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Project handbook
Version 0.1Project manager: Vorname NachnameDate:
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Content
1 Project plans .......................................................................................................................... 51.1 Project Assignment.............................................................................................................. 5
1.2 Project Objectives (objectives, non-objectives) ................................................................... 6
1.3 Description of Pre- and Post Project Phase ........................................................................ 7
1.4 Project Environment Analysis .............................................................................................. 8
1.5 Relationship to Other Projects andthe Organisationss Strategy ......................................................................................................9
1.6 Project Organisation Chart................................................................................................. 10
1.7 Plan of Objects of Consideration of the Project................................................................. 11
1.8 Work Breakdown Structure (WBS) .................................................................................... 121.9 Project Work-Package Specification .................................................................................. 13
1.10 Project Responsibility Matrix ............................................................................................ 14
1.11 Milestoneplan ................................................................................................................... 15
1.12 Project Bar Chart.............................................................................................................. 16
1.13 Resource Plan .................................................................................................................. 17
1.14 Project Cost Plan ............................................................................................................. 18
1.15 Project Communication .................................................................................................... 19
1.16 Project Rules ..................................................................................................................20
1.17 Project Risk Analysis ........................................................................................................211.18 Project Documentation ..................................................................................................... 22
2 Project Start ......................................................................................................................... 23
2.1 Minutes Project Start........................................................................................................ 23
3 Project Co-ordination ......................................................................................................... 24
3.1 Approval of Work-packages ............................................................................................... 24
3.2 Minutes Project Co-ordination .........................................................................................24
4 Project Controlling .............................................................................................................. 254.1 Project Status Report ........................................................................................................ 25
4.2 Additional Project Status Reports ...................................................................................... 26
4.3 Minutes Project controlling .............................................................................................. 26
5 Project Close Down ............................................................................................................ 27
5.1 Project Close Down Report................................................................................................ 27
5.2 Minutes Project Close Down ........................................................................................... 28
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Document versions
Versionno
. Date Change Author
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Distribution list
Name Organisational
Unit
Role in project Telephone E-mail
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1 Project plans
1.1 Project Assignment
PROJECT-
ASSIGNMENT
Project start event:
Project start date:
Project close down event:
formal / content:
Project close down date:
Project objectives:
Non-objectives:
Main tasks (Project phases):
Project resources and costs*:
resource/type ofcost
unit Costs ()
Project owner:
Project manager:
Project team members:
, (Project owner) (Project manager)
* Possible categories of total Project budget:Category A: up to 0,3 million EuroCategory B: up to 1 million EuroCategory C: up to 10 million EuroCategory D: mor than 10 million Euro
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1.2 Project Objectives (objectives, non-objectives)
PROJECT
OBJECTIVES
Type ofobjective
Project objectives Adjusted prroject objectives as of...
objectives:
Mainobjectives
Additionalobjectives
Non-objectives
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1.3 Description of Pre- and Post Project Phase
DESCRIPTION OF
PRE- AND POST-PROJECT PHASE
1) Pre-project phase
What triggered the project?
Relevant douments for the project (Minutes, ONLY documents and no content necessary)
Experience from similar projects
2) Post-project phase
What will happen after the projet has ended? (follow-up activities, further projects, )?
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1.4 Project Environment Analysis
PROJECT ENVIRONMENT
GRAPHIC
PROJECT ENVIRONMENT
TABLE
Environment Relationship(potential/conflict)
Measures WBS-Code
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1.5 Relationship to Other Projects andthe Organisationss Strategy
RELATIONSHIP TO OTHER
PROJECTS
Programs/Projects/
Relationship(potential/conflict)
Sanctions WBS-Code
CONNECTION TO THE
ORGANISATIONS STRATEGY
Strategy Description of connection/relationship
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1.6 Project Organisation Chart
PROJECT-
ORGANISATION
Role in Project Field of duties/Skills Name
Project owner
Project manager
Project teammembers
Project members
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1.7 Plan of Objects of Consideration of the Project
PLAN OF OBJECTS OF
CONSIDERATION
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1.8 Work Breakdown Structure (WBS)
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1.9 Project Work-Package Specification
PROJECT WORK-PACKAGE
SPECIFICATION
WBS-Code,WP Title WP Content(What shall be done?)
Non-WP Content (What shall not be done? optional)
WP Result (What is achieved after WP was finished?)
Progress Measurement (How is progress measured?)
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1.10 Project Responsibility Matrix
PROJECT-
RESPONSIBILITY-MATRIX
WBS-Code
Roles & Environment
WP-Title Externalprojectowner
Projectowner
Projectmanager
Projectassistent
Proj
ectteamm
ember1
Proj
ectteamm
ember2
Proj
ectteamm
ember3
Proj
ectteamm
ember4
Proj
ectteamm
ember5
Projectmember1
Projectmember2
Projectmember3
Projectcoach
1.1 Project management
1.1.1
1.1.2
1.1.3
1.1.4
1.1.5
1.1.6
1.1.7
1.2 Phase 21.2.1
1.2.2
1.2.3
1.2.4
1.2.5
1.2.6
1.2.7
1.3 Phase 3
1.3.1
1.3.21.3.3
1.3.4
1.3.5
1.3.6
1.3.7
FunctionsR .ResponsibleC .ContributionI ..Information
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1.11 Milestoneplan
MILESTONEPLAN
WBS-Code
Milestone Plan date Revised date Actual date
*In order of plan dates.
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1.12 Project Bar Chart
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1.13 Resource Plan
Resource Plan
WBS-Code
Phase/Work-package
Type ofresource
Plannedquantity(days)
Revisedquantity(days)
Actualquantity(days)
Deviation(days)
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1.14 Project Cost Plan
PROJECT COST PLAN
WBS-Code,WP-Title
Type of Cost Plannedcost
Revisedcost
Actual cost Deviation
Personnel
Material
External services
Other
Total
Personnel
Material
Externalservices
Other
Total
Personnel
Material
External services
Other
Total
Project cost
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1.15 Project Communication
PROJECT-
COMMUNICATION
Title Objectives, Content Participants Schedule Location
Project owner meeting project status
decisions
acceptance of progressreport
Project owner,Project manager
Project controlling
meeting
project status
controlling of tasks,schedule, resources, costs
controlling of projectenvironments
social controlling
prepare proposal for decision
Project manager,
Project team,Project coach
Subteam meeting Coordination of subteams
Discussion of problems
Subteam
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1.16 Project Rules
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1.17 Project Risk Analysis
PROJECT RISK ANALYSIS
WBS-Code
WBS-descripton
Risk-description Priority
Benefit/Cost Probability
Risk-budget Delay Avoidong action
Cost forminimizingrisk
(Code) (Text) (Text) (Range) (iuro) (Percentage) (iuro) (iWeeks) (Text) (Euro)
Project total
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1.18 Project Documentation
Area Description
File
AccessAuthorisation
Namingconvention
Rules
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2 Project Start
2.1 Minutes Project Start
2.1.1 Project Start Workshop
2.1.2 Follow-up Workshop
2.1.3 Project Owner Meeting
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3 Project Co-ordination
3.1 Approval of Work-packages
APPROVAL OF
WORK-PACKAGES
WBS-Code
Work-package WP-Owner Date Approval by Signature
3.2 Minutes Project Co-ordination
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4 Project Controlling
4.1 Project Status Report
PROJECT STATUS REPORTas of ........
1) Overall Status:
2) Status Project objectives
Activities:
3) Status Project progress
Activities:
4) Status Schedule
Activities:
5) Status Resources/costs
Activities:
6) Status Context
Activities:
7) Status Organisation/culture
Activities:
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Project crisis
Project in difficulties
Project according to plan
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4.2 Additional Project Status Reports
4.3 Minutes Project controlling
4.3.1 Project Controlling Meetings
4.3.2 Project Owner Meetings
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5 Project Close Down
5.1 Project Close Down Report
PROJECT CLOSE DOWN
REPORT
1) Overall impression 2) Reflection: Fulfilment of objectives
3) Reflection: Deliverables / Schedule
4) Reflection: Resources / Costs
5) Reflection: Internal Organisation / Environmental Relationships
6) Performance appraisal (Project owner,Project manager, Project member)
7) Lessons learned (Summary of Experiencesand suggestions for improvement)
8) Post-Project Phase Planning, Additional TasksTo-Do Owner Schedule
9) Project Close Down
(Project owner) (Project manager)
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5.2 Minutes Project Close Down
5.2.1 Project Close Down Workshop