Supply, Installation, Programming, Testing & Commissioning (SIPTC) of Audio-Video(AV) Conferencing system at LHO - Chennai
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Seal & Signature of the Bidder
CONFERENCE HALL LAYOUT :
FUNCTIONALITY OF BOARD ROOM:
1. Board Meeting
2. Video Conferencing with additional camera
3. Local Far End Audio Reinforcement
4. Local Presentation From Mac / Windows
5. Multi Media Presentation & Content Sharing
6. Reinforcement Displays
7. Cable cubby with AC Power sockets, HDMI, USB Charger and VGA for laptop
connectivity
8. Touch panel system to control AV equipment
9. Local speech reinforcement and program audio through ceiling speaker
Supply, Installation, Programming, Testing & Commissioning (SIPTC) of Audio-Video(AV) Conferencing system at LHO - Chennai
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Seal & Signature of the Bidder
PART – I : TECHNICAL SPECIFICATION SHEET
A.1 Professional HD Display – Type 1
Functionality & Scope of work The display has to show the Video & Content routed through the matrix switcher. The display has to be mounted in wall with appropriate mounts.
Minimum desired Specification
Description Desired Specification
Screen Size (Diagonal) Min 97 inch
Panel Resolution 3840 x 2160
Aspect Ratio 16:9
Brightness Min 500 Cd /m2
Contrast Min 1300:1
Orientation Portrait and Landscape
Viewing angle (H/V) 178:178
HDMI IN Min 1 HDMI
DP IN Min 1 DP
DVI-D IN Min 1 DVI-D
USB IN USB connector x 1
Control Port RJ45, RS 232
Output Connectivity 1 DP and 1 Audio
A.2 Wall Mount kit - Type 1
Functionality & Scope of work Designed to mount the display upto 120”
Minimum desired Specification
Description Desired Specification
Display Screen Size Up to 120”
VESA Compatibility 200 x 200 – 800 x 500 mm
Orientation Landscape
Load Capacity Minimum 125 kgs
Supply, Installation, Programming, Testing & Commissioning (SIPTC) of Audio-Video(AV) Conferencing system at LHO - Chennai
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Seal & Signature of the Bidder
A.3 Professional HD Display – Type 2
Functionality & Scope of work The display has to show the Video & Content routed through the matrix switcher. The display has to be mounted in wall with appropriate mounts.
Minimum desired Specification
Description Desired Specification
Screen Size (Diagonal) Min 54 inch
Panel Resolution 1920 x 1080
Aspect Ratio 16:9
Brightness Min 450 Cd /m2
Contrast Min 1100:1
Orientation Portrait and Landscape
Viewing angle (H/V) 178:178
Response Time 12ms
HDMI IN Min 1 HDMI
DP IN Min 1 DP
DVI-D IN Min 1 DVI-D
RGB Min 1 RGB
USB IN USB connector x 1
Control Port RJ45, RS 232
Output Connectivity 1 DP and 1 Audio
A.4 Wall Mount kit - Type 2
Functionality & Scope of work Designed to mount the display upto 60”
Minimum desired Specification
Description Desired Specification
Display Screen Size Up to 60”
VESA Compatibility Up to 600 x 400
Tilt +10º / -2º
Load Capacity Minimum 35 kgs
Supply, Installation, Programming, Testing & Commissioning (SIPTC) of Audio-Video(AV) Conferencing system at LHO - Chennai
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Seal & Signature of the Bidder
Swivel 180º
A.5 Display Type 3
Functionality & Scope of work Retractable motorized monitor has to show the Video & Content routed through the matrix switcher. The display has to be mounted in Table.
Minimum desired Specification
Description Desired Specification
Screen Size (Diagonal) Min 15 inch (three numbers)
Panel Resolution 1920 x 1080
Brightness Min 300 Cd /m2
Contrast Min 1000:1
Viewing angle (H/V) 178:178
Response Time 25 ms
Input Connectivity 1 DVI-I, 1 DVI-D
Control Port RJ45, RS-422(I/o)
Frame Anodised Aluminium
B.1 Array Microphone
Functionality & Scope of work
The Desktop Microphone with programmable mute switch that has to be set to various functions, on/off, push-to-talk or push-to-mute. The electronic circuit design should provide high immunity to radio-frequency interference.
Minimum desired Specification
Description Desired Specification
Audio Frequency bandwidth Should be Min 130 to 17000 Hz or better
Microphone Horizontal array
Polar pattern Corridor
Load Impedance Min 1000Ω
Nominal Impedance Min 200Ω
Max SPL @ 1 KHz Min 112dB
Signal to Noise Ratio Min 60dB
Function MIC ON/OFF option should be available
Supply, Installation, Programming, Testing & Commissioning (SIPTC) of Audio-Video(AV) Conferencing system at LHO - Chennai
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Seal & Signature of the Bidder
B.2. Collar Microphone
Functionality & Scope of work The Wireless collar Microphone system should have sufficient power to transmit long range without any interference. Should have integrated on/off button.
Minimum desired Specification
Description Desired Specification
Transmitter
Output power – min. 10mW Audio bandwidth – 60Hz to 18 kHz Frequency range – min. 5 band between 550-800Mhz Battery Life – 5-6hrs. Mike Pattern & transducer - omni directional & condenser type
Receiver
Switching bandwidth min. 20Mhz Audio bandwidth – 60Hz to 15kHz Audio Output – XLR & unbalanced Frequency range – min. 5 band between 550-800Mhz
B.3. Handheld wireless Microphone
Functionality & Scope of work The Wireless handheld Mic with Single Channel Microphone system should have sufficient power to transmit long range without any interference.
Minimum desired Specification
Description Desired Specification
Transmitter
Output power – min. 10mW Audio bandwidth – 60Hz to 15kHz Frequency range – min. 5 band between 550-800Mhz Battery Life – 5-6hrs. Mike Pattern & transducer - Omni directional & coralloid condenser type
Receiver
Switching bandwidth min. 20Mhz Audio bandwidth – 60Hz to 15kHz Audio Output – XLR & unbalanced Frequency range – min. 5 band between 550-800Mhz
Supply, Installation, Programming, Testing & Commissioning (SIPTC) of Audio-Video(AV) Conferencing system at LHO - Chennai
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Seal & Signature of the Bidder
B.4 Audio DSP with AEC
Functionality & Scope of work
The DSP has to accept mic / line input and should support AEC for all input. The DSP will be used to route the audio to amplifiers Videoconferencing for local & far end speech reinforcement. The DSP should have matrix function to route any input to any output
Minimum desired Specification
Description Desired Specification
No of Mic / Line Input Min 12 input with AEC
Output Min 8 Analogue output
Phantom Power 48V nominal, selectable per input
AEC Processing 12 independent algorithms,
Load handling The DSP should have inbuilt sequencing to handle the load.
Control Device should have RS 232 / LAN control for controlling through
any 3rd party controller.
Cascading If a room has multiple DSP, the DSP should have the facility to be
cascaded.
B.5. Ceiling Speakers
Functionality & Scope of work
The Speakers has to be mounted in the Ceiling. The speakers will
be used for having speech reinforcement. The speaker should have
inbuilt woofer & tweeter with full back cover enclosure for device
protection. The speaker should work on ohms. Minimum desired Specification
Description Desired Specification
Power handling Min 75 W Continuous Program
Frequency Response 85 Hz to 19 kHz
Nominal Impedance 16 ohms
Sensitivity Min 85 dB, 1 Watt @ 1 Meter
Coverage Min 120 degrees Conical
Mount Ceiling Mount
Maximum SPL 102dB
Supply, Installation, Programming, Testing & Commissioning (SIPTC) of Audio-Video(AV) Conferencing system at LHO - Chennai
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Seal & Signature of the Bidder
B.6. Multi Channel Amplifier
Functionality & Scope of work
Should have min 8 channel with rated output power of min 70 W per channel. The Amplifier should not be over powered and should always be loaded at < 60% of its power matching the power & impedance of the speaker
Minimum desired Specification
Description Desired Specification
No of Channels Min 8
Rated Power Min 70W @ 4Ω , 70W @ 8Ω
Frequency Response +/- 0.5dB
Sensitivity 1.4V
Signal to noise ratio Min 108dB
THD < 0.05%
Crosstalk @ 20Hz to 1KHz >65dB
C.1 I PAD with AP Sleeve , Charging and Mounting system
Functionality & Scope of work The Tablet will be used to control the AV devices in the room
Minimum desired Specification
Description Desired Specification
General Specification Two way Wi-Fi I Pad, 9 Multi-Touch display with IPS technology, for controlling the AV Equipment’s and has to be mounted securely.
Display 9.7-inch (diagonal) LED-backlit Multi-Touch display with IPS technology.
Resolution 2048x1536-pixel resolution at 264 ppi
Processor Chip A8X chip with 64-bit architecture or better
Memory Min 16 GB
Mounting Enclosure Enclosure & Stand for I Pad ,anti-theft protection, Power cord routing, over plates for power button and volume control prevent tampering
Mount & Charger Magnetic table mount and inductive charger
Supply, Installation, Programming, Testing & Commissioning (SIPTC) of Audio-Video(AV) Conferencing system at LHO - Chennai
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Seal & Signature of the Bidder
C.2 Multi Format Scaling Matrix Switcher
Functionality & Scope of work
Matrix switcher is used to route the Video &Audio input from PC, Laptop points, to the desired output devices like projector. As the input & output devices are placed at different distances from the rack room, the bidders have to consider twisted Pair transmitter & receiver. For achieving this functionality, the matrix switcher that shall support HDMI &CATx input & output. Embedded Audio from Laptop / PC / content if any should be extracted and routed to the external audio mixer. The bidders shall provide appropriate model to achieve the functionality via a preconfigured or a configurable matrix switcher. Bidder should provide additional port in HDMI / Twisted Pair for future expansion & in case of any port failures.
Minimum desired Specification
Description Desired Specification
Input devices & placement
Four twisted pair output from the table which is at a distance of 15 to 20 m from the rack, Rack PC in HDMI / DVI format and One VC input HDMI / DVI Format. Two HDMI / DVI port for future expansion. All input port shall have embedded audio or separate audio input
Output devices and placement Three display at a distance of 15 to 20 m from the rack and one twisted pair output for future expansion, Two HDMI / DVI for Display and VC.
Switcher Resolution support
Switchers provided has to support Full HD, 4Ksupport resolution. Irrespective of the input resolution of the video, the output should match the native resolution display. Receivers with scaling function to be considered If the switcher does not have inbuilt scaling for cost optimizing without compromising on the functionality.
Distance Support
The CAT x input & Output may support minimum 70m or above. Bidders can visit the site to take the actual measurement and quote the appropriate Transmitter or receiver.
Control Requirement Min 3 nos bi directional RS232, Min 1 nos of RJ45, Min 3 nos of digital I/O, Min 3 nos of normally open relays, Min 2 nos of IR / One way RS232
EDID & HDCP Requirement
Provide automatic EDID management between connected devices. Provide authentication and maintain continuous
Supply, Installation, Programming, Testing & Commissioning (SIPTC) of Audio-Video(AV) Conferencing system at LHO - Chennai
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Seal & Signature of the Bidder
verification of HDCP key exchange with connected sink & source Device. Provide the option to disable HDCP processing at any HDMI input connection when passing unencrypted content
C.3 Three Input switcher with twisted pair transmitter
Functionality & Scope of work
The unit will be mounted under the table to transmit content from laptop with HDMI, Display Port & VGA with audio out over a CATx cable. The inputs should be easily switched by the user or configurable. The CAT x out should carry embedded audio
Minimum desired Specification
Description Desired Specification
Distance Support The CAT x input / Output may support distances between 50 to
100m. However, bidders can visit the site to take the actual
measurement and quote the appropriate receiver.
Video input 1 DP,1 HDMI and 1 VGA – Audio
Video Ouput 1 Twisted pair
Switching The inputs should be easily switched by the user or configurable.
EDID & HDCP Should Supports EDID and HDCP transmission
Control 1 Bidirectional RS232
C.4 Enclosure to mount the Switcher
Functionality & Scope of work Enclosure to mount the switcher – C.3 under desk
Minimum desired Specification
Description Desired Specification
Mount Under desk mount to hold the switcher – C.3
C.5 Twisted Pair Receiver
Functionality & Scope of work Receives HDMI, control and analog audio over a shielded CATx cable
Minimum desired Specification
Description Desired Specification
Supply, Installation, Programming, Testing & Commissioning (SIPTC) of Audio-Video(AV) Conferencing system at LHO - Chennai
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Seal & Signature of the Bidder
Distance Support The CAT x input / Output may support distances between 50 to 70m. However, bidders can visit the site to take the actual measurement and quote the appropriate receiver.
Resolution Support Supports computer and video resolutions up to 4K. Supports EDID and HDCP transmission. If the switcher does not have inbuilt scaling, then the receivers considered need to have inbuilt 4K scaling.
Video Input 1 twisted pair
Video Output HDMI
Controls RS-232 pass through only
C.6 Cable Management System
Functionality & Scope of work
To have an easy cable access and user interface. The unit will be mounted under the table to transmit content from laptop with HDMI, Display Port & VGA with audio out over a CATx cable. The inputs should be easily switched by the user or configurable.
Minimum desired Specification
Description Desired Specification
Capacity Should have pass through holes for HDMI, VGA with Audio, DP inputs
Power 1 no of Universal Power socket and 2 nos of USB Power
Blank Plates Sufficient blank plates to be considered to cover the unused slots if any.
C.7 Control Processor
Functionality & Scope of work The processor should integrate all the device in the room and should be controlled through a Touch Panel & Tablet
Minimum desired Specification
Description Desired Specification
Control ports The processor should support all types of control signals. (RS-232, RS-422, RS-485, IR/Serial ports for one-way control). DSP, Switchers, Videoconferencing has to be controlled by RS 232.. Panels can be controlled by IR / Serial port. All the required control ports have to be in a single chassis. All the necessary ports for connecting the existing & future provisioned items has to be available from day one.
Lan Port Min 1 LAN port supporting all major standards to ensure
Supply, Installation, Programming, Testing & Commissioning (SIPTC) of Audio-Video(AV) Conferencing system at LHO - Chennai
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Seal & Signature of the Bidder
effective control. 10/100/1000Base-T
Touch panel Control Should support Touch Panel & 3rd Party Tablet
C.8 HD Video Conferencing equipment with mounting accessories
Functionality & Scope of work
The video conferencing system should be with 720p resolution from day1. It should be as per ITU standards. Extenders are used to extend the camera signal & control signal from camera to Codec. Camera to be mounted in wall mount
Minimum desired Specification
Description Desired Specification
Camera Support The video conferencing codec has to support Min 2 camera inputs with Pan Tilt Zoom Control through the Codec
Video Outputwith Dual Monitor Min 2 HDMI / 2 DVI
Audio Input & Output Necessary Audio Input & Output has to be considered to achieve the desired functionality for distance learning, recording
Camera Full HD, Min 10x zoom and with pan tilt zoom control
Camera Extender As the camera is placed away from the rack necessary twisted pair extenders over CATx to be considered. The bidders can visit the site to take the actual measurement.
Extender Resolution Support 1920 x 1080p, 60/50
Extender Distance Support Up to 100m
Connection between extenders Cat X
Mount Wall Mount
Weight capacity Upto 3 Kgs
C.9 Additional VC Camera with mounting accessories
Functionality & Scope of work Full HD Camera with Pan Tilt Zoom control. Extenders are used to extend the camera signal & control signal from camera to Codac. Ceiling Mount to mount camera
Minimum desired Specification
Description Desired Specification
Supply, Installation, Programming, Testing & Commissioning (SIPTC) of Audio-Video(AV) Conferencing system at LHO - Chennai
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Seal & Signature of the Bidder
Camera Full HD, Min 10x zoom and with pan tilt zoom control
Camera Resolution 1920 x 1080p, 60/50
Camera Extender As the camera is placed away from the rack necessary twisted pair extenders over CATx to be considered. The bidders can visit the site to take the actual measurement.
Extender Distance Support Up to 100m
Connection between extenders Cat X
C.10 Wireless Access Point
Functionality & Scope of work The wireless access point is used to communicate with the touch
panel seamlessly Minimum desired Specification
Description Desired Specification
Bands Simultaneous 2.4 GHz and 5 GHz
OS Compatibility Windows, Mac
Technology Wireless-N
Ethernet Ports Min 4 X 10/100
Antennas Min 4 Internal
C.11 Ethernet Switch
Functionality & Scope of work Manageable switch for connectivity of access point
Minimum desired Specification
Description Desired Specification
Gigabit Ports 8 x 10/100/1000 mbps switch
Switching Capacity 16 Gbps
Media Interface Exchange Auto MDI / MDIX
Mac address table 4K entries per devices
Supply, Installation, Programming, Testing & Commissioning (SIPTC) of Audio-Video(AV) Conferencing system at LHO - Chennai
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Seal & Signature of the Bidder
C.12 HDMI Distribution Amplifier
Functionality & Scope of work
The distribution amplifier should have the facility to distribute HDMI to min 4 devices.
Minimum desired Specification
Description Desired Specification
Input devices & placement HDMI out from the switcher will be given to the distribution amplifier and is placed in the rack.
Output devices and placement
The output has to be routed to displays placed at Min 25 to 30 m. Bidder should consider separate twisted pair transmitter along with the distribution amplifier if the distribution amplifier does not have inbuilt twisted pair transmitter. The bidder should quote the transmitter as same brand of distribution amplifier.
Control Requirement The device should allow pass thru of RS 232 signals from the displays so that separate control cables can be avoided.
EDID & HDCP Requirement Provide automatic EDID management between connected devices. Provide authentication and maintain continuous verification of HDCP key exchange with connected sink & source Device.
D.1 Patch Cable Type 1
Functionality & Scope of work 6 Feet -Flexible molded HDMI male to male Cable with 4k resolution supported
Minimum desired Specification
Description Desired Specification
Length 6 Feet
Resolution support required 4K and 1080p @ 60
EDID & HDCP Should Pass EDID information from HDMI display to the source. HDCP compliant
D.2 Patch Cable Type 2
Functionality & Scope of work 6 Feet -Flexible molded DP male to male Cable with 4k resolution supported
Minimum desired Specification
Description Desired Specification
Length 6 Feet
Resolution support required 4K and 1080p @ 60
EDID & HDCP Should Pass EDID information from DP display to the source. HDCP compliant
Supply, Installation, Programming, Testing & Commissioning (SIPTC) of Audio-Video(AV) Conferencing system at LHO - Chennai
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Seal & Signature of the Bidder
D.3 Patch Cable Type 3
Functionality & Scope of work VGA with Audio Cable: 15-pin HD Male to Male Low-Profile Molded + 3.5mm Stereo Mini Plug
Minimum desired Specification
Description Desired Specification
Length 6 feet
Connector Terminated with high quality molded VGA connectors and 3.5 mm connectors for audio
D.4 Patch Cable Type 4
Functionality & Scope of work 15 Feet -Flexible molded HDMI male to male Cable with 4k resolution supported
Minimum desired Specification
Description Desired Specification
Length 15 Feet
Resolution support required 4K and 1080p @ 60
EDID & HDCP Should Pass EDID information from HDMI display to the source. HDCP compliant
D.5 Patch Cable Type 5
Functionality & Scope of work 6 Feet -Flexible molded HDMI to DVI-D male to male Cable
Minimum desired Specification
Description Desired Specification
Length 6 Feet
Resolution support required 1080p @ 60
D.6 Bulk Cable Type 1
Functionality & Scope of work 24 AWG stranded high-conductivity bare copper conductors, PVC insulation, bare copper spiral shield (min 90% coverage), PVC
Supply, Installation, Programming, Testing & Commissioning (SIPTC) of Audio-Video(AV) Conferencing system at LHO - Chennai
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Seal & Signature of the Bidder
jacket. Cable should be suitable for Microphone
Minimum desired Specification
Description Desired Specification
Conductor 24 AWG
Insulation / outer jacket
material PVC
D.7 Bulk Cable Type 2
Functionality & Scope of work 22AWG High Quality twisted pair cable with PVC insulation. The cable should be suitable for Audio / Control
Minimum desired Specification
Description Desired Specification
Conductor 22 AWG
Insulation / outer jacket
material PVC
D.8 Bulk Cable Type 3
Functionality & Scope of work 14 AWG twisted pair cable with PVC Jacket. The cable should be suitable for speaker
Minimum desired Specification
Description Desired Specification
Conductor 14AWG Tinned copper
Insulation / outer jacket
material PVC
D.9 Bulk Cable Type 4
Functionality & Scope of work To Provide interconnection of digital video over twisted pair switching, distribution, and extension devices. The cable should be suitable for high resolution video connection
Minimum desired Specification
Description Desired Specification
Gauge 24 AWG
Impedance Min 43 ohms
Material Solid Bare Copper Conductors
Supply, Installation, Programming, Testing & Commissioning (SIPTC) of Audio-Video(AV) Conferencing system at LHO - Chennai
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Seal & Signature of the Bidder
No of conductors 8
Shield Overall Cable Shield: AI/Mylar + Tinned Copper Braid (55%)
D.10 Bulk Cable Type 5
Functionality & Scope of work Shield twisted pair cable with 24 AWG copper conductor. The cable should be suitable for Ethernet connectivity.
Minimum desired Specification
Description Desired Specification
Structure 4 Pairs Shielded Twisted Pair screened with tinned copper braiding (S/FTP) Cable
Conductor metal 24 AWG or better Solid Bare Copper
Shield individual pair Aluminum/Polyester Foil
D.11 Twisted pair plug
Functionality & Scope of work Twisted pair Shielded Twisted Pair RJ 45 plug, Package of 10
Minimum desired Specification
Description Desired Specification
Conductor alignment Should Reduce crosstalk and signal interference
Operating Environment Should be Ideal for high EMI / RFI environments
D.12 Branded Bulk connectors
Functionality & Scope of work Various types of bulk Quantity Connectors required for this Project
Minimum desired Specification
Description Desired Specification
Connectors Bulk Quantity Connectors required for this Project
D.13 Equipment Rack
Supply, Installation, Programming, Testing & Commissioning (SIPTC) of Audio-Video(AV) Conferencing system at LHO - Chennai
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Seal & Signature of the Bidder
Functionality & Scope of work Modular concept unique design AV Equipment rack with standard accessories, user friendly installations and aesthetic design
Minimum desired Specification
Description Desired Specification
Size Min 12U
Dimension Min 600 mm x 600mm
Door Front Glass Door and Perforated rear and side panel
Power distribution Unit 6amp – 7 socket , single pole – 16/32 Amp MCB
Fan 90 CFM
Mount Ceiling Mount
Cable entry Top and Bottom with round cut out edge protected with rubber grommets
Caster Min 3” height with brake
E.1 Installation, Commission, Cabling, Termination , Programming and coordination
with other contractors & Project management
Functionality & Scope of work Installation, Cabling, Termination , programming and documentation
Minimum desired Specification
Description Desired Specification
Requirement The integrator shall have a full-fledged qualified & CTS certified engineers and Experienced AV Technician
Supply, Installation, Programming, Testing & Commissioning (SIPTC) of Audio-Video(AV) Conferencing system at LHO - Chennai
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Seal & Signature of the Bidder
OEM AUTHORISATION FORM
(in Original Letter Head of OEM) To
Date Dear Sir, Subject : Direct Manufacturer’s Warranty &Authorization
Tender Ref: We ……………………….an established and reputable manufacturer of ……………………….…………. (Product) having factories at ………………………………. and offices at ………………………………………. Do hereby authorize __________________________to submit a above requirement and subsequently negotiate and sign the contract with you for the supply of goods manufactured by us.
We hereby confirm and extend our full guarantee and warranty as per standard
service procedure for the products offered for supply by the above firm, against the requirement and duly authorize the said firmto act on our behalf in fulfilling any or all installation, technical support and maintenance obligation as required by the contract. We would like to bring to your kind notice that the above team can provide the local support and their local Engineers are trained and certified by us. The team is capable of providing the best onsite assistance for this project. We take the privilege to inform you that above team can integrate and program the system as per to the design requirements and can provide the best support for the organization. Yours faithfully,
for ………………………………
Supply, Installation, Programming, Testing & Commissioning (SIPTC) of Audio-Video(AV) Conferencing system at LHO - Chennai
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Seal & Signature of the Bidder
Signature of Officer Authorized to sign this Document