaustive list of
duties and responsibilities, and
the postholder may be required
to undertake other duties which
fall within the grade of the job, in
discussion with the manager.
This job description will be
reviewed regularly in the light of
changing service requirements
and any such changes will be
discussed with the postholder.
The postholder is expected to
comply with all relevant policies,
procedures and guidelines,
including those relating to Equal
Opportunities, Health and Safety
and the Confidentiality of
Information.
The postholder may be required
to work outside normal school
hours on occasion, with due
notice.
Because of the nature of the post,
candidates are not entitled to
withhold information regarding
convictions by virtue of the
Rehabilitation of Offenders Act
1974 (Exemptions) Order 1975 as
amended. Candidates are
required to give details of any
convictions on their appointment
form and are expected to disclose
such information at the
appointment interview.
Because this post allows
substantial access to children,
candidates are required to
comply with departmental
procedures in relation to Police
checks. If candidates are
successful in their application
prior to taking up post, they will
be required to give written
permission to the Department to
ascertain details from the
Metropolitan Police regarding any
convictions against them and, as
appropriate the nature of such
convictions.
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Admin & Data Officer Personal Specification
Qualifications, Knowledge and Experience
English and Math's Qualifications to GCSE level.
NVQ Level 3 or equivalent qualification or experience in relevant discipline.
Experience of development, management and operation of administrative systems.
Experience of working as part of a team and supporting others in order to achieve a shared vision/goal.
Full working knowledge of relevant policies/codes of practice and awareness of relevant legislation.
Communication
Possesses effective verbal and written communication skills.
Presents information and ideas clearly and uses communication appropriate to the audience.
Able to positively influence the opinions of others through factual discussion.
Able to adapt personal style of communication to reflect a situation and/or need.
Able to create an environment of trust by delivering on promises.
Utilises report writing skills to accurately reflect a situation through positive communication techniques.
Able to disseminate information and demonstrates a consultative approach to communication.
Able to persuade and influence others effectively.
Able to demonstrate tact and diplomacy in communication.
Skills and Abilities
Competent to an intermediate level in the use of Microsoft Office software to complete secretarial or administrative tasks,
e.g. Word, Excel, PowerPoint, Outlook etc.
Competent in the maintenance of database packages and experience of reporting from database packages.
The ability to plan and complete a piece of work in a methodical, efficient and timely manner to met a set deadline.
The ability to deal with a range of people, including members of the public and other professionals, in an effective and polite
manner.
The ability to use own initiative and creativity to achieve desired results.
Possesses good organisational skills in order to maintain efficiency and the ability to prioritse own workload.
Motivated to work towards creating a safe, open and trusting environment.
Willingness to partake in continuous professional development.
Demonstrates excellent administrative and reception practices.
Exercises flexibility so as to take on changes in work priorities and practices.
Able to balance tasks and resources in the organisation of a wide range of activities.
Able to provide contingency plans to address the unexpected.
Demonstrates clear and logical thinking in working through problems.
Able to follow organisational procedures and maintain quality of standards in own work.
An awareness of the needs of children who have a variety of needs and who come from a variety of backgrounds.
The ability to adapt to new office technologies.
An understanding of customer service and the principles in delivering outstanding customer service.
Accountability/Freedom to act
Able to make routine decisions based upon guidelines and procedures laid down within established frameworks.
Leads by example in standards of behaviour in the work environment.
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Application Process Applicants are asked to complete all the standard
information required on the Primary Advantage application
form, and to submit a supporting statement, addressing all
the criteria identified in the person specification. Please
specify the role you are applying for i.e. Finance Manager.
The reference number for this application is:
Ad&Data/2015
Candidates are advised that when completing the
references section on the application form to please ensure
that:
• Your first referee must be your current, or most recent,
employer.
• You provide a referee who can confirm your ability for the
role.
Candidates must ensure that if they are successful at
interview, that they are able to provide evidence of their
Right to Work and Remain in the UK. The school is not able
to employ any person who cannot validate their Right to
Work and Remain in the UK in the line with the Asylum,
Immigration and Nationality Act 2000.
Successful candidates will be required to apply for an
enhanced Criminal Record Check via the DBS. We are
committed to safeguarding and promoting the welfare of
our children and expect all members of staff to share this
commitment.
Please contact
[email protected] for your
application otherwise your application may not be
processed.
Completed application forms must be received by 9:30am
on Tuesday 3rd February 2015. Interviews will take place
on Monday 9th February 2015.
If you have any queries or would like to arrange to visit our
school, please contact Michelle Johnson on
0208 800 9007 or email
We look forward to receiving your application.
Successful Candidates
Completed Application Forms
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Where to find us
Springfield Community Primary School
Castlewood Road
London
N16 6DH
Tel: 0208 800 9007
Email: [email protected]
Website: www.springfield.hackney.sch.uk