Business Productivity Online Suite
Proof of Concept Program
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AGENDA
• Welcome• Introduction to the Business Productivity Online Suite• Trial Account Configuration• Migration Overview• Additional Resources
WELCOME
Objectives
• Understand what the Business Productivity Suite (BPOS) of Online Services is and how it can address your business needs
• Discover the benefits of working with a Microsoft Partner who can guide you through the BPOS Proof of Concept (PoC) and beyond
• Receive a set of customized resources at the end of the pilot that can ease your move to BPOS
• Know where to find additional resources
Why Engage in a Proof of Concept Program?
• Offers a proven roadmap to ease your adoption• Helps demonstrate why Microsoft’s Software + Services
solution is the best fit for your business needs• Provides guidance to help you successfully engage with the
Business Productivity Online Suite• Reduces risk by providing an opportunity to identify and
mitigate potential migration issues
What You Get from the Proof of Concept
• Customized resources to streamline your move to BPOSo Evaluation Plano Project Plano Change Management Plano Communication Plano Migration and PoC Plan
• Fully functional BPOS environmento Up to 20 seats fully deployedo Sample Microsoft® SharePoint® siteso (Optional) System configured to work with your on-premise Microsoft
Active Directory®
Microsoft Partners Guide You from Beginning to End
Post Migration
Customer system management/decommissionAcceptance Testing
Envision Plan Build Pilot Migrate Post Migration
Migrate Execute Migration
Pilot Test the migration with a pilot group or test in lab and refine planeCustomer Acceptance Testing
Build Create test accountHelp the customer develop their change management procedures/processes
Plan Detailed DiscoveryDevelop an overall migration strategy and plan
Envision Establish partner and customer expectations/agreementDevelop a gap analysis of customers process, systems, and user functionality
INTRODUCTION TO THE BUSINESS PRODUCTIVITY ONLINE SUITE
• The BPOS Set of Services• Matching Services to Your Workers’ Needs
What Is the Business Productivity Online Suite?• A set of hosted messaging and collaboration solutions hosted by
Microsofto Subscription-based service for organizations of any size
• Included services:o Exchange Onlineo SharePoint Onlineo Office Live Meetingo Office Communications Onlineo Microsoft Forefront™ Online
Protection for Exchange
• Optional services:o Exchange Hosted Serviceso Microsoft Dynamics® CRM
Online
Why Use the Business Productivity Online Suite?• Benefits for IT administrators and technical decision makers
o High availability (99.9% uptime guarantee) with financially-backed Service Level Agreements
o Comprehensive securityo Simplified IT managemento Always up-to-date technologieso Maximizes IT resources while reducing need for infrastructure
investments
• Benefits for end userso Offers a set of integrated serviceso Communicate and collaborate seamlessly across applications and
deviceso Variety of licenses to support different user roles
Worldwide Availability
Data Centers
• United States• Dublin• Singapore• Amsterdam*• Hong Kong*
Service Portal
Languages
• English• French• German• Spanish• Japanese
Markets
• Australia• Austria• Belgium• Canada• Denmark• Finland• France• Germany• Ireland• Italy• Japan• Netherlands• New Zealand• Norway• Portugal• Spain• Sweden• Switzerland • United
Kingdom• United States
*Data centers used for geo-redundancy
Microsoft Data Center Locations
Central andSouth America
EuropeAsia
Africa
Australia
North America
Quincy, Washington
Chicago, Illinois
Dublin,Ireland
Amsterdam
Singapore
Hong Kong
Approved data center locations for external public disclosure. Microsoft has between 6 and 100 DCs worldwide.
Business Messaging Capabilities
• E-mail, shared calendar, and contacts
• 25 GB mailbox storage per user• Anywhere access• Mobility with Microsoft
ActiveSync® devices
What’s in Exchange Online?
Security and Availability
• Built-in antivirus and anti-spam via Forefront Online Security for Exchange
• Multi-layer data protection• Optional compliance archiving
Flexible Deployment
• Online and on-premises coexistence
• Active Directory synchronization• Data migration • Supports both standard and
Deskless workers
Simplified Management
• Intuitive Web-based Administration Center
• Use your own domain• Single sign-in access to services• Always up-to-date software
SharePoint Capabilities
• Collaboration• Intranet portals• Enterprise content management• Search• Business process forms
Security and Availability
• Access Control and antivirus• Multi-layer data protection• Data backup• 24x7 support • 99.9% Service Level Agreement
Flexible Deployment
• Online and on-premises coexistence
• Data migration• User segmentation• Supports both standard and
deskless workers
Simplified Management
• Unified Administration Center• Single sign-in access to services• Always up-to-date software• Recycle Bin
What’s in SharePoint Online?
What’s in Office Live Meeting?
Web Conferencing
• Engage audiences in online meetings
• Streamline communications• Up to 250 attendees• Small collaborative meetings to
large events
Hosting Collaborative Meetings
• Share and record meetingpresentations, discussion, and notes
• Highlight key aspects of presentation
• Interactive tools including whiteboard and annotation tools Rich Media and Video
Conferencing
• Connect remote participants and teams
• Dynamic audio and video• Group breakout• Distribute handouts
Reliable and Secure
• Trustworthy reliable service• Enhanced security• Integration with Active Directory
Business-Class Messaging
• Instant messaging and presence• Group IM• Address Book search• Distribution list expansion• File transfer*• 1:1 audio and video*
Security and Availability
• Instant messaging encryption• Instant message filtering• Multi-layer data protection
Integrated User Experience
• Office integration – Presence and IM
• Exchange integration – Calendar• SharePoint integration• Single Online Services Sign-On
Simplified Management
• Intuitive Web-based Administration Center
• Single sign-in access to services• Always up-to-date software
What’s in Office Communications Online?
* Limited to two PCs on the same corporate network (no firewalls or NAT devices between the parties)
Optional Service – Exchange Hosted Services
• Microsoft Exchange Hosted Services (EHS) offers online tools to:• Satisfy retention requirements for e-discovery and compliance• Encrypt data to preserve confidentiality
(Optional)
INTERNET
SPAM
(Optional)
COPY
COPY
(Included)
Optional Service - Microsoft Dynamics CRM Online
• Full Sales, Service, and Marketing Suite
o Over 1 million userso Choice of deployment: Online, Hosted,
On-Premise, or hybrid
• Native Microsoft Office Outlook® experience
o Built-in integration to familiar Microsoft tools encourages fast user adoption and time to value
• Lower TCO: More value for less moneyo Mobile accesso Offline data usageo Powerful workflowo Point-and-click customizationo 200 custom entities and workflowso 5 GB storage
The Business Productivity Online Services ExperienceIntegrated, Streamlined Communications
Communicate and collaborate seamlessly across applications and devices
Instant MessagingE-Mail Web Conferencing
Document Sharing PresenceCalendaring Workflow Mobility Offl ine Access Archiving
INTRODUCTION TO THE BUSINESS PRODUCTIVITY ONLINE SUITE
• The BPOS Set of Services• Matching Services to Your Workers’ Needs
What’s an Information Worker?
Business Needs
• Secure, cost-effective communications and collaboration to a dispersed, global corporate and partner network
• Efficient communication vehicles to interact with various roles in the workforce
• Secure access to business intelligence information and document repositories to capitalize on new demand opportunities
• Up-to-date communications and collaboration technologies are required to maintain business agility and to compete
Roles: Executives, Sales and Marketing, Engineers, HR, Finance, Mid-level and Senior Management
Defined: Dedicated PC. Requires information access and heavy communication and collaboration capabilities
What’s a Deskless Worker?
Roles: Plant Floor and Warehouse Workers, Maintenance Workers, Retail Sales Associates, Inventory Stockers, Assistant Store Managers, Nurses, Affiliate Physicians, Lab Workers, Pharmacists, Medical Technicians
Defined: No dedicated PC. Needs access to company information and requires light communication capabilities.
Business Needs
• Easy access to job-related information, lists, and documents, including work schedule, training content, company policies, benefits enrollment, procedural instructions, and job specifications
• Ability to access e-mail from shared workstations and confirm receipt of safety guidelines and alerts
• Centralized online environment for daily task reporting and/or tracking
• Track necessary certifications training, and track completion of training and production capabilities of staff
Licenses and Services to Fit Both Roles
Standard License• A subscription license for users who need
to access the full set of features available in BPOS
• Standard license users can access:
o Exchange Online
o SharePoint Online
o Live Meeting
o Office Communications Online
Deskless Worker License• A lower cost subscription license for users
who do not require all the messaging features included with a standard user license
• Deskless workers can use:
o Exchange Online (limited feature set)
o SharePoint Online (limited feature set)
• Deskless workers do not have access to:
o Live Meeting
o Office Communications Online
BPOS offers different subscription licenses to help you purchase the right set of services for your employees
Exchange Online License Comparison
Exchange Online Key Features Standard Deskless
Mailbox Size 25 GB 500 MB
Shared Calendar, Contacts Yes Yes
Office Outlook Web Access Light Yes Yes
Office Outlook Web Access Premium Yes No
Office Outlook 2007/2010 Access Yes No
Mobility Access Yes No
SharePoint Online License Comparison
*Additional storage can be purchased as needed
SharePoint Online Key Features Standard Deskless
Assigned Storage per User License 250 MB* 0 MB
Create and edit lists, contacts Yes Yes
Participate in discussions, surveys Yes Yes
Create, edit, and save documents Yes No
Create and edit sites, workflows Yes No
Administration functions Yes No
TRIAL ACCOUNT CONFIGURATION
• Contact us for more information and process• Tel: 01706 693 700 // [email protected]