UHH ResearchUHH Research
Functions, Challenges and Functions, Challenges and OrganizationOrganization
Chris Lu Chris Lu 22
UHH Grants and Contracts UHH Grants and Contracts (x1000)(x1000)
0
2000
4000
6000
8000
10000
12000
14000
'96-'97
'97-'98
'98-'99
'99-'00
'00-'01
'01-02
Total
Federal
State
Local
Source: http://www.hawaii.edu/iro/ 2004
Chris Lu Chris Lu 33
UHH Extramural Fund UHH Extramural Fund (x1000)(x1000)
0
2000
4000
6000
8000
10000
12000
14000
16000
'00-'01 '01-'02 '02-'03
Total
Federal
State
Source: RCUH Hilo 2003
Chris Lu Chris Lu 44
UHH ‘03-’04 RTRF AllocationUHH ‘03-’04 RTRF Allocation
Utility and Maintenance
19%
RCUH Hilo33%Principal Investigator
18%
Research Council9%
Research, Graduate Education and
Academic Support21%
Chris Lu Chris Lu 55
UHH ‘03-’04 RTRF UHH ‘03-’04 RTRF Distribution after Fixed CostDistribution after Fixed Cost
Principal Investigator38%
Research Council19%
Research, Graduate Education and
Academic Support43%
Chris Lu Chris Lu 66
UHH RTRF Distribution UHH RTRF Distribution 2001-032001-03
0
200000
400000
600000
800000
1000000
1200000
2001 2002 2003
PI
Utility andMaintenance
RCUH
ProgramSupport
ResearchCouncil
Total
Chris Lu Chris Lu 77
UHH FocusUHH Focus
Building Strategic Alliance to Building Strategic Alliance to Increase Sponsored Program Increase Sponsored Program ActivityActivity
Integration of research and Integration of research and graduate educationgraduate education
Increasing Faculty Proposal Increasing Faculty Proposal Writing ProductivitiesWriting Productivities
Service and Support to PIsService and Support to PIs Organizing Research OfficeOrganizing Research Office
Chris Lu Chris Lu 88
Research FunctionsResearch Functions
Sponsored ResearchSponsored Research Contracts & GrantsContracts & Grants RTRF to PIsRTRF to PIs Seed GrantSeed Grant Research Relations GrantResearch Relations Grant Travel GrantTravel Grant MatchingMatching InfrastructureInfrastructure
Chris Lu Chris Lu 99
Pre-Award (Sponsored Pre-Award (Sponsored Research)Research)
Grant resource Grant resource Funding opportunitiesFunding opportunities Government, state and private Government, state and private
agencies agencies FoundationsFoundations Research relationsResearch relations
Chris Lu Chris Lu 1010
Pre-Award (Sponsored Pre-Award (Sponsored Research)Research)
Grant StrategyGrant Strategy Grant WritingGrant Writing Internal ReviewInternal Review Grant SubmissionGrant Submission Grant ResubmissionGrant Resubmission
Chris Lu Chris Lu 1111
Pre-Award (Sponsored Pre-Award (Sponsored Research)Research)
University research policies and University research policies and proceduresprocedures
Electronic formsElectronic forms DeadlinesDeadlines Subscription services human Subscription services human
subjects, animal care and use, subjects, animal care and use, and other compliance and other compliance information information
Chris Lu Chris Lu 1212
Post-Award (Contracts & Post-Award (Contracts & Grants) Grants)
Grant NegotiationGrant Negotiation Receiving AwardReceiving Award ImplementationImplementation PersonnelPersonnel PurchasingPurchasing Fiscal ManagementFiscal Management ComplianceCompliance
Chris Lu Chris Lu 1313
Post-Award (Contracts & Post-Award (Contracts & Grants)Grants) Establish new accounts for sponsored Establish new accounts for sponsored
projects projects Establish cost share accounts Establish cost share accounts Establish program income accounts Establish program income accounts Process Budget Transfers for sponsored Process Budget Transfers for sponsored
projects, including initial budgets, projects, including initial budgets, additional funding on existing accounts, additional funding on existing accounts, and budget conversions and budget conversions
Review and approve Purchase Review and approve Purchase Requisitions, Expenditure Transfer Requisitions, Expenditure Transfer Forms, and Tuition Waivers on Forms, and Tuition Waivers on sponsored projects sponsored projects
Chris Lu Chris Lu 1414
Post-Award (Contracts & Post-Award (Contracts & Grants)Grants) Invoice sponsors Invoice sponsors Collect revenue from sponsors Collect revenue from sponsors
and follow up on outstanding and follow up on outstanding invoices invoices
Reconcile cash balances on Reconcile cash balances on sponsored projects sponsored projects
Monitor the amount of cost Monitor the amount of cost share met on sponsored share met on sponsored projects projects
Chris Lu Chris Lu 1515
Post-Award (Contracts & Post-Award (Contracts & Grants)Grants) Prepare and submit financial reports to Prepare and submit financial reports to
sponsors sponsors Prepare and submit property reports to Prepare and submit property reports to
sponsors sponsors Close out sponsored projects Close out sponsored projects Provide guidance on financial compliance Provide guidance on financial compliance
issues for sponsored projects issues for sponsored projects Establish policies and procedures Establish policies and procedures
concerning the post award administration concerning the post award administration of sponsored projects of sponsored projects
Chris Lu Chris Lu 1616
Post-Award (Contracts & Post-Award (Contracts & Grants)Grants) Provide training on grants Provide training on grants
management topics management topics Monitor subrecipients Monitor subrecipients Serve as a liaison with federal, Serve as a liaison with federal,
state, sponsor, and internal state, sponsor, and internal auditors auditors
Develop and negotiate the Develop and negotiate the University’s indirect cost rate University’s indirect cost rate proposal proposal
Chris Lu Chris Lu 1717
UHH ChallengesUHH Challenges
Administrative Support for PIsAdministrative Support for PIs ORS Flexibility & EfficiencyORS Flexibility & Efficiency Certification CommitteesCertification Committees Streamlining the ServiceStreamlining the Service Research Space and FacilitiesResearch Space and Facilities University Research PositionUniversity Research Position Too Many Signatures for Form 1Too Many Signatures for Form 1 Sustainable GrowthSustainable Growth
Chris Lu Chris Lu 1818
Organizational IssuesOrganizational Issues
Do we need an organization Do we need an organization structure to provide a structure to provide a streamlined support service?streamlined support service?
A full time leader for overall A full time leader for overall research coordination?research coordination?
RCUH Hilo Director for grant RCUH Hilo Director for grant resource, grant development, resource, grant development, and serve as a deputy to the and serve as a deputy to the leader?leader?
Chris Lu Chris Lu 1919
Organizational IssuesOrganizational Issues
A fiscal officer for RTRF A fiscal officer for RTRF administration, infrastructure administration, infrastructure building and matching?building and matching?
A secretary for office support?A secretary for office support? RCUH Hilo Clerk: Pre-awardRCUH Hilo Clerk: Pre-award RCUH Hilo Clerk: Post-awardRCUH Hilo Clerk: Post-award EPSCoR Director for grant EPSCoR Director for grant
administration and grant administration and grant development? development?
Chris Lu Chris Lu 2020
Organizational IssuesOrganizational Issues
STEM Director for faculty STEM Director for faculty development, student development development, student development and instructional development?and instructional development?
Na Pua No’Eau Director for student Na Pua No’Eau Director for student development and student development and student recruitment?recruitment?
Upward Bound Director for student Upward Bound Director for student development and student development and student recruitment?recruitment?
A grant writer?A grant writer?
Chris Lu Chris Lu 2121
Other IssuesOther Issues
RTRF AllocationRTRF Allocation Intellectual PropertiesIntellectual Properties Technology TransferTechnology Transfer University ParkUniversity Park
Chris Lu Chris Lu 2222
PIs
SERVICE
RTRF
SUSTAINABLERESEARCH GROWTH
ORGANIZATION