Transportation & Parking AdvisoryCommittee

Scott Silsdorf, AICPDirector of Transportation and Parking Services

December 6, 2017

Agenda

§ Introductions§ Department Updates

§ Mobile App is live§ Spring semester permits

§ Annual Report: Expenses§ Q & A from committee

2

3

Fiscal Year 2017: Expenses

33%

37%

19%

6% 5%

Personnel & BenefitsGarage Debts & TransfersOperations & MaintenanceIndirect CostsCapital Expense Fund

Expense Category AmountGarage Debts & Transfers $2,433,000Personnel & Benefits $2,116,400Operations & Maintenance $1,238,557Indirect Costs $370,775Capital Expense Fund $303,000TOTAL EXPENSES $6,461,732

Garage Debt

• Parking structure construction loans

• No significant cost reduction until FY 2029

Annual Garage Debt Payments

5

$2.43 $2.41 $2.41 $2.41 $2.42 $2.41 $2.42 $2.28 $2.00 $2.04 $2.04

$1.39 $0.97 $0.97

$0.08

FY18 FY19 FY20 FY21 FY22 FY23 FY24 FY25 FY26 FY27 FY28 FY29 FY30 FY31 FY32

Fiscal Year 2018 through Fiscal Year 2032$ Millions

Personnel & Benefits

• No major change to structure in FY 2017

• Majority of employees are hourly

• Hourly schedules match operating needs

Director• 1 Full Time

Associate Director• 1 Full Time

Maintenance• 5 Full time

Transportation• 4 Full time • 46 Hourly

VBHEC• 2 Hourly

Business• 5 Full time • 8 Hourly

Events• 1 Full time• 3 Hourly

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Enforcement• 2 Full time• 12 Hourly• 3 Student

EventsManager

• 1 Full Time

Maintenance Manager

• 1 Full Time

Appeals Analyst

• 1 Hourly

Transportation Manager

• 1 Full Time

Appeals Manager• 1 Full Time

Transportation Planner• 1 Full Time

Transportation and Parking Services Department

Position Type Number

Full Time Positions 24

Hourly / Part-time positions 72

Student Positions 3

Total Staff Positions 99

Total Full Time Equivalent (FTE) 57

Operations and Maintenance

• Non-Personnel costs of operations

• Vendors, Utilities, Software Systems, Office Supplies

• Transportation operations: vehicle repairs, fuel, HRT

subsidies

FY 17 Facility Costs

9

$187,500

$103,000

$62,615

$105,287

$48,583$65,000

$0

$20,000

$40,000

$60,000

$80,000

$100,000

$120,000

$140,000

$160,000

$180,000

$200,000

Electricity Water &Stormwater

Insurance Grounds /Housekeeping

Maintenance Security / Traffic

FY 17 System Costs

10

$174,384

$95,708

$47,161 $42,495$65,621

$18,841$0

$20,000

$40,000

$60,000

$80,000

$100,000

$120,000

$140,000

$160,000

$180,000

$200,000

Software Financial Fees Permits / Printing Training / Benefits Office / Misc Equipment

FY 17 Transportation Costs

11

$110,805

$34,275

$51,559

$26,452$18,473

$0

$20,000

$40,000

$60,000

$80,000

$100,000

$120,000

Hampton Roads Transit Software Fuel Vehicle Service Insurance & Testing

FY 17 Passengers by Service / Route

12

76,077

37,970

9,049 6,924

61,096

0

10,000

20,000

30,000

40,000

50,000

60,000

70,000

80,000

Blue Silver Ghent/MacArthur

Center

Kroger / Walmart Saferide

13

430 440 443 447 434

129 129

265 275 275 285

204

284

175

Monday Tuesday Wednesday Thursday Friday Saturday Sunday

Average Daily Shuttle Ridership by RouteBlue Silver

SafeRide Average Passengers per Weeknight

14

252 248 256

278

358348

207

0

50

100

150

200

250

300

350

400

Monday Tuesday Wednesday Thursday Friday Saturday Sunday

Hampton Roads Transit Ridership

• GoPass 365 permits provide unlimited ridership on bus,

light rail and ferries operated by HRT

• $25 for Students; $125 faculty/staff; $250 third party

• TPS pays HRT for each bus trip ($1.04 per swipe)

16

Student Faculty/Staff Third Party548 64 13

On-Campus Student

Off-Campus Student

51 497

Graduate Student Undergraduate Student

123 425

Fiscal Year 2016712 Permits Sold

Student Faculty/Staff Third Party653 52 7

On-Campus Student

Off-Campus Student

25 628

Graduate Student Undergraduate Student

103 550

HRT GoPass 365 Permit SalesFiscal Year 2017625 Permits Sold

17

0

2,000

4,000

6,000

8,000

10,000

12,000

14,000

Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun

HRT Ridership By Month FY16 & FY172015-2016 2016-2017

Indirect Costs and Reserve Funds

• Indirect Costs charged on all NPS expenses

• Reserve funds required by SCHEV

• Operating reserves and capital maintenance

projects

19

FY 17 Maintenance Reserve Fund Expenditures

$90,845

$12,486

$70,937

$129,367

$0

$20,000

$40,000

$60,000

$80,000

$100,000

$120,000

$140,000

Garages Signs PedestrianSafety

Parking Lots

20

FY 2017 MAJOR ACCOMPLISHMENTS

Online Services

• Reconfigured citation appeal process

• Created guest accounts• Launched next-day

citation follow-up emails• Revised 30,60,90-day

notice letters

Parking Facilities

• Repaved Lot 1• Added meter payment

option for Accessible Parking locations

21

FY 2017 MAJOR ACCOMPLISHMENTS

Transportation Services

• Upgraded pedestrian detection sensors at 12 crosswalks

• Completed new bicycle policy• Collected 150 abandoned

bikes• Awarded “Department of the

Year” by International Student Advisory Board

Process Improvement

• Launched new Interdepartmental Transfer (IDT) batch processing system for billing

• New reports for daily events, reserved space owners, parking space inventory

LOOKING AHEADFY 2018

22

• Issues / Challenges• Departmental Objectives

23

Funding

•Analyzing revenue trends

Maintenance

•Funding long-term needs

•Annual plan

Preparing for new building projects

•Stadium•Owens House•New Sciences

FY 2018 ISSUES & CHALLENGES

24

Test License Plate

Recognition

Pilot Parking Space

Occupancy Technologies

Launch Daily Printable Permit

Review Garage Meter Parking

Conduct Garage

Assessment

Enable more Event tracking

online

Plan for loss of parking spaces

for new buildings

Assess parking supply planning

tools

Parking Objectives for FY 2018

25

Expand twitter following on social media

Redesign Website Promote ODU Parking Portal

Launch Parking Capacity App

Create International

Student Orientation Video

Graduate & International Student Fair

Improve Preview Materials / Experience

Coordinate with Off-Campus Student Life

Review employee on-boarding

Outreach Objectives for FY 2018

26

Review bike share options for campus

Implement online bike registration

Administer bike policy with tag and collection

Update Bike Friendly

University application

Study bike rack locations and

usageHost events for

Bike Month

Transportation Demand Management objectives for FY 2018

27

Review shelters for shuttle stops

ADA-accessible van

for SafeRide

Prepare for new software

RFP

Improve shuttle vehicle storage

options

Monarch Transit and SafeRide objectives for FY 2018

28

TPS Departmental Emergency

Management Action Plans

Promote Succession

Planning

Complete Strategic Plan

Other Objectives for FY 2018

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§

§ Thursday January 25, 2018§ 1:00 PM – 2:00 PM Webb Center:

Hampton / Newport News §

§ Wednesday February 28, 2018§ 1:00 PM – 2:00 PM Webb Center:

Chesapeake / Isle of Wight Room

§ Wednesday April 11, 2018§ 1:00 PM – 2:00 PM Webb Center:

Chesapeake / Isle of Wight Room

Spring Semester 2018 Meeting Dates and Locations

Trivia Question….

Are there more Tesla or

Lamborghinis in the ODU

vehicle database?

?

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Tesla : 11 vehiclesLamborghini: 4 vehicles