SWAYAM INFRA PROJECTS
MASTERS MENU
The system accepts all details in the Master Forms and stores them into the database for retrieval in subsequent transaction forms. All Master Entries need to be entered one-time only. All master forms are completely editable / deletable by the admin user (Other users can view / modify / delete as per individual rights assigned to each)
User Login
Usermaster: The system accepts username & stores the password assigned by each user. Userid is autogenerated by the system. Fields: userid, username, password.
Party Type Master
Partytype Master – partytypeid, patytype (Client / Vendor – read only, no delete)
PARTY MASTER
Partymaster: This master form accepts and stores all details of the Customers / Vendors Fields: partytypeid, partycategory, partyname, partyaddress, coaddress, contactperson, phone1, phone2, fax, mobile, email, panno, vatno, servicetaxno, remarks, itemssupplied
Unit Master
Enquiry Master – unitid, unitname, shortform
Designation Master
Designation Master – desigid, designation
Employee Master
Employee Master – employeeid, designationid, designation, joindate, employeename, permanentaddress, tempaddress, phone1, phone2, mobile, emailid, panno, salary, salacno, salrefno, perdaysalary, remarks
Ledger Type Master
Ledger type Master– ledgerid, ledgertype (income, expenses)
Expenses Type Master
Expenses Master– expensesid, ledgerid, expensetype (staffsalary, miscexpenses, phone, electricity ,rent ,parkingcharges ,cleanerwages)
Income Type Master
Income Master - incomeid, ledgerid, incometype (sales, servicecharges, scrapsales)
Destination Master
Destination Master – destid, destination, destinationaddress, remarks
Driver Master
Driver Master – driverid, drivername, joindate, permanentadd, tempadd, contactno, licenseno, licenseissuedate, licenseexpirydate, licensingrto, salarydrawn, salaccountno, salrefno, remarks
Schedule Type Master
Destination Master – scheduleid, schedulename, remarks
BANK MASTER
Bank Master– bankid, bankname, branch, address, accountytpe, accountno, neft, ifsc, rtgs, branchcode, openingbalance, opendate
Item Master
Item Master– itemid, itemname, siteid
Vehicle Type Master
Vehcile Type Master vehicletypeid, vehicletype
Vehicle Master I - Vehicle
Vehcile Master 1 – vehicleid, regno, vehicletypeid, vehicletype, vehicleownerid, vehicleowner, regadd, firstparty, thirdparty, nooftyres, noofwheels, capacity, engineno, chassisno, permitno, greentaxno, professionaltaxno, passing
Vehicle Master II - Reminders
Vehicle Master 2 – insuranceconame, policyno, premiumamt, insurancevalue, pucvalidity, fitnessvalidity, roadpermitvalidity, rtotaxvalidity, insurancevalidity, registrationdate, ncb, onloan, status, loanfrom, loanto, fitnessfrom, fitnessto, taxform
Vehicle Master III - Make
Vehicle Master 3 – manufactureyear, make, purchasedfrom, purchasedate, invoiceno, invoiceamt, totalcost, warranty
TRANSACTIONS MENU
The system accepts day to day details in the Transactions forms and stores them into the database for final presentation. All Transactional Entries are entered on daily basis or as required by user.
Cash in Hand
Cash in Hand – cashinhandid, openingbalance, date, partytypeid, partytype, partyid, partyname, withdrawamt, depositamt, balance
Banking
Banking - bankingid, bankid, bankname, accountno, instrudate, cleardate, partytypeid, partytype, partyid, partyname, depositamt, withdrawamt, typeid, transactiontype, instruno, openingbalance, balance
Income Register
Income Register – incomeregid, Date, billno, partyid, partyname, bankaccountno, cashinhand, billamt, amtrecd, openingbalance, closingbalance
Expenses Register
Income Register – expenseregid, Date, billno, partyid, partyname, billamt, employeeid, employeename, expensetype, expensedescription, cashinhand, bankac, amtpaid balance, approvedby
Diesel Inwards Register
Diesel Inwards Register – dieselinid, Date, sitename(dd), partyid, partyname, qty, rate, amtNote: Diesel is paid by party (client). Amt should be shown as receipt from client in a/cs
Diesel Outwards Register
Diesel Inwards Register – dieseloutid, date, vehicleid, vehicleno(dd), qty, issuedby (dd)Note: The qty here will be reflected in diesel consumption report
Attendance
Attendance- should be allowed to enter only last 2 days…
Kharchi Register
Kharchi Register– kharchiid, month, kharchiapprovedby, kharchisource, kharchiamt, employeename* remarks
Scrap Sales Register
Scrap Sales register – scrapsalesid, vehicletypeid, vehicletype, vehicleid, vehicleno, modelno, scrapdescription, transactiontypeid, transactiontype, amtreceived, source (cashinhand / bankacno), soldtoparty
Vehicle Repairs Schedule
Vehicle Repairs Schedule – vehiclerepairid, vehicleid, vehicletype, vehicleno, modelno, scheduletype, schedulename, scheduledate
Vehicle Repairs Register
Vehicle Repairs Register: -vehicleid, vehicletype, vehicleno, modelno, repairtypeid, repairtype, repairdescription, repairdate, repairparty, brand, partreplaced, labourcharges, partscharges, misccharges, kmcovered , total
Maintenance Schedule Register
Maintenance Schedule Register – maintid, vehicleid, vehicletype, vehicleno, modelno, maintanancedate, maintananceamt, kmcovered, maintenanceschduledate
Purchase Register
Purchase Transaction- purchaseid, sno, pdate, vendorid, vendorname, vehicletypeid, vehicletype, vehicleid, vehicleno, invno, itemid, itemname, partno, qty, rate, amt, source, remarks, purchaseapprovedby
Site Register
Site Register- siteid, sitename, address, workorderno, itemid, itemname, clientid, clientname, pinno, city, contactperson, phone1, phone2, email
REPORTS
The Data collected via masters & transactions is displayed in predetermined format. The system automatically performs necessary calculations on the fields to display final output which can be printed on paper or converted to PDF format for export / mail
ACCOUNTS REPORTSDaily Expenses Reports: Date, Sno, Expensetype, Description, Rate, Qty, Amt, Source, Employeename Options: Datewise, Employeewise
Payment Report: Date, Sno, Billno, Partyid, Partyname, Source, Amtpaid, Balanceamt Options: Datewise, Employeewise
Outstandings (Receivable) Reports: Date, Sno, Billno, Partyid, Partyname, Amtpaid, Balanceamt Options: Datewise, Partywise, Billwise
Kharchi Reports –Month, Sno, designation, Employeename, voucherno, approvedby, remarks, totalamt, supervisorname, totalemployees, source, paymentmode Options: Monthwise, employeewise
Attendance Report – Employeewise, Datewise, Monthwise
Vehicle-wise diesel consumption Report– vehicleno, siteid, sitename, partyid, partyname Options: Datewise, vehiclewise, sitewise