Upcoming Changes for the Central Accounting
Reporting System (CARS)
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Timeline & CARS Reporters StatusNew ModulesEnrollmentAccount Statement Functionality ChangesCARS Reporting Upcoming Training Help Questions
Agenda
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CARS System of Record (SoR) cutover weekendCARS becomes Treasury’s official system of record
o No longer not able to view the details of the last calendar day’s transactionso Can pull those details anytime after CARS becomes the SoR and forwardo Those details now become official data, whereas when STAR was SoR only the Summary
(TAS/BETC level) data was official
CARS Availability
Timeline
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CARS Conversion Dashboard
Total ALCsConverted
as of 2/1/2015Percent
CompleteConverted
by 6/30/2015Converted
by 12/31/2015Remaining to
Convert649 515 79% 65 54 15473 390 82% 41 36 6536 370 69% 65 89 12
Notes:
Total ALCsPercent
CompleteJudiciary Branch 201Department of Justice 94Department of Defense (Air Force, Army, Navy) 208Other NTDO ALCs currently in transition to TDO 18
521Notes: 1. Fiscal Service - Payments Management is leading an effort to convert all NTDO ALCs that have payment activity to TDO. (499 NTDO ALC's)
2. Judiciary Branch - Supreme Court of the United States will retain one (1) NTDO ALC to process payments.3. A subset of NTDO ALCs have IPAC and/or Collections activity but no Payments activity. Conversion to TDO status for these ALCs TBD. (18 ALCs)4. Three (3) NTDO ALCs are currently inactive. Steps should be taken to close these ALCs
9419411
200
Converted as of Current MonthTargeted for TDO Conversion
1. CARS is unable to support a subset of ALCs becoming TAS/BETC Reporters prior to STAR elimination (72 TDO ALCs)
Tracking to begin in Q2 FY15
499Total
Agency
Status of Treasury Disbursed Offices (TDOs) Transition Efforts to Daily TAS/BETC Reporting
Agency Location Code - Conversion Dashboard
Conversion to TDO Status
Reporter Type
IPACPaymentsCollections
Current TAS/BETC Reporter Status Projected TAS/BETC Reporter Status
Status of Non-Treasury Disbursed Offices (NTDOs) Transition to TDO Status
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Agency Standard Reports (ASR) provides the ability for agencies to pull reports for accounts that they use.
Statement of Difference (SOD) will replace the GOALS II/IAS Statement of Difference (SOD) system, Treasury’s legacy reporting system and is used to compare ALC accountability information reported by agencies with ALC transaction information reported via Source Systems.
Check Issue Audit (CIA) allows Federal Program Agencies (FPAs) to view their Agency Location Codes (ALCs) for the purpose of identifying out of balance conditions between agency and source system reporting. This information will no longer be emailed or mailed to users.
New Modules
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In order to access the new modules, users from eligible agencies must have: 1) access to the CARS application; and 2) the module role added to their CARS user account
***Please note that access to the new modules will not be automatically granted to existing CARS users. http://www.fiscal.treasury.gov/fsservices/gov/acctg/cars/forms.htm
Enrollment
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Provisional view becomes Accounting viewAccounting view and Published view remain to facilitate FBWT reconciliation • Enhanced Functionality in the Account Statement
o Ability to download reports (including last day details)o Reclassify in subsequent months (at the transaction level)
Account Statement Functionality Changes
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New Account/ALC Statement View
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Transaction level detail will be available in the accounting view going forward, including the month of the cutover from our legacy system
CARS reporter transitioning continues May 2015 and beyond for ALL remaining ALCs
Scorecarding procedures remain unchanged at this time for reclassification
CARS Reporting
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E-learn documents will be posted to website (including screen shots)
o http://www.fiscal.treasury.gov/fstraining/training/fs_cars_changes_webinar_sessions.htm
Drop in sessions April 7, April 9 and April 13GWA is working on detailed training for
o TAS/BETC o Reclassification o System Defaults
Training
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Help
Contact Treasury Support CenterPhone: (877) 440-9476Email: [email protected]
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QuestionsTreasury Support Center (877) 440-9476
Customer Relationship Management [email protected]
Director - Carolann Marker [email protected]
